HomeMy WebLinkAbout2006-386
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RESOLUTION NO. 2006-386
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES (BAS) FOR
PERMITS, DESIGN, AND EQUIPMENT ACQUISITION TO COMPLETE
INSTALLATION OF GAS TREATMENT SYSTEM FOR WATERMAN LANDFILL.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Bryan A. Stirrat & Associates provides design and construction
engineering support services relative to the Waterman Landfill cover improvement
construction. On January 12, 2005 the Mayor and Common Council approved a first
amendment with, and the issuance of a purchase order to, Brian A. Stirrat and
Associates for the design and construction of a landfill gas collection and treatment
system and improvements to the Waterman Landfill cover system in a total amount of
$996,227.00.
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25 the Purchase Order shall read, "Bryan A. Stirrat & Associates, design and construct
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SECTION 2. City staff has identified final construction project costs mandated
by the Air Quality Management District. The final costs are pursuant to the staff report
dated October 9, 2006 as presented to the Mayor and Common Council at their
regular meeting held on November 6, 2006. The Mayor is hereby authorized to
execute the attached Agreement Modifying Contract authorizing an increase of
$478,411.24 to a total not to exceed purchase price of $1 ,674,639.00.
SECTION 3. The Purchasing Manager is hereby authorized to increase a
purchase order that shall incorporate by reference this Resolution No. 2006- 386 , and
landfill gas collection; and cover system improvements - Waterman Landfill: Second
Amendment in accordance with the staff report dated October 9, 2006. Not to exceed
28 a total cost of $1 ,674,639.00.
November 1, 2006
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RESOLUTION OF THE MAYOR AND COMMON COUNCil OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES (BAS) FOR
PERMITS, DESIGN, AND EQUIPMENT ACQUISITION TO COMPLETE
INSTAllATION OF GAS TREATMENT SYSTEM FOR WATERMAN LANDFilL.
SECTION 4. The authorization to execute the above referenced amendments
to the Agreement and Purchase Order is rescinded if it is not issued within sixty (60)
days of the passage of this resolution.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a j oint regular
6th
day of November
, 2006 by the
meeting thereof, held on the
following vote, to wit:
Abstain
Absent
Ayes
Nays
Council Members:
ESTRADA
x
x
BAXTER
VACANT
DERRY
---1L
x
KEllEY
x
JOHNSON
MCCAMMACK'
x
Q~l J. h. ~~
City Clerk
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The foregoing resolution is.hereby approved this
24 day of November, ,\:Y ,2006.
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Pa rick J. Morri, ayor
of San Bernardino
November 1, 2006
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2006-386
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AGREEMENT MODIFYING CONTRACT
This Agreement is entered into this 6th day of November 2006, by and
between BRYAN A. STIRRAT & ASSOCIATES (BAS) ("CONSULTANT') and the City
of San Bernardino ("CITY" or "San Bernardino").
RECITALS
A. On May 6, 2004, Bryan A. Stirrat and the City of San Bernardino entered into
written contract entitled "Proposal To Provide Services Related to Closure of the
Waterman Landfill" dated March 30, 2004, for the design and construction of a gas
collection system at the Waterman Landfill for a not to exceed amount of $784,604.00,
a copy of which is attached hereto as Exhibit A" and incorporated by this reference.
B. Thereafter, on January 11, 2005, the City authorized an increase of
$211,623.00 of the contract to pay for project design and landfill cover.
C. Thereafter, on May 19,2006, the City authorized an increase of $200,000 to pay
for regulatory permits and purchase of long lead items.
D. The CITY and CONSULTANT now desire to alter the contract to increase the
amount of the contract $478,411.24, to a total not to exceed purchase price of $1,674,
639.00.
AGREEMENT
In consideration of the mutual promises contained in the Agreement, the parties
agree as follows:
1. The total contract price shall be increased by $478,411.24, to a not to
exceed purchase price of $1 ,674,639.00.
2. The other provisions of the written contract are reaffirmed as originally
November 1, 2006
2006-386
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stated.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on
the day and date first above written.
Dated: , 2006
D'ted,~, 2006
ATTEST:
~~ h. CLuJc
Ra el Clark, City Clerk
Approved as to Form:
November 1, 2006
Vf
By:
CITY OF SAN BERNARDINO
~~
B. rick J. Morns, Mayor
2006-386
EXHmIT "A"
PROPOSAL TO PROVIDE SERVICES RELATED TO CLOSURE
OF THE WATERMAN LANDFILL
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2006-386
2004-116
il6~
AN~1&~RY
1984 . 2004
BRYAN A. STIRRAT a ASBOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
March 30, 2004
PN: 04-1047
Mr. Lynn Merrill
City of San Bernardino
Public Services Department
300 North "D" Street
San Bernardino, California. 92418-001
,
,
RE: PROPOSAL TO PROVIDE SERVICES RELATED TO CLOSURE OF THE
WATERMAN LANDFILL
Dear Mr. Merrill:
Pursuant to your request, Bryan A. Stirrat & Associates (BAS), with our affiliate
geotechnical firm, GeoLogic Associates (GLA), and subcontractor, The Regenesis Group
(TRG) is pleased to provide the City of San Bernardino (City) the following scope of work
and fee estimates to provide services related to the closure of the Waterman Landfill
(Project).
