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Home My WebLink About01-City Budget City of San Bernardino ECONOMIC DEVELOPMENT AGENCY MEMORANDUM TO: Community Development Commission C.Ent.e.r!\l1.iMCllelll>>'4M.~ro 't\\i/i1cift'C'mVll'ilv'C'lliV_ ~ by re Agenda Item J-f /2.2./02.. 71evY\ ~ I FROM: Gary Van Osdel, Executive Director SUBJECT: MID-YEAR BUDGET REVIEW DATE: February 20, 2002 t(~ h. ~ City Clerk/COC Seey City of San Bernardin COPIES: On July 23,2001, the Community Development Commission adopted the Economic Development Agency's Fiscal Year 2001-2002 Budget. Now is the time to review the adopted fiscal year 2001-2002 budget line revenues and expenditures at mid-year, December 31,2001. Attached are the Agency's combined project area (redevelopment project areas, federal grant programs and low-moderate housing fund) budget line item revenues and expenditures for the period of July I, 2001 through December 31,2001. Overall, the Agency has expended by total line item approximately 43% ofthe total approved budget for the fiscal year, which appears to be on-track to the end of the fiscal year. It is anticipated that most of the budgeted funds will be spent by the end of the fiscal year since the majority ofthe Agency's budget consists of prior approved contracts, agreements, bond payments, programs or other obligations. Upon analysis of individual line item expenditures, the analysis shows that some line items may be substantially funded in the first six (6) months of the fiscal year and other may be funded in the last six (6) months of the fiscal year, which explains either a high or a low percentage of use at the mid-year point. The following are highlights of selected budget line items, which show either a high or low percentage of use: Revenues: 1. Line Item 4012 InterestJPrincipal Notes Receivable Additional Map and rehab loan principal repayments of approximately $270,000; loan repayment on BestlMarshall of$112,000. '." Mid-Year Budget Review Page-2- 2. Line Item 4019 Interest Earned Trustee Interest earnings by the bond trustee and credited to bond payments will be approximately $400,000 for the fiscal year. 3. Line 4900 Tax Increment/Bond Proceeds/Low-Mod Transfers In Required funds to be transfers in from reserves as redevelopment funds and low- moderate funds are spent (will be offset at the end of the fiscal year from transfers out to reserves Line 8002) 4. Line 4940 Federal Government GrantslLoans Funds drawn down as federal funds are spent. Expenditures: 1. Lines 5010 to 5022 Agency SalarieslBenefits At mid-year approximately 48% of the budgeted total had been spent. It is anticipated that there will be a salary savings at the end ofthe fiscal year. 2. Lines 6001 to 6021 Agency Operations At mid-year approximately 35% of the budgeted total had been spent. It is anticipated that there will be a savings in Agency operations at the end of the fiscal year. 3. Line 6500 Legal At mid-year approximately 22% of the total had been spent; invoices received at mid-year are through October 2001. It is anticipated that the total amount budgeted will be spent by the end of the fiscal year. 4. Lines 6704 Mobilehome Programs, 7201 Housing Programs/Agreements, Lines 7302-7303 Site ImprovementslPublic Improvements, Line 7404 Rental Assistance All funds, federal, redevelopment and low-moderate housing, under contract or agreement or as approved programs, are budgeted. Total funds awarded for the ~ Mid-Year Budget Review Page-3- - CDBG, HOME and ESGP are budgeted for the fiscal year, including prior year carry-overs. Funds are expended as programs, developments, agreements are actually implemented. Unspent funds for approved programs/projects at the end ofthe fiscal year will carry-over. 5. Line 8002 Transfers Out Funds transferred to reserves as of December 31, 2001. If you have any questions, please call me or Barbara Lindseth. J ... Ol Ol .J:. Ul ~ ... o 3: ~ IV >- E U E Z :::l W VI Cl l!!~ < 0 :::l Ol ~ c: -'S: Z-a=6a> w... Co::: :EC'lSCD_ ll. C C. Ol 0;><01 llIW'CI ..J :::l Wc1!llI > ns ns... WVlOlIV a~=(p OOC>: ~~~:E OUOl:E Z 0:: o :; U Ol W >- C;; U Ul u: N o . .... o o N - Ul E l!! 01 e ll. ... c l!! Cl1! t!~ Ol 01 -g .5 LL Ul _ :::l 'CIUlO OlIVJ: C l!! .- - S "''''IV E 1) :; 00l'CI u'oo .t~ ... ~ c 0 ~..J C. o 0; > Ol 'CI Ol 0:: Ol N U o c ~ IV Oc;; ~1lI Ol 01 IV ... C Ol U ... Ol ll. N o o Ul ~Ci .... :::l Ot; ~< ... 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(I) ~ e ...J ...J Z I-...J <{ i:!: ~ NM I- 00 0 0 00 I- <0<0 l- I- Economic Development Agency City of San Bernardino - 2002-03 Cash Flow Analysis - Preliminary Tax Increment Total Amount Fiscal Year Projected Tax Increment: 17,283,464 Tax Increment Pledge Expenditures: 20% Set-asisde County Tax Increment Charges Pass-through Agreements Tax Increment Bond Payments Trustee Bond Fees Total Pledged Expenditures 3,456,693 55,000 330,000 12,511,459 120.000 16,473,152 Tax Increment Available Prior to Other Obligations: 810,312 Total Other Redevelopment Revenues Based Upon Fiscal Year 2001-02: 3.124.604 Total Estimated Available: 3,934,916 Total Other Redevelopment Obligations Based Upon Fiscal Year 2001.02: 3.910.469 Estimated Balance Available 24.447 . rl intoRecon111 / / -,. ICmyOe.CIllIMtF Jf/1..l. aL.- . .~ , 41/~~"~ re Agenda Item / .~ ~h.~~l City ClertlCOC Secy CIty of San Sernlrdl.. )" . , Economic Development Agency City of San Bernardino Tax Increment Projections versus Actual Through March 31, 2002 Fiscal Year 2001-02 Proiect Area Proiected Actual Percentaae State College 5,571,460 3,459,337 0.621 Central City North 926,404 766,333 0.827 Southeast Industrial Park 3,522,039 2,331,582 0.662 Northwest 1,489,899 888,931 0.597 Tri City 1,741,634 1,032,805 0.593 Uptown 441,567 299,210 0.678 South Valle 633,978 488,299 0.770 Central City West 16,509 19,977 1.210 Central City Projects 2,464,262 1,428,093 0.580 Mt. Vernon 449,506 288,356 0.641 40th Street 26,206 13,690 0.522 Totals 17 ,283.464 11,016,613 0.637 , Economic Development Agency City of San Bernardino Proposed Uses of New Bond Proceeds Mt. Vernon Bond Issue 2002 Funds Received January 24, 2002 3,121,417.65 Uses 1. Mt. Vemon Corridor Project Area a. Land Acquisition Assistance b. Relocation and Clearance c. Infrastructure improvements including new street lighting, landscaping and curb, gutter, sidewalk replacement; public parking facilities 500,000 870,000 1.750.000 Total Uses 3.120,000 Forward Current/Advance Refunding 1995A and 2002 Tax Allocation RefundinQ Bonds Funds Rec Forward Current/Advance March 26, 2002 Funds Rec 2002 Tax Alloc Refund Bonds April 11 , 2002 Less Sumitomo Loan Repayment (4-16-02) Total Funds Received 1,715,000.00 9,395,908.00 -6.962.446.79 4,148,461.21 Uses 1. Downtown Parking Structure on F St 4th to 5th 2. Railroad Depot Planning Area (Uptown Project Sub Area) a. Land Acquisition Assistance in support of private investment b. Relocation and Clearance in support of private investment 3. Land Acquisition, Relocation, Clearance in support of private development 4. Five Level Parking Structure Phase II of seismic retrofit 2,000,000 750,000 500,000 900,000 1.000.000 Total Uses Entered illto RecenI It COllncil/CmyOevCms .. b~ ~ re A4enda Item .._..~ -/'0.../0'-'. . '. V u.-.v ~ I 5.150.000 (;~ h.~ City Clerk/COC Seey City of San Bernardino Economic Development Agency City of San Bernardino Bond Proceeds by Redevelopment Project Area Forward Current/Advance 2002 Tax Allocation RefundinQ 1995A RefundinQ Bonds State College 589,319 3,228,680 Southeast Ind Park 497,428 2,725,239 Northwest 146,748 803,986 TriCity 230,772 1,264,322 Uptown 57,547 315,281 South Valle 83,158 455,593 Central City North 110.028 602.807 Total 1.715.000 9.395.908 . , ,-- ECONOMIC E"tel'edl';j~R~"" Council/CmyDevCms Mtg: DEVELOP~.ENT AGENCY;1 ~ STAFFREPOR't re Agenda Item I '. . "l: ....... J./ 1'2. 