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Home My WebLink About15-Facilities Management - CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION . From':' James Sharer, Director Subject: Resolution authorizing the Purchasing Manager to increase purchase order with Lawrence W. Rosine Co. Dept: Facilities Management from $53,900.00 (plus the $5,000 contingency) by $12,000.00 to $70,900.00. Date: April 30, 2002 C-..~." 'L . ld "'II' ~ri Meeting Date: May 20, 2002 Synopsis of Previous Council Action: 01-07-02 City Council adopted Resolution 2002-10, which authorized the execution ofa contract with Lawrence W. Rosine Co. for the installation of a Tarkett gymnasium floor at the San Bernardino Boys' and Girls' Club in the total amount of$53,900.00 with a contingency amount of $5,000.00. Recommended Motion: Adopt Resolution. Contact person: James Sharer es W. Snarer Director of Facilities Management Phone: 384-5244 Supporting data attached: Staff Report Ward(s): N/A FUNDING REQUIREMENTS: Amount: $12,000.00 Source: 001-321-5706 Barbara Pachon Director of Finance Council Notes: Q~"" 26::,L - 13~ 5/_ Agenda Item No. jS CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution authorizing the Purchasing Manager to increase purchase order with Lawrence W. Rosine Co. from $53,900.00 (plus the $5,000 contingency) by $12,000.00 to $70,900.00. BACKGROUND At the January 7, 2002 Council Meeting, the Mayor and Common Council authorized the execution of a contract with Lawrence W. Rosine, Co. for the installation of a Tarkett gymnasium floor at the San Bernardino Boys' and Girls' Club in the amount of $53,900.00 with a $5,000.00 contingency in case it was determined that an additional moisture guard is needed to be put down before the flooring is laid. Before installing the new Tarkett gymnasium flooring, the contractor tested the slab floor for vapor (moisture) emissions, pH, and adhesion. The initial test showed that the floor moisture emissions and pH were too high, while the adhesion factor was too low. Staff was successful in bringing the pH into balance and increased the adhesion factor by using a wax-type stripper, vinegar and clear water rinse; however, the moisture emissions remained too high. The manufacturer will not warrant the new floor if average vapor emissions exceed 3.0 pounds per 24 hours. Unfortunately, the gym floor has averaged over 5.0 pounds. Subsequent efforts and tests failed to produce an average that was acceptable to the manufacturer to warrant. One of the tests was conducted by an independent contractor to help ensure the validity of the other tests. Staff, the manufacturer, and the contractor came up with three alternatives: I) Install the sports flooring without any moisture barrier. The risk is that the product may fail due to moisture migration and the warranty would be void. 2) Have Floorseal Technologies install a moisture barrier system as independent contractor at the cost of $3.50 per square foot. Based on 6,500 square feet the total would come to $22,750. This method would provide a 10-year warranty. 3) Have the floor sandblasted then skim-coated with Ardex Feather Finish at a cost of $2.65/s.f., which would total $17,225. This would preserve the manufacturer's 5-year warranty. Staff recommends alternative number three since there is a cost savings and a 5-year warranty was deemed adequate. The materials for this moisture barrier (Ardex Feather Finish) are readily available, the contractor can install the barrier within a few days after receipt of the materials, and the new sports flooring can be installed within a few days thereafter, which would allow the gym to resume normal operation before the busy summer season. Vendor Lawrence W. Rosine Current Amt $53,900.00 plus 5,000.00 contingency Increase $12,000.00 Total $70,900.00 FINANCIAL IMP ACT There is sufficient money in account number 001-321-5706 to cover these expenditures, and increase purchase order with Lawrence W. Rosine, Co. The funds are available from the City Hall Basement floor replacement project, which came in under budget. RECOMMENDATION Adopt Resolution. )" . I 2 3 4 5 6 7 8 9 10 II 12 13 . 14 15 16 17 l (G(Q~v RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO INCREAS THE PURCHASE ORDER WITH LAWRENCE W. ROSINE CO. FOR TH INSTALLATION OF A MOISTURE PROOF BARRIER AT THE SAN BERNARDIN BOYS' AND GIRLS' CLUB IN THE AMOUNT OF $12,000.00. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER,\'ARDINO AS FOLLOWS: SECTION 1. LAWRENCE W. ROSINE CO. was awarded a contract per Resolution 2002-10 for installing a Tarkett gymnasium floor at the San Bernardino Boys' and Girls' Club per Specification No. F02-61 in the amount of$53,900 plus a contingency amount of$5,000 for a possible moisture guard. Due to excessive and unanticipated moisture emissions from the gymnasium floor. a moisture-proof barrier (Ardex Feather Finish) is required to ensure that the Tarkett gymnasium flooring is properly affixed to the floor and to preserve the manufacturer's 5- year warranty. which are excess of the contract limits. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to increase purchase order wjth LAWRENCE W. ROSINE CO. by $12,000.00 from $53,900.00 plus the $5,000.00 contingency 18 amount to $70.900.00. 19 SECTION 4. The authorization to execute the above-referenced Change Purchase Order 20 for the aforementioned changes is rescinded ifnot issued within sixty (60) days of the passage of 21 this resolution. 22 /I /II 23 /I /II 24 / 1111 25 /I /II ! 26 I /I /I . 27 1111/ 28 / /I /I 11-0. (0' 6/Z0 (bP ". . 2 3 4 5 6 7 8 9 10 II 12 13 . 14 15 16 17 18 19 20 21 . 27 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY 0 SAN BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO INCREAS THE PURCHASE ORDER WITH LAWRENCE W. ROSINE CO. FOR TH INSTALLATION OF A MOISTURE PROOF BARRIER AT THE SAN BERNARDIN BOYS' AND GIRLS' CLUB IN THE AMOUNT OF $12,000.00. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN _ ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON McCAMMACK City Clerk The foregoing resolution is hereby approved this day of ,2002. Judith Valles, Mayor 22 City of San Bernardino 23 Approved as to form and legal content: 24 ~--:4 ,4. ! 25 I- James F. Penman, City Attorney 26 28 '?-";N'.;Jr'~,TI-.,<f:'J<W..",;:",,~[,,~Jl';;l"t~';.l'~<"';' ~~~~~~'-;~."<'i4.'; 'C: 70''7'~:!~'y".\J?!!L,.~ ". ~' ",', _= ![.~~;~:~:,!I\,;~~f:t~~,-~~,"" " ... ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 6 -dO-O:;) Item # Vote: Ayes I J 3- 'I Nays-0 Change to motion to amend original documents: IS Resolution # /)00;). -1325 Abstain .-.(;r Absent <5 Reso. # On Attachments: -=-- Contract term: Note on Resolution of Attachment stored separately: -=- Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY NulVVoid After: 100 OPi'(J J 7-lq~ I By: - pro1br'i Date Sent to Mayor: 5-8 \-0 d- Date of Mayor's Signature: S -;)6 -0 ~ Date ofClerk/CDC Signature: -5- d3-Q;>. Reso. Log Updated: Seal Impressed: 1/ Y Date Mem Letter Sent for Signature: 60 Day Reminder Letter Sent on 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: Date Returned: - e d: Yes L No By Yes No-L By Yes No t/ By Yes NO~/ By Yes No By Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney / Parks & Rec. Police Public Services Water Others: Finance ,./ ~Jl..l11 E;S MIS Code Compliance Dev. Services EDA Notes: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: m" Date: 5 ({)"3/0 ~ Revised 01/12/01