HomeMy WebLinkAbout2006-445
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RESOLUTION NO. 2006-445
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH THE SAN BERNARDINO CONVENTION AND VISITORS
BUREAU FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION
FUND FOR THE CALIFORNIA WELCOME CENTER.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
directed to execute on behalf of said City a Five Year Agreement with San Bernardino
Convention and Visitors Bureau, a copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at length.
Section 2.
The authorization to execute the above referenced agreement IS
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH THE SAN BERNARDINO CONVENTION AND VISITORS
BUREAU FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND PROMOTION
FUND FOR THE CALIFORNIA WELCOME CENTER.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at aj oint regular meeting thereof, held on
the 18th day of December ,2006, by the following vote to-wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
x
BAXTER
x
x
BRINKER
DERRY
x
KELLY
x
JOHNSON
x
MCCAMMACK
x
~~~.~
The foregoing resolution is hereby approved this ~ 77f-
day of 2>cee./TJdGI'\ ,
2006.
Approved as to form:
JAMES F. PENMAN,
City ttorney
EXHIBIT "A"
2006-445
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5 This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
6 municipal corporation, referred to as "City" and THE SAN BERNARDINO CONVENTION
7 AND VISITORS BUREAU (CVB)., a non-profit SOl ( c ) ( 3 ) organization, referred to as
8 "Organization."
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1.
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23 2.
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AGREEMENT
Civic and Promotion Funding
The parties agree to as follows:
Recitals.
A. Organization has requested financial assistance from City to assist with the
operation of the California We1come Center in the city of San Bernardino, as
outlined in the letter and proposed Budget to the City, copies of which are
attached hereto marked Exhibit "A". The terms of the request are incorporated
herein by reference and shall govern the uses of the funds provided herein. The
financial assistance provided for in this Agreement is made on a five-year basis
beginning with FY 2006/07 through FY 20 I 0/11, and receipt of said funds shall
not imply a continuing obligation of the City beyond the terms ofthis Agreement.
B. The expenditure is for a valid municipal public purpose, to wit: for the
Operation of the California Welcome Center.
Payment.
Upon presentation of a claim to the City Finance Director, City shall pay to the CVB
from the civic and promotion budget for the 2006/07
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2006-445
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CIVIC AND
PROMOTION FUND ASSISTANCE.
fiscal year, the total sum of TWENTY FIVE THOUSAND DOLLARS ($25,000). Beginning
on September 1, 2007, through the remainder of the term of this agreement, payment shaH be
made as foHows:
September 1, 2007 - $25,000 (FY 07/08)
September 1, 2008 - $25,000 (FY 08/09)
September 1, 2009 - $25,000 (FY 09/10)
September 1, 2010 - $25,000 (FY 10111)
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HUNDRED AND TWENTY FIVE THOUSAND DOLLARS ($125,000).
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The total amount of payment to the CVB under the terms of this agreement shaH be ONE
3. Use of Funds.
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4.
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The funds paid on behalf of Organization shaH be used solely for the purposes set
forth in Paragraph 1 above. No deviation from these provisions shall be made without the
express approval of the City of San Bernardino. Any unexpended funds shaH be returned to the
City by Organization.
Accountability.
Financial records shaH be maintained in accordance with generaHy
accepted accounting principles by Organization in such manner as to permit City to easily trace
the expenditure of the funds. AH books and records of Organization for this facility are to be
kept open for inspection at any time during the business day by the City or its officers
or agents. Failure to submit the financial records in accordance with this section will result in the
Organization reimbursing the City in the fuH amount received by Organization.
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2006-445
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CNIC AND
1 PROMOTION FUND ASSISTANCE.
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5.
Hold Hannless.
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5 hannless the City, its departments, agencies, boards, commissions, elected officials, officers,
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Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
attorneys, employees and agents from all liabilities and charges, expenses (including counsel
fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt
ofthe funds paid hereunder and all operations under this Agreement. Payments hereunder are
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10 made with the understanding that the City is not involved in the performance of services or other
11 activities of Organization. The costs, salary and expenses of the City Attorney and members of
12 his office in enforcing this Agreement on behalf of the City shall be considered as "counsel fees"
13 for the purposes ofthis paragraph.
14 6. Insurance.
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While not restricting or limiting the foregoing, during the term of this
Agreement, Organization shall maintain in effect policies of comprehensive public, general and
automobile liability insurance, in the amount of $1,000,000, per occurrence combined single
limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate
of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
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added notation that the insurance policy shall not be terminated or materially altered without 10
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days prior written notice to the City.
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7.
Termination.
City shall have the right to terminate this Agreement and any funding
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2006-445
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CNIC AND
1 PROMOTION FUND ASSISTANCE.
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3 remaining unpaid hereunder at its sole discretion by mailing a ten-day written notice to
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Organization and this Agreement shall terminate ten days after the mailing of such notice. In the
event this Agreement is terminated for reasons of improper use of funds or use of funds for any
purpose other than those authorized, any unexpended portion of the funds provided by City shall
be returned to City, and the Organization shall reimburse to City any funds expended which were
used for any purpose other than those authorized under this Agreement, as set forth in Exhibit
"A".
