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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Department: Public Services
Date: January 22, 2007
Subject: Resolution authorizing the execution
of an agreement with two one year extensions
at the City's option and purchase order in the
amount of $95,457.88 between the City of San
Bernardino and Wastequip for the purchase of
commercial and residential roll-off refuse bins
utilized by the Public Services Department,
Refuse Division.
Meeting Date: February 20, 2007
Synopsis of Previous Council Action:
August 7,2000 Reso.2000-243
September 17, 2001 Reso.2001-298
Recommended Motion:
Adopt Resolution
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Signature
Contact Person: Ken Fischer, Director
Phone: 5140
Supporting Data Attached:
Staff Report, Resolution, Agreement
FUNDING REQUIREMENTS:
Council Notes:
Ward: All
Amount: $95,457.88
Source:
FY 06-07
Account No. 527-413-5704
Miscellaneous Equipment
Finance:
Agenda Item No. . 2.3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
~Ubject:
A resolution authorizing the execution of an agreement with two one-year extensions at the .City's
option, between the City of San Bernardino and Wastequip for commercial and residential roll-off
refuse bins utilized by the Public Services Department, Refuse Division and issuance of a purchase
order in the amount of $95,457.88.
Background:
The Public Services Refuse Division provides roll-off bin service to commercial and residential
customers throughout the City. The roll-off refuse bins are sized from 10-cubic yards to 40-cubic
yards and are serviced using a roll-off refuse truck.
Due to the age of the current bins in supply, through normal wear and tear, and as part of the
Division's on going bin replacement program, the Department has budgeted for the purchase of
replacement and additional roll-off bins. In addition, due to increased construction activity within the
City, the demand for 40-cubic yard roll-off bins has increased. As a result, the Refuse Division is
experiencing a shortage of 40-cubic yard roll-off bins and cannot meet current and increasing
demands.
The Refuse Division is planning on purchasing the following roll-off bins: four (4) 10-cubic yard, five
(5) 20-cubic yard, and seventeen (17) 40-cubic yard roll-off bins.
A notice inviting bids RFQ F-07-012 for the Refuse roll-off bins were sent to five (5) vendors, plus
~hamber of Commerce and City Web site. All five vendors responded. The lowest bid came from
-Us Transportation. Unfortunately, US Transportation was non-responsive to the bin metal thickness
requirements. The second lowest bidder Wastequip met specifications. The bids received are as
follows:
Quantity Item US Wastequip EI Consolidated Cubic Action
Transportation Monte, CA Fabrications Containers Containers
Corona, CA Van Nuys, CA Sun Valley, CA Solutions
Phoenix, p.;z
4 10-cv $9,652 $10,272 $10,844 $10,780 $ 9,652
5 20-cv $14,135 $15,335 $16,010 $14,750 $ 14,135
15 40-cv $55,260 $62,985 $ 64,740 $ 67,350 $ 71,625
Total $79,047 $88,592 $ 91,594 $ 92,880 $ 95,412
Including sales tax, of seven (7.75%) percent the total cost is $95,457.88.
Financial Impact:
Funding for these purchases are included in the FY 06-07 budget, Refuse Account Number 527-413-
5704 Miscellaneous Equipment for an estimated total not to exceed $95,457.88.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
3 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER IN THE AMOUNT OF $95,457.88 BETWEEN THE CITY OF
4 SAN BERNARDINO AND WASTEQUIP FOR THE PURCHASE OF COMMERCIAL
AND RESIDENTIAL ROLL-OFF REFUSE BINS UTILIZED BY THE PUBLIC
5 SERVICES DEPARTMENT, REFUSE DIVISION.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to
9 execute on behalf of said City an Agreement between the City of San Bernardino and
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Wastequip with two one-year extensions, at the City's option, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
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SECTION 2. That Wastequip submitted the lowest qualified bid for the
15 negotiated purchase for commercial and residential roll-off bins in the total amount of
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$95,457.88.
Pursuant to this determination the Purchasing Manager is hereby
authorized to issue a purchase order to Wastequip in the amount of $ 95,457.88.
