Loading...
HomeMy WebLinkAbout18-Parks & Recreation ~ .J .' CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Parks, Recreation and Community Services Dept. O~'"'\"'~L Il, ~"i.~ Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 12 TO THE AGREEMENT BETWEEN THE CITY AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE-YEAR PERIOD. MICC Meeting Date: May 20, 2002 From: Lemuel P. Randolph, Director Date: April 24, 2002 Synopsis of Previous Council Action: July 9, 2001 - Mayor and Common Council adopted Resolution No. 2001-113, authorizing execution of Amendment No. ~'~o the Agreement with Casa Ramona, Inc. relative to operation of a Drop-on Center for FY 02-03. Recommended Motion: Adopt Resolution ~y Contact person: Bill Meyrahn Phone: 384-5032 Supporting data attached: Staff Report. Reso. & Agreement Ward: Citv-wide FUNDING REQUIREMENTS: Amount: $50,783 Source: (Acct. No.) 001-381-5505 (Acct. Descriotion) Park & Rec. Profes.lContractual Services Finance: Council Notes: v~oi>; 2tJC\2.- 14", Agenda Item No. J1 5/ JJ) /00-- ~ ." CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution of the City of San Bernardino authorizing the execution of Amendment No. 12 to the agreement between the City and Casa Ramona, Inc. relating to the operation of a drop-in center located at 1524 West 7th Street, San Bernardino, California, to extend the term of the agreement for an additional one-year period. Backeround: This department has contracted with Casa Ramona, Inc. for operation of Ramona Drop-In Center located at 1524 West 7th Street since September I, 1983. The center offers information and referral services on a variety of citizen needs, as well as assistance in completing forms and making applications for various services and social programs. The center is also a site for the city-sponsored Summer Lunch Program, which provides free lunches to children. Other services are provided to the poor, elderly, homeless, unemployed, non-English speaking, new arrivals, and crime victims. City residents are aided directly and non-city residents are referred to appropriate sources. Without these services, a large number of our Hispanic Citizenry would go unserved in much-needed social services. The complete Casa Ramona proposal of services with budget of $50,783 is attached to this report. Financial Impact: The Ramona Drop-In Center contract cost has remained the same since 1990-91 with no increase in compensation. If the term of the contract with Casa Ramona is extended for an additional year, the FY 2002/2003 budget for the Parks, Recreation and Community Services Administration Division will include $50,800 for this item. Recommendation: Adopt Resolution e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 /0'> A ~,,\:J/ 0~/ Lfj U RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 12 TO THE AGREEMENT BETWEEN THE CITY AND CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP- IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA, TO EXTEND THE TERM OF THE AGREEMENT FOR AN ADDITIONAL ONE YEAR PERIOD. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute on behalf of said City Amendment No. 12 to the Agreement with Casa Ramona, Inc. relating to the operation of a drop-in center located at 1524 West 7th Street, San Bernardino, California, to extend the term of the Agreement for an additional one year period. Amendment No. 12is attached hereto, marked Exhibit I, and incorporated herein by reference as fully as though set forth at length. All other terms and conditions of the Agreement shall remain in full force and effect. SECTION 2. The agreement authorized by this resolution shall not take effect until fully signed and executed by both parties. Neither party shall be obligated hereunder unless and until the agreement is fully executed and no oral agreement relating thereto shall be implied or authorized. SECTION 3. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties within 60 days following the effective date of the resolution. III III III e e e 1 2 3 RESOLUTION OF THE CITY SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NO. 12 TO THE AGREEMENT WITH CASA RAMONA, INC. RELATING TO THE OPERATION OF A DROP-IN CENTER LOCATED AT 1524 WEST 7TH STREET, SAN BERNARDINO, CALIFORNIA. 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a meeting 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 , 2002 by the following vote, to day of thereof, held on the wit: AYES NAYS ABSTAIN ABSENT COUNCIL MEMBERS ESTRADA LIEN MC GINNIS DERRY SUAREZ ANDERSON MC CAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of .2002. JUDITH V ALLES, MAYOR City of San Bernardino Approved as to form And Legal content: James F. Penman City Attorney 1 By: -k7~.. -:). .'-.....,~-;~'-<.... (/ e e e AMENDMENT NO. 12 AGREEMENT (Drop-In Center) This Amendment to Agreement is entered into this day of 2002, by and between the CITY OF SAN BERNARDINO and CASA RAMONA, INC., relating to the operation ofa Drop-In Center at 1524 West 7lh Street, San Bernardino, California. 1. That certain Agreement between the parties dated June 2 I, 1990 is hereby amended in paragraph 2 ( c ) to extend the term of this Agreement for an additional one year period by substituting the following language: ..."commencing July 1,2002 and expiring June 30, 2003"... 2. All other terms and conditions of the Agreement described shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein above appearing. ATTEST: CITY OF SAN BERNARDINO By Rachel Clark, City Clerk By Judith Valles, Mayor CASA RAMONA, INC. By Title Approved as to form And legal content: JAMES F. PENMAN City Attorney ) rc' . . .....--GASA RAMONA, INC. 1524 West 7th Street San Bernardno. CA 92411 Telephone 909/889-0011 . APRIL 23, 2002 MR. BILL MEYRAHN PARK AND RECREA nON DEPT. CITY OF SAN BERNARDINO 547 NORTH SIERRA WAY SAN BERNARDINO, CA. 92401 DEAR MR. MEYRAHN: ENCLOSED YOU WILL FIND OUR PROPOSAL FOR THE DROP IN CENTER FOR FISCAL YEAR 2002-2003. AS YOU WILL NOTE, WE HAVE KEPT THE BUDGET THE SAME. HOWEVER, WE WILL BE TAKING ON MORE RESPONSmILITY. AS I AM SURE YOU KNOW, THE HISPANIC COMMUNITY CONTINUES TO BE THE LARGEST GROWING GROUP IN SAN BERNARDINO. THE CALL FOR SERVICES THEREFORE HAVE CONTINUED TO GROW AS WELL. BUT, PERHAPS THE MOST EXCITING FACET OF THIS PROPOSAL, IS THAT THIS YEAR WE ANTICIPATE WORKING VERY HARD TO EDUCATE THE COMMUNITY ON THE NEED TO HAVE AN ACCURATE CENSUS COUNT. WE KNOW THE DEPT. OF COMMERCE WILL BE DOING THEIR OWN PROGRAM, HOWEVER, WE