The Project involves the design and construction of a landfill gas collection and treatment
system (LFG system) and improvements to the landfill cover system. The plans and
specifications for the cover system have been previously prepared by BAS and submitted
to the City. The plans and specifications for the LFG system will be developed by BAS as
part of this project.
Due to budget and time constraints, the City prefers that the project be completed using
only City forces and BAS forces in lieu of putting the project out to bid. The proposed
tasks to be provided by BAS are described in the Scope of Work (SOW) below. The
SOW is divided into two sections. The first section describes services related to the
landfill cover, and the second section describes services related to the LFG system.
SCOPE OF WORK
SECTION 1 - SERVICE.S RELATED TO THE LANDFILL COVER
TASK 1.1
ATTEND MEETINGS
Several meetings will be required during the course of the project. These meetings
include, but are not limited to meetings with regulators, progress meetings with the City,
and meetings with material/equipment suppliers.
BAS' proposed budget includes estimated hours by staff category during the course of the
project. BAS will bill under this task for meeting costs including time and expenses.
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2006-386
2004-116
TASK 1.2
CONSTRUCTION ENGINEERING SUPPORT
BAS will provide construction engineering support which will consist of coordination with
the City Superintendent, the cover soil supplier, and the CQA staff during the project to
assist in achieving the construction that conforms to the Project Plans, Specifications, and
applicable regulatory approvals. In addition, BAS will review the construction and
contract-related documentation.
A brief summary of tasks to be performed as a part of t~e engineering support follows:
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. Attend progress and CQA meetings on a weekly basis.
. Review and consult with the City's Representative and CQA staff on items which may
include:
i
o
Contractor submittals
o
RFls
. Coordinate and review of the record drawings and CQA drawing notations developed
during construction and review the final "Record Drawings".
Task 1.2.1
Proiect Documentation
BAS understands the importance of detailed documentation for construction projects.
Outlined below is a brief description of typical documentation that would be maintained
during the project:
. Weekly Construction Reports with CQA Summary
. Cumulative Corrective Action File
. Contract Time Accounting
. Contract Change Orders
. Progress Payments
. Submittals
. Request for Information (RFI) and Design Clarification Log
. Weekly Progress Meeting Minutes
...
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2006-386
2004-116
Task 1.2.2
Construction Services
The following section outlines the scope of work anticipated during the construction:
Corrective Action Items
BAS will document in Weekly reports, any deficiencies noted in the construction activities
or in material delivered to the site. These deficiencies will be brought to the City's
attention immediately so that corrective action can be taken as soon as possible to
minimize the impact on the overall construction schedule.
Coordination with City
BAS will confer with and advise the City regarding the status of any significant items, and
verify that the appropriate notifications and/or coordination for specific events have taken
place.
Task 1.2.3
Proiect Documentation
Photo Log
BAS will, throughout the construction process, take photographs to document progress,
note unusual or unforeseen conditions, and record events of interest. At the conclusion of a
project, the CD and/or a set of the photographs wili be submitted to the City and the
RWQCB as part of the final report.
Weeklv Construction Reoorts
The narrative portion of the report will include sufficient information to convey to the
Agency the scope of work that occurred on that week and the locations in which the
work occurred. Particular attention will be paid to changed or unforeseen conditions,
deficiencies noted, and when corrective action is required.
Request for Information (RFIl and Design Clarification Log
All responses to RFls and finalization of design clarifications will be reviewed and
approved by the Design Engineer and, if applicable, the CQA Officer.
Weeklv Progress Meeting Minutes
In addition to the above noted documentation, a weekly progress meeting will be
conducted in which many of the above issues will be reviewed and documented. At a
minimum the following issues will be covered:
. Amendments or corrections to previous week's minutes.
. Health and Safety issues.
. Progress and schedule review (two-week look ahead).
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BRYAN A. BTIRRAT a ASSOCIATES
2006-386
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. Submittal review.
. Request for Information review.
. CQA review and discussion of issues.
. Task specific issues.
. Progress payment (if applicable).
BAS will document all discussions at the progress mee~ngs and will prepare meeting
minutes for distribution to all attendees prior to the next scheduled meeting.
Task 1.2.4
Proiect Close-out
The record drawings will be reviewed for accuracy and conformance with BAS' records.
The record set will be used to update a design drawing set and will be supplemented by
additional survey. As the City's Design firm, the project plans will already be in our
AutoCAD system thus providing for timely and efficient issuance of record drawings.
When record drawings have been finalized, one reproducible set of drawings, and the
selected AutoCAD file, will be transmitted to the City.
Upon completion of BAS' review and completion of all "punch list" items, a final close out
report will be prepared which will detail recommendations as to the acceptability of the
work and its conformance to the intent of the plans and specifications. Once construction
is complete, and the City has submitted their redlined mark-up of the construction
drawings, the BAS Project Manager will review the Project Record Drawings and finalize
to the City with appropriate comments.
