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HomeMy WebLinkAboutCDC/2006-23 . RESOLUTION NO. CDC/2006-23 2 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF TH CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS T EXHIBITS "A", "B-1", "B-2", AND SECTION 6-A; DELETION OF EXHIBITS "C-60' THROUGH "C-63"; AND ADDITION OF EXHIBITS "C-64" THROUGH "C-66", "C 67" THROUGH "C-69", AND "C-70" THROUGH "C-71" OF THE PERSONNE POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF S BERNARDINO ECONOMIC DEVELOPMENT AGENCY. 3 4 5 6 7 WHEREAS, on September 21, 1998, the Community Development Commissio 8 ("Commission") adopted Resolution No. 5557 approving revised Economic Developmen 9 Agency ofthe City of San Bernardino Personnel Policies and Procedures for all employees ofth 10 City of San Bernardino Economic Development Agency ("Agency") including Exhibits "A" 11 "B" and "C"; and 12 WHEREAS, on October 5, 1998, October 18, 1999, September 18, 2000, August 20 13 2001, December 16, 2002, February 22, 2005, and June 23, 2005 the Commission approve 14 amendments to the Agency's Personnel Policies and Procedures; and 15 WHEREAS, the Commission now deems it desirable to amend Exhibits "A", "B-1", 16 17 "B-2" and Section 6-k delete Exhibits "C-60" through "C-63". and add Exhibits "C-64" " , 18 through "C-66", "C-67" through "C-69", and "C-70" through "C-71", to the Agency's 19 Personnel Policies and Procedures. 20 NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF TH 21 CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, A 22 FOLLOWS: 23 Section 1. The Commission hereby approves and adopts Exhibits "A" (list of staf 24 positions), "B-1" (salary chart July 1,2006), and "B-2" (salary chart July 1,2007), as amended 25 to said Agency Personnel Policies and Procedures. I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CDCj2006-23 Section 2. The Commission hereby amends Section 6-A, Medical Insurance, of sai Personnel Policies and Procedures to now read as follows: "Medical Insurance: The Agency shall provide a group health insurance program fo regular full-time employees and annuitants (retirees). Any Agency contribution fo regular full-time employees shall be in accordance with Section 6-A, "Cap on Agenc Contributions Toward Medical, Dental, Vision and Supplemental Life Insurance". The Agency shall pay a portion of the monthly medical insurance premium for annuitant at the minimum monthly rate as allowed for, and required by, PERS rules an regulations, and/or other applicable rules and regulations when the annuitant continue coverage under, or enrolls in, the PERS Health Insurance Plan at the time of retirement. The Agency shall pay a portion of the monthly medical insurance premium for eligibl annuitants at a rate higher than the minimum allowed for, and required by, PERS rule and regulations, if the eligible annuitant elects to continue coverage under, or enrolls in the PERS Medical Insurance Plan at the time of retirement and meets the followin criteria. To be eligible for increased Agency paid monthly medical insurance premium the regular full-time Agency employee must retire from the Agency with a minimum 0 eight (8) years of service, and have attained the age of fifty (50) at the time of retirement The Agency's contribution towards the eligible annuitants' monthly health insuranc premium shall be the lower of either the monthly PERS health insurance premium or th sum of $350 per month. When the annuitant becomes eligible for Medicare th Agency's contribution shall be the lower of either the monthly PERS Medicar supplemental insurance premium or $350 per month. The increased Agency paid heal insurance premium shall cease upon the death of the annuitant, or when the annuitant i no longer covered by the PERS Health Insurance Plan. The Agency will remain boun 2 CDC/2006-23 1 by PERS rules and regulations regarding any surviving spouse continuing in the PER 2 Health Insurance Plan." 3 Section 3. The Commission hereby deletes Exhibits "C-60" through "C-63" (jo 4 5 6 7 8 9 description Senior Project Manager), of said Personnel Policies and Procedures. Section 4. The Commission hereby adds Exhibits "C-64" through "C-66" (jo description Real Property Manager), "C-67" through "C-69" (job description Executiv Secretary), and "C-70" through "C-71" (job description MarketinglPublic Relations Manager), 0 said Personnel Policies and Procedures. 10 /I 11 II 12 II 13 II 14 II 15 II 16 II 17 /I 18 II 19 II 20 /I 21 II 22 II 23 II 24 II 25 II Section 5. This Resolution shaH take effect upon the date of its adoption. 