HAVE THE CONFIDENCE OF THE PEOPLE IN OUR NEIGHBORHOODS, AND WE FEEL WE CAN BE AN ENORMOUS HELP TO THE CITY TO ENSURE WE DO NOT HAVE AN UNDER COUNT. THE NEED FOR AN ACCURATE COUNT IS OBVIOUSLY OF GREAT IMPORTANCE TO OUR CITY, SINCE WE ALL KNOW HOW THAT EFFECTS THE FEDERAL DlSTRmUTION OF OUR TAX DOLLARS. SHOULD YOU HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CALL ME. VERY SINCERELY, ES COLLAZO, PROJECT DIRECTOR CC: DlC FILE C.R. PROG. FILE C.R. GEN. FILE CASA RAMONA, INC. 1524 West 7th Street San Bernardino, CA 92411 Telephone 909/889-0011 THE CASA RAMONA DROP IN CENTER PROVIDES SAN BERNARDINO RESIDENTS WITH A WIDE RANGE OF SERVICES, OUTLINED BELOW ARE THE SPECIFIC SERVICES AND PROGRAMS, WHICH THE CENTER PROPOSES TO PROVIDE DURING THE FISCAL YEAR 2002-2003. ADDITIONAL INFORMATION IS PROVIDED ON ACCOMPANYING PAGES, AN APPROXIMATE SCHEDULE FOR THE DELIVERY OF THESE SERVICES AND THE IMPLEMENTATION OF PROGRAMMING IS ALSO INCLUDED. WE PROVIDE SERVICES TO THOSE WITH THE GREATEST NEED, THE POOR, ELDERLY, HOMELESS, UNEMPLOYED, CHILDREN, FAMILIES, NON- ENGLISH SPEAKING, NEW ARRIVALS AND CRIME VICTIMS. NO ONE IS TURNED A WAY. SAN BERNARDINO'S LATINO COMMUNITY CONTINUES TO GROW, AS DOES THE NEED FOR BILINGUAL SERVICES. CASA RAMONA CONTINUES TO BE THE MOST DIVERSE SERVICE PROVIDER IN THE COMMUNITY. SAN BERNARDINO'S RESIDENTS ARE AIDED DIRECTLY AND OTHERS SOMETIMES ARE REFERRED ELSEWHERE FOR ASSISTANCE. MOST CENTER CLIENTS RESIDE IN THE SPANISH SPEAKING NEIGHBORHOODS OF THE CITY'S WEST AND SOUTH CENTRAL AREAS, HOWEVER, WE SEE MANY PERSONS AT THE CENTER FROM OTHER AREAS THROUGHOUT THE CITY OF SAN BERNARDINO. 1 THE LARGE NUMBER OF DISADV ANT AGED PERSONS WITHIN THE WESTSIDE AND THE NEED FOR THE AVAILABILITY OF PROMPT SERVICES, MAKE THIS CENTER AN ESSENTIAL. THE WESTSIDE NEED THIS TYPE OF FACILITY. I BELIEVE THAT THIS CENTER IS ESSENTIAL FOR THE WELL BEING OF THE LARGE NUMBER OF DISADV ANT AGED RESIDENTS OF THE WESTSIDE. AS YOU ARE PROBABLY AWARE, STATISTICAL DATA REVEALS THOSE MANY OF THE WESTSIDE RESIDENTS ARE FROM A LOW INCOME STATUS, AND BECAUSE OF THIS, TRANSPORTATION IS AL WAYS A PROBLEM CASA RAMONA DROP IN CENTER, IS RECOGNIZED AS ONE OF THE FEW COMMUNITY CENTERS OFFERING SERVICES TO A MAJORITY RAZE CONSTITUENCY IN SAN BERNARDINO. 2 ,----- - ---- I OMBUDSMAN SERVICES/CLIENT ADVOCACY ORIGINALLY, THE CASA RAMONA DROP IN CENTER WAS ENVISIONED AS A SATELLITE CITY HALL. IT OFFERS A WIDE RANGE OF SERVICES CLOSE TO HOME. TODAY, THE CENTER HAS EVOLVED FROM A GENERALIZED "MINI CITY HALL" INTO A MORE OF AN OFFICE OR FIRST AND OFTEN LAST RESORT ASSISTANCE FOR A LARGE NUMBER OF CITY RESIDENTS. PRIMARILY, WE NOW SERVE THOSE WHO LACK THE CONFIDENCE, SOCIAL OR LANGUAGE SKILLS OR STAMINA TO CONFRONT PUBLIC AGENCIES OR MUNICIPAL DEPARTMENTS ON THEIR OWN. THE DROP IN CENTER IS THUS THE ONLY ENTRY BY WHICH MANY, MANY THOUSANDS OF CITY RESIDENTS CAN CONFIDENTIALLY SEEK INFORMATION ON ISSUES REGARDING CITY SERVICES, PUBLIC HEALTH, EMPLOYMENT, EDUCATION, HOUSING, ETC. CONVERSELY, MOST CITY OFFICES AND A GREAT MANY PUBLIC AGENCIES SERVING SAN BERNARDINO CITIZENS REFER PERSONS TO OUR AGENCY. WE ARE ASKED TO DO A CASE REVIEW AND "WORK UPS" TRANSLATIONS, AID WITH FORMS, COUNSELING, FAMILY NEEDS, ASSESSMENTS AND A VARIETY OF REFERRALS. MANY TIMES OUR CLIENTS ARE UNDERGOING PERIODS OF PHYSICAL AND EMOTIONAL STRESS. CITY DEPARTMENTS AND PUBLIC AGENCIES OFTEN EMPLOY OUR STAFF AND FACILITIES AS "SAFETY VALUES" TO A VOID CONFRONTATION WITH VOLA TILE INDIVIDUALS. THE DROP IN CENTER THUS FUNCTIONS AS A PRIMARY "ENTRY POINT" FOR MANY CITY RESIDENTS SEEKING INFORMATION AND GUIDANCE FOR PEOPLE WHO ARE DIRECTLY TO LOCAL GOVERNMENT DOWNTOWN OFFICES FOR ASSISTANCE. 