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Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
13 take the adherence to the obligations imposed by this Agreement a binding obligation of the
14 Organization.
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9.
Notices.
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All notices herein required shall be in writing and delivered in person or
18 sent by certified mail, postage prepaid, addressed as follows:
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As to City:
As to Organization:
City of San Bernardino
SAN BERNARDINO CONVENTION
AND VISITORS BUREAU
201 North "E" Street, Suite 103
300 N. D. Street
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San Bernardino, CA 92418
San Bernardino, CA 92407
Attn: City Manager
Attn: Steve Henthorn, Executive Director
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2006-445
AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY06/07 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
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10.
Entire Agreement.
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5 referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
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This Agreement and any documents or instruments attached hereto or
supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
first above shown.
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18 ATTEST:
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By:
.a~A1. CLcA..k.
City'eJerk
Approved as to form:
James F. Penman
City torney
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CITY OF SAN BERNARDINO
BY~~.
trick . Morris,
ION
By.
irector
5
2006-445
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2006-445
. ,
....It l!.'" .j~Q
WO/YflWT10". f,VlfITOIIl ltUltv.v
San Bernardino
CONVENTION & VISITORS BUREAU
Date: November 30, 2006
To:
From:
Fred Wilson
City Manager
City of San Bernardino . jJ _
Steve Henthorn A.t:~.J ~ ~
President & CEO ./ cJ."'-""' -
San Bernardino Convention & Visitors Bureau
Re:
California Welcome Center - Funding Request
The San Bernardino Convention & Visitors Bweau is officially requesting funding from
the City of San Bernardino for the operation of the California Welcome Center in the
City of San Bernardino. This request is for Twenty-Five Thousand ($25,000) Dollars per
year for five years. The California Welcome Center is projected to generate
approximately $9.2 Million per year.
Attached is a list of other investment partners for the California Welcome Center, San
Bernardino.
Please contact me if you need additional information.
201 Nonh "]!' Stn:tt. SulltlOl . &m Oemooll"" Colif...,;, 92~1
~l980 0 800/867.8366 0 PAX 909/11IIII-5998
W,Imt" --""-.w...z
\
. 12/07/2006 16: 16 9098885998
SB CONV.VISITOR BUR.
2006-445
PAGE 01
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CALIFORNIA WELCOME CENfER SAN BERNARDINO
MISSION STA TEMltNT
Cooperatively 1I'0OOnl with die repoD to establish a. idelltity and to refocus our
salee and nwketiDg dl'ClI'tI H the indlvidul traveler.
CONFIRMED ANNUAL INVESTMENT PARTNERS
N
Best WettenI (1 yeIIr)
Lake ArtoWIIeacJ blort &: Spa (1 year)
NOS Events Center (lye.ar)
52,500
55,000
$10,000
~
Glen HeIftl :Raceway (5 yeIIn)
San MauuellncJim Casino (1 year)
SS,OOO
sso,ooo
ClT
Big Bear I..-ke Resort Anod.tien (5 )'Un)
City ofRaPdao Cuesmonllll (1 year)
CityolRecJknd. (5 yeIIn)
City 0Is.. BerIIardmo (5yean)
DowDt_n Redla.d. Bun. Auoe. (5 yean)
s.B. County Economic DfNelopmeat (3 yean)
s.B. Economie DfNelopmeat (5 years)
5111,000
UtI,OIHJ ·
IS,. ·
=_ f~ l,a.lf-O,"
US,_ *
"S,_ ·
C
RedFlIIIoIl (5 yean)
51,000 - foJ. 11.".""
~
CII State University San Bcmanlino (2 Yelln)
s.B. eo_unity CoDece DiItrict (4 yean)
U.lvertity of RedlaDeII (1 year)
55,000
$5,. ·
U,tHHJ ·
~
WDdI..... CODlIeI'Va.q (1 )'Ur)
55.000
~
Ceatury 21-S~cue Realty (muJti..yur)
518.000
T
Anto Cub or Soden c.6tomla (1 yellr)
s.B. Internltioull Airport Aatbority (1 year)
TOTAL
'11,_ *
S2,5OO
5210,000 Fint Year
* FuNIs Recdve4
"_0'
12/07/2006 16:16 9098885998
SB CONV.VISITOR BUR.
2006-445
-,.
JN~KIND PA~~
SAN BERNARDINO CONVENTION & VISITORS BUREAU
STA 'fER BROTHERS - GRAND OPENING CELEBRATION
CALIFORNIA SPEEDWAY
HILTON SAN BERNARDINO
REDFUSION ($4.000 IN SERVICES) :FOR 5 YEARS
NOS EVENTS CENTER - GRAND OPENING CELEBRATION
1112/06
'-
PAGE 02
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2006-445
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