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Home My WebLink About13520 RESOLUTICN NO. IJ.;;-c;!' & RESOLUrICN OF THE CITY OF SAN BERNARDINO APPROITrnG THE EXEClJI'Irn OF A SUB-GRANr WITH THE INL/l,Nj) MANPCWER ASSOCIATlrn WHEREBY THE CITY OF SAN BERNARD WIlL OPERIITE A TITLE III YOUI'H EMPLOYMENT AND TRAINIlik} PRa;RAM <XNl'RI\CI' NO. 9021-48-05 DORING THE PERIOO OCTOBER 1, 1978 THROOGH SEPTEMBER 30, 1979. BE IT RESOLVED BY THE MAYOR AND ~ COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLICWS: SIOC:Tlrn 1. The Mayor of the City of San Bernardino is authorized and directed to execute on behalf of said City, an agreement with the Inland Manpower Association, whereby the City of San Bernardino will operate a Title III Youth Enployrrent and Training during the period October 1, 1978, through Septanber 30, 1979, involving a total allocation of $140,776, a copy of which is attached hereto, marked Exhibit "A", and incorporated herein by referenoe as fully as though. set forth at length. I HEREBY CERl'IFY that the foregoing resolution was duly adopted by the Mayor and Coom:>n Coun::t1 of the City of San \~rnardino, at a A I" j~< / neeting thereof, held on the S< 0 1'i:day of ,z J.-v./-e-", .1'-tu1978, by the following , vote, to wit: /' .1 '/.-./- 11 /j. '/ /J . I / /--- AYES: Councilllien 0./U.//JMP..$.{c- 1-/J.k.;..t1:A <7"\,d~ ,~J.J"lf~, 'r/u~~ '~~';"1.i ' NAYS: J1AV'-< / '" . ABSEm: G:U4<-(lj!+>.u f~./ '~~~/le ~ff 4a'i 'lhe foregoing resolution is hereby approved this ~,:) -~y of 1k"f4""" L ,) 1978. rrED NOV: ;:: 19(1'j . CITY CLERKS Cf"FiCE " ......."'......."........................-....... .....,OEPuh. ! ~ IilUIND t'IANPG'iiER J\SSOCIATION c',) / f~ , COIlTRAC I ~4,4<l-,HY< SW.II.!J1 , SIG:JATURE SHEFT / :>:';L C' 41 CONTRACT NU:.IBC:R- 9021-48-05 MODIFICATION NUMBER .. This Contr'act is entered into by the Inland r'lanpm,er Association, hereinafter referred to as Pri"-e Sponsor and THE CITY OF SAN BERNARDINO , " hereinafcer referred to as Contractor: Ihe Contractor' agrees to operate this program in accordance with all provisions of this Agreeir.ent as incorpo- rated herein, includin the Comprehensive Hanpm"er Plan of the Prime Sponsor. 1. 195 North "D" Street NAILInG ADDRESS 2., San Bernardino, CA ell Y 92401 LIP CODE 12.' OBLIGATION. This action \'iill: [K] INCREASE 0 DECREASE D NOT CHANGE the IMA obligation for' this Contract , ' . 3. JA.."IES J. BURNS, EXECUTIVE DIRECTOR, by $140,7'76 INDIVIDUAL RESPONSIBLE FOR PROGRAN ,OPEPJ\TIOi'l ( Name, Title) of $140,776 4., (714)383-5230 IELEPHONE NUNBER 5. VI IN,'\ REGIONAL ADVISORY AREAS SERVED 6. SOURCE OF FUNDS: '. D Title I [K] Title, IlL DOthel" ( Specify) YETP -7~ TOTAL NUMBER TRAINING SLOTS 26 8. TOTJl.L PLANNED ENROLU.IEiltTS. 61 9.. TOTAL PLANNED PLACG!alTS. 37 10---UNGTH OF TRAINING VA,RIOUS 11. ' VARIOUS TRAINInG OCCUPAIION OR CLUSTER S) to a new level . 13. EFFECTIVE DATE OF THIS ACTrON: OCTOBER 1, 1978 14:. COIITPJ\CT PERIOD: I SEPTEMBER 30.,J:97~ . f,NOlfIG OA!!;,. J ij fi " 15. OCTOBER 1, 1978 BFG(/lNfNG Dl\Tf. TYPE OF PROGRA.'4: A. On-The-Job Training ~ B. Classroom Training C. Work Experience X D. Services to Participants x ( Specify Services ) ALL MANPOWER and SUPPORTIVE . SERVICES as REQUIRED. The Contl"actor certifies that, to the best of his/her knm~ledge and belief, the infor- mation in this Contract is true and correct, and that the filing of this Contract has' been duly authorized~ its governing body. APPROVED FOR THE PRIHE SPOIISOR S GN!, i'URE NAi'lE AilD TI TLE D;lTE OF SIGNATURE 'H77 XECUTIVE DIRECTOR OB" HOLCOMB ", jt,...., -' CERTIFICATION SHEET . A. 4Type of O~ization: 4It City Government B. Chief Officials/Officers of Organization: (List Name and Titles) l. 2. 3. 4. C. Chief W. R. "Bob" Holcomb. Mayor Fiscal Officer, Boold_eeper or' AccoUntant: Name: . D,n,; n P Rnnr F;n~n~~ n;rp~rnr . Address: 300 North "D" Street Telephone: (714) 383-5242 D. Date This Organization Began Operation: Honth Day Year 1810 E. State Identification Nunber: N/A Federal Tax Number: . N/ A This is to certify that the above information is true, co~lete and correct and that JamesJ. Burns of (Person) Comprehehsive Employment and Training Administration (Organization) is legally authorized by its governing body to enter into contractual agreecents and other business transactions on its-behalf wit~ the Inland Manpower Association. Attach a copy of the minutes of the Governing Board of your organization, specify- ing authorization to enter into this agreement. ~&? ~~./;. ignature of Certifying Individual 2; ~~~, 3/77 Shauna Clark, Title 300 North "D" Street San Bernardino, California Address 92401 (714) 383-5102 Telephone . -2- [ PROGRAI.I t1ARRATTV E OEseR T PTFlrI 1) PROJECT DESCRIPTION The City of San Bernardino's YETP programs are developed to maximize the economic self-sufficiency of the area's unemployed, oU1:-,of- school, youth population it is possible to serve, while paying special attention to the particular employment needs of members of the defined ,. significant segments. This must be the "bottom line" long range achievement of the programs and will be accomplished through maintaining an effective system of recruitment, intake and assessment, training, work experience, on-the-job training and supportive services. . The YETP program will provide for career opportunities by enhancing job prospects for youths 16 - 21 years old. AT the comple- tion of training, participants will be more equipped to secure unsub- sidized employment in the public and private sector~. The City of San Bernardino will provide training programs that are meaningful in their ability to give participants skills for. which there is a recognized demand in the area job market and which will make participants more attractive to potential employers, as well as meeting the requirements of the local job market, training programs will be carried out and periodically revised as needed so that these programs meet the particular needs of youth served by this program. Beginning from the time when members of the target population are initially recruited and with each service given to participants thereafter, every effort will be made to realize and develop the abilities of participants and direct them toward realistic career goals designed to enhance employment opportunities. ~ -3- 11' 1 . . . " . . . PROGRAM NARRATiVE DESCRIPTION . . 2), INDIVIDUAL REFERRALS TO CLASSROOM TRAINING The City of San Bernardino Comprehensive Employment and Training Administration will offer individual referrals to classroom training programs. Individuals may be complimented with comprehensive services offered to CETA eligible youth. The City of San Bernardino's intake center will verify persons eligibility for ~ETP programs and will refer eligible youth to the Youth Assessment Center where youth counselors will develop an employ- ability plan for each potential participant. Youth Counselors will refer eligible youth to classroom training which meets the indivi~ual participant's needs. Occupations selected for training will be those ' which require few or, no skills prior to entering. Individual'referrals may be closely coordinated with work experience and on-the-job training to insure participants employability. The City of San ,Bernardino will enter into iridividual referral agreements with agencies with a proven track record of providing classroom training, which are either accredited or approved schools.' The cost of training will be the same as those set by .the County of San Bernardino, Division of Manpower Services. All billings to the City of San Bernardino for YETP individual referral services will be processed by the City of San Bernardino for payment to the program operator. Allowances to participants will be provided through the allowance payment system of the Inland Manpower Association. Program operators who may provide individual training will include but not limited to: Operation Second Chance, Skadron, Los Padrinos and United Health Careers. These operators are selected by the Area Planning Committee based upon past hisbory in providing quality classroom training. - -3- (a) r PROGRAM NARRATIVE OESCRI~TflJrI Referrals to classroom training will be based upon each individuals particular need as determined by the intake and assessment counselors as addressed in the employability plan. Individual partici- pants needs will determine the amount .of slots given to each classroom type training operator. .' The form used for training costs is similar to that developed by the San Bernardino County Schools, This includes a ,per hour cost for each participant as well as the cost for instruction, supplies and administration by each training operator, 3) WORK EXPERIENCE The City of San Bernardino will provide sub-contracts to ~ Community Board Organizations to provide work experience to youth who could benefit from such training. The work experience programs allow youth opportunities to explore the world of work, develop positive work habits, and develop occupational goals through ~xposure and various occupational opportunities. Wor~ experience programs are designed to provide valid employment experience to those who hav.e never worked or who have not developed solid work habits. 