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Home My WebLink About12-Development Services CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION e From: Valerie C. Ross, Director Subjed: Resolution awarding a contract to Roadway Engineering & Contracting, Inc. for Storm Dept: Development Services Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SO-B), Date: March 20, 2007 per Project Plan No. I 1528, and authorization for the Director of Finance to amend the FY File Nos. 4.7166 2006/07 Budget. MCC Date: April 16, 2007 Synopsis of Previous Council Adion: August 2006 The Mayor and Common Council approved FY 2006-07 CIP Budget. Recommended Motion: I. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7362 (SS-I) "Residential Street Repairs" and $80,000 from Account No. 248-368-5504-7167 (SO-A) "Cross Gutter and Drainage Inlet Repairs" to Account No. 126-369- 5504-7166 (SO-B) "Box Culvert Repairs." e 2. Adopt Resolution. Jituwv.KHr" Valerie C. Ross Contad Person: Mark Lancaster, Deputy Director/City Engineer Phone: 3305 Supporting data attached: Staff Report, Resolution, Cost Distribution Chart & Map Ward: 5 FUNDING REQUIREMENTS: Amount: $ 230,000 Source: (Acct. Nos.) 248-368-5504-7166; 248-368-5504-7167; and 126-369-5504-7362 Acd. Description: Storm Drain Construction Fund & Gas Tax Fund Finance: Council Notes: e If 111,11>7- I I Agenda Item No. I d.J e e e CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding a contract to Roadway Engineering & Contracting, Inc. for Storm Drain and Street Improvements on Belmont Avenue, west of Little League Drive (SD-B), per Project Plan No. 11528, and authorization for the Director of Finance to amend the FY 2006/07 Budget. Background: On August 7, 2006, the Mayor and Common Council allocated funds, as part of the FY 2006/07 Capital Improvement Program (CIP) for box culvert repairs (SD-B). This project consists of the following: I. Removal of existing CMP drain and asphalt pavement. 2. Installation of RCP storm drains. 3. Construction of concrete wing walls, stem walls and pads. 4. Construction of new A.C. pavement. 5. Replacement of signs and delineators. The purpose of the project is to provide an improved crossing of Belmont Avenue and Myers Creek. The existing road crossing is substandard and subject to erosion during heavy storm events. This project provides a safer roadway crossing and improved storm water flow under Belmont Avenue. The plans and specifications for this project were completed and the project was opened to public bidding on February 2, 2006. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub-Hub Online Plan Room, Reed Construction Data, Bid America Online, Construction Bid Source, Bid Ocean, the City's web sites, and with the San Bernardino Area Chamber of Commerce. Bids have been received and are listed below: Name of Bidder Cifv Amount of Basic Bid Roadwav Enl!inccrin" & Contractin.... Inc. Riverside , $ 163.404.00 Gwinco Construction & Enllineerin.. Alta Lorna $ 174,565.00 T.K. Construction San Bernardino $ 175,505.00 Grand Pacific Contractors, Inc. Mira Lorna $ 179,792.00 Bonadiman-McCain, Inc. San Bernardino $ 186279.00 G.C.I. Construction, Inc. Costa Mesa $ 189,277.00 Zondiros Cornoration San Marcos $ 201,167.00 M.C.C. Yucaioa $ 203,237.60 Laird Construction Co., Inc. Rancho Cucamonl1.a $ 229,292.00 Vasilv Companv, Inc. Shadow Hills $ 251,429.26 David T. Wasden, Inc. Riverside $ 266,385.00 Noeticom Lalmna Nillue1 $ 276,575.00 En"ineer's Estimate $ 184,570.00 2 04/02120073:44 PM e e tit CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT - Continued Based on review of the sealed competitive bids received, staff has determined Roadway Engineering & Contracting, Inc. of Riverside, the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council award the referenced contract to determined Roadway Engineering & Contracting, Inc. The estimated project costs are as follows: $ 163,404.00 $ 39,510.00 $ 27,086.00 $ 230,000.00 If approved, this project is expected to begin construction in late January of 2007 and be completed by May of2007. Financial Impact: Approximately $100,000 is available in Account No. 248-368-5504-7166 (SO-B) "Box Culvert Repair" and $50,000 is available in Account No. 126-369-5504-7362 (SS-I) "Residential Street Repairs" and $90,500 is available in Account No. 248-368-5504-7167 (SO-A) "Cross Gutter and Drainage Inlet Repairs." Public Services Department has verified that $50,000 in project SS-I has not been used and is available to use for this project. Development Services Department staff believes that this is an appropriate use of the Gas Tax Funds. Recommendation: 1. Authorize the Director of Finance to amend the FY 2006/07 Budget by transferring $50,000 from Account No. 126-369-5504-7362 (SS-I) "Residential Street Repairs" and $80,000 from Account No. 248-368-5504-7167 (SO-A) "Cross Gutter and Drainage Inlet Repairs" to Account No. 248- 368-5504-7166 (SO-B) "Box Culvert Repairs." 2. Adopt Resolution. 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". , .~ ..~ ,,- = l!"(ij "in ~ e"(i it" ." ~{f.l Peo::: '" '? <il 0 ~ ~ N ~ :ll '" ~ ;:: ;i; .. " '" '" '" '" d. .. '" '" ~ .." .. '" ~ " N " .. .. N .. ~ " " N <5 N '" . . . 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A WARDING A CONTRACT TO ROADWAY ENGINEERING & CONTRACTING, INC. FOR STORM DRAIN AND STREET IMPROVEMENTS ON BELMONT A VENUE, WEST OF LITTLE LEAGUE DRIVE, PER PROJECT PLAN NO. 11528, AND AUTHORIZATION FOR THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Roadway Engineering & Contracting, Inc., 8861-A Jurupa Road, Riverside, CA 92509, is the lowest responsible bidder for Storm Drain and Street Improvements on Belmont A venue, West of Little League Drive (SD-B), per Project Plan No. 11528. A contract is awarded accordingly to said bidder in a total amount of $163,404.00, with a contingency 14 amount of $27,086.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. //// 110. I j" 1" //?/o~ . . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 The foregoing resolution is hereby approved this 21 22 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ROADWAY ENGINEERING & CONTRACTING, INC. FOR STORM DRAIN AND STREET IMPROVEMENTS ON BELMONT A VENUE, WEST OF LITTLE LEAGUE DRIVE, PER PROJECT PLAN NO. 11528, AND AUTHORIZATION FOR THE DIRECTOR OF FINANCE TO AMEND THE FY 2006/07 BUDGET. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,2007, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK City Clerk day of ,2007. Patrick J. Morris, Mayor City of San Bernardino 23 24 25 26 27 28 Approved as to form: JAMES F. PENMAN, City Attorney By: L t,f~ o 2