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HomeMy WebLinkAbout2006-384 , 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2006-384 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMENT NO.4 TO CONTRACT 02-1166 WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF PUBLIC HEALTH TO PROVIDE YOUTH MENTORING SERVICES FOR THE PERIOD OF JULY 1, 2006 THROUGH JUNE 30, 2007. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify the execution of Amendment No.4 to Contract 02-1166 with the County of San Bernardino Department of Public Health in the amount of$55,000 for youth mentoring services for the period of July 1, 2006 through June 30, 2007, a copy of which is attached hereto, marked Attachment A & B and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to ratify the above referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. III III III III III III III III III . 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF AMENDMENT NO.4 TO CONTRACT 02-1166 WITH THE COUNTY OF SAN BERNARDINO DEPARTMENT OF PUBLIC HEALTH TO PROVIDE YOUTH MENTORING SERVICES FOR THE PERIOD OF JULY 1,2006 THROUGH JUNE 30, 2007. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a j oint regular meeting thereof, held on the 6th day of November , 2006, by the following 8 vote, to wit: 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 AYES NAYS ABSTAIN ABSENT Council Members: ESTRADA x BAXTER x VACANT DERRY ---1L- KELLEY x JOHNSON x MC CAMMACK x ~~iar~c~~ The foregoing resolution is hereby apProved4hf~ day of November ,2006. ~r-~' ~~ J. Morr~yor City of San Bemardino 24 Approved as to Form: 25 26 27 28 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA . . AND RECORD OF ACTION November 21, 2006 FROM: ERIC FRYKMAN, Interim Director Department of Public Health SUBJECT: CONTRACT AMENDMENT WITH THE CITY OF SAN BERNARDINO FOR THE PROVISION OF COMMUNITY-BASED SERVICES TO PREVENT TEEN PREGNANCY RECOMMENDATION: Approve Amendment No.4 to Agreement No. 02-1166 with the City of San Bernardino, increasing the total contract amount by $55,000 from $180,000 to $235,000 for the provision of local community-based services to prevent teen pregnancy and extending the term by one year to June 30, 2007. BACKGROUND INFORMATION: Approval of this item will allow the Department of Public Health (Department) to continue contracting with the City of San Bernardino Parks and Recreation Department for the provision of services, activities, and curricula to help prevent teen pregnancy through the Community Challenge Grant/Families Organized for Community Unification and Success (FOCUS) Project. The original contract for $45,000 with the City of San Bernardino Parks and Recreation Department was approved by the Board of Supervisors (Board) on November 5, 2002 (Item No. 40). The Department has amended the contract three times as indicated below: On July 29, 2003 (Item No. 35), the Board approved Amendment No. 1 increasing the total contract amount by $45,000 from $45,000 to $90,000. On September 28, 2004 (Item No. 67), the Board approved Amendment NO.2 increasing the total contract amount by $45,000 from $90,000 to $135,000. On September 27, 2005 (Item No. 72), the Board approved Amendment NO.3 increasing the total contract amount by $45,000 from $135,000 to $180,000. Since 1997, the FOCUS Project has been funded by the California Department of Health Services (CDHS), Office of Family Planning. The project goals are to reduce teen and unintended pregnancies, promote responsible parenting, promote the role of young men in the prevention of teen pregnancy, stress the importance of men's contribution to the well-being of their children, and increase community involvement in building healthy families by increasing the awareness of adverse effects of teen and unintended pregnancies. Paae 1 of 2 CC: PH - Goodyear w/agree Contractor c/o PH w/agree ACR - Mejico w/agree IDS w/agree Risk Management PH - Frykman County Counsel - Larkin CAO - Hanson; Lane Record of Action of the Board of Supervisors AGREEMENT NO. 02-1166 A-4 File w/Agreement No. 02-1166 BY MOTION SECOND 5 mb (11/27/06) Rev09/06RI ITEM 080 BOARD OF SUPERVISORS CONTRACT AMENDMENT WITH THE CITY OF SAN BERNARDINO FOR THE PROVISION OF COMMUNITY-BASED SERVICES TO