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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Police
Subject: Resolution of the Mayor and
Common Council amending Resolution
No. 2001- 377, that awarded U.S. Armor
the purchase order for ballistic vests,
threat level II in the amount of $50,000,
to allow for two single year options to
the annual purchase order.
From: GarettW. Zimmon
Chief of Police
Date: 4-22-02
Synopsis of Previous Council Action:
12-17-01
Resolution #2001-377 awarding purchase order to provide vests
06-19-00
Resolution #2000-176 awarding annual purchase order to provide
ammunition, ballistic vests and vehicle rentals.
Recommended motion:
Adopt resolution
Signature
Contact person: Lt. Jeff Breiten
Phone: 384-5690
Supporting data attached: Resolution, Staff Report
Ward:
All
FUNDING REQUIREMENTS: Amount: $50,000.00
Source: (Accl. No.) 001-224-5111
(Accl. Description) Materials & Supplies
Finance:
Council Notes:
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Agenda Item NO.1L-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the City of San Bernardino authorizing two one-year renewals of agreement with
U.S. Armor approved in Resolution No. 2001-377.
Backl!round:
Every year, the Police Department estimates the number of new and replacement ballistic vests
for police officers and reserve officers they will need for the fiscal year and requests a purchase
order for this amount. When ballistic vests expire, the manufacturers no longer warranties that
item. Also, vests must be replaced due to the extreme heat in which officers wear these vests,
the materials break down over the years making them less effective.
In FY 2001/02, the city bid for new vests. Notices of Invitation for Bids were sent to II vendors,
the San Bernardino Chamber of Commerce, the SUN newspaper and on the City's Web Page.
U.S. Armor was the vendor that met and exceeded all items called for in the specifications and
thus awarded the bid for ballistic vests.
In Resolution number 2001-377, there was no mention of granting two single year options to the
annual purchase order for ballistic vests. However, it was included in the vendor's Request for
Quotes (RFQ F-02-29) that they signed when they submitted their bids.
Option year one, if exercised, shall be effective July 1, 2002 through June 30, 2003. Option year
two, if exercised, shall be effective July 1, 2003 through June 30, 2004. Actual option year
pricing shall be negotiated between the City and U.S. Armor prior to exercising any given option
year. Before the beginning of each option year, U.S. Armor shall be contacted to ensure the
pricing of the ballistic vests have not increased. If there is more than a 5% increase, the police
department will initiate a new bidding process. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Upon contact with U.S. Armor, they will not increase the price on the Threat II level vests for
fiscal year 2002/2003.
Financial Impact:
Police Department will budget for $50,0000 in account 001-224-5111 for purchase of ballistic
vests in proposed budget for fiscal year 2002/2003.
Recommendation:
Adopt amended resolution.
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RESOLUTIO N~ lr
RESOLUTION OF THE MAYOR AND COMMON COUNCIL AMENDING
RESOLUTION NO. 2001-377, THAT AWARDED U.S. ARMOR THE PURCHASE
ORDER FOR BALLISTIC VESTS, THREAT LEVEL II IN THE AMOUNT OF $50,000,
TO ALLOW FOR TWO SINGLE YEAR OPTIONS TO THE ANNUAL PURCHASE
ORDER.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Resolution No. 2001-377, which awarded U.S. Armor a purchase
order for ballistic vests, threat level II in the amount of S50,000, be amended to allow for
two single year options to the purchase order. U.S. Armor stated they wiII not increase
the price for fiscal year 2002/2003. Before the beginning of each option year, U.S. Armor
shall be contacted to ensure the pricing of the ballistic vests have not increased. If there is
more than a 5% increase, the police department wiII initiate a new bidding process.
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April 22, 2002
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL AMENDING
RESOLUTION NO. 2001-377, THAT AWARDED U.S. ARMOR THE PURCHASE
ORDER FOR BALLISTIC VESTS, THREAT LEVEL II IN THE AMOUNT OF $50,000,
TO ALLOW FOR TWO SINGLE YEAR OPTIONS TO THE ANNUAL PURCHASE
ORDER.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
, 2002, by the following vote, to wit:
day of
on the
AYES
NAYS
ABSTAIN
ABSENT
Council Members:
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
day.of
The foregoing resolution is hereby approved this
2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
BY:~~ t~.
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....,.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 5 -.:;10--<)::2. Item #
Vote: Ayes 1,3-') Nays.e-
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1 Cj Resolution # 2coz -11 0
Abstain A Absent 'J---
Change to motion to amend original documents: -
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
~f2o-tc'"1Y) _
Date Sent to Mayor: -6 - ;}-I-o:;).
Date of Mayor's Signature: !)-;X<,-D ~
Date of ClerklCDC Signature: 5' -;;23 --0,9.
Date Memo
i nature:
See Attached:
See Attached:
See Attached:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Perso~nel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ~
Parks & Rec.
Code Compliance Dev. Services
Police / Public Services Water
Notes:
NullNoid After: -
By:-
Reso. Log Updated: V'
Seal Impressed: ~
Date Returned:
Yes / No By
Yes No L By
Yes No V By
Yes NO/ By
Yes NoT By
EDA
Finance /
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: r1\1
Date: ..5 Ice'! O?
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Revised 0 II 12/0 I