3 CDC/2006-23 1 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF TH CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING AMENDMENTS T EXHIBITS "A", "B-1", "B-2", AND SECTION 6-A; DELETION OF EXHIBITS "C-60 THROUGH "C-63"; AND ADDITION OF EXHIBITS "C-64" THROUGH "C-66", "C 67" THROUGH "C-69", AND "C-70" THROUGH "C-71" OF THE PERSONNE POLICIES AND PROCEDURES FOR ALL EMPLOYEES OF THE CITY OF SA BERNARDINO ECONOMIC DEVELOPMENT AGENCY. 2 3 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 6 j t. adj ourned reg lar Community Development Commission of the City of San Bernardino at a 7 , 2006, by the following vote to wit: meeting thereof, held on the 29th day of June 8 Commission Members: Aves X Abstain Absent Navs 9 ESTRADA BAXTER MCGINNIS DERRY KELLEY JOHNSON MC CAMMACK ---X- 10 X 11 -1L 12 X 13 X 14 --X- 15 'J21~, Secretary 16 - 17 18 The foregoing resolution is hereby approved this 3rd day of July ,2006. 19 20 21 . Morris, Chal n unity Development Commission of the City of San Bernardino 22 23 Approved as to form and Legal Content: r;:-;::..,.d~ By: ~ Agency Couns 24 25 4 EXHIBIT "A" (AMENDED) CITY OF SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY FULL-TIME STAFF POSITIONS July 1, 2006 1. Economic Development Agency Management a. Executive Director b. Deputy DirectorlDirector of Housing and Community Development c. Director of Administrative Services 2. Economic Development Agency Confidential a. Senior Financial/Administrative Analyst b. Executive Secretary 3. Economic Development Agency Mid-Management a. Accounting Manager b. Project Manager ( 4 positions) c. MarketinglPublic Relations Manager d. Real Property Manager 4. Economic Development Agency General a. Assistant Project Manager (2 positions) b. Construction Management Specialist c. Senior Accounting Technician d. Secretary e. Operations Specialist II f. Administrative Clerk III Personnel policies: exhibit a EXHIBIT "B -1" (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE July 1, 2006 Class & Ranae# Position 8 J;! Q Q ]; E Full Time Manaaement Executive Director - Under Contract M4150 Deputy Dir/Housing Comm Dev 8,485 8,910 9,355 9,823 10,314 10,830 M4125 Director Admin Services 7,715 8,101 8,506 8,931 9,378 9,847 Confidential C 3210 Sr Financial/Admin Analyst 5,471 5,745 6,032 6,334 6,650 6,983 C 3100 Executive Secretary 3,813 4,004 4,204 4,414 4,635 4,867 Mid-Manaaement MM 2187 Accounting Manager 5,744 6,031 6,332 6,849 6,981 7,330 MM 2185 Project Manager (4) 5,849 5,931 6,228 6,539 6,866 7,209 MM 2185 Marketing/Public Relations Man 5,849 5,931 6,228 6,539 6,866 7,209 MM 2170 Real Property Manager 4,466 4,688 4,923 5,169 5,428 5,699 General G 1190 Assistant Project Manager (2) 5,135 5,392 5,662 5,945 6,242 6,554 G 1170 Construction Management Spec 4,466 4,688 4,923 5,169 5,428 5,699 G 1155 Sr Accounting Technician 3,531 3,708 3,893 4,088 4,292 4,507 G 1145 Secretary 2,682 2,815 2,956 3,104 3,259 3,422 G 1144 Operations Specialist II 2,656 2,789 2,928 3,075 3,228 3,389 G 1140 Admin Clerk III (1) 2,432 2,554 2,682 2,816 2,957 3,104 Part Time Hourly Marketing Assistant 15.00 hour M - Management C - Confidential MM - Mid-management G - General EXHIBIT "B - 2" (AMENDED) ECONOMIC DEVELOPMENT AGENCY CITY OF SAN BERNARDINO CLASSIFICATION RANGE AND SALARY SCHEDULE July 1, 2007 Class & Ranoe# Position A ~ Q Q ]; E Full Time Manaoement Executive Director - Under Contract M4150 Deputy Dir/Housing Comm Dev 8,740 9,177 9,636 10,118 10,623 11,155 M4125 Director Admin Services 7,946 8,344 8,761 9,199 9,659 10,142 Confidential C 3210 Sr Financial/Admin Analyst 5,635 5,917 6,213 6,524 6,850 7,192 C 3100 Executive Secretary 3,927 4,124 4,330 4,546 4,774 5,013 Mid-Manaoement MM 2187 Accounting Manager 5,916 6,212 6,522 6,848 7,190 7,550 MM 2185 Project Manager (4) 5,818 6,109 6,415 6,735 7,072 7,425 MM 2185 MarketinglPublic Relations Man 5,818 6,109 6,415 6,735 7,072 7,425 MM 2170 Real Property Manager 4,600 4,828 5,071 5,324 5,591 5,870 General G 1190 Assistant Project Manager (2) 5,289 5,554 5,832 6,123 6,429 6,751 G 1170 Construction Management Spec 4,600 4,828 5,071 5,324 5,591 5,870 G 1155 Sr Accounting Technician 3,637 3,819 4,010 4,211 4,421 4,842 G 1145 Secretary 2,762 2,900 3,045 3,197 3,357 3,526 G 1144 Operations Specialist II 2,736 2,873 3,016 3,167 3,325 3,491 G 1140 Admin Clerk III (1) 2,505 2,631 2,762 2,900 3,046 3,197 Part Time Hourly Marketing Assistant 15.45 hour M - Management