3 WE SEE MANY PERSONS EACH WHO ARE SOLELY SPANISH SPEAKING AND WHO MANY EVEN BE UNABLE TO READ OR WRITE IN ANY LANGUAGE, MANY OF THESE INDIVIDUALS ARE UNDERSTANDABLY VERY SENSITIVE ABOUT EXPRESSING THEIR DISABILITY TO OTHERS. FINALLY THE DROP IN CENTER STAFF ACTS IN THE ROLE OF OMBUDSMAN. WE DO NOT MAKE POLICY DECISIONS. WE ONLY REPORT RECOMMEND TO OUR SUPERVISORS THE TYPE OF ASSISTANCE WE SHOULD OFFER. VERY OFTEN, WE ARE ABLE TO CUT THROUGH THE BUREAUCRATIC RED TAPE AND PROVIDE MORE IMMEDIATE SERVICE. AT THE DROP IN CENTER WE HAVE LEARNED TO TAILOR OUR WORDS AND ACTIONS TO THE VARIED REQUIREMENTS OF PEOPLE IN CRISIS. AS PROFESSIONALS WE ARE ALSO HERE TO EXPLAIN THESE NEEDS TO OUR CITY HALL PERSONNEL AND THE OTHER PERSONNEL OF THE PUBLIC AGENCIES IN SAN BERNARDINO. WE ARE A CENTRAL COMPONENT IN WHAT MAYBE VIEWED AS A "MUTUAL AID PACT" FOR INDIVIDUALS AND FAMILIES IN NEED. OUR ULTIMATE GOAL IN SERVING PERSONS AND FAMILIES IS TO FOSTER SELF-CONFIDENCE AND THE HIGHEST POSSIBLE DEGREE OF INDEPENDENCE, PRIDE AND GOOD HEALTH IN OUR CLIENTELE, INTERESTINGLY, MANY OF OUR BEST VOLUNTEERS WHO SPEND MANY HOURS MONTHLY WERE ONCE THEMSELVES CLIENTS OF THE DROOP IN CENTER SEEKING ASSISTANCE. THIS SELF-HELP RECYCLING WITHIN THE COMMUNITY IS ONE OF OUR MOST NOTABLE SAN BERNARDINO SUCCESS STORIES. 4 DIRECT SERVICES THE CASA RAMONA DROP IN CENTER CONTINUES TO WORK WITH THE SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC SERVICES. COUNTY WELFARE CONTINUES TO REFER LARGE NUMBER OF THEIR MONOLINGUAL HISPANIC CLIENTS TO US. WITH THE CHANGES BROUGHT ON BY WELFARE REFORM THERE ARE MANY RESIDENTS NEEDING HELP IN SEEKING WORK, CHILD CARE, TRANSLATIONS, FILLING OUT JOB APPLICATIONS, EXPLANATION ON THE NEW REQUIREMENTS THEY MUST MEET, ETC. 1.) THERE EXISTS A GREAT NEED TO EDUCATE PEOPLE ON THE DIFFERENT PUBLIC SERVICES AVAILABLE TO THEM AND HOW THEY MANY SOLICIT THIS HELP. 2.) THE NEEDS OF THE LOCAL CLIENT POPULATION HAVE GROWN WHILE THE AVAILABILITY OF SERVICES HAS DECREASED. 3.) AS THE UNEMPLOYMENT RATE HAS DROPPED, THE SOCIAL SERVICE NEEDS OF TODA Y'S FAMILIES HAS CHANGED, SUCH AS CHILD CARE, WITH BOTH PARENTS WORKING, THE CARE OF THE CHILDREN HAS BECOME A PROBLEM FOR THE F AMIL Y. WE ASSIST IN REFERRING FAMILIES TO OTHER CHILDCARE CENTERS. FILLING OUT FORMS AND TRANSLATIONS ONE OF THE MOST IMPORTANT FUNCTIONS OF THE DROP IN CENTER IS TO PROVIDE ASSISTANCE TO THE SPANISH SPEAKING WITH? 1.) EXPLAINING AND COMPLETING A VARIETY OF GOVERNMENT FORMS. 2.) TRANSLATION OF OFFICIAL DOCUMENTS, OFFICIAL CORRESPONDENCE. 