1../ () "L . "}f;:\\'0;'[:\ . . " ---------------------------------------------------------------------------------~~-~-:-~----~-~ Staff Recommendation On Prioritization On The us;or B~d ~ ds City of San Bernardino BACKGROUND On October 15, 2001, the Community Development Commission conducted a workshop in the Economic Development Agency Boardroom to consider a presentation by Economic Development Agency staff regarding several current bond-refinancing options. The Agency has the potential to receive upwards of $8.5 million dollars of additional monies if all of the refinancings are accomplished as presented to the Commission during the workshop. The three bond issues for which the EDA expects to receive funds are as follows: 1. Forward Current/Advance Refunding of the 1995 Series A Tax Allocation Bonds. 2. Proposed Bond Financing for the Mount Vernon Redevelopment Project. 3. Refinancing of the 1995 Series B Tax Allocation Bonds into an Insured Series A Portion and an Uninsured Series B Portion. It is the intent of staff to present the bond financing documents related to the first two of the proposed financings for the Community Development Commission and Council meeting of November 19, 2001. In connection with the preparation of the bond documents, the disclosures to be made in the Official Statements and the negotiations with the bond insurer, it is necessary to develop a list of potential projects to be funded from each ofthe proposed bond issues. CURRENT ISSUE The following summary presents the priority list of projects as recommended by Agency staff for each of the first two anticipated bond financings. In some instances the number of projects and their cost exceed the amount of potential bond proceeds, but it is desirable to include in the bond documentation an overly inclusive list in the event that one or more ofthe projects are delayed or are unable to be implemented. Staff will present another list of proposal to be funded from the new bond proceeds to be realized from the meeting of the 1999 Series B Tax Allocation Bonds at a later date. Forward Current/Advance Refunding of the 1995 Series A Tax Allocation Bonds TOTAL $1,400,000 - ( '7 ~ $1,200,000 -/ '7 r $2,500,000 ;;; $1.200,000 - i '. / $6,300,000 1. Five Level Parking Garage - Phase II of seismic retrofit - 2. HUB Project - Supplemental funding for acquisition cost overruns - 3. Downtown parking structure on F Street 4th to 5th - 4. California Theater improvements - -------------------------------------------------------------------------------------------------------------------------------------.----- GVO:lag:ll-05-01 Bondsl COMMISSION MEETING AGENDA Meeling Date: 11/05/2001 Agenda ItclllNumbcr: Economic Development Agency Staff Report October 29,2001 Page Number -2- Proposed Bond Financing for the Mount Vernon Corridor Redevelopment Project 1. Mt. Vernon 5th Street to 9th Street a. Land acquisition - b. Relocation and clearance - c. Infrastructure improvements including new street lighting, landscaping and curb, gutter and sidewalk replacement (as necessary) - Subtotal 2. Railroad Depot Planning Area a. Land acquisition - b. Relocation and Clearance - c. Infrastructure improvements including street realignment - Subtotal TOTAL ENVIRONMENTAL $300,000 $500,000 $1.000,000 $1,800,000 $100,000 $1,000,000 $2,500,000 $3,600,000 $5,400,000 The action requested is "exempt" under the California Environmental Quality Act (CEQA) FISCAL IMPACT Approving a priority list of potential projects to be funded with the proceeds of certain proposed bond refinancings will have no fiscal impact on the Agency. RECOMMENDA nON That the Community Development Commission approve staff recommendations for the prioritization of the use of bond proceeds for the proposed Forward Current/Advance Refunding Oft~~~series A)'ax Allocation Bonds and the proposed bond financing for the Mount V={, :''''Zd /U (1' ",'[/>1/ Gary ~an Osdel Executive Director / GVO:!ag:l!-05-01 Bonds! COMMISSION MEETING AGENDA Meeting Date: 1 Jl05/2001 Agenda Item Number: '!!:r- . ~_ t ~r "'f'""f Page-3- '.'lJifflutbority Subordinate Tax Allocation Bond Series 2002A would be approximately $975,000 per year. When added to the existing debt service of approximately $8.5 million per year, the total annual debt service would be approximately $9.5 million. At this time it is also necessary to adopt a priority list of projects that the bond proceeds from the proposed Subordinate Tax Allocation Bonds, Series 2002A, may be used for. On November 5, 2001, the Commission approved the following list for the use of the Forward Refunding bond proceeds. Since the total priority list exceeds the amount of bond proceeds to be received from both bond issues, after repayment of the Sumitomo Loan, the same list is proposed for the new bond issue. 1. Downtown Parking Structure on F Street 4th to 5th $2,500,000 2. HUB Project - Supplemental funding for acquisition cost overruns $1,200,000 3. California Theatre improvements $1,200,000 4. Five Level parking Garage - Phase II of seismic retrofit $1,400.000 Total $6.300.000 Fiscal Impact Currently, the debt service on the outstanding bal,'fl~(lt(tJ.he Sumitomo Loan is approximately $700,000 per year. Debt service on the new Series B-Bonds will be approximately $975,000 per year, which includes the refunding ofthe Sumitomo Loan. Therefore, new debt is approximately $275,000 pe~ year. Recommendation That the Community Development Commission, the Mayor and Common Council and the Joint Powers Financing Authority adopt the attached Resolutions for issuance of Subordinate Tax Allocation Bonds, Series 2002A, and approve staff recommendations for the prioritization of the use of bond proceeds for the Subordinate Tax Allocation Bond, Series 2002A. ') :./ ;'1 -L- ,-t: t / ( " -fl.-' fl c--.___ ,-" / / '/-/ .'c~ 'I) Barbara Lindseth Administrative Services Director ----------------------------------------------------------------------------------------------------------------~- BL:Agenda CDC Bond Series B COMMISSION MEETING AGENDA MEETING DATE: 03/04/2002 Agenda Item Number: Entererl ,nto Record a~. '-1/2.2./07_ COlIIICIII~',,' tJevCms tg. .. (J~ I ~~ City Clerk/CDC Secy City of San Bernardino DESCRIPTION " by rp I\ll' - , /?J.. ,Item ___ ~ .---- ........, CITY OF SAN BERNARDINO GENERAL FUND PROJECTION FISCAL YEAR 2002-2003 PRELIMINARY ESTIMATE FY 2002-2003 Estimated Revenues Transfers In Total Available $ 91,806,500 6 234 900 $ 98,041,400 Estimated Expenditures PERS Surplus from Misc. Group Vacancy Factor Transfers Out Total Expenses $100,394,700 $ (1,544,400) (1,200,000) 5141 500 $102,791,800 Excess/(Deficiency) of Available over Deduction $ (4,750,400) Estimated Beginning Fund Balance $ 13,016,700 Estimated Ending Fund Balance $ 8,266,300 Budgeted Reserve** $ 9,829,900 Budget Excess/(Deficiency) $ (1,563,600) *The estimated beginning fund balance is the ending balance estimated for FY 01-02 on the Mid-Year report. If the actual FY 01-02 ending balance is less than what is project then there would be less of a beginning fund balance for FY 02-03. **At 6/30/2002 the budget reserve is estimated to be $9,829,900. For FY 02-03, no additional funds have been projected to increase the City's budget reserve. If during the FY 02-03 budget process additional revenues or expenditure savings are anticipated, it is recommended that they be used to increase the City's budget reserve. ***No reduction in the UUT rate has been factored into this projection. CITY OF SAN BERNARDINO GENERAL FUND PROJECTION FISCAL YEAR 2002 - 2003 , Revenues: FY 01-02 Mid- Year Estimate Increase Sales Tax (3.0%) Increase MVL Revenue (3.0%) Increase Other Misc. Revenue Total Revenues Transfers - In: FY 01-02 Mid-Year Estimate Remove AD 995 Total Transfers-In Expenditures: FY 01-02 Budget Remove Carryover Remove PERS Surplus (Misc. Group) Remove UUT Rebate Costs Remove some of the IX Project Costs Increase 186 Costs Safety PERS Rate Increase Insurance Cost Increases Remove Misc. Dept. items Increase for MOU Agreements Increase for Auto Center Reader Board Reduce Electric Budget Total Expenditures $ 90,506,500 800,000 300,000 200.000 $ 91,806,500 $ 6,417,100 ( 182.200) $ 6,234,900 $ 99,432,400 ( 932,100) 1,544,400 (1,500,000) ( 500,000) 1,700,000 1,000,000 250,000 ( 300,000) 400,000 100,000 ( 800.000) 100,394,700 , Transfers-Out: FY 01-02 Mid-Year Estimate Decrease Baseball Fund Transfer Decrease Cemetery Transfer Decrease Central Services Transfer Decrease Liability Fund Transfer Decrease Telephone Fund Transfer Decrease Utility Fund Transfer Decrease Fleet Fund Transfer Decrease IS Fund Transfer Decrease Bond Transfer Decrease Workers Comp Fund Transfer Increase EMS Fund Transfer Total Transfers-Out $ 8,876,000 ( 500,000) ( 277,700) ( 3,200) ( 4,900) ( 11 ,800) ( 2,800) ( 61,200) ( 96,100) (2,000,000) ( 794,800) 18.000 $ 5,141,500 , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION '0 Reconllt-- 4 / I b" From: Barbara Pachon, Finance OevCm.... /'l~LSU Ject: Director. A. !