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Home My WebLink About16-Parks and Recreation ORIGINAL CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION From: Kerry Morford, Interim Director Subject: RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT Dept: Parks, Recreation& NO. 3 TO THE SERVICES AGREEMENT Community Services Dept. BETWEEN THE CITY OF SAN BERNARDINO AND NEW HOPE MISSIONARY BAPTIST Date: February 13, 2007 CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE FAMILY LIFE CENTER AND RATIFYING ALL ACTION TAKEN BETWEEN FEBRUARY 1, 2007 AND THE APPROVAL OF THE RESOLUTION. M/CC Meeting Date: February 21, 2007 Synopsis of Previous Council Action: July 19, 2004: Mayor and Common Council approved Resolution No. 2004-235 to execute a Services Agreement between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. July 18, 2005: Mayor and Common Council adopted Resolution No. 2005-250, authorizing Amendment No.1. August 9, 2006: Mayor and Common Council adopted Resolution No. 2006-281, authorizing Amendment No. 2. Recommended Motion: Adopt Resolution. /J Signature Contact person: Kerry Morford Phone: 5030 Supporting data attached: staff report,reso,agreement Ward: 6 FUNDING REQUIREMENTS: Amount: $38,165 for the remainder of FY 06-07; $7,633 for FY 2007-08 Source: (Acct. No.) 001-388-5502 (Acct. Description) other professional services Finance: Council Notes: SV 2 GD T 52 Ara, gla.o a7 IM t CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution authorizing the Mayor to execute Amendment No. 3 to the Services Agreement between the City of San Bernardino and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center and ratifying all action taken be February 1, 2007 and the approval of the resolution. Background: In FY 2004/2005, Resolution No. 2004-235 was adopted authorizing the Mayor to execute an agreement between the City and New Hope Missionary Baptist Church to provide community services at the New Hope Family Life Center. On July 18, 2005, Amendment No. 1 was approved to extend the contract for an additional year. The second year of the agreement was successfully concluded and thereafter, on August 9, 2006, the Mayor and Common Council approved Resolution No. 2006-281, Amendment No. 2, for a six-month period that ended January 31, 2007. A shorter contract term was requested to allow New Hope and the City to resolve.differences in the funding level required to provide the community services. New Hope Missionary Baptist Church has significant community service experience that contributed to a successful second year of the original agreement. Services provided include: rental and utility assistance, short term housing assistance, clothing closet, job referrals, tax preparation assistance, tutorial programs, senior nutrition programs, food referrals, Social Security assistance, and arts and leisure classes. If approved, New Hope Missionary Baptist Church will continue to provide these services. The New Hope Missionary Baptist Church currently has one full-time employee, one part-time employee, and several volunteers assisting to ensure that all programs and services continue. This proposed amendment will extend the agreement for another six months. New Hope officials are evaluating their ability to continue the defined scope of work at the current funding level and have agreed to continue the program for the next six months so that the program will not be interrupted. Due to the fact that New Hope officials were able to demonstrate increases in the number of clients served for the different programs offered, an agreement was reached to recommend increasing the current monthly payment of$6,300 to New Hope by $1,333 to a new monthly payment of$7,633. This proposed increase is considerably less than originally requested by the Church. New Hope Missionary Baptist Church will be seeking more funding in FY 2007/2008. Changes to the contract are as follows: 1) An extension of the agreement for six (6)months to July 31, 2007; and,; 2) an increase in the current monthly payment of$6,300 to New Hope by$1,333 to a new monthly amount of$7,633. Financial Impact: Funding for this program is available in the Parks & Recreation FY 2006-07 Adopted Budget, account number 001-388-5502 (Parks Community Centers-contractual services). Recommendation: Adopt Resolution. 4 oMD RESOLUTION NO. 1 2 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF SAN 3 BERNARDINO AND NEW HOPE MISSIONARY BAPTIST CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE FAMILY LIFE CENTER AND 4 RATIFYING ALL ACTION TAKEN BETWEEN FEBRUARY 1, 2007 AND THE APPROVAL OF THE RESOLUTION. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 6 OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and 8 directed to execute on behalf of said City Amendment No. 3 to the Services Agreement with 9 10 New Hope Missionary Baptist Church to provide community services at the New Hope Family i 1 Life Center for the period of February 1, 2007 through July 31, 2007, a copy of which is attached 12 hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at 13 length. 14 SECTION 2. All action taken pursuant to said City Amendment No. 3 between 15 February 1, 2007 and the approval of this Resolution is hereby ratified. 