C - Confidential MM - Mid-management G - General EXHIBIT "C-64" City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Real Property Manager SUMMARY JOB DESCRIPTION: Under supervision and direction, performs responsible and complex technical and professional services related to planning, directing and coordinating acquisition, disposition, valuation, recordation, lease negotiation, displacee relocation and property management for real property interests of the Economic Development Agency; and performs related work as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to, the following: 1. Provides courteous and expeditious customer service to the general public and Agency staff. 2. Plans, organizes, manages and directs all aspects of real estate property management. 3. Plans, supervises, reviews, coordinates and participates in the technical activities of appraisal, negotiation, investigation, relocation and recording related to the Agency's real property interests, purchases, leases, easements, rights-of-way, condemnations, sales and other real property services; maintains constant liaison with other Agency staff to coordinate acquisition of properties associated with redevelopment project areas. 4. Prepares, reviews and edits various documents, agreements, and correspondence involved in real property acquisition, sale or lease; prepares and submits for printing various newspaper publications required involving real property transactions; prepares and presents oral and written staff reports to various governing bodies for approval of real property transactions. 5. Prepares, reviews and submits purchase orders, invoices, and requests for payment concerning real property operations and maintenance; coordinates utilities, weed abatement, maintenance and landscaping for various Agency properties; negotiates service agreements in accordance with Agency policies and procedures; mouitors and controls expenditures. 6. Reviews lease revenue payments received for compliance with lease terms; determines courses of action for late lease payments including correspondence, meetings, and evictions; coordinates with Agency legal counsel foreclosure proceedings for delinquencies involving real property; coordinates and attends foreclosure sales when necessary; provides technical advice, information and materials relating to real property for use by legal counsel in court actions; may testify in court as an expert witness on real property matters; monitors court actions involving real property matters. 7. Coordinates relocation activities, including providing appropriate benefits and relocation payments to relocatees, and ensuring conformance with appropriate federal and state relocation regulations and procedures; coordinates demolition activities associated with Agency owned properties, including hazardous materials disposition. 8. Secures, examines, and interprets title reports on real property transactions and prepares necessary documents to secure clear title; prepares or directs the preparation of deeds, reconveyances, agreements, and other documents; researches title matters concerning real property and determines course of action; researches, responds and acts upon public inquires on property title issues. I EXHIBIT "C-65fl Economic Development Agency Real Property Services Manager (continued) 9. Maintains a current detailed inventory of Agency owned surplus property; prepares and implements an ongoing plan for marketing and disposing of such surplus property 10. Answers questions and provides information to the public, staff, governing bodies; investigates complaints and reconunends corrective action as necessary to resolve complaints. II. Prepares federal, state and local reports as required. 12. Routinely adheres to and maintains a positive attitude towards City and Agency goals; and, perfonns related duties as assigned. MINIMUM EXPERIENCE AND OUALIFICATIONS: A Bachelor's degree or equivalent from an accredited college or university with major course work in real estate, finance, economics, business or public administration, or a closely related field. Three (3) years of professional experience in real estate management, including, but not limited to, real property acquisition, disposition, real property negotiation, property management, operation and maintenance, demolition, relocation, eminent domain, leases, appraisals, and budgetary controls. Possession ofa valid California class "C" driver's license. GENERAL OUALIFICATIONS: Knowledge