3-1) Work Experience Participants will have an employability plan developed by the Youth Assessment Counselor after they have been' screened for eligibility into the program by Intake Counselor. Youth Assessment Counselor will refer youth to Community based work experience program. For some enrollees work experience is sufficient preparation for becoming job ready. These enrolees are provided placement assistance into unsubsidized employment. Other participants, as deemed appropriate," will benefit from p~acement in classroom insturction (I.R.) OJT, or other CETA activities. ~ -3- (b) , ,. , . . . ~ .. ~ . PROGRAN nARRATIVE DESCRIPTiOn . . Recruitment will be conducted by CETA City of San Bernardino which encompasses the administrative office located at 195. North "D" Street and two outreach centers. 3-2) Applicants will then have employability plans developed by Youth Assessment Counselor and be referred to Community Based Programs. YETP Work. Experience Operators selected'by the Area Planning Committee are: Los Padrinos (Concillio), Indian Center, Westside Commuri- ity~evelopment Corporation and Operation Second' Chance. LosPa~rinos (Concillio) will contract with and be paid by the City of San Bernardino for its.cost of providing work experience for participants. The Indian Center will provide work experience for two city residents. Work partici~ pants placed at Los Padrinos (Concillio) and Indian Center will be employ- ees of the City of San Bernardino. Payroll will be held by the Finance Department of the City of San Bernardino. All employees will be provided Workman's Compensation. The City of San 'Bernardino will enter into sub-contract with the County of San Bernardino to provide work experience programs with Operation Second Chance and Wests ide Community Development Corporation. Participants placed with Westside Community Development will be .employees of Wests ide Community Development Corporation. Participants placed at Operation Second Chance shall be employees of the County of San Bernar- dino. All sub-grants authorized by this contract shall become attachments to this contract. . -3- (c) r . . PROGRA1-l NARRATIVE OEseR T PTrrm . . , ~ COMBINED ACTIVITIES The concept of combined activities will be utilized as an . effective alternative means of meeting the needs of program partic~pants. Where deemed appropriate work experience will be combined with G.E.D. training for adults or out of school youth who have not received a high school diploma. The Educational classroom component is secondary with the work experience accounting for over 50 percent bf the total weekly hburs. Participants are paid wages for time spent in the combined activities. c. . ~ -3- (d) PROGRAM NARRATIVI: DESCRfPT . 4) ON-THE-JOB TRAINING On-the-job training provides participants an opportunity to demon- strate their employability to potential employers. The City of San Bernar- dino placement ceter is ersponsible for developing training agreements with private scector employers to provide O.J.T. to CETA participants. Employer providing training positions are reimbursed for extraordinary training cost up to a level not to exceed 50 percent of the employees entry level wage. Wages paid to participants must be the prevailing entry wage. for persons employed in a similar occupation by the. same employer and in no instanc~ less than minimum wage. O.J.T. may involve individuals at an entry level' or may be used to up-grade YETP eligible' employees into occupations requir- ing higher skills; in addition providing valid experience to youth who have . completed classroom training where deemed approriate. .This program is designed to provide incentives for businesses to place individuals in permanent positions through on-the-job training pro- grams, The ultimate goal of the program being economic growth through the direct involvement of the private sector in the utilization of Manpower resources. The City of San Bernardino will participante in regional contracts through Inland Manpower Association with Urban League to provideaddit~onal on-the-job training youth who are residents of the City of San Bernardino. Reimbursements will be made'on a 30, 60, 90 day or end of contract basis depending on negotiations with O.J.T. sub-contractors. Upon the .. completion of training an audit will be made to ensure. that all apsects of the O.J.T. sub-contract were complied with. Only I.M.A. approved sub-contractual forms will be used. All reimbursements will be made through the Finance Department, City of San Bernardino, which will audit each payment for accuracy. Record of payments to O.J.T. sub-contractors will be kept on a computerized accounting system. -3e- . PROGRAM NARRATIVI: DESCRfPT " 5) SUPPORTIVE SERVICE Under this contract supportive services will consist of Child Care Health Care, Legal Assistance, Relocation Assistance, Transportation, and other miscellaneous services to eligible-participants enrolled in program activities, whose need is greater than the resources available to the in- dividual. When deemed necessary to the successful completion of the participant's training, or essential to his einployability, and providing such services or funds are unavailable from other sources, the project will paid for such services. A) . Child Care: The City of San Bernardino or it's contract agency, provids a chil care center to accomodate _any program participant who requires a service . and has exhausted every other source provide!i by community human groups. The child care center will be established at a location that will be con- venient .to the majority of the participants. ',I'he center will be open from 7:30 A.M. to 6:30 P.M. B). Health Care: . These services will-be limited to required physical and/or other services necessary to insure the particpant's successful completion of . . . legal agency for which they qualify. In cases where the participant cannot qualify for free legal aid, CETA will arrange for legal aid. This service 'will be supplied upon the approval of the Exective Director of the San Bernardino City CETA. D). Relocation Assistance: Re~ocation assistance will be provided to CETA participants when such assistance is essential to the attainment of a positon by them. ~is . assistance will be limited to an individual. and will be offered only when it has been assured that the individuals have (1) no funds of their own with which to defray such expenses~ and (2) there is no other source from. which they can apply for such aid. No financial assistance will be granted except when special circumstances warrant and then only with special appro~ val of the Executive Director of San Bernardino City CETA. E). Oth~r Supportive Services: This fund has been estab1ised to provide miscellaneous ty~es of assistance such as the purchase of uniforms, special license fees,securing bonds, and providing family planning assis.tance"where neccassary. Any such assistance will be restricted to that considered to be reasonable by the Executive Director of the San Bernardino City CETA.' ., -3g- . . . PROGRAM NARRATIVE DESCRIPTTON . .