~ : Dept: Finance Item I Mid-Year Budget Review for Fiscal Year 2001-2002 Date: 3/5/02 _a.~ Synopsis of Previous Council AdJitrlClerIl/CDC Se. j City of San Bernardino July 9th, 2001 Resolution 2001-228 approving and adopting the FY 2001-2002 Budget. Recommended motion: That the FY 2001-2002 Mid-Year Budget Report be received and filed. f _~~.'. /// . 1-'/ /.' / ; / ; .! ..' r" /; Signature Contact person: Barbara Pachan, Director of Finance Phone: 5242 Supporting data attached: staff report, Mid-Year Budget Report Ward: FUNDING REQUIREMENTS: Amount: nla Source: (Acct. No.) (Acct. Description) Finance: . ,,', " '-/' / ;9/, /' /-,../,,--;,~ Council Notes: OUIPIIUI. UlS '0 AI/3 A'IIS 303/....13 AII3 ~ . Will epua6y ., Aq :61., tW3A80AW:J1II3uno:J II PJ03!~ o.u! Pl1J8lU3 Agenda Item No. :) '. -,. STAFF REPORT INTRODUCTION Attached is the FY 2001-2002 Mid-Year Budget Analysis report. This report is designed to keep the Mayor and Council informed of the current financial position of the City and to provide an early indication of next fiscal year's budget outlook. This report is really the first step in the FY 2002-2003 budget preparation process as it provides information regarding fund balances available for next fiscal year. The only action associated with this report is to receive and file it. Each year in January, the Finance Department, as well as the individual departments, review revenues and expenditures for the first half of the fiscal year to determine if actuals are on target with projections, or if there is a savings or shortfall from original projections. The attached report includes updated projections with a detailed analysis of the General Fund as well as a summary review of other operating funds. For easy reference, each page of the Mid- Year Budget Review has been color-coded. The Summary of Revenues, Expenditures, and Transfers (blue report) provides a summary overview of all the major funds in the City. The first column of numbers provides the audited beginning budget fund balance for each fund. The last column of numbers on this report indicates the estimated balance for each fund at 6/30/02. THE GENERAL FUND Fund Balance - The FY 2000-2001 audit has been completed and the audited, total actual FY 2001-02 beginning General Fund Balance (reserved and unreserved combined) is $19,414,800. Included in this amount are the FY 00-01 General Fund. continuing appropriations and encumbrance carryovers in the amount of $932,100. The revised estimate for the FY 2001-02 total ending fund balance (including both reserved and unreserved) is $13,016,700. Of this amount. $9,829,900 is desianated as the budaeted reserve (in accordance with the direction of the Mayor and Council during the FY 01-02 budget adoption process). At this time it appears that the remaining undesignated ending General Fund balance will be $3,186,800. This is approximately $3,184,000 higher than projected at the beginning of the fiscal year. This increase is due primarily to higher than anticipated expenditure savings and to increased growth in several revenue sources. Both expenditure savings and key revenues are discussed in greater detail in their respective section below. General Fund Revenues - The Estimated Revenues and Expenditures General Fund report (pink report) provides a summary of the General Fund revenue estimates by category. The yellow report provides a detailed analysis of the projected General Fund 1 Revenues. In total, estimated General Fund revenues are projected to be $899,800 higher than originally budgeted. Sales tax revenue for now is expected to be on target with the original projection of $26,700,000. This is, however, a decrease of $132,389 from the amount collected last fiscal year of $26,832,389. Finance will continue to monitor sales tax and report back to the Mayor and Council any changes once we receive our third quarter reconciliation payment. This payment will be critical because it includes both our third quarter payment and our reconciliation payment of the 2nd quarter which included sales tax collected throughout the holiday season. Vehicle in Lieu Fees (VLF) revenue also experienced continued growth. An additional $550,000 over originally budgeted projections is expected for a total of $10,300,000. However, as the Mayor and Council are aware, the State's current budget crisis could negatively impact this revenue later in the year, depending upon the actions of the Governor and State Legislature. Finance will continue to monitor this revenue and keep the Mayor and Council apprised of any changes in projections. Utility User's Tax revenue is also projected to be on target with the original budgeted amount of $21,686,300. A decrease in revenue for the Enron situation was factored into projections, but this reduction was offset by increases in revenue from other utility service providers. Based on the past six months activity, the City Clerk's Office predicts Transient Occupancy Tax (TOT) will be approximately 11.1% higher ($250,000 more) than originally budgeted, for a total of $2,500,000 expected by the end of the fiscal year. Parking Citation Revenue is expected to be $180,000 more than originally budgeted. Last fiscal year was the first full year that the City utilized the City of Ingelwood's collection services and during that year a large backlog of citation revenue was collected. It was anticipated that parking citation revenue would level off this fiscal year as the backlog of citations was collected; however collection levels have remained consistent. Overall, the revenue category of Charges for Services is expected to be 2% less ($62,300 less) than budgeted amounts. Although a number of Development Services' fee revenues are down (primarily HUD inspection revenue, storm drain utility fees, plan review fees, and subdivision fees) most of this decrease is offset by an increase in plan check fee revenue and public works subdivision fees. The Police Department's Annual Alarm Permit Revenue also in the revenue category of Charges for Services, is expected to be approximately 22% less ($60,000 less) than budgeted, for a revised projection of $215,000. Passport revenue is expected to be approximately 35% less ($25,000 less) than budgeted for a revised estimate of $45,000. The occurrence of surrounding cities starting their own passport programs coupled with the events of September 11th appear to have impacted this revenue source. 