PREVENT TEEN PREGNANCY NOVEMBER 21, 2006 PAGE 2 OF 2 Underscoring the importance of collaborative community partnerships, the project serves adolescents, families, and youth-serving personnel in the cities of San Bernardino, Colton, Highland, Bloomington, RiaJto, Adelanto, Apple Valley, Barstow, and Victorville. The Department targets these areas, classified as "hot spots" by CDHS, since they have both a high teen birth rate and concentration of live births. Additionally, these areas are not currently served by other intervention programs that address the needs of the same or similar target populations, including the Male Involvement Project, Information and Education, and TeenSMART. On August 16, 2005 (Item No. 67), the Board approved a five-year extension through June 30, 2010 to the primary grant agreement with the State for the FOCUS Project. The grant agreement names the Department's two existing subcontractors: Arts Council for San Bernardino County and City of San Bernardino Parks and Recreation Department. Effective June 30, 2006, the Arts Council stopped providing services. The Department is currently developing a Solicitation for Proposals (SFP) to solicit prospective vendors for provision of services. The SFP will be released in December 2006. This item is being presented to the Board for approval at this time as the Department received approval on August 4, 2006 from the State for the City of San Bernardino's Fiscal Year (FY) 2006-07 Scope of Work and Budget. The contract was also delayed pending approval by the City Council, which occurred on October 16, 2006. REVIEW BY OTHERS: This item has been reviewed by County Counsel (Charles Larkin, Deputy County Counsel, 387-5433) on November 3, 2006. This item has also been reviewed by the County Administrative Office (Antoinette Hanson, Administrative Analyst, 387-4777) on November 7, 2006. This item has been coordinated with Briana Lane, Grants Coordinator (387- 5408). FINANCIAL IMPACT: Approval of this item will impose no local County cost. This item increases the total contract amount with the City of San Bernardino Parks and Recreation by $55,000 from $180,000 to $235,000 and extends the period by one year to June 30, 2007. Appropriation and revenue in the amount of $55,000 are included in the Department's FY 2006- 07 budget. SUPERVISORIAL DISTRICT(S): First, Third and Fifth Districts PRESENTER: Eric Frykman, Interim Director, 387-6218 11/21/06 080 " ~ County of San Bernardino FAS STANDARD CONTRACT ORIGINAL FOR COUNTY USE ONLY tx New Vendor Code Depl. Contract Number Change SANBERN772 SC PHL A 02-1166 A-4 Cancel County Department Depl. O'lln. Contractor's License No. Department of Public Health PHL County Department Contract Representative Telephone {Total Contract Amount Karen Goodyear, Ph.D. 793-6469 $235,000 Contract Type I o Revenue IX] Encumbered o Unencumbered 0 Other: I If not encumbered or revenue contract type, provide reason: I Commodity Code Contract Start Date Contract End Date Original Amount AmendrnentAmount Aug 1, 2002 June 30, 2007 $45,000 $55,000 Fund Depl. Organization Appr. ObjIRev Source GRCIPROJ/JOB No. Amount AAA PHL 0813 , 200 2445 $55.000 Fund Depl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Depl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Project Name Estimated Payment Total by Fiscal Year FY Amount lID FY Amount I/O CCG - FOCUS Project 06-07 $55,000 .1- - - - THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino hereinafter called Contractor Address 547 North Sierra Way San Bernardino, CA 92410 Telephone FederallD No. or Social Security No. (909) 384-5233 IT IS HEREBY AGREED AS FOllOWS: (Use space below and addmona/ bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, determination of satisfactory performance and cause for termination, other tenns and conditions, and attach plans, specifications, and addenda, if any.) Amendment NO.4 It is hereby agreed to amend Contract number 02-1166 as follows: Section V: Fiscal Provisions ParaaraDh A. "Maximum Reimbursement." Item 1, is amended to read, "The maximum amount of reimbursement under the Contract shall not exceed $235,000 ($45,000 for FY 2002-2003, $45,000 for FY 2003-2004, $45,000 for FY 2004-2005, $45,000 for FY 2005-2006 and $55,000 for FY 2006-2007), and is subject to availability of funds to the County. The consideration to be paid to the Contractor as provided herein shall be in full payment for all of the Contractor's services and expenses incurred in the performance hereof, including travel and per diem. Paoe 1 013 Reimbursement of invoices shall be based on items included in Attachment B - Project Budget. All reimbursement to the Contractor shall be contingent upon the submission by the Contractor, and approval by the County, of the herein required reports, invoices, and supporting documentation." Paraaraoh C. "Invoices." Item 2, is amended to read, "The Contractor shall maintain documentation for all expenditures claimed for reimbursement from the County under the Contract. The Contractor shall only be reimbursed for expenses that are substantiated by the supporting documentation submitted. Invoices shall be submitted to the address below. All other notices shall be mailed to the address as show in Section X (A). County of San Bernardino Department of Public Health Reproductive Health 800 E. Lugonia, Ste F Redlands, CA 92374 Section VIII: Contract Term The term is amended to read, "This Contract is effective as of August 1, 2002, and is being extended from its amended expiration date of June 30, 2006 to expire on June 30, 2007, but may be terminated earlier in accordance with provisions of Section IX, "Early Termination." 'Section X: General Provisions .Paraaraoh A, County contact information, is amended to read, "COUNTY: County of San Bernardino Department of Public Health Reproductive Health Program Attn: Karen Goodyear, Ph.D. 800 E. Lugonia, Ste F Redlands, CA 92374" ATTACHMENT A: Workolan: Add Attachment A, titled "Workplan for Fiscal Year 2006-2007" dated August 2006. ATTACHMENT B: Proiect Budaet: Add Attachment B, titled "2006-2007 Project Budget" dated August 2006. Paoe 2 of 3 All other terms and conditions of the Contract shall remain in full force and effect. A,(fto, NO. c7J/> -II (,Ct "~lf ITC""" t# "0 :OUNTV~ .._ Bill Postmus, Chairman, Board of Supervisors City of San Bernardino, California (Print or type name of corporation, oompeny, contractor, ate.) (Print or type name of person signing contract) By 0" f....~ Title Mayor (Print or Typa) October 16, 2006 Dated: 2 1 2006 Address 300 North "E" Street San Bernardino, CA 92418 Date Reviewed by Contract Compliance ~ Cynthia Lambrich, DPH Contracts ~ Eri Date Date Paoe 3of3 Workplan for Fiscal Year 2006-2007 Community Cl:lallenge Grant (CCG) Program Attachment A Strategy: 10. Mentoring 1. Recruit at least 25 adult mentors via 07/06- community presentations, print and telecast 12/06 Sub-Strategy: 10A. Formal Adult to ads, and personal contacts. Youth Mentoring 2. Attend monthly FOCUS collaborative 07/06- meetings with Public Health (Lead Agency). 06/07 3. Screen volunteer mentors, including 07/06- fingerprinting and background checks. 12/06 4. Accept referrals for youth mentees from San 07/06- Bernardino City Unified School District and 06/07 11 and collaborative partners. 12-14 5. Provide initial and on-going training for 07/06- 15-19 mentors. 06/07 20 - 24 6. Collaborate with Public Health to provide 07/06- 25 and older 90-minute training workshops to 25 mentors 06/07 regarding teen pregnancy. 6 African American/Black 6 An 10IWhite 7. Match at least 25 mentors with mentees. 07/06- 0 FiIi ino 06/07 . 13 Latino/His anic 8. Provide monthly support meetings for 07/06- 0 American Indian mentors. 06/07 0 Asian 9. Provide information to parents of mentees 07/06- 0 Pacific Islander on the Program. Plan and conduct 2 family 06/07 0 Other activities for parents of mentees in collaboration with Public Health. Number of artici ants 10. Maintain documentation of mentor/mentee 07/06- Number of sessions/ contact hours and activities. Submit 06/07 presentations/meetings/ documentation quarterly to Public Health. 11. Mentors and mentees will complete a 07/06- activities Relationship Goals Contract to establish 3 06/07 60 Length in minutes/each general life goals to work on together for session one hour a week for a six-month period. 12. Mentees will complete a pre-survey. Pre- 07/06- surveys will be submitted quarterly to Public 06/07 Health. 