- .. F). Transportation: A small fund has been created to provide transportation funds when absolutely necessary. CETA staff will authorize the use of' such funds when it is absolutely essential to the commencement of a partici- pant's program, but will restrict the assistance to such time as the participant has regular payor allowances coming in. Participants will be reimbursed at a rate of $.15 per mile. In the event a participant lives near a public transportation route, reimbursement will be for bus fare to and from the training site. All payments for allowance will require prior authorization from the Executive Director of the Compre- hensive Employment and Training Administration of his designee. All requests for payment will be forwarded to the Finance Department of . ~ the City of San Bernardino for auditing and payment. . G). Recruitment, Intake and Assessment: Recruitment, intake and assessment will be provided, in part, by the services programs component: these activities are described in a; b: and c. a). Recruitment: The City of San Bernardino, Comprehensive Employment and Training Administration will recruit all individuals meeting YETP eligibility criter~a. Use will be made of existing linkages with governmental agencies, community based organizations, schools, and non-profit organi- zations in recruiting eligible participants. Opportunities will be publicized through advertisements in commu- nity newspapers, job bulletins, and other media to ensure a wide re- cruitment base and service to all contractually established significant ... segments. -3h- 'b). Intake: PROGRAM NARRATIVE o",rRTPTTON . . , " Intake will be accomplished at three locations, the central office of the Comprehensive Employment and Training Administration at 195 North '''D'' Street, the Cas a Ramona Outreach Center at 1524 Nest Seventh Street, and at the Boy's Club, 1189 Nest Ninth Street. During the intake process, an intake counselor will assist the client in completing a pre-application eligibility determination form (IMA form M-l). Those youth determined not to be eligible for YETP services or programs will be referred to other service providers. The original M-l will be kept in a file designated for ineligible ap~licants . Those applicants determined to be eligible will complete further processing described below under Assessment. c). Assessment: ~ . All eligible applicants will complete an employment application, listing work exp~rience and education. These documents will be used in conjunction with counseling interviews by youth counselors, develop an employability plan and to determine what YETP program or service is best suited for the needs of the individual youth. d). Orientation: Orientation wil~ be accomplished by the City of San Bernardino Youth ~taff, using a system whereby each CETA applicant will receive a thorough orientation briefing, describing the CETA program. Briefings will include the participant's Civil Rights under CETA and applicable grievance procedures. The intial briefing on the CETA system is de- signed to be given individually. Follow-up orientation counseling will, be provided as required during the participant's progress through the, .<; program activities. -3i- , PROGRAM NARRATIVE 0 e) . Training: Those youth completing the assessment process will be referred to the type of training best suited for their needs. The various types. of training are explained above. G). Job Development/Placement: The designated classroom operators wiil provide job developmentl placement fOr those participants referred to them through the individua referral process. ln addition, the services of the City of San Bernar- dino CETA will be made available to these participants. Participants in Work Experienc~ and OJT programs will be provided assistance in seeking unsubsidized employment through the Job Develop- ment Branch of CETA. Presently, three CETA VI participants are assigne .. to this function on a full time basis. H). FOllow-Up Follow-up will be performed on each participant completing trainin An exit interview will be coordinated via personal interviews with thos participants that have been positively terminated. Contact will be made with respective employers, regarding placed individuals at 30, 60, and 90 day intervals by the assessment counselor The non-positively terminated particiapnts will.be counseled by the assess~ent counselors and employability plans will be developed to insure referral to programs designed to make them employable. 7). PROGR~i ADMINISTRATION The Comprehensive Employment and Training Administration is organized into three divisions (1) Planning, (2) Operations and (3) Management; these divisions function under the direction of the respec- tive division chiefs, the Deputy Director and the Executive Director. -3j- 'The CETA staff and PROGRAM NARRATIVE 0 R P T operating City Departmen~are . organized to provide program monitoring and management to ensure effective performance and compliance with relevant Federal regulations. The following procedures will be used in the indicated areas to ensure effective program.opera- tion. Al. Program Monitoring and Evaluation: Staff of the Planning Division, Compliance Branch will monitor each component of Title III YETP activities for program performance, cOmpliance to Federal regulations, enrollment levels, placement rates, expenditure levels and other aspects as provided for by a comprehensive monitoring tool developed for thispurpose~ All operating officials responsible for programs will be notified of deviations in enrollment levels, placement fat:s, expenditure rates, . etc. so that appropriate corrective actions can be taken. Bi-weekly reports of line-item expenditures are prepared by the Finance Department of the city of San Bernardino and forwarded to the CETA Office. Reports will be reviewed by the CETA staff and compared with planned expenditures for the proper fiscal administration of the program. Each Title III YETP participant will be evaluated on a regular basis with mandatory evaluation being performed ,at a minimum of every six months. All evaluations will take account the participants performance, attendance, attitude, and p~ogress level to re-assess the employability plan of that individual.' B.) Fiscal Controls: This subgrant and any contracts will provide accurate, current and cOmplete disclosure of all funds awarded under this agreement. Suppor- tive documentation is required for audit purposes and shall be retained -3k- -."'. ~ ROGRAM NARRATIVE. OESCRfPT for a period of no less than three years. Financial management is in accordance with standards set forth in the Federal Management Circular 74-7, attachment G. The City is aware of and fully complies with the re- - quirements as related in section three (3) of that'circular. Allowability of and allocation all funds is also in accordance with Federal Management Circular 74~4. The ercroding of all fiscal trans~ctions, the issuance. of payments to participants, sub-contractors, or v~ndors, the maintena~ce of all financial records, and the preparation of requrieed Federal reports wil be performed by the Finance Department bf the City of San Bernardino. 'Thes accounting transactions and records are maintained under the control of a qualified accountant. Funds are kept in'separate accounts. Each check to employees, enrollees, or suppliers must be supported by appropriate docu- mentation, such. as purchase orders, receiving report, payroll vouchers and time and 'attendance reports. .Fiscal controls for major programmatic activities will be handled as follows: 1). Classroom Training: Classroom training will be conducted on an ind~vidual referral basis. The City of San Bernardino will sign a Mas~er Agreem~nt with those operators designated to received individual referrals. The billings wi~l appropriate back-up documentation will be forwarded to CETA for auditing' and recording. The billings will then be forwarded to the Finance Depart- ment, City of San Bernardino, for payment to the operators. -31- . jOGRAI-I rlARRilnVE DESCRTP I r Allowance payments will be made by Inland Manpower Association from an appropriation account. . This account is managed by Inland Man~ power Association accounting staff and meets the necessary requirements of section #95.34 of the Federal Regulations. 2) Individual Referrals: .' Payments for individual referrals will be made as specified above under Classroom Training (Section 7.BI). 3) Work Experience: Work experience will be conducted on a sub-contract basis with the following community based organizations: Los Padrinos (Concillio) I Indian Center, Westside Community Development Corporation and Operation c Second Chance. Los Padrinos (Concillio) will contract with and be paid by the City of San Bernardino for its cost of providing work experience for two city residents. Work participants placed at Los Padrinos (Con- cillio) and Indian Center will be employees of the City of Saq ~ernardino. Payroll will be held by the Finance Department of the City of San Bernardino. All employees will be provided Workman's Compensatipn. The City of San Bernardino will enter into sub-contract with the County of San Bernardino to provide work experience programs with Operation Second Chance and Westside Community Development Corporation Participants placed with Westside Community Development Corporation. Participants placed at Operation Second Chance shall be employees of the County of San Bernardino. All sub-grants authorized by this contract shall become attachments to this contract. ~ -3- (m) ,. PROGRAN nARRATIVE . OESCRIPTif1r! . Enrollees will have complete personnel folders. Individual signed time reports must be submitted by each enrollee at the conclusion of the payroll period and counter signed by the supervisor. These reports are given to the City of San Bernardino for payment. If there are any complaints or grievances for non-reeeipt of funds, enrollees are advised to contact the CETA Staff. 