2 The revenue category of Miscellaneous Revenues is projected to be approximately 4% less than budgeted due primarily to a decrease in revenues generated from Off Track Betting and revenues categorized as Miscellaneous Other. Off Track Betting is expected to be $45,000 less than anticipated. Overall, the revenue category of Licenses and Permits is expected to be 1.5% greater ($88,500 more) than originally budgeted. The primary factor contributing to this increase is an increase in Development Services related permits. A projected 53% increase ($40,000 more) in Fire Plan Check revenue also contributed to the overall increase in the Licenses and Permits revenue category. General Fund Expenditures - The Estimated Revenues and Expenditures General Fund Report (pink report) provides a list by department of the estimated General Fund expenditures. It is projected there will be an estimated expenditure savings in the General Fund of $2,986,700. Additionally, because the Animal Control fund is estimated to realize savings through a combination of increased revenues and expenditure savings, the transfer from the General Fund to the Animal Control fund has been reduced by $54,400. Anticipated transfers-in to the Cemetery and Stadium Fund for the purpose of eliminating their deficits were also less than anticipated, resulting in savings of $287,500. Combined, these savings are projected to be $3,328,600. This is approximately $2,128,600 more than the target expenditure savings goal of $1,200,000 that was factored in to the adopted budget. Factors contributing to this increase in expenditure savings are discussed in the departmental sections below. The majority of departmental savings are due to either savings in electric or savings resulting from vacant positions. General Government - Included in the adopted General Government budget was $3,900,000 for MOU increases, Charter 186 increases and implementation of the employee class and compensation study. $2,963,800 in costs were incurred, leaving a balance of $936,200. Of the $2,963,800 of costs incurred, $1,635,800 (per prior Council action) was transferred to the Police and Fire Departments for Charter 186 increases. Also in accordance with prior Council action, $854,900 for General Unit increases, $110,100 for Mid-Management increases, and $363,000 for Management/Confidential increases was allocated to General Fund and General Fund supported departments. Savings here may decrease if any further negotiations are settled that involve additional benefits and compensation to employees. During the FY 2001-2002 budget process, the Mayor and Council approved $1,500,000 for the Summer Utility Rebate Program. It is estimated that there will be approximately $279,000 in savings from the originally budgeted amount. Police Department - Although overtime is anticipated to be approximately $140,000 higher than the amount expended last fiscal year, (and $691,000 over this year's 3 budgeted amount) savings from vacant full-time positions will offset this increase. (Overtime is expected to be higher than amounts expended last fiscal year due in part to the events related to the September 11th incident.) Full-time savings were reduced by retirement payoffs totaling approximately $461,000. Garage charges for the Police Department are projected to exceed budgeted amounts by approximately $84,000. According to the Fleet Services Division of the Public Services Department, this is due to an increasing number of former patrol vehicles being "rolled down" for use by administrative and other non-swom positions in the department. According to Fleet, this ultimately results in savings to the City because it is more cost effective to convert patrol vehicles than it is to buy new vehicles for administrative personnel. The Police Department is also one of the few City departments that did not benefit from the overall savings in electric. According to the Facilities Management Department, the Central Police Station is classified in such a way that it was subjected to increased rates. The Facilities Management Department will continue to explore ways to reduce electric costs at Police facilities. Overall, the Police Department is projected to have savings of $124,100. Development Services - Electric costs for street lighting and traffic signals are budgeted in the Development Services Department budget. Because of rate structure changes made by Edison, coupled with energy saving enhancements (L.E.D. project) made to some of the City's traffic lights, there is an anticipated savings in electric charges of approximately $632,300. Development Services is also anticipated to have approximately $229,800 in savings from vacant positions. This amount could decrease if the department is able to fill their vacant positions sooner than estimated. The remainder of savings is various maintenance and operations and contractual accounts throughout the department's twelve (12) divisions. . Facilities Management - Electric Charges for City Hall and for the Carousel Mall are budgeted in the Facilities Management budget. Electric charges for City Hall are expected to be approximately $250,000 less than budgeted. However, electric charges for the Carousel Mall are expected to be $113,400 more than budgeted. Savings could change depending on the weather and usage by the various departments in City Hall. Facilities Management will continue to monitor electric expenditures closely and will notify the City Administrator if projections change significantly. Facilities Management is also expected to realize savings from reduced gas and water charges for City Hall, and from savings from unfilled positions. Because Facilities Management's budget was increased for a number of projects this fiscal year that have not been started due to staffing shortages, it has been assumed that these funds will be carried over and eventually spent next fiscal year. 4 Fire Department - The Fire Department is expected to be over budget by approximately $257,700. This is due primarily to increased overtime expenditures related to constant staffing mandates, the events of September 11th and increased dispatch overtime expenditures. Additionally, the Fire Department had a number of retirements that resulted in payoffs totaling approximately $187,000. The City Treasurer's Office, Human Resources Department and City Attorney's Office are all expected to be on target with their respective budgets. The City Attorney's Office does have approximately $64,900 in salary savings that most likely will be used in part to offset increased costs in other areas of their budget, but may still have savings remaining. The Council Office ($80,500), Civil Service ($61,600), Code Compliance ($73,200) and the Finance Department ($82,500) have savings derived primarily from unfilled positions. . City Clerk - savings of $91,100 has been estimated for the City Clerk's Office. This savings is due primarily to savings in election costs and salary savings. The City is still waiting for invoices to be finalized from the County for past elections. Depending upon the amounts of these final invoices, savings may be less than estimated here. Public Services - The primary reason for the overage in the Public Services Department is due to increased overtime expenditures and increased garage charges. The Public Services Department budget was increased for materials for a number of projects. In an effort to complete as many of the projects as possible, Public Service has utilized overtime to expedite projects and to compensate for vacant positions. Public Services will reduce reliance on overtime in the second half of the fiscal year and is working with the Fleet Division to determine which vehicles need to be replaced. Parks and Recreation - The Parks and Recreation Department, like the Police Department, is one of the few City departments that had an increase, not a decrease in electric rates. Electric costs are now estimated to be approximately $200,000 higher than budgeted. Facilities Management will explore options for reducing electric costs for this department in the future. The Parks Department also had a number of retirements that resulted in payoffs of approximately $100,000. Savings in full-time salaries and contractual landscape costs are expected to offset some of the department's overages, but the department's is still expected to be overbudget by approximately $44,800. The City Administrator's Office anticipates savings in part-time salaries of approximately $6,000 and in various maintenance and operations accounts of approximately $11,400. The Mayor's Office realized savings in hiring the Project Manager position for an amount less than originally budgeted. (When the position was originally conceived during the budget process, a salary range and job description had 5 not yet been developed.) Additionally, project contingency funds of approximately $95,100 are not expected to be expended. OTHER FUNDS The Special Revenue Funds. Revenue Report (green report) provides a detailed analysis of all the other funds' projected revenues. Estimated expenditures for other funds can be found summarized on the Summary of Revenues, Expenditures, and Transfers Report (blue report). In general, the revenue and expenditure projections for the majority of the other funds are on target with the exception of the