TASK 1.3
SURVEY
BAS will provide construction survey (control staking) for the City's construction crews. It
is anticipated that one day per week will be utilized to set control stakes. The City may
have to provide a grade checker to establish intermediate grades. This will be necessary
for two reasons. The first is to verify that the cover thickness meets the regulatory
requirements. The second is that this information will be used in the Final Close Out
Report to show existing grades, proposed grades and final grades, and allow for
certification of the Close Out Report in compliance with the approved plan. If the City
crew wishes to supplement this survey with additional information, the Crew Chiefs can
coordinate.
TASK 1.4
PROJECT ADMINISTRATION/PREPARE FINAL REPORT
This task is comprised of the following activities:
. Monthly Invoices including activity reports, when needed.
. Project management/coordination between CQA and City Staff.
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BRVAN A. BTIRRAT & ASSDCIATES
2006-386
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. Monitor project construction, management and budget schedule.
. Prepare Final Report for submittal to the Regional Water Quality Control Board.
CONSTRUCTION QUALITY ASSURANCE MONITORING.
GLA will complete a borrow source evaluation study to assess the adequacy of soils
proposed for the cover repair project by the City or its subcontractor. The borrow
study will involve mobilization of a hollow-stem drill-rig to excavate exploratory
boreholes at the borrow site, retention of soil samples for laboratory analyses, and
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computer modeling to simulate the transient flux of moisture that may infiltrate cover
soils in the future.
As shown on Table 1, GLA expects that the drill rig will be employed for
approximately 3 days (30 hours total) al..up to 3 potential borrow sites in the area.
During this period, GLA will provide an experienced geologist who will log the
borings and retain samples for subsequent laboratory analyses. Following
confirmation that the soils have appropriate gradation and permeability
characteristics, modeling will be completed to verify that the moisture flux through
the cover soils will be at acceptable levels.
Approximately one week after the modeling work is completed, a memorandum will
be prepared for City and RWQCB review that details the borrow evaluation work that
was completed and which substantiates the suitability of the proposed borrow soils
for use in the Waterman Landfill Cover Repair Construction work.
TASK 1.6
CQA SERVICES
GLA will provide field technicians to observe and test the cover fill soils to assure
compliance with the Project Specifications. It is our understanding that fill material
will be selectively excavated at the off-site borrow source(s), moisture conditioned as
necessary, and placed as compacted fill to form the monolithic final cover.
The following summarizes GLA's scope of work for CQA services:
1. Periodic visits and inspections of the borrow excavation to visually observe soils
exposed in the excavation and to obtain soil samples for laboratory testing.
2. Laboratory testing of borrow soils to assure their suitability for the cover repair
project.
3. Monitoring and compaction testing of the reprocessed and recompacted upper
6 inches of the existing foundation layer material.
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BRYAN A. STIRRAT a A..DeIATE.
2006-386 2004-116
4. Laboratory and field testing to evaluate the in-place characteristics of fill
materials.
5. Informing City and the Construction Manager of any soil related conditions that
are non-conformant with the Project Specifications.
6. Observation and monitoring during construction of civil improvements.
7. Preparing a final report summarizing the results qf CQA observation and testing.
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In-place fill materials will be required to meet or exceed the moisture/density,
gradation and hydraulic conductivity criteria as set forth in the Project Specifications
and Earthwork Quality Assurance Plan and at a minimum will be evaluated based on
the following type and frequency of tests.
BORROW SOURCE TESTING
TYPE AND FREQUENCY
TEST DESCRIPTION TEST DESIGNATION MINIMUM TEST
FREQUENCY
Moisture Content IASTM D2216 pne for every 2,500 cubic
wards_
Moisture-Density Relationship ~STM D1557 The greater of: one per
10,000 cubic yards or 1 per
material.
Particle Size Analyses IASTM D422 trhe greater of: one per 5,000
!cubic yards or 1 per material.
Alterberg Limits A.STM D4318 trhe greater of: one per 5,000
ubic yards or 1 per material.
Matric Potential A.STM D2216 rhe greater of one per 10,000
ubic yards or 1 per material.
Laboratory HydrauliC A5TM D5084 or The greater of one per 10,000
tonductivity ~SBR Modified E- ubic yards or 1 per material.
\3 maximum 8 psi confining
pressure).
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BRVAN A. BTIARAT & ASSOCIATES
2006-386
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FILL TESTING
TYPE AND FREQUENCY
TEST DESCRIPTION
TEST DESIGNATION
STM 01557
n.Place Moisture/Density
Nuclear or Drive Ring)
Moisture-Density Relationship
n.Place Density and Moisture
ontent (Sand-Cone)
STM 02922,
STM 03017,
STM 02937
STM 01556
article Size Analysis
STM 01140
i
aboratory Hydraulic
onduclivity
BAT H draulic Conduclivi
isuallns eclion
STM 02488
. MINIMUM TEST
fREQUENCY
e greater of: one per
10,000 cubic yards or 1 per
alerial.
ne per 500 cubic yards.
ards.
During the construction period, GLA's field technician will regularly visit the landfill
and borrow excavation(s) to visually observe the work, perform field testing, and to
obtain samples for laboratory analyses. While the contractor's excavation and fill
placement rates will govern the time required of the field technician, for proposal
purposes, GlA anticipates that the technician may be required for 5 or 6 hours each
working day.