5 3.) TYPING LETTERS 4.) REFERRALS TO SPECIFIC AGENCIES OR SERVICE PROVIDERS. THESE SERVICES WILL CONTINUE TO BE PROVIDED ON MONDAY THRU FRIDAY, FROM 9:00 TO 11 :30 A.M. AND TO 1 :30 TO 5:00 P.M. EMPLOYMENT SERVICES THROUGHOUT THE YEAR, WE ASSIST CLIENTS WITH FINDING JOBS AND APPLYING FOR EMPLOYMENT. WE NETWORK WITH CITY, COUNTY AND FEDERAL AGENCIES, AND PRIVATE CORPORATIONS AND ACT AS A CLEARINGHOUSE AND REFERRAL SERVICE. WE PRESCRIBE CERTAIN TELEPHONE AND PERSONAL INTERVIEW TECHNIQUES TO OUR CLIENTELE, AFTER ASSISTING WITH JOB APPLICATIONS IF NECESSARY, WE OFTEN BRING JOB SEEKERS TOGETHER WITH PROSPECTIVE EMPLOYERS. SPECIAL ATTENTION IS PROVIDING TO OLDER "RETURNING" WORKERS, THE YOUNG AND ENTRY LEVEL OF "FIRS TIME" WORKERS. ALL GROUPS NEED PARTICULAR GUIDANCE IN JOB SEARCH ACTIVITIES. Ii I. LEGAL SERVICES SINCE 1984, THE DROP IN CENTER HAS PROVIDED FREE LEGAL SERVICES TO ALL THAT NEEDED ASSISTANCE WITH LEGAL PROBLEMS, ALTHOUGH, OVER THE YEARS THINS HAVE CHANGED. WE DO NOT ASSIST IN FILLING OUT LEGAL FORMS. WE DO NOT HAVE A PARA-LEGAL IN OUR CENTER, DUE TO LACK OF FUNDS. WE STILL CONTINUE TO ASSIST INDIVIDUALS TO THE DEGREE THAT WE CAN. WE CONSULT A PARA-LEGAL, ON MATTERS OUR CLIENTS NEED ASSISTANT WITH. IF THE PROBLEM REQUIRES MORE EXPERIENCED ASSISTANCE, WE REFER THE CLIENT TO THE PROPER AGENCY. SEVERAL HUNDRED PEOPLE ARE ASSISTED. 7 SOCIAL SECURITY OUTREACH EACH FIRST FRIDAY OF THE MONTH, A FIELD REPRESENTATIVE FROM THE SOCIAL SECURITY ADMINISTRATION VISITS THE CENTER AND ADVISES AND ASSISTS OUR ELDERLY CLIENTS. THE CENTER'S STAFF IS RESPONSIBLE FOR THE SCHEDULING OF CLIENT APPOINTMENTS. THOSE WHO CANNOT WArT FOR AN APPOINTMENT IN THE CENTER ARE REFERRED DIRECTLY TO THE LOCAL SOCIAL SECURITY OFFICE AND MAY LATER BE ASSISTED WITH THEIR FORMS, TRANSLATIONS, ETC. ALL PERSONS NEEDING ASSISTANCE WITH SOCIAL SECURITY PROBLEMS DO NOT REQUIRE INTERVIEWS WITH THE SOCIAL SECURITY REPRESENTATIVE. SOME MAY ONLY REQUIRE ASSISTANCE WITH THE FORMS OR TRANSLATIONS. TOTAL NUMBER OF PERSONS COMING INTO OUR OFFICE FOR THIS SERVICE VARIES FROM 25 TO 35 PER WEEK. 8 SUMMER YOUTH PROGRAM THROUGH THE MONTHS OF JULY AND AUGUST, THE DROP IN CENTER WORKS WITH THE CITY OF SAN BERNARDINO TO HELP THE YOUNG PEOPLE OF OUR CITY. ALL YOUNG PEOPLE WHO APPLY FOR THIS PROGRAM MUST FILL OUT AN APPLICATION AND QUALIFY UNDER GUIDELINES DECLARING THAT THEY ARE FROM LOW INCOME FAMILIES AND ARE RESIDENTS OF THE CITY. ALL WHO QUALIFY FOR THIS PROGRAM ARE GIVEN THE TYPE OF WORK WHERE THEY CAN LEARN WHILE ON THE JOB. AT CASA RAMONA WE OFTEN RECRUIT HELPERS FOR OUR ADMINISTRATION OFFICE, AND MAINTENANCE AND CUSTODIAL DEPARTMENT. PERSONS QUALIFYING FOR THIS PROGRAM ARE GIVEN A TOTAL OF 100 HOURS PER MONTH. EACH YOUNG PERSON IS GIVEN THE OPPORTUNITY TO CHOOSE THE TYPE OF WORK THEY WISH TO DO. THE DROP IN CENTER IS RESPONSIBLE FOR MAINTAINING TIME SHEETS AND PROVIDING THE DAILY SUPERVISION OF EACH SUMMER YOUTH ASSIGNED TO US. MANY OF THESE SUMMER YOUTH EMPLOYEES RETURN TO THE CENTER FOR HELP DURING THE SCHOOL YEAR IN SEEKING PART TIME EMPLOYMENT IN THE PRIVATE SECTOR. 9 A.S.A. LEARNING PROGRAM THE CASA RAMONA DROP IN CENTER WORKS IN CONJUNCTION WITH OTHER PROGRAM CALL, EDUCATION & CAREER CENTER, A.S.A. LEARNING CENTER. THE A.S.A. LEARNING CENTER HAS GIVING THE YOUNG PEOPLE OF OUR COMMUNITY THE OPPORTUNITY TO WORK THROUGH THE ASSISTANCE OF THE WORK EXPERIENCE ACT (W.I.A.) THIS PROGRAM PLACE STUDENT AGES 16 TO 21, IN DIFFERENT COMMUNITY BUSINESSES, FOR A PERIOD OF SIX MONTHS. THE STUDENTS ARE NOT TO TAKE THE PLACE OF REGULAR EMPLOYEES; THEY ARE PLACED IN OUR CENTERS TO LEARN. THE GOAL OF THIS PROGRAM IS TO PROVIDE OUR STUDENTS WITH THE NECESSARY TOOLS TO SET AND ACHIEVE ACADEMIC AND CAREER GOALS. 