following: Refuse Fund -. Revenues are estimated to be approximately $276,800 higher than budgeted, but expenses are also anticipated to be approximately $286,900 than budgeted, so there is only a minor net impact on the Refuse Fund. Increased expenditures are due primarily to increased overtime expenditures (approximately $212,000 more than budgeted), increased garage charges, and increased dump fees costs. These increased costs have been offset in part by full-time salary savings. The Refuse Division estimates that overtime usage will decrease by 15% in the second half of this fiscal year. And, as more new trucks are put into service, garage charges will decrease. The Refuse Fund is estimated to have an ending fund balance of $455,600 at 6/30102. Fleet Services Fund Fleet is expecting savings of approximately $215,000 in fuel costs this fiscal year. Overages in overtime are offset by full-time and part-time salary savings. All other expenditure categories are on target. Utilitv Fund - As mentioned earlier in the report, electric costs overall are less than originally anticipated due to conservation measures and final rate structure changes, resulting in an estimated budget savings of approximately $566,600 to the Utility Fund. Gas charges too are expected to be approximately $113,600 less than budgeted due to lower rates and warmer weather. The savings from gas and electric charges are reduced by expected overages in water charges of approximately $92,400. Increased water charges are primarily due to the Water Department's new billing system, which has resulted in the Water Department, discovering a number of meters they were not previously charging the City for. The fund balance deficit projected at 6/30/02 in the Utility Fund is due primarily to costs associated with the recently completed L.E.D. upgrade to a number of the City's traffic signals. The energy savings realized from this project will be used to pay back the Utility Fund for the project costs, ultimately eliminating the deficit in the Utility Fund and generating savings for the General Fund. Baseball Stadium - Revenues are projected to be slightly less than anticipated this fiscal year. It is also anticipated that expenditures will also be less than anticipated. With the implementation of the name sharing agreement with the San Bernardino 6 Arrowhead Credit Union, this fund's revenue and expenditure budgets next fiscal year will be significantly different. The Parks and Recreation Department will keep the Mayor and Council updated on this issue. Because the Mayor and Council approved an increased transfer-in to the Stadium Fund from the General Fund at the 11/5/01 Council meeting, the deficit in the Stadium Fund is expected to be eliminated. The Cemeterv Fund overall is on target with original projections. Because an increased transfer-in to the Cemetery Fund from the General Fund was approved by the Mayor and Council at the 11/5/01 Council meeting, the deficit in the Cemetery Fund is expected to be eliminated. The Cemetery Fund is expected to exceed maintenance and operations costs by approximately $4,000, but increased revenues will offset this overage. CATV is expecting a fund deficit of approximately $23,400, primarily due to a shortfall in revenues. Although the CATV Fund has approximately $28,600 in full-time salary savings, these savings will be used to offset corresponding overages in part-time and contractual employees. Worker's Compensation - A deficit of approximately $7,955,000 is expected at 6/30/02. The beginning deficit of $9,877,300 at 7/1/01 has been reduced due to increased budgeted transfers into the fund from the General Fund as approved by the Mayor and Council during the FY 2001-2002 budget process and at the 11/5/01 Council Meeting. The deficit in this fund, in addition to the deficits of a few assessment district funds, will continue to be addressed during the FY 2002-2003 budget preparation process. The EMS (Emeraencv Medical Services) Fund's deficit has been reduced to $168,000 and will be eliminated during the FY 2002-2003 budget process. TRANSFERS The final set of reports, Transfers In and Transfers Out (purple report) provides the revised estimates for each transfer. As indicated by the report, transfers are generally on target with a few exceptions. The transfer from the General Fund to the Animal Control Fund, as mentioned earlier was reduced by $54,400 due to a combination of increased revenues and expenditure savings. (The Library, Animal Control and CATV funds are subsidized by the General Fund, so savings in these funds is passed on to the General Fund in the form of a decreased transfer-in from the General Fund.) Because FY 2000-2001 ended with approximately $2,195,900 more in the General Fund balance than anticipated, the Mayor and Council at the 11/5/01 Council approved increased transfers from the General Fund to the Worker's Compensation Fund, the Stadium Fund and the Cemetery Fund. $785,400 more was approved as a transfer-into the Worker's Compensation Fund. $306,000 was approved for the Cemetery Fund, but only $120,900 was required to eliminate the Cemetery's deficit. Similarly, $436,000 was approved to be transferred-in to the Baseball Stadium Fund, but only $333,600 was required to eliminate the Stadium Fund's deficit. 7 Although Assessment District 994 expired in 1997, small payments on delinquent taxes have continued to trickle in as properties are sold and back taxes are paid. $155,100 more in back payments were received than anticipated during the FY 2001-2002 budget process. This additional revenue will be transferred to the General Fund. CONCLUSION The FY 20001-2002 Mid- Year Budget Analysis is really the first step in beginning the FY 2002-2003 budget preparation process. The estimates developed during the FY 2001- 2002 Mid-Year process provide the foundation for estimating the City's available beginning fund balances for FY 2002-2003. The Finance Department will keep the Mayor and Council updated on estimated balances as new information is available. 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'" ~ ., > t'" > 2 ,., '" l/l ,. c: '" s: <: s: '" > 2 ~ '" '" > '" '" 3:0 '" =i _"TI oj O;u(') ~ 15 -<m- 2 m<~ 2 '" >m '" ;Uzo .., '" "TIC:"TI ,. -ml/l Z l/ll/l> ('). >mZ d r-XlD .. > -<"Um '" ,. <: mm;u ,. ., > >ZZ .. t= ;uo> 0 '" '" '" > N:::j;U '" c:'l ., oc:o '" ~ t'" o;u- '" "'mZ N(J)O '" 0- '" 0> .. NZ '" 2 0 '" -l =i ~ '" '" ,. '" Z '" '" l/l '" '" "TI q m ~ 15 ;U l/l 2 2 '" '" .., '" ,. 0 '" oj '" '" '" oj '" 0 q ;;' 15 t'" 2 '" .., '" '" 2 '" z: '" oj = ~ ~ eo t'" ... > 2 '" ,., '" '" CITY OF SAN BERNARDINO ESTIMATED REVENUES AND EXPENDITURES MIDYEAR FISCAL YEAR 2001-2002 GENERAL FUND VARIANCE FY 2001-02 FY 2001-02 FAVORABLEI BUDGET MIDYREST (UNFAVORABLE) ESTIMATED REVENUE: Property Taxes $ 7,310,000 $ 7,365,600 $ 55,600 Other Taxes 54,164,300 54,415,300 251,000 Licenses & Permits 5,659,800 5,748,300 88,500 Fines and Penalties 684,500 834,500 150,000 Use of Money & Property 1,465,000 1,545,000 80,000 Intergovernmental 13,677,900 14,159,300 481,400 Charges for Services 3,109,800 3,047,500 (62,300) Miscellaneous 3,535,400 3,391,000 (144,400) Total Estimated Revenues $ 89,606,700 $ 90,506,500 $ 899,800 Other Finance Sources-Bond Proceeds $ 2,000,000 $ 2,000,000 $ - Total Transfers In: $ 6,261,500 $ 6,417,100 $ 155,600 TOTAL ESTIMATED FUNDS AVAILABLE: $ 97,868,200 $ 98,923,600 $ 1,055,400 ESTIMATED EXPENDITURES: Mayor $ 1,144,600 $ 892,600 $ 252,000 Common Council 455,200 374,700 80,500 City Clerk 1,078,000 986,900 91,100 City Treasurer 23,900 23,900 - City Attorney 1,935,000 1,935,000 - Code Compliance 3,300,200 3,227,000 73,200 General Government 4,229,300 3,006,400 1,222,900 City Administrator 536,600 519,200 17,400 Human Resources . 