4) OJT: Reimbursement for training cost to sub-contractors must be signed by the employer and trainee. Billing pefiqdswill be set up in a 30, 60, 90 day, or end of contract basis depending on negotia.,. tions with the sub-contractors. These reports are given to the OJT Branch Staff where they are audited. "Data from the reports are coded and forwarded to an outside processing unit for check preparation. If there are any complaints or grievances for non-receipt of funds, vendors or sub-contractors are advised to contact the CETA staff. . Training of participants will be sub-contracted to area private-for profit business using IMA approved standard sub-contract forms. , -3- (n) ~ PROGRAi.! NARRATT\fE OESCRIPTTilrl 5) Services: All service providers will submit invoices for services rendered to participants. These billings will be audited and forwarded to the Finance Department for payment. .- Claims by classroom participants for transporatation expense will be reimbursed with the allowances payment system operated by lMA. Other participants will submit claims for'transportation to CETA.. These claims will include detailed mileage records which will be audited and forwarded to the Finance Department for payment. . These programs will not generate any net or gross revenue to the City of San Bernardino. All expenditures will be recorded and reported on standard Federal reports reflecting actual and accrued expenditures by the City of San Bernardino. C) Participant Reporting: On enrolling in a Title III YETP a<;tivity, an IHA M-I form. will be filled out on each participant. These forms will be maintained in individual ~ile folders for each participant in the MIS Branch of CETA. The MIS Branch will be responsible for the completion of all re- quired participant reports. 8) PARTICIPANT SELECTION CRITERIA Participant selection will be accomplished through the development of a pool of eligible Title III YETP applicants. Referral to specific ,programmatic activities (Classroom training, work experience; OJT will be based on the needs of the individual as determined in the assessment process by the Youth counselors. Final selection ofOJT participants will be made by the private employer' final selection for work experience will be made by the worksite supervisor subject to the review of the CETA Office. Final selection for a classroom program will be made by the classroom operator. In the .event that an~individual is not -3-(0) OGRAM NARRATIVe DESCRIPT selected for a classroom or. work experience activity, written justifi- cation will be required from the classroom operator as the reasons for non-selection. 9) . COMPLAINT PROCEDURE Any adverse action to a participant by the employer shall be made in writing. 4 . . . All complaints, oral or written, will be accepted by the Comprehen sive Employment and Training Administration at 195 North "0" Street, San Bernardino. If the complaint is from a participant, they must . have attempted to resolve the complaint through their supervisor, department head, executive director, employer or sponsor at their place of employment~ All complaints not submitted in writing must be reduced to writing and the CETA Office will, if necessary, assist in the compo- Sition.of the complaint. After receiving the complaint a CETA Official will be appointed to make an informal investigation of the complaints - and arrange an informal conference with the complainant within five working days. If the complaint was not resolved at the informal con- ference, an informal hearing will be scheduled within 5 working days, to include the complainant and supervisor bef~re a CE~A hearing commit- tee. If the complaint is unresolved after the informal hearing the participant may make a formal allegation to the Affirmative Action I Officer Inland Manpower Association, 336t~orthLa Cadena Avenue, i "r Colton, California. The CETA office will forward all pertinent dapa concerning the case to IMA within 10 working days after the formal hearing. 00 -3p- " OGRAM NARRATlVi:: DESCRIPT ,> '''''!~ 10) AFFIRMATIVE ACTION The Affirmative Action Plan of the City of San. BErnardino will apply to, this program. Generally stated, 'aff;irmative action prohibits discrimination in employment for reasons of race, religion, sex, national origin, or age. The plan is on file with the Inland Manpower Association. However it should be noted that YETP, Title III Partici- pants must be between the ages of 16 - 21. All contracts and subcontracts entereJ :Lnto by the City of San Bernardino in the fulfillment of this Agreement will be submitted to' lMA for review and comment as to form. ~fuen executed, the'contracts or subcontracts will be attached to this Agreement and become a par~ thereto. ..~ -3q- 3/77 ,- Program Occupational Summary i!~ Program Name and AdQress~ r.i ty of San Bernardino Contract/Subgrant No. 9021-48-05 195 North "0" Street San Bernardino, CA 92401 il'brki Siti!s:-. --, NUMBER CETA Wage Comparable Duration Of Jobs Rate Wage Rate Of Employment (A) (B) (C) (D) (E) COI.mty of San=~ (~ation Second Chance) 6 3.35 3.75 Various County of San Bernardino (West Side C.D.C.) 4- 2:90 3.10 Various IDs Padrinos 4 2.65 3.00 Various 10/1/78- 12/30/i8 2.90 1/1/79 . Indian Center 2 2.65 ].00 Various 10/1/78- 12/30/78 2.90 1/1/79 TOTAL 16 This form should be completed ~ Work Exoerience Proqram only. List all occupational titles in column A, and complete columns B through E. 9/78 -4a- . , ry #1. '~Program Occupational Program Nam nd Address: 9021-48-05 ci t:y of San Bernardion Contract{Subgrant No. 195 North "D" Street San-Bernardino, CA 92401 Number CETA Wage- Comparable Duration Occupatio~Ti~ Of Jobs Rate Wage Ra te Of Employment (A) (B) (C) (D) (E) Youth Work Experience 16 2.65-3.15 3.00-3.75 Various Participant per hour per hour TOTAL 16 This form should be completed for Work Exoerience ProQrams only. List all work sites in column A, and complete columns 8 through E. 9/78 -4b- . CUMULATIVE MONTHLY PROGRA.'t PL.A' Cca=acc:gC:'Subs=aCliI.':it ~me ud Ad.d CoQtracc/Subg:2Qc ?~~-Od p"" ~c..IOC:Y' OIaUac:/Subs'rac So. F_ To City of San Bernardino 10/1/78 9/30/79 CX1''IBINED 9021-48-05 195North "0" Street AcrIVITY %No. KG. S",n CA 92401 A. B. C. m~~"f:IO:C. o.:r!:cozrzs S. TOTAl. CIl>II'L= :'L\..o"'l!ll d. Z. Oa.TAI~"ta Y. t1;aE:1;. G. SQ8' DATE E:<ROU..'iIIlTS tlUInm; . ENROt.L.'1ZSt L'iJ)nEct """ i'OStnvz POSttcE: TlWlSlnS (eDel of :Ga.. ~ . ?L\C1:"\!::!'fTS !:!::'!.o~ 'iE'i;.ir;:AT!c:.s T'O.'1r.t\..?fmq 10/31 16 0 15 0 0 0 1 0 .' I 11/30 21 0 15 0 2 0 4 0 12/31 .. 30 2 18 2 I 3 1 6 0 1/30 36 11 13 10 3 2 8 0 2/28 44 16 12. 11 4 7 10 0 3/31 .. 50 21 8 16 I 6 I 8 12 0 4/30 55 25 '8 18 8 9 12 0 5/31 59 29 6 23 8 10 12 . "0 6/30 .. 61 34 4 25 9 11 12 0 7/31 III ~7 1 21l I 10 . 11 13 0 8/31 61 39 0 27 10 11 13 0 9/30 . .. 1;1 ~o n I 27 10 11 13 0 * " " 9130 DAn!: 10/31 11/30 12/31 1/31 2/28 3/31 4/30 5/31 6/30 7/31 8/31 . ~AIS Ur..~J.L,l4;) 4' R 1 9 11 14 14 15 16 16 16 16 ~.~ 0 0 0 0 0 0 0 0 0 0 0 0 ,=16-21 17 22 31 37 45 I 50 54 59 61 61 61 61 . . HIGH SCHOOL. I. .' """riO. r-..".. ----- 2 6 8 10 12 14 15 17 18 18 18 18 """'" 6 8 12 14 17 20 21 23 I 24 24 24 . 24 I..I:MI1D ~a.ISa s?'!A1rn:C 0 6 8 10 11 .12 13 15' 15 15 15 15 """"1= 0 8 8 12 14 14 15 17 17' 17 17 17 0........" 1 1 3 3 4 6 6 6 7 7 7 7 ~IC'ZAb"'t OR SUSCI.....u. I 0 r#!M~OlUC:3S 0 0 0 0 0 0 0 0 0 0 0 E'ImflC mNORrrn:S (nn:) . 6 8 11 14 16 19 21 23 24 24 24 24 A. zu.a: 2 '3 5 7 7 8 9 11 11 11 11 11 1. SPAHIS1iI A.~~ 4 5 6 7 9 10 11 11 12 12 12 12 G. an"", 0 0 0 0 0 1 1 1 1 1 1 1 J -4- ..- . CUMllLATIVE: MONTHLY PROGRA.'f P' Coa:cr.acc:orISWilsnnt..ls 9.01_ &lid Add . CoDcract/Subs:act !e~. p." CaU'IC'''''' eo..-t:ac:/SUJJsr:mC No. City of San Bernardino F""" To ~Q21~48-Q5 10/1/78 9/30/79 QJT 195 North "D" Street ~.. No.. San Bernardino CA 92401 A. .. C". m~~.\-rIOS. a.:r:!~ B. TOTAl. CllMPtl!TEll 7J.AL,."f!D D. z. Oa't"\I~-z.a F. or.m:lt r. SON DAIE ENIUlLL.'tIllm: 'IRAI= . ENRCWIllllT L'(DnEcr O".IlI POSmn POStTI'lE" nwIS~ (exul of ::lOD.. ~ P'!.AC~:f'TS ~to~ 'iE1\a:::A'J:!OOS TOMnlAnmfS 10/31 3 0 3 Q 0 0 0 0 ." 11/30 6 0 4 0 1 0 1 0 12/31 * ''1 n 5 n ? 1 , n 1/30 12 3 .4 2 2 2 2 0 2/28 16 5 5 2 3 .. 2. 0 3/31 * 18 6 4 4 3 <4 3 0 4/30 21 7 5 6 3 4 3 0 5/31 ?~ q 4 R ~ 5 '! '0 6/30 * 25 12 3 9 4 6 3 0 I " ~ 7/31 25 14 0 1 n . (,.0 4 n 8/31 25 16 0 10 5 4 a 9/30 . * 25 16 a 10 5 6 4 a 1r ,. " " DATE " 10/31 11/30 12/31 1/31 2/28 3/31 4/30 5/31 6/30 7/31 8/31 9/30 ll!t7AI.E ~ L~U.~ 3 0 1 2 4 5 5 6 7 7 7 7 .. ~l1tt.V!"f!llAHS' , tODtll "-21. 3 6 't 12 1h ,Q ?1 7"1 ?" ?" ?5 ?5 ."_m:QJ ~~ 1'I 1 ' ?, 3 4 I <; '';' 6 7 7 7 7 .. n.".,n ,..,.'" ,,,,,,,. 1 ? '! 4 ,; 7 R q 10 ' 10 10 10 l.IHtIm DC:"..xstI S~ n 1 l' 1 1 1 1 1 0 0 0 0 lIAlllltanl!ll n n' rT n ^ 1 , ~ , , , , Ol'?!:!Das 0 0 1 1 1 2 2' 2 3 3 3 3 ~tCU}"'T Cia SE..\SCI.-..u.. F.I!f;M ;:ORX!:!S !'nCIIC :m:OIUt'!