of: Pertinent federal, state and local laws, codes, and regulations concerning all aspects of real estate; Real estate appraisal methods; Lease agreements and leasing practices; CondellUlation laws, policies and practices; Relocation assistance laws, procedures and practices; Application and resolution to a wide variety of real estate transactions and problems; Real estate analysis and research procedures; Modem office equipment and procedures; English usage, spelling, grammar, punctuation, and report writing; Ability to: Conduct and organize complex real estate functions, including, but not limited to, negotiation, acquisition, disposition, appraisal, condemnation, leases, relocation and demolition; Prepare complex reports, leases and agreements; Interpret complex deeds, legal descriptions, property maps; title reports, and other leases and agreements; Manage and operate Agency properties, including special events. Exercise sound judgment in evaluating real estate transactions and control systems; Maintain, organize and arrange the repairs, weed abatement, and operation of all properties; Analyze, evaluate and modify real property methods and procedures; 2 EXHIBIT "C-66" Economic Development Agency Real Property Services Manager (continued) Perform professional-level real property management of above-average difficulty; Utilize a variety of computer software programs; Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs; Independently perform the full range of responsible and difficult analytical and technical work involving the use of independent judgment and personal initiative; Analyze contracts, agreements and leases for financial and economic feasibility; Do technical research and prepare comprehensive reports; Communicate clearly, concisely and effectively, both orally and in writing; Plan and organize work to meet schedules and timelines; Gather, organize and analyze information and arrive at sound conclusions; Establish and maintain effective relationships with those contacted in the course of work; Understand and carry out oral and written instructions; PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully peiform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to peiform the essential job functions. Environment: Normal office setting and field environment; exposure to noises; work in inclement weather conditions. Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents. Hearing: Hear in the normal audio range with or without correction. Physical: Incumbents require sufficient mobility to work in an office setting and operate office equipment; require sufficient mobility for walking, standing or sitting for prolonged period of time; travel to meetings outside the Agency offices is required. ORGANIZATIONAL RELATIONSHIPS: The Real Property Services Manager is a mid-management employee in the Economic Development Agency. Direction is received from the Executive Director or Deputy Director. Approved: Community Development Commission Date: 3 EXHIBIT "C-67" City of San Bernardino ECONOMIC DEVELOPMENT AGENCY Execntive Secretary SUMMARY JOB DESCRIPTION: Under direction, performs a variety of professional and complex clerical and administrative assignments requiring independent judgment, knowledge and work habits, and performs related work as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to, the following: I. Provide courteous and expeditious customer service to the general public and Agency staff. 2. Serve as executive secretary to the Executive Director; assist the Executive Director and other Agency staff in accomplishing a variety ofresponsible and complex clerical and secretarial office work of a nature requiring sensitivity, initiative and independent judgment; works with material confidential in nature. 3. Coordinate, in accordance with established policies and procedures, the Community Development Commission and Redevelopment Committee agenda items to meet all deadlines; monitor and maintain records of official minutes, resolutions, and agenda items; process all contracts and agreements requiring signatures as approved by the Commission; maintain schedule of future agenda items and deadlines; coordinate actions with the City Clerk's office; attend meetings and conferences as directed; prepare agendas and take notes/minutes at various meeting as required.. 