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HomeMy WebLinkAbout11337 , ,- I ],; 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , . e. '" . RESOLUTION NO. ,'/../'3 7 , A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF $AN BERNARDINO CREATING A PETTY CASH ACCOUNT IN THE CITY TREASURER'S OFFICE; AUTHORIZING EXPENDITURES FOR EMERGENCY SITUATIONS AND SMALL PURCHASES; AND REPEALING RESOLUTION . NO,'10569. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. PREPARATION OF VOUCHER. A Petty Cash Account is hereby created in the office of the City Treasurer. Expenditures may be made therefrom for small purchases, services or charges, not to exceed $50.00 and for emergency purposes not to exceed $500.00. The Petty Cash Requisition Voucher shall include the date the expenditure was made, the amount, a brief description of the purpose of theexperiditure, the account to be charged, the signature of the person to whom the reimbursement is to be made, the signature of the responsible department head, and, as applicable, the signature of the Director of Finance, or the City Administratol;", or their designees. Payments less than $25.00 maybe made by the City Treasurer without additional approv 1- Payments of more than $25.00 but less than $100.0Q must be approve by the Director of Finance or the City Administrator, or their designees. SECTION 2. REIMBURSEMENT FOR TRAVEL. The City Treasurer is authorized to advance funds from the Petty Cash Account, for travel expense, when the necessity for travel does not allow time for processing through the normal claims procedure, and the request for such advance is signed by the City Administrator or his designee. " 1 2 3 4 S 6 7 8 9 10 11 12 13 14 IS 16 17 18 19 20 21 22 23 24 2S 26 27 28 '.. . SECTION 3. PAYMENT A..1\JD REIMBURSEMENT. The city Treasurer shall number vouchers which have been approp:t;iate'f,y .signed, pay the person named on the , " requisition/voucher and return a copy of paid voucher for the ~sing aepartment's tiles. The Petty Cash Account shall be "fepl~~i.shec1 by the Treasurer; at least once per month, ht..fil~ng a clciilnwith the Finance Department, attaching , ' ,- , ,,", '" "~ ,.,~ a summary $~et~listing all vouchers paid and attaching the origil}a~aol?Y :9:e .l;;ai,9.' vouchers. together wi,th all invoices, - ,- -, ':. ,c. .. ~. " '_' ',;'_.. ":... :, sales slips, receipts, etc. Treasurer shall retain a file copy of the Summary Listing, with a copy of each voucher attached. SECITON 4. DISTRIBUTION OF CHARGES The Director of Finance shall distribute the amounts paid from Petty Cash to the appropriate account numbers as indicated on the summary sheet. SECTION 5. RESOLUTION NO. 10569 IS HEREBY REPEALED. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Corrunon c:;ouncil of the Ci tZ., of San Bernardino at a .'h/l'&iI.i,P ., ยท meeting thereof ,held on the /tJdday of ?jziUJ). ',', 1973 by the following vote, to wit: . AYES:, councilmen'~7Xb;j,t///h~~~ NAYS, ~7-.sW2-;?;;'~';~M/ ABSENT: ~e> ~i::~;'>" , " 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e. . re,solution is hereby approved this '-:.:'/ 7;(" /, /> /'/ /Z........ // Approve.d7as'to fo:on: ~~n'//:;//:--.. J / -'!~ ~ , CJ. ty of San BernardJ.no , ..,,;/J, / c/ Cc<t:.jhJ)f" ,/t#.,u eity Attorney ay of The foregoing '-..,. / 1 . . 7'UA/'I'/ . FILED ,.".. 2 '~73 iyil~H <.J l':l ~~;;Z~::: , 1973.