HomeMy WebLinkAbout25-Public Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution authorizing the
execution of an agreement and
purchase order in the amount of
$116,390.61 to Fairview Ford of San
Bernardino for the purchase of (9) nine
2007 Ford Ranger pick up trucks to be
utilized by the Parks and Public
Services Departments.
Dept: Public Services
Date: March 26, 2007
Meeting Date: April 16, 2007
Synopsis of Previous Council Action
Recommended Motion:
Adopt Resolution
~j~
t: nature ~
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached: Staff Report,
Quote, Specifications, Resolution, and Agreement.
Ward: All
FUNDING REQUIREMENTS:
Amount:
$116,390.61 .
635-341-5701
Motor Vehicles
Source:
Finance:
Council Notes:
, lJ/II,/IJ7
.
Agenda Item No. as
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of an agreement and purchase order in the amount
of $116,390.61 to Fairview Ford of San Bernardino for the purchase of nine (9) 2007
Ford Ranger pick up trucks, pursuant to section 3.04.01 0-B3 of the Municipal Code,
"Purchases approved by the Mayor and Common Council" to be utilized by the Parks
and Public Services Departments.
Background:
The Parks & Recreation Department and Public Services Department currently utilize
nine (9) pick up trucks that are on the approved FY06/07 Vehicle Replacement List.
These nine (9) trucks range from a 1987 model to 1995 models with mileage from .
96,000 to 201,000 miles, they have reached their economic life and have become to
costly to operate. Therefore, they will be placed in surplus for auction. The unit
numbers are as follows:
#734
#730
#830
#505
#708
1987 Mazda 103,000 miles
1994 Ford 96,000 miles
1995 Ford 107,000 miles
1995 Ford 201,000 miles
1995 Ford Totaled in accident
#711 1994 Ford
#506 1995 Ford
#632 1994 Ford
#1554 1995 Ford
104,000 miles
96,000 miles
119,000 miles
101,000 miles
Fleet staff requested quotes from four local vendors and two bids were received as
follows, see Exhibits1 and 2:
Vendor
Fairview Ford
Crest Chevrolet
Center Chevrolet
Moss Bros Dodge
Location
San Bernardino
San Bernardino
San Bernardino
San Bernardino
Quote
$12,932.29 each tax incl.
$14,274.37 each tax incl.
NO BID
NOBID
Financial Impact:
Funds for this purchase are available in the FY06/07 Account No. 635-341-5701,
Motor Vehicles.
Recommendation:
Adopt resolution.
April 9, 2007
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO FAIRVIEW FORD OF SAN BERNARDINO PURSUANT TO
3 SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR NINE (9) YEAR 2007
4 FORD RANGER PICK UP TRUCKS TO BE UTILIZED BY THE PARKS,
RECREATION AND COMMUNITY SERVICES AND PUBLIC SERVICES
5 DEPARTMENTS.
6 SECTION 5. The Agreement shall reference this Resolution No. 2007
7 and shall read, "Fairview Ford for nine (9) Year 2007 Ford Ranger pick up trucks to be
8
utilized by the Parks and Public Services Departments. Agreement not to exceed
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$116,390.61" and shall incorporate the terms and conditions of the agreement.
SECTION 6. The authorization to execute the above referenced Purchase
Order and agreement is rescinded if not issued within sixty (60) days of the passage of
this resolution.
11/
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April 9, 2007
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO FAIRVIEW FORD OF SAN BERNARDINO PURSUANT TO
4 SECTION 3.04.010 B.3 OF THE MUNICIPAL CODE FOR NINE (9) YEAR 2007
5 FORD RANGER PICK UP TRUCKS TO BE UTILIZED BY THE PARKS,
RECREATION AND COMMUNITY SERVICES AND PUBLIC SERVICES
6 DEPARTMENTS.
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9
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
10
11 following vote, to wit:
12 Council Members:
13 ESTRADA
day of
, 2007, by the
AYES
NAYS
ABSTAIN ABSENT
14 BAXTER
15
16
BRINKER
DERRY
17
KELLEY
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19 JOHNSON
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MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is
,2007.
hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
mes F. Penman, City Attorney
April 9, 2007
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VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 16th day of April
2007, by and between Fairview Ford Sales Inc. ("VENDOR") and the City of San Bernardino
("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for the purchase of nine (9) 2007 Ford Ranger
pick up trucks; and
WHEREAS, the City of San Bernardino did solicit and accept quotes from available
vendors for the purchase of nine (9) 2007 Ford Ranger pick up trucks.
