HomeMy WebLinkAbout27-Finance
..
...
CITY OF SAN BERNARDINO
REQUEST FOR COUNCIL ACTION
From:
BARBARA PACHON,
DIRECTOR OF FINANCE
Subj ect: 1995/96 CONTINUING APPROPRIATIONS
AND ENCUMBRANCE CARRYOVERS.
Dept:
FINANCE
ORIGINAL
Date:
NOVEMBER 21, 1996
Synopsis of Previous Council action:
Annual approval of carryovers from prior year's budget to current budget.
ADi4LN. Ollfl'rC&!
21 NOV % - tj:O""2..
. . .~
Recommended motion:
That the report of proposed 1995/96 Continuing Appropriation and Encumbrance
carryovers as submitted by the Director of Finance be approved.
~~~-
Contact person: BARBARA PACHON, DIRECTOR OF FINANCE
Phone:
x - 5242
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. Descrintion)
Finance:
Council Notes:
J:J.PJ~/;
Agenda Item No.~7
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The purpose of this report is to submit to Council the FY 1995-96
Continuing Appropriation and Encumbrance report and to receive approval
to carryover these items into FY 1996-97.
The items included on the Continuing Appropriation and Encumbrance
report were not actually expended during fiscal year 1995-96. Since
these items were not expended, the funds remain available but can not be
expended until they are moved into the new fiscal year. Traditionally,
these carryovers consist of various capital items and items specific to
particular projects that were not completed by the end of the fiscal
year.
An item is placed on the Encumbrance report if a purchase order and/or
contract has been issued to a specific vendor for the item. Usually
items on an Encumbrance report indicate that there is a back order, a
long delivery time period, or the item or service has been received but
the department has not submitted final approval to Finance to make
payment.
An item is placed on the Continuing Appropriations report when a
purchase order has not been issued yet or the project covers multi
fiscal years. A purchase order is only issued after an appropriate
vendor has been identified and the department is ready to begin the
project. When the Council gives approval for a project, all funds
needed for the project are budgeted. Whatever part of a project is not
completed by the end of the fiscal year, the funds are requested to be
carried over to continue the project in the next fiscal year.
This years Continuing Appropriations report is significantly shorter
than previous reports. This is due to the fact that Finance and Public
Works estimated the capital project funds carryovers and this
information was included in the FY 96-97 budget which was adopted.
Although some of the final capital projects carryovers could vary
slightly from the estimates provided in the Fy 96-97 budget, they have
not been relisted in this report. If the Mayor and Common Council would
like the final capital projects carryovers this information can be
provided.
The Continuing Appropriation and Encumbrance carryovers are not prepared
in concurrence with the FY 1996-97 budget due to additional time needed
for the receipt and processing of FY 1995-96 vendor invoices. Finance
received and paid FY 1995-96 vendor invoices through the beginning of
September. This fact, in conjunction with normal year end close
procedures, delays the compilation of carryovers until November.
It is recommended that the attached 1995-96 Continuing Appropriation and
Encumbrance Carryovers be approved.
CITY OF SAN BERNARDINO
CONTINUING APPROPRIATIONS
FROM FY96 TO FY97
ACCOUNT NUMBER DESCRIPTION AMOUNT
001- xxx -5xxx-0000 Rental Housing - City Clerk 83,400
001-176-5011-0000 Planning - Rio Vista 35,400
001-203-5011-0000 Fire - Rio Vista 32,300
001-322-5606-0000 Facilities - Envest Lease Jan - June '96 70,400
001-381-5193-0000 Parks - Grant Match 69,600
001-383-5505-0000 Park - Indian Summer Concerts 2,200
GENERAL FUND $ 293,300
107-261-5704-0000 Miscellaneous Equipment 11,000
CABLE TV FUND $ 11,000
527-411-5706-0000 Alterations and Renovations 11,400
REFUSE $ 11,400
635-341-5704-0000 Miscellaneous Equipment 32,000
635-341-5701-0000 Motor Vehicles 457,800
MOTOR POOL FUND $ 489,800
679-251-5702-0000 Computer Equipment 45,500
MIS $ 45,500
TOTAL ALL FUNDS CONTINUING APPROPRIATIONS $ 851,000
" ...
CITY OF SAN BERNARDINO
ENCUMBRANCE CARRYOVERS
FROM FY96 TO FY97
ACCOUNT NUMBER DESCRIPTION AMOUNT
001-013-5704-0000 Mayor - Miscellaneous Equipment 3,900
001-033-5702-0000 City Clerk - Computer Equipment 45,700
001-092-5702-0000 General Gov. - Computer Equipment 171,200
001-121-5702-0000 Finance - Computer Equipment 1,200
001-173-5704-0000 Planning - Computer Equipment 800
001-176-5505-0000 Planning - Other Professional Services 30,200
001-213-5112-0000 Police - Small Tools and Equipment 1,200
001-215-5702-0000 Police - Computer Equipment 7,400
001-221-5111-0000 Police - Materials and Supplies 1,200
001-222-5704-0000 Police - Miscellaneous Equipment 2,600
001-301-5952-0000 Public Works - Consultant Billable to EDA 8,300
001-302-5952-1408 Public Works - Consultant Billable to Water 6,000
001-307-5111-0000 Public Works - Materials and Supplies 7,000
001-322-5706-0000 Facilities - Alterations and Renovations 11,000
001-325-5507-0000 Facilities - Contractual Services 17,300
001-402-5703-0000 Public Services - Communications Equipment 11,900
001-403-5702-0000 Public Services - Computer Equipment 700
001-403-5703-0000 Public Services - Communications Equipment 41,200
001-404-5703-0000 Public Services - Communications Equipment 15,200
001-405-5703-0000 Public Services - Communications Equipment 14,600
001-406-5505-0000 Public Services - Other Professional Services 40,000
001-406-5703-0000 Public Services - Communications Equipment 14,600
001-406-5704-0000 Public Services - Miscellaneous Equipment 4,300
GENERAL FUND $ 457,500
105-471-5111-0000 Library - Materials and Supplies $ 2,100
108-271-5702-0000 Asset Forfeiture - Computer Equipment $ 2,100
257-602-5703-0000 Street Light/Sweeping - Communications Equipment $ 16,800
527-411-5703-0000 Refuse - Communications Equipment 56,400
527-412-5701-0000 Refuse - Motor Vehicles 3,200
527-413-5505-0000 Refuse - Other Professional Services 16,300
Refuse Fund $ 75,900
635-341-5701-0000 Motor Pool - Motor Vehicles 121,900
635-341-5704-0000 Motor Pool - Miscellaneous Equipment 7,500
Motor Pool $ 129,400
679-251-5172-0000 MIS - Equipment Maintenance 34,600
679-251-5505-0000 MIS - Other Professional Services 27,800
679-251-5702-0000 MIS - Computer Equipment 24,700
679-252-5172-0000 MIS - Equipment Maintenance 46,900
MIS Fund $ 134,000
TOTAL ALL FUNDS ENCUMBRANCE CARRY OVERS $ 817,800