4. Provide secretarial support to all Agency staff; compose correspondence requiring use of judgment and independent thinking; respond to routine requests for information from Agency staff, the public, City employees and Commission Members in accordance with Agency policies and procedures; prepare appropriate responses for signature as necessary; set priorities and deadlines for day-to-day clerical work flow. 5. Compile information for a variety of special narrative and statistical reports as required; do various research projects; code and classify data; create and produce various office forms; determine format for finished reports; provide routine, factual information concerning procedures, functions, and regulations; search files for information needed; and process purchase orders. 6. Type letter, report and meeting minutes form rough draft, marginal notes and verbal instructions; organize and coordinate arrangements for Agency and other special meetings; make travel arrangements; receive and screen telephone calls; screen and route correspondence and mail; .handle routine matters independently and attempt to resolve complex situations with discretion 7. Set priorities for, train and review standard clerical techniques involving classifying, processing and retrieving and controlling large volumes of records; file as necessary. 8. Supervise and when necessary assist with front desk reception duties; work front desk reception during breaks, lunches, vacations or absences, or at any other time when staff member is called away on Agency business. 9. Routinely adhere to and maintain a positive attitude towards City and Agency goals; and perform related duties or work as required. I EXHIBIT "C-68" Economic Development Agency Executive Secretary (continued) MINIMUM EXPERIENCE AND OUALIFICATIONS: Graduation from high school or a GED equivalent. Six (6) years of increasingly responsible clerical and secretarial experience; two (2) years supervision of subordinate personnel. Typing speed of 60 words per minute an ability to take and transcribe minutes of various meetings. Knowledge of and extensive use of computer word processing and spreadsheet programs. Possession of a valid Class "C" California Driver's License. GENERAL OUALIFICATIONS: Knowledge of: Modern office practices, equipment and computer programs; Advanced computer terminal and administration operating methods and procedures; Ability to: Analyze and resolve problems; Adjust work assignments, procedures and priorities to expedite work flow; Make recommendations and implement policies and procedures; Maintain confidentiality of privileged information; Work independently with a minimnm of instruction; Gather, organize and analyze information and arrive at sound judgments; Perform simple arithmetic calculations; Retrieve and give information over the telephone and counter in a respectful and courteous manner; Communicate clearly and concisely both orally and in writing; Proofread and detect errors in typing, spelling, grammar and punctuation; Establish and maintain filing system; maintain accurate records; Perform difficult clerical and secretarial work with speed and accuracy; Understand and carry out oral and written instructions; Establish and maintain effective relationships with those contacted in the course of work. Supervise subordinate personnel in a professional, courteous manner; PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully peiform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to peiform the essential job functions. Environment: Normal office setting and field environment; exposure to noises; work in inclement weather conditions. 2 EXHIBIT "C-69" Economic Development Agency Executive Secretary (continned) Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents. Hearing: Hear in the normal audio range with or without correction. Physical: Incumbents requirc sufficient mobility to work in an office sctting and operate office equipment; require sufficient mobility for walking, standing or sitting for prolonged period of time; travel to meetings outside the Agency offices is required. ORGANIZATIONAL RELATIONSHIPS: The Executive Secretary is a confidential position in the Economic Development Agency. Supervision is received from the Executive Director. Approved: Community Development Commission Date: 3 EXHIBIT "C-70" City of San Bernardino ECONOMIC DEVELOPMENT AGENCY MarketinglPublic Relations Manager SUMMARY JOB DESCRIPTION: Under direction, coordinates marketing strategies and public relations aclIVltles of the Economic Development Agency; responds to media requests, acts and public relations manager; and performs related work as required. REPRESENTATIVE DUTIES: Duties may include, but are not limited to, the foJlowing: I. Provide courteous and expeditious customer service to the general public and Agency staff. 