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the servIces of
VENDOR to provide those products and services as set forth in this purchase agreement.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $116,390.61 for nine (9) 2007 Ford Ranger
pick up trucks.
b. No other expenditures made by VENDOR shall be reimbursed by CITY,
3. TERM; SEVERABILITY.
The term of this Agreement shall be for a period of one year.
This Agreement may be terminated at any time by thirty (30) days written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
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4. INDEMNITY.
CITY agrees to indemnify and hold harmless VENDOR, its officers, agents and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the Agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION.
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1 In the performance of this Agreement and in the hiring and recruitment of employees,
2 VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
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handicap, ethnic background or country of origin.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
qualifications, insurance and approval of whatever nature that are legally required ofVENDIDR
to practice its business or profession.
9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5140
TO THE VENDOR:
Fairview Ford Sales Inc.
808 West 2nd Street
San Bernardino, CA 92412-5516
Telephone: (909) 386-0281
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10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
of VENDOR's obligation to perform all other obligations to be performed by VENDOR
hereunder for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
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14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
proVIsIons,
16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
Dated:
,2007
VENDOR.
By:
Its:
Dated
,2007
CITY OF SAN BERNARDINO
By:
Patrick J. Morris, Mayor
Approved as to Form:
.
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03/01/2007 15:50
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VAL EFF
PAGE 02
FAIRVIEw FORD
FLEET & TRUCK CENTER
808 W.2ad STlU:n
P.o. Box 5516
SAN BERNARDINO, CA. 91412
(909) 38~281 or Fax: (909) 386-0292
~>
VEHICLE: ORDER CONFIRMArION
2007 RANGER
Order No: 0000 Priority, D1 Ord FIN:
Ord PEP: 867A Cust/Flt Name: CITY OF SB
RETAIL
4X2 XLT REG CA8 $15500
112. WIlEELIlASE
OXFORD WIlITE CC
60/40 CLOTH
MED OK FLINT
- PREF EQUIP PKG
. XLT TIUM
.ELEC AMIni: V/CD
3.0L EFI V6 ENG
5-sPO AU'l'0 OlD
P225 OWL Ns
.3.73 REG AX 7.5
CAL 80MD FEES
FRT LICENSE BItT
4380 GVlrR
QC414
03/01/07 18:18:50
Dealer: F71156
Page: 1 of 2
Order TyPe: 58 Price Level: 730
PO Number,
RETAIL
21V VINYL FLll HATs NC
422 CALIF EMISSIONS NC
51H THS MINI SPARE NC
794 PRICE CONCESSN
REMARKs TRAILER
907 PWR EQUIP GllP 405
SP DLR ACCT ADJ
425
1000
15
TOTAL BAsE AND OPTIONS 17980
TOTAL 17990
NC
Ne
NC
VEHICLE ORDER CONFIRMATION
03/01/07 18:19:08
Dealer: F71156
-Page: 2 of 2
Order Type: 58 Price Level: 730
PO Number:
2007 JWrGER
0000 Priority: 01 Ord FIN:
867A CUBe/Fle Name, CITY OF SB
RETAIL
Order No:
Ord PEP:
QC414
RETAIL
SP nT ACCT CR
5 U.S. GAL Gl\S
B4A NETINV J'LT OPT NC
PRICED DORA NC
DEST AND DELIV 63S
Si~s PerCE: 1t/19C14 ~
S"1LES fAx': $ 9~ 9 ~
CAe Ttl(f fEE: ~ g 1:2. _
~L ,',t/~93~:ct
~C+l.
