HomeMy WebLinkAbout1986-516
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1 RESOLUTION NO. 86-516
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH SEQUOIA PACIFIC SYSTEMS
3 CORPORATION RELATING TO ELECTION SUPPLIES AND SERVICES FOR THE
PRIMARY MUNICIPAL ELECTION TO BE HELD ON MARCH 3, 1987.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1. The Mayor of the City of San Bernardino is
8 hereby authorized and directed to execute on behalf of said
9 City an Agreement with Sequoia Pacific Systems Corporation
10 relating to election supplies and services for the Primary
11 Municipal Election to be held on March 3, 1987, a copy of
12 which is attached hereto, marked Exhibit "A" and incorporated
13 herein by reference as fully as though set forth at length.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at an i'lrJ;jollrnprJ rPQll1i'lr
meeting thereof, held on
17 the 22nd day of
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December , 1986, by the following vote, to
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AYES:
Council Members Estrada. Reillv. Hernandez.
Marks Ouiel. Frazier. Strickler
NAYS:
None
ABSENT:
None
~g41b'
t:ity Clerk
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1 The foregoing resolution is hereby approved this ~ day
2 of December , 1986.
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5 Approved as to form:
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7 C1ty A torney
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AGREEMENT
(Election Supplies and Services)
THI AGREEMENT is made and entered into this ;0 C /.. day
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of', , 198~, by and between the CITY OF SAN
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BERNARDI~, a ~unicipal corporation, hereinafter referred to
as "City", and SEQUOIA PACIFIC SYSTEMS CORPORATION, a Delaware
corporation, referred to as "Contractor".
The parties agree as follows:
9 1. Recitals.
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(a) The Mayor and Common Council desire to enter
11 I into an agreement to procure election supplies and services
12: I for the Primary Municipal Election (hereafter the "election")
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13'1' to be held on March 3, 1987 in the City of San Bernardino.
14: I (b) Contractor is in the business of furnishing
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15; election supplies and services and has offered to furnish
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16 supplies and services upon the terms stated in this agreement.
17 2. city agrees to purchase certain election supplies and
18' services required for the election from the Contractor at the
19 prices and upon the terms stated in this agreement at a cost
20 not to exceed $40,000.00. Contractor agrees ~o prepare and
21 furnish necessary supplies and services in sufficient time to
22 enable City to comply with all requirements of the California
23 Elections Code, the California Government Code, the
24 Constitution of the State of California, the Charter of the
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city of San Bernardino, and the San Bernardino Municipal Code.
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3. Unit prices shall be as set forth in Contractor's
attached proposal, marked Exhibit "I". The required
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quantities of supplies shall be determined after the total
number of registered voters in the City has been ascertained.
Actual quantities required may vary from those estimated in
the proposal.
4. In addition to the supplies and basic services set
forth in Exhibit "I", Contractor will, at no additional
charge, furnish the following special services, if and when
requested by the City Clerk of City:
(a) Provide a detailed calendar of election events,
setting out dates and requirements of the California Elections
Code.
(b) Assist in the conduct of election officers'
instruction classes as to proper use of DATAVOTE Voting System
and general polling place procedures.
(c) Provide a qualified computer operator on
election day for ballot tabulation, and supervise all counting
center procedures.
(d) Provide all materials (logs, seals, procedures,
etc.) necessary for the central counting center.
(e) Make arrangement for delivery of sample ballot
booklets to the U.S. Post Office in San Bernardino.
(f) Package official ballots, precinct supplies, and
other necessary materials, ready for delivery to inspectors.
(g) Furnish general guidance throughout the election
process.
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Payment for all supplies and services shall be made
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1 upon a bill or claim filed by Contractor with City's Director
2 of Finance. The bill or claim shall show the quantity and
3 character of each supply and service furnished and the sum
4 payable computed at the appropriate unit price. The bill or
5 claim may be filed at any time after all of the particular
61 supply or service has been furnished. The Director of Finance
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71 shall verify the claim. If it is correct, he shall pay it.
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81 6. Contractor is not required to provide or pay for
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91 indexes to the Great Register, precinct maps, postage expense
tol for mailing of election officer's forms, compensation of
II! election officers, sums payable for use of polling places or
12i costs of publication of notices.
13i 7. Contractor agrees that it will place on file with the
14! city Clerk of City, within ten days after the execution of
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151 this agreement, a corporation surety bond or an irrevocable
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161 instrument of credit in a form satisfactory to the City
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17! Attorney, in the amount of $15,000.00 to guarantee the
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1~ performance of the work contracted to be performed.
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Approved as to form:
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1 IN WITNESS WHEREOF, the parties hereto have executed this
2 agreement on the day and year first above written.
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ATTEST:
CITY OF SAN BERNARDINO
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SEQUOIA PACIFIC SYSTEMS
CORPORATION
BY~~~"':'
'Ir .e~c".__ S~V, c,s
By
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SECRETARY'S CERTIFICATE
Robert A.
Pacific Systems
follows:
Ferris, being the duly elected
Corporation (the "Company"),
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Secretary
does hereby
of Sequoia
certify as
1. Attached hereto is a true and correct copy of resolutions
heretofore duly adopted by the Board of Directors of the Company;
such resolutions remain in full force and effect on the date hereof
and have not been amended, modified or terminated in any respect.
2.
each of
his name
Set forth below are the true and correct signatures of
the persons holding the office of the Company set opposite
below:
Title
Name
President
David N. Adamson
Vice President and Chief
Financial Officer
James M. Larkin
Executive Vice President,
Corporate Sales
Gordon L. Soltau
Vice President and Division
Manager -- Election Services
Division
John J. Davi
Vice President and General
Manager of Business Forms
Division
David R. Korn
Secretary
Robert A. Ferris
Signature
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IN WITNESS WHEREOF, I have duly executed and delivered this Certifi-
cate as of this 14th day of January , 1987.
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RESOLVED that any of the President, the Vice President and
Chief Financial Officer, the Executive Vice President,
Corporate Sales, the Vice President and Division Manager of
Election Services Division, the Vice President and General
Manager of the Business Forms Division, and the Secretary of
Sequoia Pacific Systems Corporation, be, and each of them
hereby is, authorized and empowered to execute and deliver on
behalf of Sequoia Pacific Systems Corporation any and all
contracts, agreements, bonds and undertakings relating to the
sale of election services, systems and supplies (including
hardware and software) by Sequoia Pacific Systems Corporation
to states, counties, municipalities and other governmental
entities or other organizations, which contracts, agreements,
bonds and undertakings may include performance bonds, bid
bonds, bid proposals, contract proposals and contract docu-
ments; and further
RESOLVED that the persons specified in the preceding reso-
lution are also authorized to execute and deliver on behalf of
Sequoia Pacific Systems Corporation any and all other documents
and instruments, and to take any and all other actions, as
they, or any of them, deem necessary or advisable in connection
with the performance of such contracts, agreements, bonds or
undertakings made in connection with the sale of such election
services, systems and supplies; and further
RESOLVED that the persons authorized in the
resolutions to execute and deliver such contracts,
bonds or undertakings are as follows:
foregoing
agreements,
Title
Name
President
David N. Adamson
Vice President and Chief Financial
Officer
James M. Larkin
Executive Vice President, Corporate
Sales
Gordon L. Soltau
Vice President and Division Manager
-- Election Services Division
John J. Davi
Vice President and General Manager
of Business Forms Division
David R. Korn
Secretary
Robert A. Ferris
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