10 __J SUMMER LUNCH PROGRAM EACH SUMMER THE STAFF WORKS WITH CITY REPRESENTATIVES TO COORDINATE THE ANNUAL" CHILDREN SUMMER LUNCH PROGRAM" AT CASA RAMONA. THIS PROGRAM OFFERS A NUTRITIONAL LUNCH TO HUNDREDS OF NEEDY CHILDREN IN THE COMMUNITY FROM THE LATTER PART OF JUNE TO THE START OF SEPTEMBER. ALTHOUGH LAST YEAR OUR PROGRAM WAS CUT SHORT, WE ANTICIPATE HAVING THE PROGRAM AGAIN THIS YEAR. THROUGH THIS PROGRAM WE PROVIDE LUNCHES TO CHILDREN AGES 1 TO 18. THE LUNCHES ARE SERVED AT THE CASA RAMONA DINING ROOM, MONDAY THRU FRIDAY, BETWEEN THE HOURS OF 11 :30 A.M. TO 12:30 P.M. THE NUMBER OF CHILDREN THAT BENEFIT V ARIES BECAUSE OF THE FACT THAT SOME OF THE NEIGHBORHOOD SCHOOLS HAVE GONE TO YEAR ROUND. HOWEVER, THIS YEAR WE PLAN ON WORKING WITH THE SCHOOLS TO TRY TO IDENTIFY THOSE GRADES THAT WILL BE OUT DURING THE SUMMER MONTHS. WILL DISTRIBUTE FLYERS TO LET THE CHILDREN IN THOSE GRADES KNOW THAT WE WILL HAVE THE LUNCH PROGRAM. 11 CITIZENSHIP PROGRAM THE DEPARTMENT OF JUSTICE HAS CHANGED THE WAY THEY HANDLE THE CITIZENSHIP PROGRAM. THEY NO LONGER CONTRACT WITH COMMUNITY BASED ORGANIZATIONS TO DO THE TEST, CONSEQUENTLY OUR PARTICIPATION HAS BECOME MORE OF AN EDUCATIONAL AND INFORMATIONAL ROLE. WE WILL CONTINUE TO WORK WITH OTHER COMMUNITY BASED GROUPS IN KEEPING THE COMMUNITY INFORMED ABOUT THE CHANGES IN THE CITIZENSHIP REGULATIONS, DATES AND LOCATIONS OF TEST SITES. THE NUMBER OF PEOPLE BEING SERVED FOR THIS PROGRAM CONTINUES TO RANGE BETWEEN 40 TO 50 A WEEK. PUBLIC INFORMATION FOR 2002-2003 AS WE CONTINUE TO SEE THE COMMUNITY GROW, WE ARE PLANNING A MORE COMPREHENSIVE OUTREACH PROGRAM. IT IS OUR PLAN TO ESTABLISH AN ONGOING RELATIONSHIP WITH THE HISPANIC RADIO STATIONS IN THE AREA. WE ANTICIPATE DOING MORE COMMUNITY EDUCATION ON THE SERVICES PROVIDED BY THE CITY PARK AND RECREATION DEPT., PROGRAMS AFFECTING SENIOR CITIZENS, OTHER CHILD CARE PROVIDERS, OUR OWN PROGRAMS AND SPECIAL EVENTS. BUT PERHAPS THE MOST EXCITING AND IMPORT ANT PROGRAM WE WILL DO THIS YEAR WILL BE THE COMMUNITY EDUCATION ON THE IMPORTANCE OF AN ACCURATE CENSUS. WE WILL WORK TO ENSURE THE CITY OF SAN BERNARDINO DOES NOT HAVE AN UNDER COUNT! CURRENTLY THERE IS A GREAT VARIETY OF PUBLICATIONS THAT ARE BROUGHT TO CASA RAMONA FOR DISTRIBUTION TO THE GENERAL PUBLIC. JOB BULLETINS, ANNOUNCEMENTS, NEWSPAPERS, VOTER, EDUCATION PAMPHLETS, FLYERS, and HANDBOOKS FROM THE MEXICAN CONSULATES OFFICE, ETC. WE WILL CONTINUE TO DISTRIBUTE THESE MATERIALS AT OUR OWN EVENTS AS WELL AS THOSE EVENTS IN, WHICH WE PARTICIPATE. MANY TIMES WE HAVE TO TRANSLATE OR ANSWER QUESTIONS ABOUT THE INFORMATION FOR THE PEOPLE. 