TOTAL BASE AND OPTIONS 17980
TOTAL 17980
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FAX NO, 9098837968
'1
FEB-27-2007 TUE 09:59 AM CREST CHEVROLET
-.'-'
p, 02
G,'ry or SA..;2c.e.Nt.l~)),'.No
tit lilT: !:JoN ..J01-/,JsoJ
Prepared By:
adminislr8lllr
CREST CHEVROLT-FLEET DEPT.
DANNY ZANK-MGR.
SAN BERNARDINO.. CA 92405
Phone: (909) 883-8833
Fax: (909)883-7968
2007 Fleet/Non-Retail Chevrolet Colorado 2WD Reg Cab 111.2" L T w/1 LTC
SELECTED MODEL & OPTIONS
. .
SELECTED MODEL - 2007 Fleet/Non-Retail CS1~3 2WD ~ Cab 111:.2". LT W/1L~___
~
CS15403
Descrilrtion
2007 Chevrolet Colorado 2WD Reg Cab
111.2"LTw/1LT
~ MSRP
$13,493.55 $14,910.00
.. .. ~
SELECTED VEHICLE COLORS - 2007 Fleet/Non-Retail CS15403 ZWD Reg Cab 111.2" LT w/1LT
N.' _..-. .
tit
~
19J
SOU
Description
Interior: Very Dark Pewter
Exterior 1: Summit White
Exterior 2; No color has been selected.
. ,'" . --
SELECTED OPTIONS - 2007 Fleet/Non-Retail CS15403 2WD Reg Cab 111.2" L T w/1LT
CATEGORY
Code DescriDtlon
SUSPENSION PKG
Z85 SUSPENSION PACKAGE, STANDARD (STD) (Upgradellble to (Z71) Off-
Road SuspensiOn Package or (Z08) Sport Suspension Package)
GVWR
C61
EMISSIONS
YF5
ENGINE
LLR
~
!IliBf
$0.00
$0.00
GVWR, 4850 LBS (2200 kg) (STD) (Standerel on CS15403 2WD Regular
Cab models. Refer to the Engine and Axle section for compatibility
requirements. Requires (Z8S) Standard Suspension Package)
EMISSIONS, CALIFORNIA STATE REQUIREMENTS
$0.00
$0.00
$0.00 $0.00
ENGINE, 3.7L DOHC S-CYLlNDER MFI (242 hp [18Q.4 kW] @ 5600
rpm), 2421b-1I [326.7 Nm] @ 4600 rpm) (ReIer to the Engine and Axle
section for compatibility requirements. Must specify)
TRANSMISSION EA/9'NC.- ~;L'I::Ji 7Gt'-(xRo To3. 7/87
$800.00 $1,000.00
Report content is based on current data version referenced. Any perfonnanCHelated calculatiOns are offered SOlely as
guidelines. Actual unit performance will depend on your operating concIItlons.
GM AutoBook, Osta Version: 122.2, Deta updated 212012007 9:26:00 AM
CCopyright1988-2005 Chrome Systems Corporation. All rights reserved.
Customer File:
e
February 23, 200711:04:10 AM
Page 8
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____ F_~~-27~2007 TUE 10:00 AM CREST CHEVROLET
'r""""'~
FAX NO. 9098837968
P. 03
Prepared By:
administrator
CREST CHEVROLT -FLEET DEPT.
DANNY ZANK-MGR.