SECTION 3. The Purchase order shall reference this Resolution No.
and shall read, "Wastequip for the purchase of commercial and residential roll-off
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21 refuse bins utilized by the Public Services Refuse Division." P.O. No.
22 not to exceed $95,457.88 and shall incorporate the terms and conditions of the
23 purchase order.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER IN THE AMOUNT OF $95,457.88 BETWEEN THE CITY OF
3 SAN BERNARDINO AND WASTEQUIP FOR THE PURCHASE OF COMMERCIAL
AND RESIDENTIAL ROLL-OFF REFUSE BINS UTILIZED BY THE PUBLIC
4 SERVICES DEPARTMENT, REFUSE DIVISION.
5 SECTION 4. The Agreement shall reference this Resolution No. 2007
6 and shall read, "Wastequip for the purchase of commercial and residential roll-off bins
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utilized by the Refuse Division City of San Bernardino. Agreement not to exceed
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$95,457.88" and shall incorporate the terms and conditions of the agreement.
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SECTION 5. The authorization to execute the above referenced Purchase
Order is rescinded if it is not issued within sixty (60) days of the passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER IN THE AMOUNT OF $95,457.88 BETWEEN THE CITY OF
2 SAN BERNARDINO AND WASTEQUIP FOR THE PURCHASE OF COMMERCIAL
3 AND RESIDENTIAL ROLL-OFF REFUSE BINS UTILIZED BY THE PUBLIC
SERVICES DEPARTMENT, REFUSE DIVISION.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2007, by the
8 following vote, to wit:
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
10 ESTRADA
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BAXTER
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BRINKER
14 DERRY
e 15 KELLEY
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16 JOHNSON
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MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution
,2007.
is hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
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LI-SS-I-BE 606
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VENDOR SERVICE AGREEMENT
This Vendor Service Agreement is entered into this 20th day of February
2007, by and between Wastequip ("VENDOR") and the City of San
Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to purchase of commercial and residential roll-off refuse
bins; and
WHEREAS, the City of San Bernardino did solicit and accept proposals and bids from
a number of vendors for commercial and residential roll-off refuse bins.
NOW, THEREFORE, the parties hereto agree as follows:
1.
SCOPE OF SERVICES.
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For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those products and services as set forth in Bid Specifications No. RFQ F-
07-12, purchase commercial and residential roll-off refuse bins, dated February 20, 2007,
attached hereto and incorporated herein by this reference.
2. COMPENSATION AND EXPENSES.
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a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $95,457.88 for purchase of commercial and
residential roll-off refuse bins.
b. No other expenditures made by VENDOR shall be reimbursed by CITY,
3. TERM; SEVERABILITY.
The term of this Agreement shall be for one year plus two one-year extensions at the
City's option.
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This Agreement may be terminated at any time by thirty (30) days written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration ofthis Agreement may be extended with the written consent of both parties.
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4. INDEMNITY.
CITY agrees to indemnify and hold harmless VENDOR, its officers, agents and
volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
CITY's negligent acts or omissions arising from the CITY's performance of its obligations
under the Agreement.
VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
obligations under the Agreement.
In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
claim, action, loss, or damage which results from their respective obligations under the
Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
comparative fault.
5. INSURANCE.
While not restricting or limiting the forgoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
additional named insured in each policy of insurance provided hereunder. The Certificate of
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Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
termination in the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
handicap, ethnic background or country of origin.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
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9.
NOTICES.
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Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
Public Services Director
300 North"D" Street
San Bernardino, CA 92418.
Telephone: (909) 384-5140
TO THE VENDOR:
Wastequip
9657 E Rush St.
South El Monte, ca 91733
Telephone: (877) 224-5440
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement,
the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
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its rights or remedies hereunder or the enforcement of any of the terms, conditions or
provisions hereof. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
fees" for the purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law a,ssign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
of VENDOR's obligation to perform all other obligations to be performed by VENDOR
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hereunder for the term of this Agreement.
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12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be the
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
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provisions.
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16. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supercedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
Dated:
,2007
VENDOR.
By:
Its:
CITY OF SAN BERNARDINO
By:
Patrick J. Morris, Mayor
Dated
,2007
Approved as to Form:
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