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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Dept: Public Services
Date: March 12,2007
Subject: Resolution authorizing the
increase of a purchase order in the
amount of $1,763,841.00 between the
City of San Bernardino and the County
of San Bernardino Solid Waste pursuant
to Section 3.04.010 B-3 of the Municipal
Code for trash disposal dump waste
fees utilized by the Public Services
Department, Refuse Division.
Meeting Date: April 2, 2007
Synopsis of Previous Council Action:
Recommended Motion:
1) Adopt Resolution
2:~
--..,
Signature
Contact person: Ken Fischer, Director
Supporting data attached: Staff Report
Resolution, Agreement
FUNDING REQUIREMENTS:
Council Notes:
Phone: 5140
Ward: All
Amount: $1,763,841.00
Source: FY 06-07
Account Number 527-412-
5179 (Dump/Waste Fees)
$548,851.00 and 527-413-
5179 (Dump/Waste Fees)
$1,214,990.00
Finance:
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Agenda Item No. J 8'
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing the increase of a purchase order in the amount of
$1,763,841.00 between the City of San Bernardino and the County of San Bernardino
Solid Waste pursuant to Section 3.04.010 B-3 of the Municipal Code for trash disposal
dump waste fees utilized by the Public Services Department, Refuse Division.
Background:
The City of San Bernardino Public Services Department, Refuse Division provides
collection services to residential and commercial customers for trash disposal. The
Public Services Department, Refuse Division is required to use the County of San
Bernardino's landfills under the Waste Delivery Agreement between the City of San
Bernardino and County that is in effect from January 1, 1998 to December 31, 2012.
The County of San Bernardino Solid Waste Management Division charges the City of
San Bernardino $34.69 per ton in dump waste fees. The Public Services Department,
Refuse Division collects an average of 12,741 tons per month for both residential and
commercial customers. Therefore, the Refuse Division is charged an average of
$441,973.00 per month in dump waste fees for both residential and commercial trash.
The Public Services Department, Refuse Division currently has a purchase order with
the County of San Bernardino Solid Waste in the amount of $3,300,000.00. The current
amount left on Purchase Order Number 207424 is $516,299.00. The additional
$1,763,841.00 will cover the dump waste fees for the remainder of the FY 06-07.
Financial Impact:
Funding for this increase is contained in the Refuse Division FY 06/07 budget, Account
Number 527-412-5179 (Dump/Waste Fees) in the amount of $548,851.00 and Account
Number 527-413-5179 (Dump/Waste Fees) in the amount of $1 ,214,990.00 for a total of
$1,763,841.00.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE INCREASE OF A PURCHASE ORDER IN
THE AMOUNT OF $1,763,841.00 BETWEEN THE CITY OF SAN BERNARDINO
AND THE COUNTY OF SAN BERNARDINO SOLID WASTE PURSUANT TO
3.04.010 B.3. OF THE MUNICIPAL CODE FOR TRASH DISPOSAL DUMP WASTE
FEES UTILIZED BY THE PUBLIC SERVICES DEPARTMENT, REFUSE DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
WHEREAS, the City entered into a Waste Delivery Agreement with the County
of San Bernardino dated December 15, 1997, which requires the City to utilize the
County landfill; and
WHEREAS, the current purchase order of $3,300,000.00 has a balance
remaining of $516,299.00; and
WHEREAS, the amount of $1,763,841.00 is required to meet the costs of
disposal for the remainder of the FY 06-07.
SECTION 1. The Mayor and Common Council hereby authorize an increase in
the existing purchase order by an additional $1,763,841.00.
SECTION 2. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B.3 of said
Code.
SECTION 3. Pursuant to the above determinations, the Purchasing Manager is
hereby authorized to increase Purchase Order 207424 to the in the amount of
$1,763,841.00
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE INCREASE OF A PURCHASE ORDER IN
THE AMOUNT OF $1,763,841.00 BETWEEN THE CITY OF SAN BERNARDINO
AND THE COUNTY OF SAN BERNARDINO SOLID WASTE PURSUANT TO
3.04.010 B.3. OF THE MUNICIPAL CODE FOR TRASH DISPOSAL DUMP WASTE
FEES UTILIZED BY THE PUBLIC SERVICES DEPARTMENT, REFUSE DIVISION.
SECTION 4. The Purchase order shall reference this Resolution No.
2007 and shall read, "County of San Bernardino Solid Waste for trash
disposal dump waste fees."
SECTION 5. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE INCREASE OF A PURCHASE ORDER IN
THE AMOUNT OF $1,763,841.00 BETWEEN THE CITY OF SAN BERNARDINO
AND THE COUNTY OF SAN BERNARDINO SOLID WASTE PURSUANT TO
3.04.010 B.3. OF THE MUNICIPAL CODE FOR TRASH DISPOSAL DUMP WASTE
FEES UTILIZED BY THE PUBLIC SERVICES DEPARTMENT, REFUSE DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
, 2007, by the
day of
meeting thereof, held on the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2007.
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form: