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HomeMy WebLinkAbout19-Parks & Recreation r' ,. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING HEISLER LANDSCAPE AND GENERAL ENGINEERING & DAVE BANG ASSOCIATES, INC. A PURCHASE ORDER FOR THE INSTALLATION OF PLAYGROUND EQillPMENT AND SURFACING AT (11) PARK LOCATIONS IN ACCORDANCE WITH BID SPECIFICATIONS F-02-035, ANNE SHIRRELLS PARK, NICHOLSON PARK, HUDSON PARK, KERWIN PARK, SPEICHER PARK, NUNEZ PARK, MILL CENTER PARK, LYTLE CREEK PARK, ENCANTO PARK, NEWBERRY PARK, AND TOM GOULD PARK. MICC Meeting Date: May 6, 2002 Synopsis of Previous Council Action: From: Lemuel P. Randolph, Director Dept: Parks, Recreation & Community Services Department Date: April 15, 2002 C'" . ;J,. '"', .. . .~ None Recommended Motion: Signature Adopt Resolution Contact person: Dan Ustation Phone: 384-5130 Ward: 1,3,4,5,6, & 7 Supporting data attached: staff report & Resolution FUNDING REQUIREMENTS: Amount: $725,000 Source: (Acct. No.) 243-363-5504-7264 (Acct. Description) Park Construction Fund - Propl2 Finance:#~~~tf~ Council Notes: Agenda Item No. -I!J sJ~//);r . , ,--------. -.-- -..- : '" CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino awarding Heisler Landscape and General Engineering, & Dave Bang Associates, Inc. a purchase order for the installation of playground equipment and surfacing at (11) park locations in accordance with bid specifications F-02-035, Anne Shirrells Park, Nicholson Park, Hudson Park, Kerwin Park, Speicher Park, Nunez Park, Mill Center Park, Lytle Creek Park, Encanto Park, Newberry Park, and Tom Gould Park. Background: The Parks, Recreation and Community Services Department prepared the appropriate specifications and the purchasing division of the Finance Department published and furnished bid documents to five (5) vendors and the San Bernardino Chamber of Commerce. Bid documents were advertised in the Sun Newspaper and City web page. Bids were publicly opened and declared on December 19, 2001. All vendors were told in the bid process the budget available and were provided wide latitude and encouragement to design unique play activities for each park within that budget. The following is a summary of the eight (8) bids received from five (5) vendors. Company 1. WF Construction (Burke) WF Construction (Little Tikes) 2. Park Specialties (Landscape Structures) 3. Micon (Miracle #1) Micon (Miracle #2) Micon (Miracle #3) 4. Casron (Burke) 5. Heisler Landscape (Playworld) City San Dimas San Dimas Temecula Placentia Placentia Placentia Santa Monica Orange Bid $589,000.00 $579,710.00 $755,345.00 $619,505.02 $553,649.47 $525,545.10 $689,900.00 $725,000.00 There are no local vendors who can supply this equipment. The funding for the playground equipment and surfacing is from Proposition 12 State Park Bond Funds. The amount budgeted for the project is $739,200. Bids were reviewed by the Purchasing Manager, Parks Superintendent, Parks Supervisor, representation from Development Services, and three members of the Park & Recreation Commission. The committee compared all bids for compliance with specifications, design, the number of playground activities at elevated and ground levels, quality of play experience, knowledge of playground structures, warranty, and references. Based on this review, the evaluation committee selected three (3) vendors to provide detailed presentations: Micon; Casron; and Heisler Landscape and General Engineering & Dave Bang Associates, Inc. Heisler did a more thorough job within the allocated budget. Heisler has not previously worked for the City of San Bernardino, however, provided a list of references that have been verified, including several City and School District projects throughout California. The Heisler Landscape and General Engineering & Dave Bang Associates, Inc. proposal included many more activities for all age groups than other proposals and the design of each playground structure included a wide variety of play experiences. Of the top three proposals, Heisler is the most cost effective, on a cost per play activity basis. The committee's recommendation for the playground equipment and surfacing was Heisler Landscape and General Engineering & Dave Bang Associates, Inc. The proposal met or exceeded the specifications required. It was evident by the designs that the vendor spent significant time at each park observing the neighborhood and the children that played there. Heisler Landscape and General Engineering & Dave Bang Associates, Inc. also included in their proposal a sign and a park bench with the name of each park. This addition exceeded the required specifications. The proposal provided in some cases two (2) times the number of play activities compared to the other vendors as referenced below. If we were to negotiate with the other proposals, the cost would substantially increase the bids. Heisler Micon #1 Micon #2 Casron PlaVl!round Elevated Ground Elevated Gronnd Elevated Ground Elevated Ground Ann Shirrell 45 22 22 10 19 12 16 9 Hudson 46 24 31 7 28 8 19 9 Lytle Creek 18 6 11 5 7 4 8 4 Meadowbrook 12 5 12 3 6 2 9 3 Mill Center 19 7 10 2 9 3 8 4 Newberry 10 5 9 2 9 4 9 3 Nicholson 14 6 10 2 7 2 8 4 Nunez 19 11 8 1 8 1 5 3 Speicher 17 9 22 4 16 3 9 6 Tom Gould 10 4 5 3 12 8 210 99 135 41 109 42 103 53 $ 725,000.00 $ 619,505.02 $ 553,649.47 $ 698,900.00 Cost per $ 2,349.28 $ 3,519.91 $ 3,666.55 $ 4, 480.13 activity Financial Impact: The Proposition 12 spending plan approved by Mayor and Common Council in 2001 included a budget of$739,200. Based on this contract award the actual cost is $725,000 with a contingency of$14,200. Recommendation: Adopt Resolution. __ ...u, ___ it ANN SHIRRELLS PARK Located at: 1367 North California Street, San Bernardino, CA 92411 Most of the existing play equipment has been removed leaving a few pieces including a small swing and free-standing slide. The large, round area is bordered by a concrete curb and con- tains sand. Pos~ioned in the middle of a large field with no shade. Cur- rently the area can accommodate approximately 5-10 children. All existing play equipment and sand will be removed. BEFORE AFTER Ann Shlrrells park offers a very large area. Because of its setting in the middle of a large grass area and the sun exposure it was important to design a central play structure that had height. This was accomplished by utilizing a symmetric triangle footprint with hexagon decks with large roofs for shade. The area was divided into two age-separated areas. The 5-12 area ~tains a main play struc- ture with four large slides, numerous climbers for all skill levels, bl'ld9es, activity panels and under deck events. Independent, freestanding balance, overhead, ancl climbing structures, including the eye-catching "Triple Twist" were included. The 2-6 area contains a play struc- ture, spring activities and a sand pit will be constructed for sand digging activities. Swings with belt seats and enclosed bucket seats is included. Components were selected for their durability and resistance to pOl8ible graffiti. Although this area is designed for kids, it is durable enough to withstand the abuse carried-out by older children and adults. A fluctuation ramp transitions users from the curbing grade into the IPEMA~ertified ADA wood fiber. A drainage system will be installed below the safety sur- facing. Playground rules and age-appropriate signage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and signage. ~ B NICHOLSON PARK Located at: 2737 West 2nd Street, San Bernardino, CA 92410 Nicholson Park sits next to a kid and teen center. Surrounded, in part, by a short chain-link fence. The area is accessed by a sidewalk and concrete steps. The previous equipment has been removed. Con- tractor will remove the existing sand. BEFORE AFTER ! This 5-12 area was designed with the possible use by the older kid. attending the adjacent teen center. Plastic panels were kept at a minimum. This unit Incl*,- a spiral slide. Ground-base activities were added to spread out the play and offericllmblng, balancing and overhead activities. Roofs were added for shading. Swings are included. Components were selected for their durability and resistance to possible graffiti. Although this area is designed for kids, it Is durable enough to withstand the. abuse carried-out by older children and adults. A fluctuation ramp transitions users frolJl the curbing grade Into the IPEMA-certlfled ADA wood fiber. A drainage system will be Installed below the safety surfacing. Playground rules and age-appropriate signage will be Installed. A custom sign and durable benches are customized with the City and/or Park's name. Chaosefrom more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and signage. !i HUDSON PARK Located at: 4365 Park Drive, San Bernardino, CA 92407 The largest play area of the City's park, Hudson Park currently contains a tall-standing play structure. In its day the Mark VI was a popular piece, known for its high slides. Over the decades this equipment has deteriorated and safety standards have changed. All existing equipment and sand will be removed. BEFORE AFTER ; This area contains a large amount of play activities for children aglld from 2 to 12 years of age. The play area was divided into two distinct areas. The 5-12 aiel contains a large com- posite play unit designed in a round configuration with bridges and stairs connecting the large variety of slides, climbers and other activities. Components were selected for their durability and resistance to pOllSlble graffiti. Although this area is designed for kids, it is durable enough to withstand the abuse carrled-out by older children and adults. A fluctuation ramp transitions users from the curbing grade into the IPEMA-certlfied ADA wood fiber. A drainage system will be installed below the safety surfacing. Playground rules and age-approprlate slgnage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 dif- ferent colors, offering thousands of possible color combinations for the play equipment and slgnage. ::'11 it! SPEICHER PARK Located at: 1535 North Arden, San Bernardino, CA 92404 Speicher Park is uniquely located near the High School. Special attention to the age and habits of these students are to be considered in the design of the new play equipment. There is only a couple of pieces of equipment remain- ing in the concrete curb encircled area. All play pieces and sand will be remove. BEFORE AFTER After spending some time observing the kids that visit this park, w, decided to design a play area that did not have any areas that could "hide" the activltl.,. of the older kids from the high school. Its open design allows for easy observations front the parking lot and street. A large Sonic slide and spiral slides were added for active play. A Jlridge and stairs con- nect the three elevated areas. Ground-based events add challengiQg upper body activities to the play