2. Coordinate, develop, and implement, in accordance with established policies and procedures, various marketing strategies aimed at community awareness of the City's and Agency's goals and objectives; develop and coordinate marketing strategies for the Agency's redevelopment project areas to assist in blight eradication, bringing new development into the project areas, and retaining and improving current development and businesses in the project areas. 3. Prepare press releases and other material for media publication designed to increase public awareness; organize, develop and participate in local television programs aimed at public awareness; develop, oversee, and produce marketing brochures for promotion of redevelopment project area development, projects and programs, and City-wide housing projects and programs. 4. Compile information for a variety of special narrative and statistical marketing reports as required; do various research projects; coordinate and prepare various reports, letters, and notices as required. 5. Develop and prepare requests for qualifications and bids for various marketing methods, including, but not limited to, advertisements, brochures, and consultants; prepare Commission agenda items, resolutions, purchase orders and related documents as necessary. 6. Assist in coordinating various projects and programs to further the goals of the City and Agency; develop timetables, control procedures and related follow-up stralegies; represent the City and the Agency and speak before community organizations in order to enlist their aid and assistance in community projects. 7. Routinely adhere to and maintain a positive artitude towards City and Agency goals; and perform related duties as required. MINIMUM EXPERIENCE AND OUALIFICATIONS: Associates of Arts degree in marketing, journalism, public or business administration or a closely related field. Five (5) years of responsible experience in the field of marketing, public relations, public or business administration preferably in a governmental organization. Possession of a valid Class "C" California Driver's License. I EXHIBIT "C-71" Economic Development Agency MarketinglPnblic Relations Manager (continued) GENERAL OUALIFICATIONS: Knowledge of: Effective marketing strategies; Organization and structure of City governments; Modern principles and practices of public administration; Basic statistical and administrative research methods; Modem principles and practices of public relations; Basic principles of public speaking; Modem office practices, equipment and computer programs; Ability to: Analyze and resolve problems; Prepare news releases and develop material for newsletters and professional publications; Adjust work assigrunents, procedures and priorities to expedite work flow; Make recommendations and implement policies and procedures; Maiotain confidentiality of privileged ioformation; Prepare written ad oral reports; Work iodependently with a minimum of direction; Gather, organize and analyze information and arrive at sound judgments; Communicate clearly and concisely both orally and io writing; Understand and carry-out oral and written iostructions; Establish and maintaio effective relationships with those contacted io the course of work; Supervise subordinate personnel in a professional, courteous manner; PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential JUnctions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job JUnctions. Environment: Normal office setting and field environment; exposure to noises; work In inclement weather conditions. Vision: See in the normal visual range with or without correction; vision sufficient to read small print, computer screens and other printed documents. Hearing: Hear io the normal audio range with or without correction. Physical: Incumbents require sufficient mobility to work io an office settiog and operate office equipment; require sufficient mobility for walking, standing or sittiog for prolonged period of time; travel to meetings outside the Agency offices is required. ORGANIZATIONAL RELATIONSHIPS: The MarketinglPublic Relations Manager is a mid-management position io the Economic Development Agency. Direction is received from the Executive Director. Approved: Community Development Commission Date: 2