12 I. COMMUNITY EDUCATION WITH THE FAST GROWTH OF THE CITY, AND IN PARTICULAR THE HISPANIC COMMUNITY, THE NEED TO PROVIDE BILINGUAL SERVICES IS INTENSIFIED. WE RECOGNIZE THAT THE NEEDS OF THE NEW ARRIVALS TO SAN BERNARDINO ARE CHANGING. ISSUES SUCH AS UNDERSTANDING HOW TO BUY A HOME AND BEING INFORMED ABOUT THE EDA HOME BUYER PROGRAMS WILL PROVE TO BE VERY VALUABLE FOR THE RESIDENTS AND GOOD FOR THE CITY. IT IS ANTICIPATED THAT OVER THE COURSE OF THE NEXT FEW YEARS THERE IS GOING TO BE MAJOR CHANGES IN THE WEST SIDE OF SAN BERNARDINO, THINGS SUCH AS THE CLOSING AND RECONSTRUCTION OF THE MT. VERNON BRIDGE, THE RENOVATION OF THE SANTA FE DEPOT, REVAMPING OF 5TH STREET FROM RANCHO TO G ST., ETC. WE ARE IN THE INITIAL PLANNING PROCESS OF DESIGNING A NEW REINFORCED COMMUNITY CENTER. THE NEW FACILITY WILL ENABLE US TO PROVIDE A GREATER LEVEL OF SERVICES TO THE COMMUNITY. THESE ARE ALL ISSUES WE WILL WORK THE CITY TO INFORM THE PUBLIC ABOUT, AND TRY TO FACILITATE SO THAT THE RESIDENTS AND THE PROJECTS CAN HAVE THE LEAST PROBLEMS AS POSSIBLE, WE WILL PLAN ON HAVING COMMUNITY MEETINGS HERE AT THE CENTER TO EDUCATE THE PUBLIC AS WELL AS GIVE THEM AN OPPORTUNITY TO GIVE PUBLIC INPUT. 13 CASA RAMONA PROVIDES THE FOLLOWING SERVICES TO SAN BERNARDINO RESIDENTS 1.) ASSISTANCE WITH FORMS AND DOCUMENTS INCLUDING: - PUBLIC ASSISTANCE - FOOD STAMP INFORMATION - SOCIAL SECURITY - HOUSING APPLICATIONS - SCHOLARSHIP APPLICATIONS - SCHOOL DOCUMENTS - PERMITS AND LICENSES - VETERANS BENEFITS ELIGIBILITY - JOB APPLICATIONS - ACCIDENT REPORTS - CITIZENSHIP APPLICATIONS - CHILD CARE APPLICATIONS - CHILD SUPPORT APPLICATIONS - CREDIT CARD APPLICATIONS - DISABILITY APPLICATIONS - RENTERS CREDIT APPLICATIONS 2.) EMPLOYMENT: - REFERRALS (REFER PEOPLE TO AGENCIES WHERE THERE ARE JOB OPENINGS - JOB COUNSELING - TYPING APPLICATIONS - SPECIAL YOUTH EMPLOYMENT TRAINING 3.) LEGAL SERVICES: - REFERRALS TO LEGAL AIDE - CONSUMER PROTECTION COUNSELING AND REFERRAL - CRIME VICTIM COUNSELING, REFERRAL AND ASSISTANCE 14 ". 4,) SPECIAL HOLIDAY PROGRAMS: - FOOD BASKETS FOR NEEDY FAMILIES - CHRISTMAS DINNER - CHRISTMAS TOY DISTRIBUTION - FOOD GIFT CERTIFICATES 5.) PUBLIC INFORMATION: - DISTRIBUTION OF CONSUMER INFORMATION _ UPDATING INFORMATION ON OTHER SOCIAL SERVICE PROVIDERS, AND LOCATIONS _ COMMUNITY MEETINGS ON IMPORT ANT ISSUES AFFECTING COMMUNITY 6.) REFERRALS: _ INCLUDING BUT NO LIMITED TO: HOUSING, FOOD, CLOTHING, UTILITY ASSISTANCE, ETC. 7.) SEMINARS: - SEMINARS ARE ON ISSUES OF INTEREST TO THE COMMUNITY (CRIME PREVENTION) 8.) SOCIAL SECURITY: THE FIRST FRIDAY OF THE MONTH WE HAVE A REPRESENTATIVE FROM THE SOCIAL SECURITY OFFICE COME TO OUR FACILITY TO MEET WITH CLIENT NEEDING ASSISTANCE. 9.) SUMMER YOUTH PROGRAM: EVERY YEAR WE GET 4 TO 5 YOUTH FROM THIS PROGRAM. WE ASSIGN THEM TO WORK IN THE DIFFERENT PROGRAMS HERE AT THE CENTER. THIS PROGRAM IS THROUGH THE CITY OF SAN BERNARDINO. 15 10.) SUMMER LUNCH PROGRAM: DURING THE SUMMER WE WILL SERVE AS A SITE TO HAVE THIS PROGRAM. CHILDREN FROM 1 TO 18 CAN COME AND HAVE A FREE LUNCH HERE, THIS PROGRAM IS ALSO A CITY SPONSORED PROGRAM. 11.) TRANSLATIONS: WE ASSIST ALL WHO NEED TO HAVE DOCUMENTS TRANSLATED. MANY DO NOT KNOW HOW TO READ. WE READ AND TRANSLATE DOCUMENTS AS NEEDED. 12.) LETTER PREPARATION: WE TYPE MANY DIFFERENT TYPE OF LETTERS AND DOCUMENTS FOR OUR CLIENTS. WE ALSO HELP PEOPLE WITH THE PREPARATION OF LETTERS AND DOCUMENTS 13.) CITIZENSHIP INFORMATION: WE PROVIDE INFORMATION ON LOCATIONS OF TESTING SITES, MEXICAN CONSULATE'S OFFICE, CONGRESSIONAL OFFICES, FEDERAL BUILDINGS, AND GENERAL INFORMATION ON QUALIFICATIONS FOR CITIZENSHIP. 