area. Roofs over the play structure were added for shade. Swings were added. Components were selected for their durability and resistance to poesible graffiti. Although this area is designed for kids, It is durable enough to withstand the abuse carried-out by older children and adults. A fluctuation ramp transitions users frOm the curbing grade into the IPEMA-certifled ADA wood fiber. A drainage system will be installed below the safety surfacing. Playground rules and age-appropriate signage will be installed. A .custom sign and durable benches are customized with the City and/or Park's name. Chooslifrom more than 30 dif. ferent colors, offering thousands of possible color combinations fo, the play equipment and signage. MEADOWBROOK PARK Located at: 179 East Rialto Avenue, San Bernardino, CA 92408 Single arch swing centered in a sand-filled, oval-shaped area. This swing, a standard for many years, is no longer compliant under the current safety standards. Other ancillary pieces of play equipment are located outside of play area. A sidewalk surrounds the playground area. All existing play equipment and sand will be removed. BEFORE AFTER The primary focus of this play area is a composite play structure that will accommodate in ex- cess of 40 kids. The apparatus contains both a straight double slide and a, kids' favorite, spi- ral slide. The variety of climbers provide access for kids of all skill levels. This area is ADA accessible. A heavy-duty swing unit is included to replace the swinging activity previously contained in the park. Roofs were added to provide style and shade for the children using the play area. Components were selected for their durability and resistance to possible graffiti. Although this area is designed for kids, it is durable enough to withstand the abuse carried-out by older children and adults. A fluctuation ramp transitions users from the curbing grade into the IPEMA-certified ADA wood fiber. A drainage system will be installed below the safety surfac- ing. Playground rules and age-appropriate signage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and signage. II MILL CENTER PARK Located at: 503 East Central Avenue, San Bernardino, CA 92408 Presently the park has a composite play structure contain- ing numerous non-<:ompliancy issues arising from the many missing and broken components. The play structure and a set of swings are to be removed and additional curbing and surfacing areas will be con- structed. BEFORE AFTER Designed for children ages 5-12. This "L" shaped area contains a ~ntral composite play structure with three slides, multiple climbers, overhead activities, play panels, roofs for shade, and much more. To best utilize the given space and to spread out the play activity, f.eetanding, independent play pieces have been added. They include a set of heavy-duty swillgs, a Matrix climber and overhead activity. Components were selected for their durability and resistance to possible graffiti. Although this area is designed for kids, it is durable enough to withstand the abuse carried-out by older children and adults. A fluctuation ramp transitions users from the curbing grade into the IPEMA-<:ertified ADA wood fiber. A drainage system will be installed below the safety surfacing. Playground rules and age-approprlate signage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of poseible color combinations for the play equipment and signage. NUNEZ PARK Located at: 1717 West 5th Street, San Bernardino, CA 92411 Currently the area contains a composite structure containing many safety issues including head en- trapments and protrusion hazards. A two-bay swing is positioned adjacent to the play structure. The area is surrounded by a concrete curb. All existing play equipment and sand will be re- moved. BEFORE AFTER The play structure for Nunez Park was designed with slides, including a spiral slide. Ground-base activities were added to spread out the play and offer climbing, balancing and overhead activities. Under-deck activities were added to increase !;lIpacity and offer activi- ties for ADA. Roofs were added for shading. Swings were included. Components were selected for their durability and resistsnce to possible graffiti. Although this area is designed for kids, it is durable enough to withstand the. abuse carrled-out by older children and adults. A fluctuation ramp transitions users from the curbing grade into the IPEMA-certified ADA wood fiber. A drainage system will be Installed below the safety surfacing. Playground rules and age-appropriate signage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and signage. LYTLE CREEK PARK Located at: 380 South 'K' Street, San Bernardino, CA 92410 This area is located in the middle of a park-like set- ting. Access is a distance from the parking lot and other facilities. The current play structure and swings provide exciting play for the children. The spiral slide is too high for the surfacing. All existing play equipment and sand will be removed. BEFORE AFTER A large, exciting play structure fills this rectangle play area. The atructure haa a unique 90 degree bridge, straight, double and spiral slides, climbers, stairs al1lllarge roofs for ahade. A 2-bay swing lalncluded. Components were selected for their durability and reaistance to pOlf8lble graffiti. Although this area is deaigned for kids, it is durable enough to withstand the.ll.)use carried-out by older children and adults. A fluctuation ramp tranaitlons users froni the curbing grade into the IPEMA-certlfied ADA wood fiber. A drainage system will be installed below the safety surfacing. Playground rules and age-appropriate signage will be Installed. A custom sign and durable benchea are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and slgnage. !I TOM GOULD PARK Located at: 240 West 40th Street, San Bernardino, CA 92407 Tom Gould Park is located near a busy street and consists of three small, existing play areas. New play activities will be put within the confines of the existing curb areas. All existing play equipment and sand will be removed. BEFORE AFTER Tom Gould Memorial Park provided a challenge to design an area to accommodate children ages 2-12 in three small existing areas. We decided to use the larg.