During construction, GLA will submit to the City a summary of field and laboratory
test results approximately every other week. Approximately one month after the
completion of construction, GlA will submit a Draft Report of CQA Services for City
review. This report will summarize construction activities and laboratory and field test
results, and provide certification by a State of California Certified Engineering
Geologist that construction was performed in accordance with the minimum
requirements of the Project Specifications. A final report of CQA Services will be
submitted approximately one week after receipt of City comments to the Draft report.
FEE ESTIMATE FOR TASK 1
The anticipated fee estimate to complete Task 1 is provided in Attachment 1. The totals
listed in Attachment 1 for geotechnical laboratory testing are consistent with the testing
frequency identified in the CQA Plan and listed above. The fee estimate provided is for
budget purposes and work will be billed at the rates indicated on our current rate
schedules, copies of which are also attached. ,
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BAS and GLA will commit to the project the necessary manpower to meet the City's
schedule and provide responsible construction services throughout the duration of the
project. This fee estimate was based on the following assumptions, our past experience
with similar projects, and the anticipated duration of construction.
. Construction shall occur on Monday through Friday, only.
. Construction is based on a 65-day working schedule.
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SECTION 2 - SERVICES RELATED TO THE LFG SYSTEM
TASK 2.1
ENGINEERING SUPPORT SERVICES
Task 2.1.1
LFG System ConstructioJ\c Drawinl!:s
In this task, BAS will develop construction drawings (the level of details is intended for a
design/build type of project) for the LFG system including the following:
. Title sheet
. LFG system site plan
. Piping alignments and piping rletails
. Condensate sump details
. LFG treatment system site plan
. LFG treatment system electrical plans
. LFG treatment system process piping diagram
As part of the design process, BAS will perform the calculations necessary to estimate LFG
f10wrates and extraction system pipe sizes. BAS will provide the City with a preliminary
set of drawings for comment, and include City comments on the final, wet stamped set.
Deliverable: One set of preliminary LFG system drawings on bond, and one set of final
LFG system drawings on Mylar.
Task 2.1.2
SCAQMD Permit Application
In this task, BAS will prepare applications for South Coast Air Quality Management District
(SCAQMD) Permits to Construct/Permits to Operate. Up to three (3) separate permits
may be required; LFG extraction system, treatment facility, and condensate management
system. Each permit will include a cover letter, the appropriate SCAQMD standard forms,
calculations, preliminary drawings, and a check for the application fee (the costs
associated with any permit fees are not included in our cost estimate, and it is our
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BRYAN A. BTIRRAT & ASSOCIATES
2006-386
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assumption that these fees will be provided by the City). The treatment facility permit
application package will include all necessary health risk calculations for the chronic and
acute assessment, as well as the "one in a million calculation." BAS will submit the
application to SCAQMD on behalf of the City. Processing oJ the permit application by
SCAQMD can take several months, but if necessary, the City can expedite the process by
paying additional overtime fees to SCAQMD.
Deliverable: One copy of each permit application.
Task 2.1.3
LFG Quality and Quantity Testinlt
,
,
Following completion of the LFG extraction system, and after allowing the system to
stabilize, BAS will test the quality and quantity of the LFG for the purpose of selecting the
appropriate treatment technology. Potential treatment technologies include enclosed
,
ground flare, thermal oxidizer, and activated carbon. The selected technology will be
dependent on methane content and f1owrate.
This test will involve extracting LFG for a period of four weeks using a rented trailer-
mounted thermal oxidizer. BAS will monitor LFG f1owrates, methane content, and
condensate levels in the sumps and the City will pump and disposed of condensate during
. the If'st if necessary.
Deliverable: One copy of LFG quality test report. '
Task 2.1.4
LFG Treatment System Equipment Procurement Specifications
Based on the results of the LFG quality and quantity test, BAS will prepare technical
specifications to be used by the City to procure a LFG treatment facility. The
specifications will include requirements for equipment performance, warranty, startup,
testing, and operating manual. The City will attach this specification with City
procurement documents and send to bidders.
Deliverable: One copy of specifications.
Task 2.1.5
Source Test LFG Treatment System
In this task, BAS will procure the services of a source testing firm and air lab, coordinate
with SCAQMD, supervise and oversee the source test, and submit the report to
SCAQMD.
Deliverable: Source test report.
Task 2.1.6
Construction Manaltement and Start-Up of LFG System
In this task, a BAS construction manager will be onsite full-time during construction in
order to supervise and oversee work conducted by City staff. BAS will photo log
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construction activities, log wells, and document man-hours, equipment hours, and daily
work in place and work in progress. BAS will redline construction drawings, and produce
as-builts for the project. The budget for this task is based on 65 working days construction
duration. BAS will also document the end of construction by. way of a construction
certification report.
Following construction of the LFG System, BAS will perform startup activities. Startup
activities include shakedown, troubleshooting, and performance testing of the treatment
facility, monitoring the boundary probes, and balancing ~he wellfield. These activities
typically require approximately 1 month at which time th'e system should be stable and
the probes should be in compliance. .
Deliverable: Construction Certification Report, Photo Log.