SAN BERNARDINO" CA 92405
Phone: (909) 883-8833
Fax: (909)883-7968
2007 Fleet/Non-Retail Chevrolet Colorado 2WD Reg Cab 111.2" L T w/1 LTC
SELECTED MODEL & OPTIONS
. .- ,-
SELECTED OPTIONS - 2007 Fleet/NonoR.tail CS15403 2WD Reg Cab 111.2" LT w/1L T
_.-_...__.~,-~.._.__._-~.,---.,._....__.-
"-'-"---"-'.~'
CATEGORY
Code Description
TRANSMISSION
M30 TRANSMISSION. 4-SPEED AlJTOMA TIC, ELECTRONICALLY
CONTROLLED WITH OVERDRIVE (Refer 10 the Engine and Axle
section for compatibility requirements. Must specify)
DIFFERENTIAL
NO LOCKING DIFFERENTIAL
~ DBf
$876.00 $1.095.00
$0.00 $0.00
AXLE
GT4
50.00
$0.00
REAR AXLE, 3.73 RATIO (Refer to the Engine and Axle section for
compatibirtly requirements. Musl specify)
PREFERRED EQUIPMENT GROUP
1 L T L T PREFERRED EQUIPMENT GROUP Includes Standard Equipment
TIRES
OEl
$0.00
$0.00
$0.00
$0.00
TIRES. P225175R15 ALL-SEASON, BLACKWALL (STO) (2WD models
only. Requires (Z85) Standard Suspension Package and includes (PF3)
4-15" x 6.5" (38.1 em x 16.5 em) aluminum wheels.)
SPARE TIRE
ZAA TIRE. COMPACT SPARE, located al rear underbody of vehicle (STD)
(10101 available with (Z71) Off-Road Suspension Package or (ZQS) Sport
Suspension Package. Upgradeable 10 appropriate full size spare tire)
SEAT TYPE
AM6 SEATS. FRONT 60140 SPLIT -BENCH WITH L T DELUXE CLOTH,
MANUAL RECUNING with integral outboard head restraints, armrest with
inlegral $lorage and dual cup holders (STD) (Not available with (ZQS)
Sport Suspension Package. Upgradeable to (AR9) front bucket seets
with LT Deluxe Cloth)
$0.00
$0.00
$0.00
$0.00
SEAT TRIM
_J SEAT TRIM, DELUXE CLOTH (Sm)
$0.00
$0.00
PAINT
PAINT, SOLID (STD)
so.oo
$0.00
RADIO
Report content is based on current data version referenced. Any pertormance-related calculations are offered solely as
guidelines. Actual unit performance will depend on your operating conditions.
GM AutoBook, Data Version: 122.2, Data updated 212012007 9:28:00 AM
CCopyright1986-2005 Chrome Systems Corporation. All rights reserved.
Customer File:
February 23. 2007 11 :04:10 AM
Page 9
___ --YEB-27-2007 TUE ~OO AM CREST CHEVROLET
FEB 27, 2007 DEAL REVIEW
S"ore 01 rANDIOl PORT 5C13 1770
FAX NO. 9098837968
.-------------------------------------------------------------------------------
:C~A~ :RADE 0.00
TOTA:' PA'lO,. C. 0 C
TOT NET TRADE O.OC
TOTAL CAS!! o. 00
TOTAL REBATES 0.00
-----------------------
GROSS PR!.CE ;;'4274.37 !O:A1 DOWN 0.00
TOTA:. DOWN 0.00
DEAL DA'l'E 02/27/2007
DEC LIFE PREM 0.00 1ST PYMT DATE 04/1112007
LEV LIFE PREM 0.00 Ls'r PYMT DATE 04/11/2007
A&!l PREMIUM 0.00 TERM 1
101 PREMIUM 0.00 PAYMENT 14274.37
------------------------ IRI\Ee; PMTS
AMOONT FIN - --14274.37 FINAL PAYMENT 0.00
CASH DEAL
PRINTER OUTPOT ('fIN) Y
( ,~.C'" /)2. u'!;r)
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r&I MGR: LO:5 M 3UZNI\OS~~O ~R
:lEA;.. .: 36935
TRCTF. IN LESC~NG
------------------------
APR o.oe %
AMT FINA.'lCED
FINANCE CHARGE
TOTAL OF PYMTS
TOTAL DOWN
DEF PYMT PRICE
14274.37
c.oe
1427(, 37
0.00
14274.37
------------------------
DEFERRED PAYMENT
DUE
DOE
DUE
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