14,) WORK SENTENCE/COMMUNITY SERVICE PROGRAM: WE SERVE AS A SITE FOR THE SAN BERNARDINO COUNTY WORK SENTENCE COMMUNITY SERVICE PROGRAM. INDIVIDUALS ARE ALLOWED TO FULFILL THEIR COMMUNITY SERVICE HOURS HERE THEN HAVE TO PAY FINES FOR VARIOUS NON-CRIMINAL OFFENSES. 16 , ; CASA RAMONA, INC. DROP IN CENTER BUDGET PROPOSAL FISCAL YEAR 2002-2003 FUNDING SOURCE: CITY OF SAN BERNARDINO BUDGET ITEM AMOUNT SALARIES AND BENEFITS $ 41,000.00 SPACE LEASE 6,366.00 PRINTING 400.00 OFFICE SUPPLIES 350.00 OFFICE EQUIPMENT 400.00 PROFESSIONAL FEES 400.00 TRAVEL/CONFERENCE 400.00 TELEPHONE 967.00 SECURITY 500.00 TOTAL 50,783.00 17 r - OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street. San Bernardino. CA 92418-0001 909.384.5002. Fax: 909.384.5158 www.ci.san-bernardino.ca.us ,. May 23, 2002 Lourdes Collazo Casa Ramona, Inc. 1524 W. 7th Street San Bernardino, CA 92411 Dear Ms. Collazo, At the Mayor and Common Council meeting of May 20, 2002, the City of San Bernardino adopted Resolution 2002-146 - Resolution authorizing the execution of Amendment No. 12 to the agreement between the City and Casa Ramona, Inc., relating to the operation of a drop-in center located at 1$24 W 1h Street, to extend the term of the agreement for an additional one-year period. Enclosed is one (1) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by July 19, 2002. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, 'IN ~' UC:C(, J';) &:" Michelle Taylor Senior Secretary Enclosure CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: June 4, 2002 TO: Bill Meyrahn, Administrative Operations Supervisor II FROM: Michelle Taylor, Senior Secretary RE: Resolution 2002-146 - Drop-In Center, 1524 W. 7tb Street CC: Finance Attached is a fully executed copy of Amendment No. 12 to the agreement between the City and Casa Ramona, Inc., relating to the operation of a drop-in center located at 1524 W. 7th Street, to extend the term of the agreement for an additional one-year period. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. . ~ of , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 5- d6--0.;:l Item # 1<;; Vote: Ayes 3- 'l Nays --t5 Change to motion to amend original documents: - Resolution # 2Co2 -'4b Abstain Absent 2.. Reso. # On Attachments: L- Contract term: 9-1-0;; 10 (,,-2i)-63 NulINoid After: &0 DPr-j S /'1-1 ~-O.::J- Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY {lllo1Zm Date Sent to Mayor: .5 - {) 1-0 J- Date of Mayor's Signature: 5 - d3-0;'} Date ofClerk/CDC Signature: 5 -~3-ad- By: - Reso. Log Updated: Seal Impressed: V' ,/ Date Memo/Letter Sent for Signature: t)' - d-;>' -() ~ 60 Day Reminder Letter Sent on 30th day: 90 Day Reminder Letter Sent on 45th day: See Attached: ,/ Date Returned: (,,-4-0 9' See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Persnnnel Folders (6413, 6429, 6433,10584,10585, 12634): Updated CDC Personnel Folders (5557): . Updated Traffic Folders (3985, 8234,655,92-389): Copies Distributed to: ( I Code Compliance Dev. Services City Attorney Parks & Rec. Police Public Services Water Notes: YesL No By Yes NoL By Yes No ..L. By Yes No V By Yes No 7 By - EDA Finance r' MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to FileJYl1'''' Date: f, - J.f -0;)- Revised 01/12/01