-t of the boxes for a composite play structure with slides, climbers, an overhead activity' lowered for the younger kids and under deck activities. Roofs were added for shade and to provide a "play house" effect. An exciting Matrix climber provides a wall-climbing effect for the children with the upper- body strength to complete. The third box contains a set of swings for kids of all ages. Components were selected for their durability and resistance to possible graffiti. Although this area is designed for kids, It is durable enough to withstand the abuse carried-out by older children and adults. A fluctuation ramp transitions users from the curbing grade Into the IPEMA-certified ADA wood fiber. A drainage system will be Installed below the safety surfacing. Playground rules and age-appropriate signage will be Installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for the play equipment and signage. , i '-~T--'--I i ' I' , II ! iTT-: --+_.iun"'_1 I ' , I -Ii ---, -. , , , , NEWBURY PARK Located at: 560 Hill Drive, San Bernardino, CA 92404 This small park is located at the base of the foothills and positioned in a nice neighborhood. Being completely sur- rounded by a sidewalk provides for good access. Although the existing play structure has many safely haz- ". ards, it is obvious that the amount of use and abuse is low compared to the other parks. All existing equipment and sand will be removed. BEFORE AFTER Located in a nicer neighborhood it was important to design a play area that complemented Its surroundings. This play structure wllllook very nice against the "IUs as a background. As one of the smallest areas in the project it was important pack a large variety of play activi- ties within the given sldewalk..urrounded area. There are three sli_, climbers, overhead, and balance activities. Roofs were added for shade. Components were selected for their durability and resistance to posjIlble graffiti. Although this area Is designed for kids, it Is durable enough to withstand the abuse carrled-out by older children and adults. A fluctuation ramp transitions users from the curbing grade Into the IPEMA-certified ADA wood fiber. A drainage system will be installed below the safety surfacing. Playground rules and age-appropriate signage will be installed. A custom sign and durable benches are customized with the City and/or Park's name. Choose from more than 30 differ- ent colors, offering thousands of possible color combinations for tlUl play equipment and signage. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING HEISLER LANDSCAPE AND GENERAL ENGINEERING & DAVE BANG ASSOCIATES, INC. A PURCHASE ORDER FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT AND SURFACING AT (11) PARK LOCATIONS IN ACCORDANCE WITH BID SPECIFICATIONS F-02-035, ANNE SHIRRELLS PARK, NICHOLSON PARK, HUDSON PARK, KERWIN PARK, SPEICHER PARK, NUNEZ PARK, MILL CENTER PARK, LYTLE CREEK PARK, ENCANTO PARK, NEWBERRY PARK, AND TOM GOULD PARK. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Heisler Landscape and General Engineering & Dave Bang Associates, Inc. is the best responsible bidder for the furnishing and delivery of playground and surfacing for the eleven (11) park sites in accordance with Bid Specifications F-02-035, for a total amount of $725,000, and as such, the City is authorized to enter into the standard purchase agreement with Heisler Landscape and General Engineering & Dave Bang Associates, Inc.; pursuant to this determination, the issuance of a purchase order by the Purchasing Manger to Heisler Landscape and General Engineering & Dave Bang Associates, Inc. in the amount of $725,000, with an additional contingency amount of $14,200, is hereby authorized; and all other quotations therefore are hereby rejected. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. III III 11/ III III . -~ . . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING HEISLER LANDSCAPE AND GENERAL ENGINEERING & DAVE BANG ASSOCIATES, INC. A PURCHASE ORDER FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT AND SURFACING AT (11) PARK LOCATIONS IN ACCORDANCE WITH BID SPECIFICATIONS F-02-035, ANNE SHIRRELLS PARK, NICHOLSON PARK, HUDSON PARK, KERWIN PARK, SPEICHER PARK, NUNEZ PARK, MILL CENTER PARK, LYTLE CREEK PARK, ENCANTO PARK, NEWBERRY PARK, AND TOM GOULD PARK. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held day of , 2002, by the following vote, to wit: on the Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY SUAREZ ANDERSON MCCAMMACK Rachel G. Clark, City Clerk day of The foregoing resolution is hereby approved this 2002. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Alto Y By: