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HomeMy WebLinkAbout06-24-1983 Minutes City of San Bernardino, California June 24, 1983 This is the time and place heretofore set for an Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino at their Adjourned Regular Meeting held Wednesday, June 22, 1983, at 2:00 p.,m., in the California Room of the Conven- tion Center, 303 North "E" Street, San Bernardino, California. The City Clerk has caused to be posted the Order of Adjourn- ment of said meeting held Wednesday, June 22, 1983, at 2:00 p.m., and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said Order which was posted on Thursday, June 23, 1983, at 2:00 p.m., in the California Room of the Convention Center, 303 North "E" Street, San Bernardino, California. The Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Pro Tempore Strickler at 1:04 p.m., on Friday, June 24, 1983, in the Council Chambers of City Hall, 300 North "D" Street, San Bernar- dino, California. ROLL CALL Roll Call was taken by the City Clerk with the following be- ing present: Mayor Pro Tempore Strickler; Council Members Castaneda, Marks, Quiel, Strickler; City Clerk Clark, City Admin- istrator Matzer. Absent: Mayor Holcomb; City Attorney Prince, Council Members Reilly, Hernandez, Frazier. HUMAN SERVICES DEPARTMENT BUDGET Ann Rhodes, Director of Human Services, presented her recom- mendations regarding the proposed merger of the Human Services Department with the Park and Recreation Department in a memoran- dum dated June 23, 1983. She further stated in her memorandum that this structure can easily be merged with Park and Recreation. COUNCIL MEMBER FRAZIER ARRIVED At 1:08 p.m., Council Member Frazier arrived at the Council Meeting. City Administrator Matzer answered questions regarding the impact of the reorganization upon the Senior Citizens programs stating that services to Senior Citizens will be enhanced through the merger. He also stated that the merger will enhance the City's ability to get grant funds. The City Administrator also spoke regarding the lack of per- formance standards or measurements to determine the specific benefits of various Human Services and Park and Recreation pro- grams. After discussion, Council Member Marks made a motion, seconded by Council Member Quiel and unanimously carried, that the consolidation of the Human Services and Park and Recreation Departments, as presented by the City Administrator, be implemen- ted for fiscal year 1983-84 at the earliest possible date; that the staffing for implementation be developed by the City Adminis- trator and recommended back for policy action by the Mayor and Common Council at the earliest possible date; that a program for assessing Human and Social Service needs in the City of San Ber- nardino also be referred to the City Administrator for report back to the Mayor and Common Council, and that performance data for evaluating the programs developed to meet those needs also be developed by the City Administrator and referred back to the Mayor and Common Council for policy action. LIBRARY BUDGET Steve Whitney, City Librarian, answered questions regarding hours of operation of various libraries and was asked how he would go about reducing library services if he were given the task. A memorandum dated June 16, 1983 was received from Larry Harvey, President of the Library Board of Trustees, outlining three options which are available for a potential savings result- ing from a reduction of library hours. They are a savings of approximately $4,000 to $6,000 by closing the Downtown Library on Sunday; a savings of approximately $130,000 by closing all li- braries by a few hours; and a savings of approximately $130,000 by closing the least cost-effective and duplicative branches and maintaining full service in all others. Council Member Marks made a motion, seconded by Council Member Castaneda, that the Library budget be reduced a net of $125,000; that the, individual cuts be determined by the Board of Trustees in consultation with the City Librarian and the City Administrator and that the Library Board of Trustees be author- ized to raise approximately $20,000 in fees to help offset a portion of these budget cuts in fiscal year 1983-84. Council Member Quiel made a substitute motion, seconded by Council Member Castaneda, that the City reduce the Library Budget by $125,000 as shown on the first report submitted by the Library Board of Trustees which took into consideration several things which the Board has stated they have no problem with; secondly, institute Plan B which calls for reductions for an additional savings of $255,000. After discussion and responses from the City Librarian, Council Member Quiel made a substitute motion, seconded by Council Member Castaneda and unanimously carried, to accept and adopt the reductions previously presented as well as the new revenues that amount to $125,000 as stated in the memorandum dated May 23, 1983 from Larry Harvey of the Library Board of Trustees. Council Member Quiel made a motion, seconded by Council Mem- ber Castaneda, that with regard to the June 16, 1983 memorandum from the President of the Library Board of Trustees that included Plan A, Band C, that the memorandum be continued to Tuesday, June 28, 1983, and that Steve Whitney, City Librarian, and Larry Harvey, Library Board of Trustees President, be requested to be present to see if any other savings recommended in the memorandum can be im- plementated without significant impact to the Library. The motion carried by the following vote: Ayes: Council Members Castaneda, Quiel, Frazier, Strickler. Noes: Council Mem- ber Marks. Absent: Council Members Reilly, Hernandez. PUBLIC SERVICES BUDGET A memorandum dated June 24, 1983 was received from Manuel Moreno, Superintendent of Public Services, stating that the Refuse budget for fiscal year 1983-84 can provide twice a week unlimited residential collection, provide for twice a month sweeping of all City streets and the commercial areas, provide for the two addi- tional positions of Collection Officer to be assigned to Finance and collect on overdue commercial accounts, be responsible for the lien process placed on outside residential water accounts for those not paying on the mandatory system and assist the Finance and the City Treasurer in the collection of bad checks, and assign the Warehouseman to the Garage as a Partsman. He further stated in his memorandum that his department can also provide a 5% salary increase for all Refuse personnel and sweeping section assigned to Refuse. The street sweeping service to the residen- tial district has been costed out to $1.40 per single residential dwelling per month. - 2 - 6/24/83 The Superintendent of Public Services was present to answer questions regarding the memorandum and Joanne Fenton, Deputy City Attorney, stated she would research whether Proposition 13 would prohibit charging each refuse customer for street sweeping. Roger Hardgrave, Director of Public Works/City Engineer, answered questions regarding reducing street sweeping to once a month. City Administrator Matzer explained that an assessment dist- rict might be one method of charging for street sweeping. Council Member Marks made a motion, seconded by Council Mem- ber Quiel and unanimously carried, that the City Attorney be directed to prepare amendments to Municipal Code Section 8.24.250 to provide for the collection of fees for street sweeping com- bined with fees for rubbish and garbage collection; that a public hearing be scheduled for July 18, 1983, at 9:00 a.m., in the Council Chambers for the purpose of discussinq a proposed rate increase for residential and commercial refuse service and the imposition of a fee for street sweeping, and instruct the City Administrator to study the establishment of a benefit assessment district for street sweeping purposes. RAT CONTROL PROGRAM Council Member Quiel made a motion, seconded by Council Mem- ber Castaneda and unanimously carried, that the Public Services Division act as the lead agency for the rat control program and that funding be charged back through the Community Development budget. STREET CONSTRUCTION FUND BUDGET A memorandum dated June 14, 1983 was received from Roger Hardgrave, Director of Public Works/City Engineer, stating that the Highway Surface Transportation Act of 1982 extended FAU funds for another four year cycle and that the City of San Bernardino will receive $872,750 of FAU funds during this cycle. He further stated in his memorandum that the proposed 1983-84 Street Con- struction Fund budget shows the $872,750 of FAU funds to be al- located for the Del Rosa Avenue widening, the 40th Street improve- ments, Lynwood Drive and Del Rosa Avenue improvement, and Victoria Avenue and Orange Street grade crossings. Council Member Marks made a motion, seconded by Council Mem- ber Castaneda and unanimously carried, that this item be continued to Tuesday, June 28, 1983, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. RECESS MEETING At 3:05 p.m., the meeting recessed for five minutes. RECONVENE MEETING At 3:25 p.m., the Adjourned Regular Meeting of the Mayor and Common Council of the City of San Bernardino reconvened in the Council Chambers of City Hall, 300 North "D" Street, San Bernar- dino, California. ROLL CALL Roll Call was taken by the City Clerk with the following be- ing present: Mayor Pro Tempore Strickler; Council Members Marks, Quiel, Frazier, Strickler; City Clerk Clark, City Administrator Matzer. Absent: Mayor Holcomb; Council Members Castaneda, Reilly, Hernandez; City Attorney Prince. CUSTODIAL MAINTENANCE COSTS - PUBLIC BUILDINGS BUDGET In a memorandum dated June 22, 1983, Wayne Overstreet, Superintendent of Public Buildings, outlined the impact of a $200,000 reduction in the Custodial Maintenance budget for 25 lo- cations and 35 facilities for which his department provides cus- todial services. His memorandum also stated that the Custodial Maintenance Section has proven itself to be one of the most cost effective operations within the City. - 3 - 6/24/83 The Superintendent of Public Buildings answered questions regarding the proposed budget for custodial maintenance and stated that he recommended no further reductions in custodial services for the City. Wayne Overstreet, Superintendent of Public Buildings, an- swered questions from Bill Woods, Executive Vice President of the San Bernardino Area Chamber of Commerce, concerning the feasibil- ity of contracting for custodial services. The Public Buildings Superintendent answered questions re- garding the specifications for janitorial services within the building and spoke regarding his previous experiences with going through an informal bid process to determine if outside contracts would lower the costs of maintenance service. He stated that the lowest bidder for maintenance services at the Convention Center submitted a price of $112,000 as compared to the City's cost of $72,000. The Superintendent of Public Buildings answered questions re- garding custodial services for the Central City Mall and street sweeping of the mall parking lot and parking district lots. Council Member Quiel made a motion, seconded by Council Mem- ber Marks and unanimously carried, that the City go out to bid on sweeping of the Central City Mall parking lot entrances and park- ing structure, and on the parking district as an alternate bid, and in all other service areas that the City Administrator deter- mines that the City can gain an economic advantage. Wayne Overstreet, Superintendent of Public Buildings, con- tinued to answer questions on each item in his memorandum dated June 22, 1983, referring to the locations and facilities that is provided with custodial service by his department. Council Member Marks made a motion, seconded by Council Mem- ber Quiel and unanimously carried, to direct the City Administra- tor to make an analysis of the proposed cuts (listed in the memo- randum dated June 22, 1983) and submit recommendations to the Council, working with Mr. Overstreet and anyone else he feels would be appropriate. CITY NURSERY OPERATION The Council agreed to continue the analysis of the City Nursery operation and the park extension and construction funds to the June 28, 1983 public hearing. SEWER LINE CONSTRUCTION FUND Warren Knudson, Director of Finance, stated in a memorandum dated June 24, 1983, that if the Sewer Line Construction fund is required to be turned over to the Water Department, a loss of ap- proximately $112,000 would result to the General Fund during 1983-84 and would continue through future years. No official action was taken. DISCUSSION ON SALE OF HARRISON FIRE STATION The Public Buildings Superintendent was present to answer questions regarding the Harrison Fire Station which is surplus City property. It was pointed out that disposal of surplus City property is being reviewed by the Legislative Review Committee. - 4 - 6/24/83 MEETING AND CONFERENCES ACCOUNT The Council reviewed a recommendation by Council Member Marks that all meetinqs and conferences accounts be placed in one account, reduced to $50,000, and managed by the City Administrator who would determine which employees would attend meetings and conferences. After discussion, Council Member Quiel made a motion, seconded by Council Member Marks and unanimously carried, to in- struct the City Administrator to review the recommendation and see if there is an equitable way to come up with reductions in the meetings and conferences account. ADJOURN MEETING At 5:04 p.m., Council Member Quiel made a motion, seconded by Council Member Strickler and unanimously carried, that the meeting adjourn to Tuesday, June 28, 1983, at 2:30 p.m., in the Council Chambers of City Hall, 300 North "0" Street, San Bernar- dino, California. City Clerk Approved the 18th of July, 1983. Mayor of the City of San Bernardino - 5 - 6/24/83