%!l ('tOT) 'i R <} 1n 1n 1n 10 1 2 2 4 7 A. ,t..\C1t 0 1 1 2 2 3 4 5 <; <; <; S .. SPANISH A.~'tc.tN L 1 1 2 3 4 4 4 5 5 5 5 O. OTHEl\ 0 0 a 0 a 0 0 0 I 0 0 0 0 , -4- -""", , ctlMtlLATIVE MONTI!I.Y l?ROGRA..'f l? ~C06I1:rac:fQ;'/suq;nau.J, 94_ and Ad. . Cancracc/SubSr2Dt Per104 p c:.at"IO~1' ~/Su~...c. So. City of San Bernardino Frooo r. 9.QZI-48,..()5 195 North ''0'' Street 10/1/78 9130/79 IDRI( ~.N.. San Bernardino, CA 92401 EXPERIENCE A. I. C. .~"!I~o\'IIo::t. a,:r.::CC:tll:S ". TOTAl. CllIlPtEttII 0 7Ul....... D. E:. O.aTAI~"'E.D P. U"r',J.S, C. SOli DATE E300u..~ tlU11IIIIG . 1JfIQWl<lfr ';!"~cr O'.IlI POSlnVE POSITr:'E nNlSF?:lIS <.cuI of DOG.: PLAC NTS ~o~ 'l'EN$:;~^nm:s TD."'ntAn~ 10/31 12 0 11 0 0 0 1 Q . 11/30 13 0 10 0 0 0 3 Q 12/31 .. 17 2 0 11 2 0 0 4 0 0 1/30 ?n . ., .R 7 0 0 5 o. 2/28 23 10 6 8 0 3 6 0 3/31 .. 25 13 3 10 1 4 7 0 4/30 26 15 2 10 3 4 7 0 5/31 ?7 11> 1 12 3 4 7 0 6/30 .. 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To 9021-48-05 195 North "D" Street 10/1/78 9/30/79 IR Z:1od. No.. San Bernardino, CA 92401 "- So c. .~"fI:-:ATIO:f. o.n:co~!~ H. TOTAl. CUHP1= :'L\mIED D. !:. OBnI~"'ED 1'.. U"nlDl. 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N "' W .... ,.. ~ w ~ \D I-' o \D '" .... - '" .... .",,,, >", ;;0;;0 ;j< n- _n .",'" >'" ""..... tilo I-' W '" 111 5" N 0' - ..,.. N ..,., c:::l - n :> ..... ..,.. o :z :z c: :3:- c::::l m '" ;:;J "' '" - .. \Dn .00 "''''' 1-'-1 t;:;J ....:> 00("') 1-1 0- 111~ '" "" '" ::- "" -I % c: :;: '" m '" i-' ~ .... o ::z: -I "" :::- .n ..... "' en c:: = In "" :> :z ..... .", "., "" ..,.. ~ ..., ~ c: r- ::- ..... - < ", ", >< .", "" :z 0' - ..... c: "" ", .", r- :> :z en "" n ..... - o :z or ... '. . . (~..'. .. 9/78 .. 1) Classroan Training: a. Allowance: COST ALLOCATION PLAN 1 slot at 2.65/hr x 31 hrsjweek x 31 weeks '" $ 1,206 1 slot at 2.90jhr x 31 hrsjweek x 31 -weeks '" $ 3,959 'IDl'AL BASIC ALImIANCES Incentive Allowance (2 slots) 1 slot x $30/week x 52 weeks 'IDl'AL ALIa'lAOCES b. Participant Travel 2) QJT Funds Available Projected Average Cost Per Sub-Contracl; $18,395 $ 1,150 -9- $ 5,165 = $ 3,120 $ 8,285 $ 350 = Slots o = 16 Slots ,. -Ii" -, COST ALLOCATION PLAN For purposes of this sub-grant, administrative costs will be allo- cated as follows: A. Direct Costs: The following line item cost categories will be charged directly to the sub-grant or sub-grant component under which they were incurred. (1) Staff salaries and fringe benefits: (Salaries and fringe benefits for staff members assigned full-time to a parti- cular sub-grant or sub-grant component will be charged directly to the sub-grant or its component.) (2) Mileage (3) Travel (4) Per Diem (5) Meetings and Conference registration fees (6) Equipment Purchase (7) Postage B. Indirect Costs: General administrative overhead costs will be allocated to this sub-grant and between its components according method: The total planned cummulative number of participants to be served(as listed for 9/30/79 in column A of the Cummulative Monthly Program Plan of this sub-grant) will be divided by the total number of planned participants to be served in all CETA programs operated by the City of San Bernardino during the contractual period. Planned Participants (Sub-grant or Component) Planned Participants (All CETA Programs) The percent figure derived by this method will then be applied to the total expenditures in a given line item category in order to determine the dollar amount which will be charged to the sub-grant or its component. This method will achieve a equitable distribution of administrative costs in the following categories: (1) Staff salaries and fringe benefits (For those staff members whose assignments require them to devote their time to the management of all CETA programs and who are not assigned full time to anyone sub-grant or component) (2) Office Supplies (3) Reproduction (4) Equipment Repair (5) Rent (6) Utilities (7) Telephone (8) Computer Rental All other expenditure categories that are not directly chargeable to a sub-grant or one of its components will be allocated in the manner described in B above. 9/78 BSS.. /. 't' .... ~ .. . FY 7'1 . ASSURANCES AND CER~FlCATrON. For pUr.lOses of thes~ Assuranc~ and Certifications the term "Contractor~ shan mean ~'a organization which was awarded this agreement through a competitive pT"Ocess sue., as a Request for PT"Oposai (RFP) pT"OCl!SS; the ter.n "Subgrantee" sha Tl mean the. organization whie., was awarded this agreement through a sale source OT"OCUn!!Ilent process. rne term "CantractorISubgrantl!e" shall mean either ;'Com:rac::or" or "Subgrante~." as applicable, basad on the aforementioned ~iteria. A_ Gene~l Assuranc~ T. The Contractcl"'ISubgnntae assures: and certifies: thai:; a. rt wtlT COIIlj:Ty. wi th the requin!llentS' of' the Cornprehensi'/e 8n1110yment ana Tra.ining' Act (CErA) or 1973, as amended (P.L. 93-Z03, 87 Stat. 839 and P.L. 93-567, 88 Stat. 1845) ~ hereinafter referred to as. the Act. and '/lith the: regulations and paT1cies: promulgat.."<I. ~'ere- under; and " / ;;;. 11. tt wiTT comply with OMS ClrC'..1Tal"'" numoel"' A-55 and Fedel"aT Management C.il"C'.llart (FMC) 7~ and 74-7, as thos~ c1rC'.llars relate to functions sucl1 as the util ization of funds, the operations of programs, and maintanance or records, books, accounts, and other- dOC'.lGlents under the Act. , z. . rne ContractorlSubgrantee further assures and c.erttfies ~'at if .~'e regulations promulgated pursuant to the Act are amende!! ol"'<revised, it shaH .comply '/lith ~'err or notify the Prime Sponsor, within 30 d;fys after pror.:ulga:- tiorr or the amendme..'1ts or revision that it cannot so conform, so that the Pl"imeSponsormay takeapPT"Opriat~action including termination, ifnecessarj. 3. tn additiorr to the requirements of T and Z above and consistent with th~ regulations. issued pursuant to the Act, the ContractorlSubgranta:!' mak9 the foTTcw.ing. ful""".he!" assurancas and certificati,ons: Cf. rt possessas legal aut.iorit'j ta apply, for the Agre!!!llent. that a: raso.1utiolT, motiolT, or similar- action has been duly adopi:oo 'Or" passeq as an 0; ;ici aT act of the ContT'ac'"..or' s/Subgrantae' s gOl/emi ng body. au~iol"- iz:ing the filing of the Agreenent. including all understandings and assurances. contained therein, and directing and authorizing. the person identified as the official re!Jresentati'le. of the ContractorlSubgrantee to act in connection wit'T the A<Jl"eSllent and to prdvide such additional information. as my be r!RUil"e!i (sec~OlT tal. (a); 70T (a) (9) 4nd. (la)).. . !T. rt 'HtH c::ill!Ii:r wi;t;lr TftTe 'It and: TitTe nr: or tile ClvtT Righ-c:s Act or T964-, (P.L. 8a-3SZ),. and lrr a=rI..ance wHir Title 'If of t.iat Act no person irr the Unit:=d States: shalT, orr the grounds of race, color-. sa.,<. or- national origirr~ be e..'(c:1uded: f1"'ctrr participation in, oe denied the benefits. of, or- be ot,el:"- '/lise subjected:' to discrimination. under ~ny ;n-ogranr or- activity for wilidt t.'!e Con- tract::JrISubgranta~ recai.'/a5 F,~eral financial assistallC:a and. wilT jomtediateiy.take any m~-sures necessarJ .to. effec<::Jate. this agreene.'11:. c. it.. 'HilT comoly 'Hith. Title 'II or the. Ci'til Rights Ac~ of 1964., (~z use ZeOOd) pronibitin~ employmel'l~ disc!1mina";on where (1) the primarl pUl"?ose.of ~he AgreSllent is to provide employment or (Z) discriminatorj enploy- mel'l~ prac1:ic~ '.-;ill resuit- ilT unequal treat::Tent or per:rcns wilo are or should :e benefiting from the Agreement-~idad activity. -10- _.-.._--~._-------. . ,''''., \ . . ct. No person. with responsibil ities in the- operation of any program under the Act wnl discriminate with respect to any program participant or any appl ieant for participation in such. program because of race, creed, color-, na- tional origin, sex, age~ political affiliation, or beliefs (section 703 (1) and 712) . e. It will compTy with the requiMlments or the provisions or the'. Unifonn: Relocatiorr Assistance' and Real Propert'1 Acquisition Act of 1970 (F.t... 91-646) 'lIhicJr provides for- fair and equitable treatment of persons di s]11 ac:ed: as a ro..sul t or FederaT and federa 1 1 y-assist-<>d programs.: . f. It wHT compTy witlr the- provisions of the- Hatch Act wlric:h- Timit the poUtica.T activity. of employees. g. It wfTT comply with the requiMlment that no program under the . Act shalT involve pol itica.l activities. (sec;tion- 710 and 703 (2.))_ It. It '*ilT establ islt safeguards to' prohibit employees from using their pos.itions f.or a purpose that is or- gives the appearance of being moti- vated by a desire for private gain for themselves or other-s, particularly those with whom they have- family, business.. or other- ties (section 702 (an. 1. It will give the Department of labor .and the Comptroller General through any au~'orized representative the acces~ to and the right to examine ali records,' books.. papers.. or documents related to' the<Agreeme.'lt (section .713 (2.)). . j. Participants in the program wiTT not be employed on the construction, operation, ormaintanance of that part of any facility which is used for religious instruction or worship (section 703 (3).). . k. Appropriate standards for heal th and safetol in work and training si~ations wilT be maintained (section 703 (5)). T. Conditions of employment or- training wiTT be appropriate and reasonable '~ith regard to' the t'/pe or work. the geographical r-egion and the proficiency of the applicant (section' 703 (4-)). m. Provision of workmen's compensation prot-oction to participants in orr-t.IJe-job training,. work experienc!:!, or public sertice employment programs under the' Act at the same 1 evel and: to- the same extant as o~'er employees of the employer 'lIho are covend by a: state. or industl"'1 wor!<:nen's compensation sta:tuta; and. provision- of workmen's. comce.'lsation insurance or medieal and accident insurance: for injur'J or disease rasu.l tincr from their participation ta ~'cse. individ- uals: engaged in any program activity u'nd!:!r-' thee Act, i .e.~ work experience, on-the- job: training.. public ser'tice- employmen1;~ classroom' tfaining~ services to participants, and other activities,. .where others similarly engaged are not covered by' an appl icabl e 'NOr~<I1len' s compensatiorrstatuteo (sectio,n 703 (6) and. 20a (4)). IT - rne- program 'IIi 11 not resu 1 tin t.'e- di sp 1 aCE!llerrt or enp 1 oyed. wo~<ers or- impair existing ccntrac'=s for ser/ices: or resul t' in t.,e substitution' or Ferl!:!rai funds fOr other funds in connection with 'NOrl( that would otlTef"l/ise be performed (section 703 (7)). -11- < 4 ." l, : : (t~ Tr.ng wilT not be- rOl'" any Occllpa. which require less tlJan "t....o weeks. of pr~loyment training, unless inmedlate enployment opportunities are available in that occupation (section 703 (8)). p. Training and related ser/ices will, to the a~tent practiCable, be consistent with ever,/ individual's fullest capabilities and lead to- employment OPPortunities which wilT enable participants to become economically selr-su.ffi- cient (section 703 (g) and 10S (a) (6)). . q. rns.tftuti'onaT skill training <rnd training- an the- job. shan only be- fol'" Occupations: in wiliclr the Secretar,/ Ol'" the- Prime- Sponser- has deternlined. there is reasonabl e expectation' rOl'" employment (section 703 (10). r-. CET~ F\lnds: wilt, to the extent practicabl e. be used .,to supplement, rather- than supplant, the level of runds that would otherwise be available ror the planning; and administration of programs: under- the Agl"ee!m!nt (sectiolT 703 (11)). s. rt wilT submit reports- as ~ired by the- Secretar,/ and .....ill maintain records and. provide access to thE!!ll' as necassar,/ rOl'" the- Secretary's review to assure that funds are being expended. in. accordance with the- PUl?Cses and provisions of the Act, including the' maintenance of records to assist the Secretar,/ in detel'lllining the: extent to' which t!le. program meets the special needs of disadvantaged. chronic:a.lly unemployed, and. low income personsrol'" meanirtgful E!!Il'ployment Opportunities (section 703' (12) and. 311 (c)). t. occupa tiona 1 703 (13)). The program will. to the maxil11Ullf extent .feas;bl e, contribute to the development or- upward mobility af' indiVidual' participants (section ! ; u. The program has adequatEl' administrative and accounting control s, personnel standards, evaluation procedures, availability of in-ser/ice- training and technical assi stance programs, and other po Ti cias as my be: necessary to promote. the effective. use or runds: (secti~n 703 (14-)). v. Tne: progranr makes appropriate provisions: far the manpower- n~ of yout.'r in the area ser/ed. (section 703 (1S))_ . . w. IndividualS' receiving- training on the jOb shalT be compensated by the enployer- at such rat~, includfng periodk increases. as may be de$led reasonable under- regulationS' prescribed by the- Secretary, but irr no event at a rata whicfT is' less than' thE!' highest of: 1) the- minililllllf wage- rate specified in sec:tion 5 (a) (1) or the:- Fail'" Labor- StandardS' Act or 1938; 2) the:- State- Ol'" 1 oca 1 minimunr .....age. ror- the- mos.t nearly cOlII'parabTe:- covered: employment;. 3) the pre'tail i ng- rates of' pay ror- personS' en!1loyed in similar- oCC'JpatiollS" by thE!' same employer; 4-) the:- minimunr entrance rate fol'" the- occupatiOIT among- other estab1 ishments in t.lJe- ccmmunit",/ or- area. or-,. any minimunr rate required by an appl icable collective- bargaining agr~errt;: 5) ror- participants on FederaTTy funded or- assisted con- stl"'Jctioll' projects"r the- prevailing- rate established by tJ:Ie- Secretar./, in accordance with the- Oavis-8acclT Act,. as amended, 'Hherr such rat=s are l"'equired by the Federal statute under- which the assistance: 'Has provided_ x. rt: 'HiTT comply with- the- labol"" :itandant requir~ents sat out irr sec- tion 706 or the Ac"t_ -12- . ~ ".,-.t... " : y. SenAs and activities provided undcAftis Agreement win be ad- minis.tared by or uMrer the. supervision of tile Prime~onsor (section 105 (a) (b) and 205 (c) (1)). Z". No funds: made ava 11 ab 1 e undel"" the Agreement shall be used. for lObby- ing activities in violation' of 18 USCA 19lZ. aa. Cash- drawdowns wi II only be initiated. when actually needed. for: Con- trac:t/Subgrant disbursenents~ bb_ Timely reporting: of caslt discW-Seme!lts and balancas .wilT lie made: to the Prime Sponsor as; required_ CC_ For subcontracts fn excess crf STOO.oaa. or ...,here the Contractor/Sub- grantee has determined that orders under arT' indefinite quantit'.1 subcontract in any yeal'" will exc..eed $100.000. or if a facility to be used has been the subject of a conviction under the Clean Air Act (42 U.S.C. 1957C-8 (c) (1)) or the Federal Water Pollution Control Act (3:1 U.S.C. 1319 (C)} and. is listed by the Environmental Pro- tection Agency (EPA) or is not othel'"Nise exempt. the CantrOlctor/Subgrantee assu......s that: 1) ncr fadlity to be utilized in the performance of the agreement has been list-"<i on- the ErA List of Violating Facilities; 2) i-:: will notify the Prime Sponsor. prior to award. of the receipt of any communication- from the Director. Office. of Federal Activities. U.S. Environmental Protection AgenC'.I. indicating- that-a facility to be utilized for the agreement is under consideration to be listed on the EPA List of Violating- Facflities; and3} it will include substarrtialTy this assurance., in- cluding: this third part. in every nan-exempt subcontract_ . '. a. Additional Assurances for Title r Proarams ~ ~ rlt carryin!T aut programs under Title r af the Act. the Ca/ttractor,/Subgrantee assures and cE!rtifies that~ , T. Manpower services. includin!T jab c!evelopme!lt. will be provided to those. most in need of thl!!ll' inclUding lol't income persons and persons of' 1 imited Engl ish- sjJeaking ability (section' IDS: (a} (d))_ . 2. Programs of institutional skill trairring shan be designed foroc:upations in which skill Shortages exist (section 105 (a) (5)}_ 1- roe Agreement meett an the requirerrE!!lts or SE!-_:'ion TOS (a) and the Cantractor/Subgram:eewil1 comply wHlt all proviSions; of' the Act (section 105 (b)). 4-. rt: wilT make suo arrangements as aM!, PM!Scricred by reguT ation- to assist the Secreta"'J in carrJtn!T aut: his respons.ibilities under sections; 105 and lOa or the Act (sectiorr 105 (a) (7)). S. Speciar consideration -lIin be: given ttf the needs or the eli!Tible disabled veterans? speciaT veterans. and veterans -lIiTo- served ilt the Armed Forces and -lIho received. other than a: dishonorable discharge within four years- before the- date. of their appl ication_ roe Contractor/Subgram:ee, in- selecting participants for programs funded under Title r of the' Act. Shall take inter consideration the extent that such '/ete!"ans. are availabl"e in the area. Specific effort: should be made to'develop . appropriate fun or- part-time: oPPortunities for suclt '/etel"ans. roe Contractor/ Subgrantee, should utilize the assistance or the Sta"e and local veterans employment ser/ice representatives in formulating its program ob,fec:ives. On a continuing and -13- l, .. ~'.J timely ;basis, info~ion on job vacancies and train'" opportunities funded under Tltle I of the Act ~ll be provided to the State ana-focal veterans employment service representative for the purpose of disseminating information to eligible veterans (section 104 (b) of Emergency Jobs and Unemployment Assistance Act of 1974). 6. Special Certification for State Contractors/Subgrantees. A State CQn- tractor/Subgrantee further assures and certifies that it will comply with the re- quirements and provisions of section 106 and 107 of the Act. 7. The Prime Sponsor's Management Information System will be utilized for the development, maintenance and reporting of all required program data. The Con- tractor/Subgrantee will submit all required participant records to the Inland Man- power Association office no later than the fourteenth (14th) day after the trans- action involved has been completed. Such records will include the Inland Manpower Association CErA Participant Information Record, the Inland Manpower Association Participant Status Change Notice, the Inland Manpower Association Termination Notice and other participant records and information as required by the Prime Sponsor. All records must be complete and accurate when submitted. 8. All costs in excess of maximum costs allowable per incorporated Cumulative Expenditure Plan will require prior justification and approval. In no case will pre- agreement costs be reimbursed. 9. Approval for the expenditure of Agreement funds for consultant fees will be obtai'ned from the Prime Sponsor prior to commitment for such services., 10. It will adhere to special limitations on pa~icjpant selection as described in the Federal Register, Part III, June 25, 1976. Para. 98.23, pertaining to political activities and the Hatch Act. -. 11. It will comply with the requirements of the law and the Employment and Train- ing Administration, Department of labor, regarding the obtaining of employer identifi- cation-account numbers, collection, payment deposit and reporting of Federal. State, and local taxes. Work Experience Contractors/Subgrantees will withhold Social Security or its equivalent and income taxes for all program enrollees if required for regular employees of the agency. 12. It will assure that no funds will be used to hire any person to fill a job opening created by the action of an employer in laying off or terminating the em- loyment of any other regular employee' not SUpported under the Act in anticipation of filling the vacancy so created by hiring ane~ployee to be supported under the Act {section 905 (c) (8)). 13. It will maintain a separate account for all funds received under the Agreement in addition to the maintenance of separate records, source documents and other account books as. required and that it will establish and/or utilize procedures and methods sufficient to assure that all fiscal recordkeeping and reporting will be accomplished' on an accrual basis. The contractor/Subgrantee further assures that all records, documents and books pertaining to this Agreement will be available for inspection by authorized Prime Sponsor personnel. All such records, documents and books shall be retained by the Contractor/Subgrantee for a period of three (3) years subsequent to the termination of the Agreement. -14- --..--...-.-.-----.- - - -- -. -. _. _____.uu . ", r ~!.~ event-the, PT'1me. Sponso~ shalT not: mak~ any furthe~ disbu~ements to th~ ContractOr-! :Subgr-ant~e- until i.$ assur-~ t.'1at: covel'"age has beebta ined. cr. The Contract::lr-!Subgrarrtae- agr-ees to obtain publ ic I ial1tlity and propel"'t'j damage insur-ance. including but not limitai to pr!!!llises and automobile insurance cover-- age ...,ith: minill1Ullr liabtlit'f limits or 5500.000 (fi'le hundl?t thousand doTlars:) and d~ge: to: propert'j of not: less: t.'1an S50a.000 I""-su.ltinq from any occu~nce. Said pol!C'f should p':'C!vide- thil"t'j (30) days: 'Hrittan notice. to th~ Prime Sponsor- oT cancal- lattolT o~ matar-iaT change. . rg~ . HoT d Haml e5S Cl'. The Contract:al"'/Subgrantee agrea..s. to indemnify and sa'le tlre Pr1n:e Sponsor- and art its agents and e!lIl'Toyees. hannless from any and alT liabilities. c:1 ailll$~ damages. or- injuries t(1 any persolt 01"' propertY including injury ta the COntrac:ta....s/Subgrantee-'s e!lIl'loyees~ and alT expenses or investigation and defend- ing: against same includ.1ng. attorney,. cour1: and!o\'" legal fees: (L) Ar1s1ng- fronr or.- connected. with pel"'farmanca or- failure: to pel"'fanlt an:t wor~ or- othe\'" obligations of th1s agre!lllent;. (Z) Caused or- cla.imed to be- caused by the independent status. of the- COntracto\"'/Subgrclntee" its agents o\'" e!lIl'loyees;. . (3) The ac:'"..s. of the Contrac:'".ar-!Subgrant-~. o\'" 1ts agE!llts or- e!lIl'loyees. 20. ALLOWANCES , o AlT payments to participants fo~ allowances (ini:ludin~ transportation assistance) w.iTT be administered by the Prime Sponsor with. weekly repo\"'ts. submitted ta the Ccintractor-/Subgnntee and Contnctar-/Subgrante~ Agents. The Corrtr-ac:'"..or-! Subgrclntee assumes: t'1e responsibility for- verifying allowance and transportation assistance payments. made by the Prime Sponsor- and ffscaT accountabtTity for in- curring costs char:1ed to the: allowances as included irr th~ Agreement pel"' schedule as- budgeted herei n - The- COntractor-ISubgrantee- furt.IJel"' assures ~nd cem ff es that it will comply witlT tIJe- ALLOWANCE PAYMENr HANDBOOK FOR TRAINING FACILITIES as. published by the: Pr1me- Sponsor-. ZI. SEVERABILIT'r OF PROVISIONS" rF any .proviS'10n~ of thts a~ al"l! heTd invalid. the l"1!IIliIinde~ of' tltis. agl"e!lllen1: shalT not be: affect=<!. thereby. if the remainder- would th!!lT continue tll confornr to. the: te~ and. requ.il"e!l!l!nts. or app1icab.le- 1aw_ 2Z. PERFORMANCE: SiANOARO~ The: COn1:l"actol"/Sucqr-ant..~ undel"'S'tands and. agrees that it may not fncu~ costs: irr excass. of that: amount:. budgeted: by- cost catago~j fo~ the finaT montlt as listad: orr the CumulativE!' EXpenditun!: Plait. The- Prime- Sponsor wiTl have: the. prerogative- of' untlatar-aT1y mOdirJing- the- Agreement should: actual periqnnance with resilect:" to either- planned expenditures. or- planned pl"Ognm- objectives: includ.ing- significant: segments: deyi ate 15: or- mol"l!. The ContJ-ac::or-ISubgrclrrtee- further- agrees that" no participant 'Hill be enrolled iO' any activity. under this: Aqn!!!llent during the last sixty (60) days ar this. agreement unless the participant can succesSfully colll!llete training- as specified. by inc:1l70rnted. statenent' he~in. -16- ~~~ I /." I , 23'. 'Susoension .ermination of Agreement . a. Should: the Prime Sponsor determine that' suspension or termination of the Agreement is required. the Prime Sponsor shail for/lard a '/lritten notice of such determination to the Contractor/Subgrantee fourteen (l?) days prior to any initia- tiorr by the: Prime Sponsor of its. te!":1lination procedures. Such notice shalT contain a. detail ed stat2!l1ent of facts upon which the Prime Sponsor's recclmIendation is based and shal T set a time and place: to conduct a formal lIIl!eting with the Contractor/ Subgrantee: to discuss whether termination procedures. 'lIill be initiated. _ If" it shalT have bealT determined that suspension of funds is necessary. the Prime- Sponsor shalT have t!te authority ta suspend funds as may be- deemed appropriate until 'corrections are- made: ilT a: manner satisfactory ta the-. Pnme Sponsor-. In no event shalT the time- aT1owed: for- correction exceed thirty (30) days. unless: the Director- agrees to a con- tinuance. The- Director may suspend funds far- a. periad of not more than fort-j-five- (45) days. If it shalT have beelT determined: th'at termination procedures are nial:- essary._ the Director shalT recolmlend termination to the Executive Board for approval. If the- Board approves termination. the agreement shalt be terminated upon. se'len (7) days: written notice: ta the Contractor/Subgrantae:. IT. rne Agret!Rlent may be terminated or funds suspended in '/lnole or in part for cause. Cause snalT indude the folTC'..,in~: (l) Failure- of the Contractor/Subgrantee to comply in any substantial or material respect with either the terms: or conditions: of this agreement. (Z) Failure or the Contractor/Subgrantee: to comply in any. substantial or materlal respect with either the terms or conditions of any other present or past agre2!llent between the Contractor/Subgrantee and the Prime Sponsor which facts were: discovered: or determined during the period.of this agreement. - (3") The Grant to the Prime Sponsor front the Department of Labor for this prograrrr is terminated. suspended, or reduced. The Prime Sponsor may also '/lith- hoTd: payinent of any unearned portion of the Agreement if .the Contractor/Subgrantee is unable or unw.illing to accept any additional conditions that may be required by law. by executive order. by regulations, or by othel" policy announced by the Depart- ment of Labor at any time. c. Uporr termination or tile Agreement. t.'1e Corrtl'"actor/Subgrante~ will remit any unencumbered balance of' paymentt pre',;ously received as determined by the Prime Sponsor to be due it. . The: actiorr or the Prirrre Sponsor in accepting any suclr amount' shall not constituta a waiver- or any claim- witich the- Prime Sponsor may othE!l"'Nise have arising out of' this: agreement. . do. Uporr suspension- of funds. the- Contractor/Subgrantee- agrees. not to incur- any co~t:s: reI at.."