414,900 414,900 - Finance 1,233,600 1,151,100 82,500 Civil Service 300,600 239,000 61,600 Development Services 8,967,800 7,932,700 1,035,100 Fire 20,456,600 20,714,300 (257,700) Police 42,338,900 42,214,800 124,100 Facilities Management 4,372,400 4,043,200 329,200 Parks, Recreation, & Comm Service 5,216,500 5,264,300 (47,800) Public Services 3,428,300 3,505,700 (77,400) Total Estimated Expenditures $ 99,432,400 $ 96,445,700 $ 2,986,700 Estimated Expenditure Savinas $ (1,200,000) $ - $ (1,200,OOO) Total Transfers Out: $ 9,217,900 $ 8,876,000 $ 341,900 TOTAL ESTIMATED DEDUCTIONS: $ 107,450,300 $ 105,321,700 $ 2,128,600 EXCESS I (DEFICIENCY) OF AVAILABLE OVER DEDUCTIONS $ (9,582,100) $ (6,398,100) $ 3,184,000 BEGINNING FUND BALANCE 7c1-o1 $ 19,414,800 $ 19,414,800 $ . ESTIMATED ENDING BALANCE $ 9,832,700 $ 13,016,700 $ 3,184,000 BUDGETED RESERVE $ 9,829,900 $ 9,829,900 $ . EST UN DESIGNATED BALANCE 6-30-02: $ 2,800 $ 3,186,800 $ 3,184,000 CITY OF SAN BERNARDINO MIDYEAR GENERAL FUND REVENUE REPORT FISCAL YEAR 2001-2002 DESCRIPTION ACTUAL 2000-2001 DEC YTD FY01-02 BUDGET,FYOO,;"~,.REY.!SER . OVER/(ltNDER) FY01-02 % COll FY'01-02" ORIG BUDGET PROPERTY TAXES 4001 Current Secured 4002 Current Unsecured 4003 Prior Taxes 4006 Supplemental 4005 Other Total Property Taxes 6,334,722 3,106,283 6,350,000 49% 6,350,000 0 372,253 373,341 380,000 98% 380,000 0 358,346 163,036 350,000 47% 350,000 0 166,892 83,797 125,000 67% 175,000 50,000 110,638 52,824 105,000 50% 110,600 5,600 7,342,851 3,779,281 7:31 p,oO(} ;;';52%' ;....'7,365:600; ~5.600 ; OTHER TAXES 4221 Sales Tax 26,832,389 11,640,300 26,700,000 44% 26,700,000 0 4224 Utility User's Tax 17,581,140 8,720,479 21,686,300 40% 21,686,300 0 4201/14 Franchise Tax 2,091,595 386,925 2,275,000 17% 2,311,000 36,000 4215 Tow Franchise 287,857 144,000 288,000 50% 288,000 0 4222 Transient Occupancy Tax 2,272,819 992,164 2,250,000 44% 2,500,000 250,000 4225 Sales Tax Safety 604,185 255,163 650,000 39% 610,000 (40,000) 4223 Real Prop. Transfer Tax 319,373 110,223 315,000 35% 320,000 5,000 Total Taxes C 49,989,358 22,249,254 54,164,300 41% ";::'54:41.5;300'; ,..' '0:'251,000 LICENSES AND PERMITS 4301 Business Registrations 4,060,375 1,540,003 4,150,000 37% 4,150,000 0 4330 Building Permits 477,053 205,045 460,000 45% 460,000 0 4331 Mechanical Permits 201,418 92,237 200,000 46% 200,000 0 4362 On Site Permits 198,736 162,547 200,000 81% 225,000 25,000 4363 On Site Plan Check 111,683 87,760 100,000 88% 110,000 10,000 4361 Construction Permits 71,384 95,473 100,000 95% 120,000 20,000 4342 EMS Membership 21,593 17,576 23,000 76% 21,500 (1,500) 4336 Fire Code Permits 169,282 95,185 247,600 38% 247,600 0 4337 Fire Plan Check 113,315 47,951 75,000 64% 115,000 40,000 4351 Street Cut Permits 12,966 5,344 11,000 49% 11,000 0 4333 Mobile Home Park Permits 28,076 752 28,200 3% 28,200 0 4352 Misc Licenses & Permits 52,011 15,922 30,000 53% 30,000 0 4303 Misc City Clerk Permits 9,419 3,951 10,000 40% 5,000 (5,000) 4304 Misc Planning LiclPermit 20,128 10,724 20,000 54% 20,000 0 4360 Grading Permits 5,352 3,280 5,000 66% 5,000 0 Total License &Permit 5,552,791 2,383,750 5,659,800 .....42% 5,748,300 I'.:.;.";';"':,:~ FINES AND PENALTIES 4420 Parking Citations 729,974 322,432 550,000 59% 730,000 180,000 4410 General Fines 113,910 22,839 130,000 18% 100,000 (30,000) 4450 Fire Citations 2,621 725 2,500 29% 2,500 0 4421 Vehicle Abatement 1,656 0 2,000 0% 2,000 0 Total Fines/Penalties 848,161 345,996. 684,500 51% 834,500', 150,000 CITY OF SAN BERNARDINO MIDYEAR GENERAL FUND REVENUE REPORT FISCAL YEAR 2001-2002 DESCRIPTION ACTUAL. DEC YTD. BUDGET.. l:YOQ.:i. 2000-2001 FY01-02 .FY01:02.. %icon': OVER/(UNDER) ORIGBUDGET USEOF MONEY & PROPERTY 4505 Interest Earnings 1,605,411 245,411 925,000 27% 1,000,000 75,000 4520 Land & Building Rental 324,382 295,833 300,000 99% 325,000 25,000 4530 Parking Rental Fee 40,110 15,680 56,000 28% 40,000 (16,000) 4922 Sale of Property 83,473 118,808 100,000 119% 130,000 30,000 4540 Vending Machine Commis 8,385 14,446 84,000 17%t!"Ej;t;~~;~~~\ ~..(34,000) Total Money & Property 2,061,761 690,178. . 1;465,000 INTERGOVERNMENTAL 4603 Motor Vehicle In Lieu 9,908,062 4,253,262 9,750,000 44% 10,300,000 550,000 4621 Booking Fee Subvention 689,066 689,066 689,100 100% 689,100 0 4622 ERAF Subvention 608,587 0 0 0% 0 0 4670 CDBG Reimb. 2,584,232 614,679 2,095,100 29% 2,095,100 0 4670 20% Reimb. 84,100 40,800 40,800 100% 40,800 0 4670 Tax Increment Reimb. 74,900 12,300 12,300 100% 12,300 0 4606 Homeowner's Exemption 152,700 23,705 160,000 15% 152,000 (8,000) 4616 POST 235,319 62,389 195,000 32% 200,000 5,000 4625 State-Mandated Costs 429,884 97,312 360,000 27% 240,000 (120,000) 4673 Water Reimbursement 197,681 189,168 206,000 92% 206,000 0 4671 SBIAA Reimbursement 106,055 8,750 106,000 8% 100,000 (6,000) 4615 Disaster Prep. Program 20,662 0 20,000 0% 20,000 0 4607 Off-Highway Vehicle Tax 3,969 0 3,600 0% 4,000 400 4619 Mutual Aid/Disaster Reimb 53,179 74,951 40,000 187% 100,000 .60,000 Total Intergovernmental .. 15.148,396 6,066;382 .13,67'7,900 44% . 14,159;~OO~ u CHARGES FOR SERVICES 4731 Plan Check Fee 192,596 116,432 200,000 58% 225,000 25,000 4880 EMS User Fee 641,277 306,172 640,000 48% 640,000 0 4798 Storm Drain Utility Fee 247,757 158,135 270,000 59% 250,000 (20,000) 4815 Weed Abatement 247,861 104,535 230,000 45% 230,000 0 4733 Building Demolition 298,410 198,829 250,000 80% 300,000 50,000 4714 Develp Project 98,049 47,947 110,000 44% 100,000 (10,000) 4305 Annual Alarm Permits 213,828 93,094 275,000 34% 215,000 (60,000) 4780 Misc Charges 23,314 12,594 20,000 63% 25,000 5,000 4766 Building Permit Review 2,688 1,321 3,000 44% 3,000 0 4865 Non-Resident Fees 4,230 2,379 4,000 59% 5,000 1,000 4720 Plan Review Fee 65,850 27,912 70,000 40% 60,000 (10,000) 4864 Swimming Pool Fee 60,106 43,038 57,000 76% 57,000 0 4719 HUD Building Inspection 21,829 0 20,000 0% 0 (20,000) 4718 Environmental 11,866 859 12,000 7% 5,000 (7,000) 4785 Non Subdivision Str Imp 18,392 295 9,000 3% 1,000 (8,000) 4863 Class Registration Fee 12,281 6,238 13,000 48% 13,000 0 4711 Subdivision 50,879 5,554 50,000 11% 15,000 (35,000) 4862 Park Energy Fee 11,211 1,483 12,000 12% 10,000 (2,000) CITY OF SAN BERNARDINO MIDYEAR GENERAL FUND REVENUE REPORT FISCAL YEAR 2001-2002 DESCRIPTION ACTUAL 2000-2001 DEC YTD FY01-02 BUDGET~OO. . REVISED OV~(UNDER) FY01-02 % COLL FY 01~b2 ORIG BUDGET 4707 Passport Fees 69,106 22,147 70,000 32% 45,000 (25,000) 4702 County Contract 250,216 0 250,000 0% 250,000 0 4861 Program/Facility Use Fee 18,531 7,928 20,000 40% 18,500 (1,500) 4710 Misc. Development Servs 42,784 288 30,000 1% 30,000 0 4743 Towing Release Fee 129,669 51,380 130,000 40% 120,000 (10,000) 4705 Utility Collection Fee 20,211 0 30,000 0% 20,000 (10,000) 4782 Public Wk Subdivision 106,078 56,643 11,000 515% 75,000 64,000 4790 Signal MainllEnergy Fee 28,889 0 30,000 0% 30,000 0 4802 Str Light Energy Fee 8,510 23,167 7,000 331% 8,500 1,500 4701 Election Filing/Copies 159 2,753 1,800 0% 3,000 1,200 4747 False Alarm Fee 93,552 43,743 85,000 51% 93,500 8,500 4735 Release Pendency Notice 24,860 10,544 25,000 42% 25,000 0 4881 Paramedic Reimb Contrac 72,775 74,636 175,000 43% 175,000 0 Total Charges 3,087,764 1,420,046 .3,109,800 ? 46% . 3:047,50.0. ...~{6?f300) MISCELLANEOUS 4906 Water Fund Contr. 1,733,392 757,868 1,775,000 43% 1,775,000 0 4910 Admin Service Charge 373,993 372,800 375,000 99% 372,800 (2,200) 4901 Misc. Other Revenue 68,387 25,143 216,000 12% 130,000 (86,000) 4912 Off Track Betting 182,050 61,643 175,000 35% 130,000 (45,000) 4741 Sale of Photos 104,867 50,196 105,000 48% 105,000 0 4740 Police Misc. Receipts 721,585 397,941 765,000 52% 765,000 0 4746 Property Auction 0 0 5,000 0% 0 (5,000) 4911 Restitutions 7,270 16,081 6,200 259% 20,000 13,800 4905 Litigation 166,791 87,230 25,000 349% 40,000 15,000 4904 Drunk Driver Reimburmt. 5,084 400 5,000 8% 2,000 (3,000) 4809/10 Mise Develop. Servs. 6,746 5,256 5,000 105% 7,000 2,000 4928 Booking Fee Reimb. 16,797 8,590 17,000 51% 18,000 1,000 4750 Investigation Fee 10,236 7,028 11,200 63% 11,200 0 4924 Damage Claim Recovery 28,024 6,140 50,000 12% 15,000 (35,000) Total Miscellaneous 3,425,222 1,796,316 3,535,400 51% 3,391,000. ...... >(144,400) 1 TOTAL GENERAL FUND 1 87,456,3041 38,731,203 I. 89,606,700 I 43%1 90,506,5001.1:\99.8001 tt(,,! '''O'''''1:'''''''P'''''U'''''"'''''-'~ ~ """,.,._~'":'l,~~~~~:" ~~'''''",",,;~-.,,,~,'' "~~i:'~'''P>''''''''''',,~,'i-_'_<,,~''-'_ '~"""" ,.c . '~';~""~,!,.'~_"';"f..if,-:')r\,~'" CITY OF SAN BERNARDINO SPECIAL REVENUE FUNDS FISCAL YEAR 2001 - 2002 4505 Interest on Idle Cash 21,517 25,635 28,502 26,000 27,000 4775 Cemetery Burial Fee 64,171 64,917 59,871 60,000 65,000 4776 Sale of Vases 1,854 2,228 1.415 1,500 1.400 4777 Sale Concrete Boxes 27,953 28,907 27.464 28,000 33,000 4778 Sale Cemetery Plots 57,893 51,334 49,340 47,000 60,000 4901 Misc. Receipts 2,000 ..~tiI ]If 4505 Interest on Idle Cash 4672 Asset Forfeiture Federal DOJ 4927 Asset Forfeiture 4929 Asset Forfeiture-Drug/Gang 8.472 131,058 100,325 16,797 11,704 10,741 213.494 35,089 31,314 7,639 297,615 50,354 1,000 25,000 22,200 200,000 40,000 21,300 4,000 '1. l. .....tIl 4010 Special Assessment-Land 60,968 72,344 75,382 70,000 70,000 4011 Special Assessment-Phase II 3,766 3,598 20 4505 Interest on Idle Cash 929 448 25,113 1,000 4530 Rental Fee-Parking 1,588 2.407 2,244 1,200 1.400 4670 Economic Development Reimb. 148,706 145,094 .m: 4505 Interest on Idle Cash 4626 Rideshare Reimbursement 4670 Economic Development Agency 4901 Misc. Receipts 4906 Water Department ..~. ~t\~l;ll!~ 5,119 199,637 7,524 207,167 7.497 209,297 8,000 200,000 8,000 210,000 3,000 7,606 812 3,000 3,000 1,000 3,000 ""!~~"",."'~"",\fC~fl"~';'~":';c"""':07"'~"'?":""';'" '"J:c:'~~,:"'r~~,'~t,,~~,__ ._ .. ,_~::r"';.- ,'" ;',~,~y~",,~r:;g';."'Y!"7"-' '0":;'7:<:S"'''':;\~Z'' '~',; "j, CITY OF SAN BERNARDINO SPECIAL REVENUE FUNDS FISCAL YEAR 2001 . 2002 '~, 4320 Animal License 132,553 194,601 208,274 325,000 341,000 4352 Mise, License & Permits 1,000 1,960 1,456 1,500 1,500 4410 General Fines 20,344 11,999 10,144 20,000 35,000 4430 Animal License Penalty 19,487 35,208 51,114 48,000 55,000 4756 Animal Adoption Fee 15,542 20,114 22,920 22,000 25,000 4757 Contractee Shelter Fee 413,222 482,891 512,511 523,000 618,300 4758 Livestock Fee 2,038 270 500 200 4759 Apprehension Fee 22,355 12,908 17,670 17,000 18,000 4760 Board Fee 22,328 8,698 15,437 14,000 15,000 4761 Field Service Fee 1,629 1,471 2,076 1,500 1,500 4763 Owner Release Fee 24,466 33,289 32,423 30,000 33,400 4764 Vaccination Fee 10,284 11,319 13,249 14,000 13,000 4901 Miscellaneous Receipts 17,350 16,063 78,369 18,000 2,000 lIli!lOOlfil!!l'li .', :"""~~:"%'/'~'" 'iN 4505 Interest on Idle Cash 12,137 53,285 20,000 40,000 4610 State Aid-2106 730,316 664,747 730,000 675,000 4611 State Aid-21 07 1,481,603 1,389,782 1,500,000 1,450,000 4612 State Aid-21 07,5 10,000 10,000 10,000 10,000 4614 Prop 111-Highway Users Tax 1,143,737 1,336,938 1,150,000 1,200,000 4945 Reimbursement (1,370) 89,000 Jill .,. ~~~ 5~~/iI,\l~~iNlD1!B'!I!~<< ",:J,,,, ,'" ",',~,,',,',.' .,:,,' ~;lH,~k.:;'j,y;lF>,,' 4505 Interest on Idle Cash 1,064 36,373 50,000 4830 Commercial Rubbish 396,141 420,178 425,000 420,000 4831 Commercial Bin Rent 208,507 102,113 99,000 103,000 4832 Commercial Bin Service 6,128,380 6,689,026 6,700,000 6,800,000 4833 Commercial Special 600,462 540,749 510,000 560,000 4836 Commercial Bin Service-Malls 18,678 4837 Automated Commercial Rubbish 46,163 39,779 42,000 30,000 4840 Residential Water Billed 6,747,000 7,113,228 7,150,000 7,250,000 4841 Residential "B" Accounts 475,075 547,432 600,000 600,000 4842 Residential Specials 7,206 50 100 4843 Dino Bin Service 1,216,057 1,415,525 1,400,000 1,600,000 4901 Miscellaneous Other Revenue 62,098 160,100 400,000 200,000 4903 Refunds and Rebates 25 4923 Sale Salvage Mater 23,643 !Ota~etlil.l!nm~!!f"_.' _1:l~3~4~~ " ,o, o".o,,'~, ,,,,,,,,",o,.,~t ,Ii.,,,,,,,,,.,,,,,,.,,,,,,,,,,,';,",.,,,,,,,, j. r';~~.. :~,~'1~",,",",.~~=.,, ,<',~~,"!1'!""?""'.",,)'ll~P''\~?~~'Y':' -:"?,-'~"'?-';",~~_""",,,,,,,,",~Jf.,,t1.~-. _'r>lo_.~ _,. _,_,,_Y~J"""I"WO'-""~"'t,~,1~;'~c.''':,rY ;""'<~V:"'l"":'.'!?,:"':'~~'':'':'' -~-f':'!?'~ ",ii' CITY OF SAN BERNARDINO SPECIAL REVENUE FUNDS FISCAL YEAR 2001 - 2002 "~C:~I""C>'''' ',,,,,,,,,Ie ~ ,'A?~*r;.~~,"",!~~~~,:;~~:~~; " 4505 Interest on Idle Cash 4613 1/2 Cent Sales Tax 4945 Construction Reimbursement Mi'lq\lilIlV2:~emtsiilL . ,~I' 88,858 1,777,820 134,682 1,964,227 6,291 132,000 2,153,541 15,000 100,000 1,900,000 30,000 100,000 2,140,000 111,000 ~~rF"~~"G"'~,'~l'fi!i1i1'l ~~~ifu:E:Jl"'~~~~_~ ~ ~.~. lf~ , ~ ~~~-~~=-"~~--~ 3,193,835 866,407 -~~~~ 6,857 258,481 138,929 117,417 58,700 1,476,800 11,622,500 330,400 1,265,600 739,000 g~~iIiI~~glJtlsJ!ri~iil9WfJ"W, . 4505 Interest on Idle Cash 4732 Park Development Fee 4901 Park Bond Money 4945 Construction Project Reimb. i:i:GI;Q.ta'~i;'''''''Cli!:l''Ii.ll.' ~'0t,<.(;~':J~~i.f,~;"~""'",__~'fdL_~", 19,011 159,903 g~~IilM~~.~J!!l!II 4505 Interest on Idle Cash 4778 Sale Cemetery Plots ""'.:..."'....!'1,1>"'i:lll!fi""""'..".s"""I!ll....... "".cli'l:l"" i!\i!'<,." "~".",,fil!L.ji',"fV ~1~~J~~!il,gl1>lS1liB.l:!~I,,glltl~iliilll~! 4505 Interest on Idle Cash 4821 Sewer Lateral Fee 4822 Sewer Connection Fee . .plallse~~!!i!iC'Q1iIi\:'!1~Il, 138,471 13,292 179,252 38,653 118,345 158,782 799 130,728 34,433 184,951 316,881 446 231,223 38,000 150,000 2,232,700 400,000 160,000 500 175,000 35,000 200,000 2,232,700 400,000 300,000 500 230,000 '':'';~=:'_"M ~'~~~~''''''':.I'''~_~~11"",.,;,-"",'''':''"'-~~'''''"; ~'~,I'l>",_ _. _,.l\tL'n_.p,~"M!l:~I;f',"~,~~..~~,"'~;'''k;-":'~~:r'5~? .-<,:~iA", .., _ CITY OF SAN BERNARDINO SPECIAL REVENUE FUNDS FISCAL YEAR 2001 - 2002 80,000 68,241 416,515 60,000 450,000 50,000 200,000 4,630 6,925 143,319 179,758 125,153 103,257 10,000 177,220 30,000 1,871,200 185,196 25,000 1,822,700 392,162 180,000 250,000 1,644,500 1,688,500 1,688,500 12,692 31,887 9,172 11,900 10,000 99,085 145,063 105,764 119,400 100,000 50,138 15,813 833 1,200 1,000 540,711 624,292 727,794 677 ,200 800,000 14,452 20,707 32,030 5,000 FN"'i. :"." '.~'.."~~ .u. ~" _ _~..' ,_,,';W,.._.,.;:'i~,1!'1, :'...... ",_..;,.",.,...~,. < ': ..'Y::"';'~': ~-'-~!rf_.,'~'-!'_"', "~""' _.~ _."~f~T':'';1:lW",',:::rJf''''''~':11r:~~~\t,'-''i';''~?,,f:'''''''',4"':~"~'\;,.~:r;";'!!~~i",,\fL:{-.... CITY OF SAN BERNARDINO SPECIAL REVENUE FUNDS FISCAL YEAR 2001 - 2002 4670 EDA 4896 Replacement Contribution 4897 Interdepartmental Receipts 4901/22 Mise, Other Receipts ;.........~..1C>"'...~ .__.,~lil! 9,380 539,900 4,228,950 4,333 484,400 4,777,456 3,803 513,500 5,080,851 705 200 739,500 5,137,100 5,000 988,200 5,137,100 !;li~~~~~~ 4505 Interest on Idle Cash 4897 Interdepartmental Receipts 4899 Premiums 4901 Mise Receipts 4906 Water Department .~ e-~" ...!!'!i_m"""':t. 2,034,086 381,343 gill." 4505 Interest on Idle Cash 4670 EDA Reimbursement 4673 Water 4897 Interdepartmental Receipts 4901 Miscellaneous Receipts 4922 Sale of Equipment Vj"I/'"I''''''"'~''''''' ."" \A!~!MlM~;i~i\I!~t~L_.. 645 385,000 2,621,!l46 343 450,000 2,075,020 15,000 306,361 25,248 423,826 2,682,000 425 2,148,414 2,687,400 2,687,400 16 332,880 300,000 300,000 2,759 425,897 2,918,500 551 335,800 3,261,400 335,800 3,261,400 200 1~"JliI:~~~~""~~ CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 TRANSFERS - IN VARIANCE FY 2001..()2 FY2001..()2 FAVORABLE! BUDGET MIDYR EST (UNFAVORABLE) TO GENERAL FUND: "From Special Gas Tax For- 2,710,000 2,710,000 0 Street Maintenance-$2,339,900 Street Lighting - $370,100 "From Traffic Safety For- 730,000 730,000 0 Police Costs "From 1/2 Cent Sales & Road Tax For- 190,700 190,700 0 Administration "From Cultural Development Fund For- 80,000 80,500 500 Fine Arts/Civic & Promotional Costs "From Traffic Systems Constructions For- 25,000 25,000 0 Administration "From AD 994 Fund For - 27,100 182,200 155,100 Street Lighting and Signals "From Liability Fund For- 200,000 200,000 0 Refund Reserve Excess "From Storm Drain Construction For- 100,000 100,000 0 Administration "From Refuse Fund For - 1,831,200 1,831,200 0 Administration $1,326,200 Lease City Yards 464,000 Lease City Hall 41,000 "From Sewer Line Construction For- 100,000 100,000 0 Administration "From Sewer Line Maintenance Fund For - 106,000 106,000 0 Administration "From Transportation Fund For- 161,500 161,500 0 Traffic Engineering Costs $50,000 MaintlFuel for All. Fuel Veh $31,500 Crossing Guards $80,000 TOTAL GENERAL FUND $6;261,500 $6,417.100 155.600 TO ANIMAL CONTROL FUND: "From General Fund For- Operating Costs 490,500 436,100 (54,400) CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 TRANSFERS - IN VARIANCE FY 2001-02 FY 2001-02 FAVORABLE! BUDGET MIDYR EST (UNFAVORABLE) TO CATV FUND: 'From General Fund For- 265,100 265,100 .0 Operating Costs TO LIBRARY FUND: 'From General Fund For- 2,652,600 2,652,600 0 Operating Costs TO PUBLIC PARK EXTENSION: 'From General Fund For- 51,500 51,500 0 Park Facilities Improvements TO REFUSE: 'From General Fund For- 65,000 65,000 0 Street Sweeping TO EMS FUND: 'From General Fund For- 150,000 150,000 0 Repay Operating Loan TO BASEBALL STADIUM: 'From General Fund For- 1,036,000 933,600 (102,400) Operating Costs TO WORKERS COMPENSATION FUND: 'From General Fund For- 1,694,800 1,694,800 0 Operating Costs TO CEMETERY FUND: 'From General Fund For- 537,800 352,700 (185,100) Operating Costs TO STREET CONSTRUCTION FUND: .. 