I
Task 2.1.7 LFG System Routine Operation and Maintenance
Following startup, BAS will perform routine Operation and Maintenance (O&M) activities
on the System for a period of one year, beginning after startup activities are complete.
Routine O&M includes the following activities:
. Prepare a site specific ope-ration and maintenance manual for operation of the
wellfield and treatment facility.
. Monitor wells every. two weeks, and adjust as necessary.
. Monitor condensate holding tank and call for pump-out as necessary. City will pump
and dispose of condensate. (City should investigate connection to sewer system).
. Monitor, adjust and maintain the treatment facility weekly.
. Perform SCAQMD 1150.1 compliance monitoring:
1. Boundary probe sampling and analysis (monthly)
2. Integrated surface sampling (monthly)
3. Instantaneous surface monitoring (quarterly)
4. LFG sampling and analyses at treatment system (monthly)
S. Ambient air sampling (monthly)
6. Submit 1150.1 reports to SCAQMD (quarterly)
BAS can, as an optional task, prepare an application to SCAQMD for an Alternative
Monitoring Plan (AMP) which, if approved by SCAQMD, would result in less stringent
1150.1 monitoring requirements for the site.
Non-routine activities, and emergency O&M are also available on a time and expense
basis at the request of the City.
Deliverable: Monthly O&M reports and quarterly 1150.1 reports.
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BRYAN A. STIRRAT a ABtlDCIATEB
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FEE ESTIMATE FOR TASK 2.1
The anticipated fee estimate to complete Task 2.1 is provided in Attachment 2. The fee
estimate provided is for budget purposes and work will b~ bill~d at the rates indicated on
our current rate schedules, copies of which are attached.
BAS will commit to the project the necessary manpower to meet the City's schedule and
provide responsible construction services throughout the duration of the project. This fee
estimate was based on the following assumptions, our past experience with simiiar
projects, and the anticipated duration of construction.' ,
. Construction shall occur on Monday through Friday, only.
. Construction is based on a 65-day working schedule.
;
TASK 2.2
CONSTRUCTION SERVICES
BAS construction forces will work with City construction forces to construct the LFG
System. BAS estimates that the LFG collection system will consist of thirty (30) twenty five
foot dE'ep wells installed approximately SO-feet inside from the edge of the waste
perimeter, a 6" LFG header buried around the outside perimeter of the waste, 12
pneumatic condensate sumps, and all associated piping. The LFG treatment system will
be either a flare, thermal oxidizer, or activated carbon system, and will include a
compressed air system. The estimated construction duration is 65 days. If the
construction period were to exceed the 65 days estimate, services will be rendered on
time and expp.nse basis in accordance with the BAS standard rates schedule. A brief
description of proposed work is as follows:
. BAS will install LFG wells complete with wellheads and wellhead boxes, ready for
connection to well laterals using hose clamps. The City will supply dumpster and
dispose of well cuttings.
. BAS will supply and weld (using butt-fusion welding) the LFG header pipes, lateral
pipes, air pipes and condensate pipes in sections with flanged end connections (air
and condensate piping is supplied in rolls). The City will dig the pipe trenches, install
the piping in the trenches, and backfill/compact the trenches.
. BAS will supply condensate sumps. The City will dig the sump holes and place the
sumps in the holes. BAS will connect the sumps to the header, air, and condensate
piping. The City will backfill and compact the sumps.
. The City will construct the treatment system site, including concrete, electrical, fencing,
etc., and supply and install the treatment system under the direction of BAS. BAS will
connect the LFG header to the treatment system, and start-up the system.
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FEE eSTIMATE FOR TASK 2.2
BAS' scope of work and cost to complete Task 2.2 is provided in Attachment 3. The cost
estimate provided is for budget purposes and work will be billed at the unit rates shown
multiplied by the number of units actually constructed. BAS recommends adding an
appropriate contingency for unforeseen circumstances, and for additional work that the
City may wish to be included in BAS' scope.
BAS will commit to the project the necessary manpower to meet the City's schedule and
provide responsible construction oversight throughout. the duration of the project. The
cost estimate is based on the following assumptions, our past experience with similar
projects, and the anticipated duration of construction.
. Construction shall occur on Monday through Friday, only.
;
. Construction is based on a 65-day working schedule. If the construction period were
to exceed the 65 days estimate, services will be rendered on' time and expense basis In
accordance with the BAS standard rates schedule.
SUMMARY OF PROJECT COSTS
BAS has provided detailed budget breakdowns in the attached budget spreadsheets. The
following table summarizes BAS' estimated budgets for the major work items involved In
the project.
Services related to the landfill cover
Services related to the LFG system:
Engineering
65 days full.time construction management
One year O&M and 1150.1 compliance
Construction services
$144,302
$115,495
$81,502
$162,869
$280,436
RECITALS
BAS shall indemnify, defend and hold free and harmless the City, its officers, and Its
employees from all claims, damages, costs, expenses, and liability, Including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent rights
or copyrights of any person or persons in consequence of the use by City, its officers,
employees, agents, and other duly authorized representatives, of programs or processes
supplied to City by BA5 under this Agreement.
The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recover from the losing party all reasonable attorneys' fees,
court costs, and necessary disbursements in connection with that action. The costs, salary,
l:\WalC!'rJl'l~lI\ Landfill lFG\Proposa!\sow-cm-lfg.042704.doc; 12
LUUb-j~b-------
2004-116
. .'~.'" j ;"'~'.~"M"." .
and expense of the City Attorney and members of his office, in connection with .~ti.~~ ~.~,. t~', .
action shall be considered as attorneys' fees for the purposes of this Agreemen.t.', ?~:J.tll..I:~/ ~,' .
. . 7;. ..f.~~l. ~.._~. :'7 .~
BAS shall indemnify, defend and hold harmless City from and against any and all. claims;' .
demands, suits, actions, proceedings, judgments, losses, damages, Injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by. or witb respect to.'.
third parties, which arise from BAS' negligent performance of services under this
Agreement. BAS shall not be responsible for, and City shall indemnify, defend, and hold
harmless BAS from and against. any and all' claims. demands. suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs"expenses (Including reasonable
attorney's fees) and liabilities of, by or with respect to'third parties, which arise from the
City's negligent performance under this Agreement. With respect to any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees) and liabilities of. by or with respect to third
parties, which arise from the joint or concurrent negligence of BAS and City, each party
shall assume responsibility in proportion to the degree of its respective fault.
BAS shall maintain insurance policies meeting the minimum requirements set forth herein.
All insurance maintained by BAS shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the
City prior to BAS performing any of the services under this Agreement. All insurance
certificates required herein shall name the City as an additional insured and provide for
thirty-(30) days written notice from the insurer to the City prior to cancellation of any
insurance policy of BAS,
Comprehensive Generalliabilitv and Automobile Insurance
BAS shall maintain comprehensive general liability and automobile liability
insurance with a combined single limit of not less than One Million Dollars
($1,000,000.00) per occurrence.
Worker's Compensation Insurance
BAS shall maintain worker's compensation insurance In accordance with the Jaws
of the State of California for all workers employed by the Vendor.
LIMITATIONS
The work proposed herein will be performed in accordance with sound engineering and
construction practices. However, implementation of the proposed services does not
guarantee regulatory compliance of the site. As with any mitigation plan, environmental
monitoring may indicate the need for additional measures in the future.
BAS will not be responsible for air emissions from the site, subsurface LFG migration from
the site, groundwater contamination from the site. or any other environmental
consequences resulting from the construction and/or operation and maintenance of the
mitigation measures described in this proposal.
L\WOIlcrm.,n L;\ndflll LF'C\PropO$c'\I\~ow.cm.lf;.04Z704.doc 13
..
2006-386
2004-116
BAS has 20 years experience in the design and construction of landfill gas management
systems, and in landfill closure engineering and construction. The City's approach to the
Waterman Landfill project, with Its use of both consultant and City forces during the .
construction phase, differs significantly from the standard ~design/buildH approach. While
BAS supports the City in its non-traditional approach. we respectfully request that our
liability be limited to only those activities conducted by BAS and its subcontractors. It Is
also important to note that construction cannot take place until a permit to construct is
issued from SCAQMD.
BAS appreciates the opportunity to present this proposal and looks forward to assisting
the City of San Bernardino in the successful completion of this project. If you have any
questions or require further information, please advise. Should this proposal meet your
requirements and you are in concurrence, please sign and return one copy.
i
/
/
/
APPROVED AND ACCEPTED:
.
J
a['-~
Name:
.?t:()i/
Very truly yours,
G.E. Andraos
President.. Landfill Gas Group
Title:
KH/MAC/GEA
Date:
Attachmen IS
c: Bryan A. Stirrat, BAS
Ira R. Snyder, BAS
Kirk Hein. BAS
Michael A. Cullinane. BAS
Gary Glasser, BAS
Chri~ Alanis. BAS
Gary Lass, GLA
Kelly McGregor. TRG
L:\Waterm,,"I.~ndfilllFC\P'OpO$;.lJ\Sow<m-lfg-042104.doc 14
..
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BRYAN A. STIRRAT & ASSOCIATES
1360 Valley Vista Drive
Diamond Bar, California 91765
(909) 860-7777
SCHEDULE OF CHARGES
PERSONNEL
Prindpal (P)
Principal Enpn.., (PRE)
DhIsIon Enpn.., (DE)
Project Administ...to, (PA)
Senio< pmject Manal.' (SM)/Chief Ensin..' (CE)
Project Manas., (PM)
Project Enpnee' (PE)
Enpnee, V (E-V)
Enpn.., IV (E-IV)
Enpnee, III (E-III)
E....n... II (E-II)
fn&Ineer I (E-I)
EnPneer(E)
Project Deliper (PD) j
SenIor Dalp.. (SOD)
CADD Dalpe./D...ft.. (CD)
Deslper (DO)
Senio< D...ft.. (50)
Dnft... (D)
_CADD Op....to, (SCO)
CADD Ope...to. (CO)
Il......tory Complianc. Manas., (RCM)
Senio< R.IIU"tory Complianc. Specialist (SRS)
Il......tory Complianc. Speciarost (RS)
Senior EnvImnm.ntal Enpn.., (SEE)
EnvImnmental Enpnee, III (EE-III)
EnvImnm.nlal Enpn.., II (EE-II)
EnvIn>nmenlal Enpn...' (EE-I)
Senior EnvImnm.ntal Sci.ntist (SNS)
Senior EnvImnm.ntal Sp.ciaUst (SES)
EnvIn>nmenlal Sp.cialist II (E5-II)
Emmnmenlal Specialist I (E5-I)
Emn>nmenlal Specialist (ES)
&tImalor (E)/Specification Writ.. (SW)
~ Architect (LA)
Project Accountanl/Analyst (M)
Project Coordinato, (PC)
5enIorTechnlcal Ecfrto, (SlE)
AdmIni_tIv. Assistant (ADA)
Dall (DP)fWord PIOC.ssinS S.cretary (WP) (includins .quipm.nt)
OflIce SoMe.. CI.rk (OS)
CeneraI an (c)/Typist (Y)
Doll Analyst (OA)
Construction Manas., (CM)
Construction Sup.Mso, (CS)
.Construction Enpn... (COE)
Chief Enlln..rins T.chnician (CT).