!i too,. or- connected: witlr, any area of conrlict frorrr whictT t.'1e Prime- Sponsor has: determined: that suspensiorr of' funds: is: nec=ssar.l. 24:.. The Contractor/Subgrantae- shalT no-::: asstgrr this agreement or- any monies due or to become due thel"e'Jnder exce!Jt as specified. in the terms of this agreement. without having first obtained the: wri tten' consent of the- Prime Sponsor. 25. The: Prime: Sponsor- will not be: obI igated or liable- hel"eunder- to any ;1an:y . . other- than the Contractor/Subgrantae. The. Contractor/Subgrantae- sha 11 so notify all subcontractors and agents. -17- . \ ,.;..." , . . . . 26. The Contractor/Subgrantee will comply with the Clean Air Act and the Federal Water Pollution Control Act as related to the use of facilities which are on the Environmental Protection Agency's List of Violating Facilities.' 27. The Contractor/Subgrantee understands and agrees that all Gross Income earned by the Agreemen~.supported activities during the period of this agreement shall be recorded and identified as such by specific and separate account. All expenses incurred in the generation of this income that is not a part of this Agreement may be deducted from the Gross Income to determine if any program income exists. Any program income determined during the Agreement period shall be retained by the Contractor/Sub grantee and. 1'n accordance with the Agreement. shall be added to funds committed to the program by the Prime Sponsor to be used to further eli- gible program objectives or will be deducted from the total Agreement costs on which the Prime Sponsor's share of costs will be based. The Contractor/Subgrantee further agrees to provide access to any authorized representative of the Prime Sponsor for ~he examination of any records, books or documents related to the determination of program income in any manner. 28. The Contractor/Subgrantee agrees to comply wit9 all requirements deemed appropriate and reasonable as stated in Federal Management ~ircular (FMC) 74-4 which is incorporated by attachment hereto and becomes a part of this Agreement. (Attachment #1) . . . 29. The Contractor/Subgrantee agrees to comply. with all requirements deemed appropriate and reasonable as stated in OMB Circular A-102 which is incorporated by attachment hereto and becomes a part of this Agreement. (Attachment #2) -18- ---- ----- -----_._- ..--.---- - ~ . . The ContractorlSubgrantee certifies that to the best of his/her knowledge and bel ief, the data in this agreement are true and correct, and that the filing of this Agreement has been duly authorized by its governi ng body. 195 NORTH "0" STRJ;:ET (Mailing Address) SAN BERNARDINO, CA 92401 (City, State, lip Code) rES J. BURNS, EXECUTIVE DIRECTOR FOR W.R. "BOB" HOLCOMB, MAYOR (Type Name & Title of.Autnorized Representative) , (\(,,'l'ORF.R ~ 197~ (Date' of Signature . . ~19- '. ---.-.---------------.-..- <-----....,.----------.-.....- -.._--_.__.~-~--'..------- _._._-~-- .~--_.~.. ---,~- , . . . . .... ' ..,.... SPECIAL FISCAL YEAR 1979 ASSURANCES A. New Requirements Effective Immediately All public ser/ice employment projects and activities funded under this Subgrant/Contract are immediately subject to the following re- qui rements : ,.- , \ '\... 1. All persons hired into public service employment on or after October 27, 1978, must meet the eligibility criteria specified in Section 99.42 (a) of the October 18,1977, Federal Reqister. (Section 4 (c) (2) or reenactment specifies that the eligibility criteria of Section 608 of the CErA of 1973 are to apply from date of reenactment until Janu~ry 26, 1979. 2. Title VI projects funded under Section 607 (b) of the CErA of 1973, as amended (Section 99.40 (a) (2) of the October 18, 1977. Federal Reaister), may be extended, and new projects approved for up to 18 months total operations from the date projects commenced. 3. Any participant who is hired into a PSE position under Titles I, or II following September 30, 1978, whose position is being supplemented above the maximum rate of $10,000 (Section 96.34 (c) of the October 18, 1977, regulations), must be terr.nnated or transferred to another program prior to Januarv 26. 1979 (Section 122 (i) (4) of reenactment). Any participant who is hired into a PSE position under Title VI following Septa~ber 30, 1978, whos~ position is supplemented, may continue to be employed under Title VI after January 26, 1979, to the extent that the amount of supplementation does not exceed limitations of Section 609 of reenactment. Otherwise, such participants must be terminated from Tii:le VI. Also, a11 Subgrants/Contracts are subject to the following general requirelllents: 4. Effective October 1, no individual may participate in programs under this Act for longer than 30 months in any 5-year period; no individual may receive allowances for institutional or classroom training/for more than 104 weeks in a S-year period; and no individual may De paid PSE wages for more than 78 weeks in a 5-year period (for those on board prior to October 1, 1978, no more than 25 weeks of PSE shall be considered as part of the 78 weeks). Effective October 27, 1978, no individual (except for in-school youth) may remain in work experience programs more than 1,000'hours per year, or 2,000 hours in any 5-year peri ad. 5. All antifraud and abuse requirements contained in Section 3. of reenactment under "Criminal Provisions" are effective as of October 27, 1978 as follows: . " " . (" \ '- . . Section 3 (al- of the Act amends Section 665 of Title 18 United States Code as follows: "Secti on 665 (a) Whoever;;. bei ng an OITl cer, di rector, agent, or employee of, or connected in any capacity with any agency receiving financial assistance under the Com- prehensive Employment and Training ^ct knowingly hires an ineligible individual or individuals, embezzles, will- fully misapplies, steals, or obtains by fraud any of the moneys, funds, assets, or property which are the subject of a :Subgrant/Contract of assistance pursuant to such Act shall be fined not more that $10,000 or imprisoned for not more than 2 years, or both; but if the amount so embezzled, misapplied. stolen, or o15tafned by fraud do'es not exceed $TOO, such person shall be fined not more than $1,000 or imprisoned not more than 1 year, or both. (bl Whoever, by threat or procurring dismissal of any person from employment or of refusal to employ or refusal to renew a contract of employment in connection with a Suhgrant/Contract or assistance under the Comprehensive Employment and Training Act induces any persons to give up any money or thing of any c value to any person (including such grantee agency) shall be ' fined not more than $1,000, or imprisoned not more than 1 year, or'both. (c) Any person whoever willfully obstructs or impedes or endeavors to obstruct or impede, an investigation or inquiry under' the' Comprehensive Employment and Training Act or the regulations'thereunder, shall be punished by a fine of not more than $5,000, or by imprisonment for not more than 1 year, or by both such fine and imprisonment." (d) The analysis of chapter 31 of title 18. United States . Code , is amended by striking out the item relating to Section 665 and insert:ing in lieu thereof the following new item: These provisions are amendments to the criminal code and are effective immediately upon enactment. B. Reouirements that must be imolemented no later than January 26, 1979 All employment and training activities funded under this Subgrantl Contract wi 11 be subject to the fo 11 ow;-ng secti ons of the 1 aw as of January 26, 1979 (90 days ~ollowing the date of enactment, per Section 4 (c) (1) of reenactment): 1. Maximum wage requirements as set forth in Section 122 (i) (1) and (3). 2. Limitations on participant salary supplementation, as set forth in Section 122 (il (4) (A) and (8), and Section 609 . I r., , . . I , ~ , . . SAN BERNARDINO EMPLOYMENT C. The undersigned authori zed representative of the ANDnTRATNrNG' ADMINISTRATIO: agrees to comply with the provisions of the Comprehensive Employment and Training Act of 1978 (Po L. No. 95-524) and instructions issued subse-' quent1y by the Department of Labor to effect transition of current pro- grams to the requi rementsof the new 1 aw. AUT RIlED SIGI RE SAN BERNARDINO EMPLOYMENT AND NING ADMINISTRATION 1/10/79 DATE TYPED: Program Operator JAMES J.. BURNS, EXECUTIVE DIRECTOR FOR W.R. "'BOB" HOLCOMB, MAYOR TYPED: MillE and Ti tle , . ~ -. INLAND MANPOWER ASSOCIATiON November, 1978