13. Pre-survey data will be entered for analysis. Mentoring Coordinator (MC) MC MC MC MC MC/Health Education Specialist II (HESII) MC MC MC/HES II MC MC MC HES II City of San Bernardino Parks, Recreation and Community Services Department, Mentoring Program Process & Outcomes: 1. From pre/post-surveys, 80% of Com pieters will indicate progress on at least 1 life goal, relative to their Relationship Goals Contract. 2. From pre/post-surveys, 80% of Completers will demonstrate higher perceptions of (a) mentor support, (b) self-worth, & (c) general future thinking and life goals. Documentation/Methods: 1. Attendance Logs, Sign-in Sheets 2. Mentor Reports of Monthly Hours 3. Pre/Post-tests, Relationship Goals Contracts August 2006 Page 1 of2 . , Workplan for Fiscal Year 2006-2007 Community Cl)allenge Grant (CCG) Program of San Bernardino Parks, Recreation and Communit Attachment A Strategy: 10. Mentoring 14. Mentees will complete a post-survey. Post- surveys will be submitted quarterly to Public Health. 15. Post-survey data will be entered for analysis. Sub-Strategy: lOA. Formal Adult to Youth Mentoring 16. Data will be analyzed. 17. Review data analysis with Public Health and make changes to improve program effectiveness. 18. Quarterly reports will be submitted on forms provided by Public Health. 19. Quarterly invoices for actual expenditures will be submitted with copies of back-up documentation. 11 and oun er 12-14 15-19 20-24 25 and older 6 6 o 13 o o o o Number of artici ants Number of sessions/ presentations/meetings/ activities 60 Length in minutes/each session 04/07- 06/07 04/07- 06/07 04/07- 06/07 04/07- 06/07 MC HESII HES II Project Coordinator (PC), MC, HES II PC/MC PC/MC 07/06- 06/07 07/06- 06/07 City of San Bernardino Parks, Recreation and Community Services Department, Mentoring Program Process & Outcomes: 1. From pre/post-surveys, 80% of Completers will indicate progress on at least 1 life goal, relative to their Relationship Goals Contract. 2. From pre/post-surveys, 80% of Com pieters will demonstrate higher perceptions of (a) mentor support, (b) self-worth, & (c) general future thinking and life goals. Documentation/Methods: 1. Attendance Logs, Sign-in Sheets 2. Mentor Reports of Monthly Hours 3. Pre/Post-tests, Relationship Goals Contracts August 2006 Page 2 of 2 2006-2007 Project Budget Program Communi Challen e Grant Grantee Name: San Bemardino Coun DPH c::::> Grant Number: Subcontract: SB City Parks & Recreation... Grant Year: 2 at 5 Fiscal Year: 2006/2007 Budget Period: 07/01/06-06/30/07 Initial Allotment: 0 Attachment B 1 PERSONNEL 2 OPERATING EXPENSES 3 SUBCONTRACTORS 5 INDIRECT COSTS (10% MAX) TOTAL EXPENDITURES Evaluation Total Evaluation Costs % at Bud et August 2006 734 o o 55,000 5,500 10.00% Page 1 ot5 . . 2006-2007 Project Budget Attachment B q Program Community Challenoe Grant Grantee Name: San Bemardino Countv DPH Grant Number: Subcontract: S8 City Parks & Recreation... Grant Year: 20f5 Fiscal Year: 2006/2007 Budget Period: 07/01/06-06/30/07 1 Mentoring Coordinator 40.768 100.0% 40.768 2 0 0 0.0% 3 0 0 0.0% 4 0 0 0.0% 5 0 0 0.0% 6 0 0 0.0% 7 0 0 0.0% 8 0 0 0.0% 9 0 0 0.0% 10 0 0 0.0% 11 0 0 0.0% 12 0 0 0.0% TOTAL WAGES 40,768 AVERAGE FRINGE BENEFIT RATE 33.11% TOTAL BENEFITS 13,498 54,266 1 Travel 734 2 0 0 3 0 0 4 0 0 5 0 0 6 0 0 7 0 0 8 0 0 9 0 0 10 0 0 11 0 0 12 0 0 734 Page 2 of 5 . . 2006-2007 Project Budget Attachment B '. , => Program Communi Challen e Grant Grantee Name: San Bernardino Coun DPH Grant N mb r: Subcontract: SB City Parks & Recreation... Grant Year: 2 of 5 Fiscal Year: 2006/2007 Budget Period: 07/01/06-06/30/07 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 g 0 10 0 11 0 12 0 o o o o o o o o o o o o o 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 o o o o o o o o o o o o o August 2006 Page 3 of5 III "' - '0 c .. ... e " .c 0> .. 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RFTRL\T10'\. and CO\l'\IlNITY SFR\'ICES JVLY J. 2006 THROliGlf Jl'NE 30. 200i PERSONNEL. "'\Clllor Coordinator _~t'l. 7(~S SlfBTOTAL PERSONNEL -1IJ.:h~ FRINGE BE"iEFITS 13. ~()n TOTAL PERSONNEL s 5-1.2(,8 TRA VEL AND PER Dlnl s i32 srnCO:\TR\CTS " OTHER COSTS ') TOTAL OTHER COSTS s INDIRECT COSTS <; TOTAL PROJECT COSTS s 55.000 '\1.\TClI .. ___--11!,33.J \