EnJin..rins Technician V (ET-V)
EnJin..rinl T.chnician IV (ET-IV)
EnJin..rinl T.chnician III (ET-III)
Enllneerinl T.chnician II (ET-II)
Enllneerinl T.chnician I (ET-I)
Enlln..rinl T.chnician (ET)
ChIef of Surv.y Parti.s (CSP)
3-Man Survey Pari)' (SP-3M)
2-Man Survey Pari)' (SP-2M)
I-Man Surv.y Pari)' with GPS (lM-GPS)
Court Appearance (Expert Witness, Deposition, ett)
Overtime Premium is 50% of Personnel Houriy Rate.
Effective July 1, 2003 throuSh June 30, 2004
RS 220
1 of 3
,
,
HOURLY RATE
5180
5156
5147
5139
5137
$128
5116
5104
$94
588
$83
570
5S9
5103
595
592
586
$81
$70
56S
553
5107
5100
583
5105
$92
$87
$80
$102
590
581
571
564
$89
585
561
$77
56S
567
$60
$S8
546
568
5119
$101
593
$85
577
$68
$59
$S2
543
527
597
5216
5179
5137
1.5 x hourly ...1.
2006-386
2004-116
REIMBURSABLE CHARGES
THROUGH 6/30/2004
In addition to the above charges for professional services (including routine expenses), we
require reimbursement for the following items:
Reproduction
Un-House)
Xerox Copies
Color Copies
Wide Format Copies
Blueprints
Velums
Mylars
s . .IO/each
.90/each
.28/sq. It.
.28/sq. It.
.90/sq. It.
1.8s/sq. It.
,
,
Telelax (Outgoing only)
1.IO/page
Mileage:
Personal Vehicle
Company Vehicle
I
.40/mlle
.SO/mlle
6.00fhour
6.00fhour
Company Vehicles
Survey Vehldes
Other Out-of.Pocket Expenses/Supplies/T elephane
Equipment Usage
Consultants/Outside Services
Construction Services
Per Diem for living Expenses
. CAOD Computer Usage
. Field Computer Services
GPS Survey Equipment Services
Cost + 15%
See Attached Schedule
Cost + 15%
Cost + 15%
Federal RaleS
S10.00fhour
S40.00/week
S40.00fhour
RS 220
2 of 3
I
2006-386
2004-116
EQUIPMENT RENTAL RATES
(through June 30, 2004) .
lYPEOF El;!UIPMENT,i: . .. ,.. . .WE!,!< MPI\ffi.i.
.QAY...
4 Gas RaMe Meter CH4 H2S CO 02 (Sentinel 441 $75.00 $200.00 $SOO.OO
500 Gallon Prooane Tank $2/Ral. nla n/a
55 Gallon Drums (new DOT .17Hl $35 each . nfa nla
8 Ch. Data lO2Rer $75.00 $200.00 $500.00
Aloha. 1 Personal SamolinR Pumo $75.00 $200.00 $500.00
Ambient Air/landfill Gas Samoler $100.00 $300.00 5800.00
Ambient Air/landfill Gas Samoler (Double) $100.00 $300.00 $800.00
Disoosable Bailer $25.00 $100.00 $200.00
Automatic Baller $75.00 $200.00 $500.00
C02 Calorimetric Analvsis Tubes $20.00 , $75.00 $150.00
C02 Indicator Fvrile $10.00 $50.00 $100.00
Combustible Gas Meter IGX3N/19390XYJ $75.00 $200.00 $500.00
CuttinR of PCC or AC oavement (uo to B-in. thick) $501h01e nla nla
Oxwen Meter $50.00 . $150.00 $300.00
Duool1t Dosimeter Mark.3 IPersonal Samole Pumo\ $50.00 $150.00 $300.00
Flow Calibrator IGilianl , $50.00 $150.00 $300.00
Gas Extraction Monitor GEM 500l $100.00 $300.00 $Boo.oo
Groundwater Samoler (, OED Wizardl $100.00 $300.00 $800.00
Haz Mat Kit $25.00 $100.00 $200.00
HNu IFIDl $100.00 $300.00 $800.00
lun. Samnler INutech 218) $50.00 $150.00 $300.00
Mini-Ram Data lo..er $40.00 $125.00 $250.00
Mini-Ram Dust Meter $50.00 $ 1 50.00 $300.00
OrRanit VaDOr Analvzer 10V A 12B) $125.00 $400.00 $1,000.00
PH/ConductivilvlTemoerature Meter IHvdacl $25.00 $100.00 $200.00
Photo Ionization Detector IOVM580Bl $125.00 $400.00 $1 000.00
Samnle Train (Gas Extraction Pumol $15.00 $60.00 $200.00
Soil Au.er/Samoler . $30.00 $90.00 $1 BO.oo
Soil PH Meter $15.00 $60.00 $200.00
Sounder 'Liauld levellndicatorl $40.00 $125.00 $250.00
Surface Emission Samnler $50.00 $150.00 $300.00
~ansducer with 400 Foot Cable (Each) $75.00 $200.00 $500.00
Turbidilv Meter $25.00 . $100.00 $200.00
Wind Soeed and Direction Monitors $100.00 $300.00 $Boo.oo
Decontamination Equipmentlndudins: $25.00 N/A N/A
Decon Tub 1 ea., Buckets 2 ea., Brush 2 ea., Slake 3'.4 ea.
