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Home My WebLink About15-Personnel , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: BARBARA DILLON Subject: PUBLIC SERVICES DEPARTMENT, FLEET DIVISION--SALARY ADJUST- MENT FOR POSITION OF LEAD STOREKEEPER Dept: PERSONNEL ORt_ Date: NOVEMBER 25. 1996 Synopsis of Previous Council Action: On April 17, 1995, the Mayor and Common Council approved the reorganization of the Public Services Department. ADMiN. Oi;~l"iCg On November 25. 1996, the Council Personnel Committee recommended this item for approval. 19 NDV % lJ 2. tf Recommended Motion: . Adjust the salary for the position of Lead Storekeeper from Range 1286, $1,848- $2,247/month to Range 1296, $1,943-$2,362/month. . Direct the Personnel Department to update Resolution 6413, Section Ten, to reflect this particular action. .6aA.JM~~ h))~///'t/?J Signature Contact person: Barbara Dillon Phone: 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: 635-341-5011 Agenda Item No. /5 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT BACKGROUND In September 1996, it was mutually agreed between Barbara Dillon, Director of Personnel, Fred Wilson, Assistant City Administrator ,and Jeff Carr, Labor Relations Representative of the San Bernardino Public Employees' Association, to conduct a job audit of the Lead Storekeeper and Automotive Parts Specialist positions in the Fleet Division of the Public Services Department. This was to be completed prior to the proposed filing of a formal grievance on behalf of the Lead Storekeeper, as provided in the General Unit Employees' MOU, Article III, Section 5, "Classification Appeal." 0": . . ..f4'~_'W%~~~\tI~~~l;j ....x~ :-... .....,..,..Mf.~,.;... ..>:<~.._t.,.....<~tM:..,...<<.~!~1~"i ANALYSIS Dee Saenz, Personnel Analyst, visited the Fleet Division several times during mid-September and early October and interviewed Bill Oppenheim, Fleet Manager, Larry Hartman, Lead Storekeeper, Paul Gerry, Automotive Parts Specialist, and Gary Cote, Storekeeper. Prior to interviewing the three general unit employees, copies of their job descriptions were sent to them for review, as to accuracy of representative duties and knowledges, skills and abilities appropriate to each position. It was noted at the outset that at least two of the three job descriptions were outdated. The "Lead Storekeeper" and "Storekeeper" job descriptions were originally created for employees working in a City warehouse containing many types of supplies, including stationery and paper goods, office materials and equipment, as well as tools and cleaning and repair supplies. The "Lead Storekeeper" job description has not been revised since 1987. The "Storekeeper" job description was last revised in 1995. The" Automotive Parts Specialist" was established and approved by the Mayor and Common Council in April of 1995. This job description is the most recent of the three. The minimum qualifications for the Lead Storekeeper, Automotive Parts Specialist and Storekeeper were reviewed. Exhibit" A" shows the comparison. All three positions require graduation from high school and a valid Class "CO California driver's license. The Lead Storekeeper position requires two years of intermediate experience in storekeeping activities, including supervisory duties. The Storekeeper position requires one year of storekeeping experience, whereas the Automotive Parts Specialist requires five years of specialized experience in the area of equipment parts. Exhibit "B" is the current organization chart for the Public Services Fleet Division. The Lead Storekeeper, Automotive Parts Specialist and Storekeeper perform some similar duties, although in differing percentages related to overall daily work: 2 of 8 * * Receive, unload, unpack, store and maintain a variety of parts, supplies and equipment Perform computer data entry Call vendors for price quotes; order parts