16 17 18 SECTION 3. The authorization to execute the above referenced agreement is rescinded 19 if the parties to the agreement fail to execute it within sixty (60) days of the passage of this 20 resolution. 21 22 23 24 /// 25 26 27 a . 1 2 3 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 TO THE SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO 4 AND NEW HOPE MISSIONARY BAPTIST CHURCH TO PROVIDE COMMUNITY SERVICES AT THE NEW HOPE FAMILY LIFE CENTER AND RATIFYING ALL 5 ACTION TAKEN BETWEEN FEBRUARY 1, 2007 AND THE APPROVAL OF THE RESOLUTION. 6 7 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 8 Common Council of the City of San Bernardino at a 9 meeting thereof, held on the day of , 2007, by the following vote, 10 to wit: 11 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT 12 ESTRADA 13 BAXTER 14 15 BRINKER 16 DERRY 17 KELLEY 18 JOHNSON 19 MCCAMMACK 20 21 22 Rachel G. Clark, City Clerk 23 2007. The foregoing resolution is hereby approved this day of 24 25 26 Patrick J. Morris, Mayor City of San Bernardino 27 Approved as to form 28 By: J es F. Penman, City Attorney EXHIBIT "A" AMENDMENT NO. 3 TO THE SERVICES AGREEMENT This Amendment No.3 to the Services Agreement is entered into this day of 2007, by and between the CITY OF SAN BERNARDINO and NEW HOPE MISSIONARY BAPTIST CHURCH relating to the operation of the Westside Community Services Center (a.k.a. New Hope Family Life Center), located at 1505 West Highland, San Bernardino, CA. 92411. 1. The Section entitled "1. (A) SCOPE OF SERVICES" is hereby amended to now read as follows: "Operate the community services center from Monday through Friday 8 a.m. to 5 p.m. exclusive of the following holidays: February 19 and May 28. 2007. 2. The Section entitled "2. COMPENSATION AND EXPENSES" is hereby amended to now read as follows: - "For all of the above services provided, City agrees to pay NEW HOPE MISSIONARY BAPTIST CHURCH compensation for a six month period in the amount of$45.800. The fee shall be paid in installments of$7,633 with the final payment being $7,633 by the 10`h of each month. The fee for services will cover all basic expenses incurred by the NEW HOPE MISSIONARY BAPTIST CHURCH on behalf of the CITY. CITY shall reimburse no other expenditures made by NEW HOPE MISSIONARY BAPTIST CHURCH CH wit hoot the P rior r written approval of the CITE . " 3. The Section entitled "4. TERM: SEVERABILITY " is hereby amended to now read as follows: "The term of this Agreement shall be effective from February 1, 2007, through Jul 31 2007 with the he option of one, 1-year extension upon mutual consent of the CITY and NEW HOPE MISSIONARY BAPTIST ST CHURCH This s A r cement may � b y be terminated ed at any time by thin - �0 days written- y ( ) } ntten notice performed by either party. The terms of this Agreement shall remain in force unless mutually amended in writing." 4. All other terms and conditions of said Services Agreement is unchanged and shall remain in full force and effect. Page 1 of 2 EXHIBIT "A" IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By By Rachel Clark, City Clerk Patrick J. Morris, Mayor NEW HOPE MISSIONARY BAPTIST CHURCH By Title Approved as to form: By: �.� J es F. Penman, City Attorney Page 2 of 2 AMENDMENT NO. 3 TO THE SERVICES AGREEMENT This Amendment No.3 to the Services Agreement is entered into this day of 2007, by and between the CITY OF SAN BERNARDINO and NEW HOPE MISSIONARY BAPTIST CHURCH relating to the operation of the Westside Community Services Center (a.k.a. New Hope Family Life Center), located at 1505 West Highland, San Bernardino, CA. 92411. 1. The Section entitled "1. (A) SCOPE OF SERVICES" is hereby amended to now read as follows: "Operate the community services center from Monday through Friday 8 a.m. to 5 p.m. exclusive of the following holidays: February 19 and May 28, 2007. 2. The Section entitled "2. COMPENSATION AND EXPENSES" is hereby amended to now read as follows: "For all of the above services provided, City agrees to pay NEW HOPE MISSIONARY BAPTIST CHURCH compensation for a six month period in the amount of$45,800. The fee shall be paid in installments of$7,633 with the final payment being $7,633 by the 10`h of each month. The fee for services will cover all basic expenses incurred by the NEW HOPE MISSIONARY BAPTIST CHURCH on behalf of the CITY. CITY shall reimburse no other expenditures made by NEW HOPE MISSIONARY BAPTIST CHURCH without the prior written approval of the CITY." 3. The Section entitled "4. TERM: SEVERABILITY" is hereby amended to now read as follows: "The term of this Agreement shall be effective from February 1, 2007, through July 31, 2007 with the option of one, 1-year extension upon mutual consent of the CITY and NEW HOPE MISSIONARY BAPTIST CHURCH This Agreement may be terminated at any time by thirty - (30) days written notice performed by either party. The terms of this Agreement shall remain in force unless mutually amended in writing." 4. All other terms and conditions of said Services Agreement is unchanged and shall remain in full force and effect. Page 1 of 2 I IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By By Rachel Clark, City Clerk Patrick J. Morris, Mayor NEW HOPE MISSIONARY BAPTIST CHURCH By Title Approved as to form: B?JesTF�. ) , �72—Penman, City Attorney Page 2 of 2