Plastic Drop Cloths 12'.10' 1 ea., Plastic Bags - 1 box ea.,
0.1. Water, Caution Tape, Paper Towels 2 rolls ea.,
Rubber Gloves Gloves & liner Trash BaRS 10 ea.
Field Samp1inS Supplies Indudins: $30.00 N/A N/A
DuctTape lea., Electric Tape lea., Plastic Bags - 1 box,
Trash Bags 10 ea., Gloves & liner 1 box ea.,
lab labels, Aluminum Foil 1 box, Drum Labels IDea.,
Plastic Drop 12'x1 0' ea., Small Hand Shovel.
OPTIONAL: Fillers Coolers, Ice, Jars, Samole/Pumn
lEVEl C
Respirator with Cartridge (full or half faced) $100.00 N/A N/A
Tyvek Coveralls
Outer Gloves
Glove Liners
Neoorene Boots
lEVEl 0 (standard)
Dust Ma$k $0.00 N/A N/A
Rubber Gloves
Steel.toed work boots
Safelv .Iasses
RS 220
3 of 3
2006-386
iJA'
BRYAN A. STIRRAT a ABBOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
October 9,2006 (Rev 1.)
IN: 2004.0103
Mr. Ken Fischer, Director
City of San Bernardino
Public Services Department
300 North "0" Street
San Bernardino, California 92418
RE: UPDATE OF THE ANTICIPATED COSTS ASSOCIATED WITH THE
CONSTRUCTION OF THE TREATMENT FACILITY AT THE WATERMAN
LANDFILL, SAN BERNARDINO, CALIFORNIA
Dear Mr. Fischer
Pursuant to our discussions, Bryan A. Stirrat & Associates (BAS) is pleased to present the
costs associated with the construction of the landfill gas (LFG) treatment facility located at
the Waterman Landfill. As we discussed, pilot testing conducted at the Waterman Landfill
has indicated that LFG at the site contains specific contaminants which require a higher
level of treatment than a normal carbon system. In particular, reported levels of vinyl
chloride and hydrogen sulfide, along with other toxic constituents, require additional
methods for adsorption. As such, in addition to the "special" activated carbon needed,
potassium permanganate will also be needed to increase the system's adsorption
efficiency for treatment of vinyl chloride and hydrogen sulfide.
In the process of evaluating the permit application, the South Coast Air Quality
Management District (SCAQMD) determined that the following additional items are now
required in order to grant a permit to construct:
. An increase in the number of Carbon Canisters from three to four;
. Upgrade media from Activated Carbon to Carbon Coconut Shell Media in two
canisters;
. Upgrade media from Activated Carbon in the third canister to Impregnated Potassium
Permanganate;
. Add impregnated Potassium Permanganate to the new fourth canister;
. Additional valves and ancillary piping to connect the new fourth canister;
. Posting of area signs indicating the health risks associated from being near the landfill
and no smoking signs; and
. Sound enclosures for the gas blowers to reduce decibel level to 72db.
1360 Valley Vista Drive. Diamond Bar. CA 91765. [909] 860-7777. FAX [909] 860-8017
2006-386
Mr. Ken Fischer, Director
Re: Update of the Anticipated Costs Associated with the ConstnJction of the Treatment Facility at the
Watennan Landfill, San Bernardino, California
October 9, 2006
Page 2
In addition to the above, based on the screening analysis, it will be necessary to relocate
the treatment facility from its originally anticipated location. As a result, BAS wishes to
submit a revised cost estimate to address these unanticipated design changes. The
revised construction cost estimate is anticipated to be $478,411.24.
any questions or require additional information, please advise.
.,
c: Linda Ceballos, City of San Bernardino
Bryan A Stirrat, BAS
Ira R. Snyder, BAS
G.E. Andraos, BAS
Michael A. Cullinane, BAS
Gary Glasser, BAS
Scott Angus, BAS
BRYAN A. BTIRRAT &. ASSOCIATES
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