and materials Inspect items received for quality and quantity Assist mechanics at parts counter Make equipment keys * * * * The Automotive Parts Specialist and Storekeeper may travel throughout the city or to neighboring cities to obtain special order parts. This is generally a daily occurrence. CONCLUSION However, the Lead Storekeeper has additional responsibilities. The incumbent is in charge of the Fleet Stores and provides overall supervision of the parts operation. This position initiates the annual parts inventory as well as assists with budget preparation for the division. The incumbent also conducts the business of selling excess parts when a vehicle is considered obsolete and checks parts invoices for correct pricing. He monitors the receipt of appropriate refunds from vendors, when due. Based on the data gathered, it is recommended that the salary of the Lead Storekeeper position be adjusted from Range 1286, $1,848-$2,247/month to Range 1296, $1,943-$2,362/month. This salary adjustment represents a 1111IR for the Lead Storekeeper. A 5% differential between salary ranges is also used in another series involving a leadperson, that of a Lead Custodian and Custodian. COSTING Current: Lead Storekeeper, Range 1286 Step 5 for 6.5 mos. ($2,247 x 6.5) 28.5 % for all benefits $14,606 $4.163 TOTAL $18,769 PrQpOsed: Lead Storekeeper, Range 1296 Step 5 for 6.5 mos. ($2,362 x 6.5) 28.5 % for all benefits $15,353 $4.376 TOTAL $19,729 3 of 8 This represents a net increase of ~ over the current Lead Storekeeper position, for the remainder. of fiscal, ?'~~l996-97. __.~!i.!mmIN.1lIiIBf!~ .:::..... ..:-..~:-....: RECOMMENDATIONS Based on the foregoing, recommendations include: * Revise the job description for Lead Storekeeper. This will include adding approved customer service language and appropriate physical requirements, where applicable, for conformance with the Americans with Disabilities Act of 1990. Also, the Lead Storekeeper job description needs some revision to more accurately reflect the actual scope of work performed in the Fleet Division Parts Stores. * Prepare the revised job description for inclusion on the Civil Service Board Agenda for board approval. * Adjust the salary for the position of Lead Storekeeper from Range 1286, $1,848- $2,247/month to Range 1296, $1,943-$2,362/month, effective December 16, 1996. Attachments: A - Revised Job Description - Lead Storekeeper B - Comparison of Minimum Qualifications - Fleet Division C - Organizational Chart - Fleet Division 4 of 8 ATTACHMENT A f]RAFT COpy LEAD STOREKEEPER JOB DESCRIPTION REPRESENTATIVE DUTIES MINIMUM OUALIFICATION Graduation from high school or G.E.D. equivalent and 2 years of intermediate-level experience in the receipt, storage, inventory and issuance of tools, supplies, equipment and materials, to include supervision; or, 1 year as a Storekeeper with the City of San Bernardino. Possession of a valid Class "C" California Driver's License is required. GENERAL OUALIFICATIONS Knowledae of: 5 of 8 stock record methods and procedures; Inventory methods; Pro er warehouse safet Abilitv to: with those ORGANIZATIONAL RELATIONSHIPS The class of Lead Storekeeper is the lead-supervisory level in the . . .:~~!:i1"~7 S~~~~i~~~:~~sf~~eir:d ::::ci~~~ ~,tJ APPROVED: DATE: Director of Personnel C.B.B. APPROVED DATE: JD:30362 Lead Storekeeper 11/18/96 mw 6 of 8 III ~ H a H .. ~ ClI ! H III ~ .. o i a ~ ~ H III H ~ H Q ~ 11II :! .. 'Ollt' .lJ C.lJO li-l 1ll.lJ Gl..... CC 'OVlGlr-l l'- C....tGl ~C::lII,l( M 0 >VlIllOO~ M .....GlCr-l .dOO ~ .lJO....tO.lJGlGlli-l N IllC OC~.Q li-l o ::l Gl ~.lJ Gl III III 0 'O....tGl 1I:-.lJ I III ~ tIlli-l g. VI .d VI ~GlIllO""'Ill::l.lJ.d :: tIl!ttGl&I/IlE:i~. ~ g:~ 5 ::~~ a~ o '50~~=';;l;~Mli - co~g.I/I""'''''''OOCC \0 Ill.......... r-l ~ C............... l'- .d.. g...1W.d0 N tIl >0 0 '0 g..lJ .lJ 0.lJ g. 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