'From General Fund For- 2,000,000 2,000,000 0 Bond Proceeds for HUB Project TO PARKING DISTRICT: 'From Parking & Business Impr - $53,700 141,600 148,300 6,700 'From General Fund - $94,600 TO CENTRAL SERVICES FUND: 'From General Fund For - 3,200 3,200 0 Approved MOU increases CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 TRANSFERS - IN VARIANCE FY 2001-02 FY 2001-02 FA VORABLEI BUDGET MIDYR EST (UNFAVORABLE) TO LIABILITY FUND: "From General Fund For- 4,900 4,900 0 Approved MOU increases TO TELEPHONE FUND: "From General Fund For- 11,800 11,800 0 Approved MOU increases TO UTILITY FUND: "From General Fund For- 2,800 2,800 0 Approved MOU increases TO FLEET SERVICES FUND: "From General Fund For- 61,200 61,200 0 Approved MOU increases TO INFORMATION SYSTEMS FUND: "From General Fund For- 96,100 96,100 0 Approved MOU increases TO TRAFFIC SYSTEMS CONSTR. FUND: "From 1/2 Cent Sales/Rd Tax Fund For- 13,800 13,800 0 Project costs TOTAL OTHER FUNDS $9,278,700 $8,943,500 (335,200) IGRAND TOTAL TRANSFERS-IN 1 $15,540,200 1 $15,360,600 I (179,600>1 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 FROMGENEAAl.iFi.JND;,'t':::< -To Animal Control Fund For- $490,500 436,100 54,400 Operating Costs -To Library Fund For- 2,652,600 2,652,600 0 Operating Costs -To CATV For- 265,100 265,100 0 Operating Costs -To Baseball Fund For- 1,036,000 933,600 102,400 Operating Costs -To EMS Fund For- 150,000 150,000 0 Operating Costs -To Refuse Fund For- 65,000 65,000 0 Street Sweeping -To Parking District For- 94,600 94,600 0 Operating Costs -To Street Construction Fund For- 2,000,000 2,000,000 0 Bond Proceeds for HUB Project -To Cemetery Fund For- 537,800 352,700 185,100 Operating Costs -To Workers Compensation Fund For- 1,694,800 1,694,800 0 Operating Costs -To Central Services Fund For- 3,200 3,200 0 Approved MOU increases -To Liability Fund For- 4,900 4,900 0 Approved MOU increases -To Telephone Fund For- 11,800 11,800 0 Approved MOU increases -To Utility Fund For- 2,800 2,800 0 Approved MOU increases -To Fleet Services Fund For- 61,200 61,200 0 Approved MOU increases -To Information Systems Fund For- 96,100 96,100 0 Approved MOU increases TRANSFERS - OUT CITY OF SAN BERNARDINO DETAil OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 FROM TRAFFIC SAFETY: '. "To General Fund For - Police Costs 730,000 VARIANCE ORABlE/ 'i&'>~:0c>';jHr0F"":'; . AVORABlE) o TRANSFERS. OUT "To Public Park Extension For- Park Facilities Improvements "';:f7::;;: ';:4;:;q:'1"':f:{-;;iL;,,->!L>? FY 2001-Oi.''FY2001~~, BUDGET MIDYRES 51,500 51,500 TOTAL GENERAL FUND . $9;217;900,$8;876;000 o FROM SPECIALGASTAX:< "To General Fund For- Street Main!. Costs-$2,339,900 Street Lighting Costs-$370,100 2,710,000 2,710,000 o FROM 1/2 CENT SALES/ROAD TAX: . '.' "To General Fund For- Administration -$190,700 "To Traffic System Constr. Fund For- Project Costs-$13,800 FROM AD 994: "To General Fund For- Street Light and Signals 27,100 182,200 (155,100) FROM PARKING & BUSINESSIMPR' "To Parking District For - Administration of District 47,000 53,700 (6,700) FROM CULTURAL DEVELOPMENT "To General Fund For- Fine Arts & Civic Promotional Costs 80,000 80,500 (500) FROM.TRAFFIC SYSTEM CONSTR "To General Fund For - Administration of Fund 25,000 25,000 o FROM STORM DRAIN FUND "To General Fund For- Administration of Fund 100,000 100,000 o FROMREFUSEFUND "To General Fund For- Administration $1,326,200 Lease City Yards $464,000 Lease City Hall $41,000 1,831,200 1,831,200 o CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2001-2002 FROM SEWER L1NECONSTRFD "To General Fund For- 100,000 100,000 0 Administration FROM SEWER LINE MAINTFUND "To General Fund For- 106,000 106,000 0 Administration FROM LIABILITY FUND "To General Fund For - Refund Reserve Excess FROM TRANSPORTATION FUND "To General Fund For- 161,500 161,500 0 Traffic Engineering Costs $50,000 MaintlFuel for All. Fuel Veh $31,500 Crossing Guards $80,000 TOTAL OTHER FUNDS $6,322;300 . $6;484;600.. TRANSFERS - OUT ~':;:iL:,t'<i'-; IGRANDTOTAL TRANSFERS-OUT 1$15,540,200 , $15;360;6001~:;::;:.r"':::':179;6001 FY 02/03 Anticinated Budl!:et Issues: . UUT Rate Reduction - Possible revenue reduction of $1.1 million if rate is reduced to 7.58% from the current 8% . State budget issues - Possible loss ofVLF, booking fee reimbursements, other revenues . Loss of grant funding - State grant funds will likely be lost for the Arts on 5th Multicultural Center ($295,500); Skateboard Park construction ($25,000); and Santa Fe Depot restoration ($394,000) 5 .,\,,,") . Verdemont Fire Station - Funds for land acquisition and station construction. (~I. ,.' . Insurance premium increases - $250,000 increase anticipated due to stock market declines, Sept. 11 . Workers Compensation increases - $200,000 claim increase anticipated due to changes in state law . Waterman Landfill Closure - $900,000 cost to the Refuse Fund . Upgrade of the CAD/RMS system and network backbone - $1,052,700 (includes first of2 payments for CAD/RMS) . Santa Fe Depot grant match (City share) - $1,038,300 . Increased green waste disposal costs of at least $166,000 annually . Health insurance costs - Premium increases effective 1/1/03 could cost the City $300,000 - 500,000 for FY 02/03 '\ /" FY 03/04 and bevond: . PERS safety rate increase - $2 million in FY 03/04 . Possible PERS benefit enhancements for safety employees . Loss of super over-funding in miscellaneous PERS . Additional health insurance cost increases . Verdemont Fire Station staffing 1.3 M" ii,'''" 11ft . LCNG Fueling Station costs - site development, staff training, garage retrofits, etc. . Facilities Review Board - Facility upgrades and replacements. These include Fire Station relocations; Animal Shelter; City Yards; Community and Senior Centers . CAD/RMS upgrade final payment - $317,500 Entered into Record 8t CounciJ/CmyDevCms Mtg: (}: 1f/1.7. /0 2.J- ~ by ___ o re Au."da Item __. I! {~h.~ City Clerk/CDC Secy City of San Bernardino 04/22/02 City Administrator's Office CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: Mayor and Common Council FROM: Fred Wilson, City Administrator SUBJECT: Monthly Grant Update DATE: April 17, 2002 COPIES: In order to provide updated information to the Council, our office will now be distributing a monthly Grant Update report. The first issue of that report is attached. In this report, we will summarize recent grant activities, including new grant opportunities that are on the horizon. If you would like additional details about any of the grants listed in this report, or have any suggestions regarding how this report might be modified to meet your needs, please contact me or Lori Sassoon at extension 5122. Fred ffiL City Administrator ~"torp.d into Recont It '"I!r;mvOevCms Mtg: \lv_, C~_~ re /.\.' ,r1a Item __, I 101/2.1./01... ~IL 102. &(I~ City Clerk/cDC See, City of San Bernardino l , City of San Bernardino- City Adminisb alGI's Office Monthly Grant Update Currentopportunmesand recent activities related to grant funding April 16, 2002 " }\ " Pending Grant Proposals Grant programs that are currently under consideration and project planning Summary Each month, staff leams of grant opportuntties that may provide funds for Ctty projects and services. These opportunities are evaluated based on a variety of factors, including whether or not the goals of the grant align with a City issue; the matching funds required; and the likelihood that funds will be awarded. This month, the following grant applications are under developmen\:: 1) The Police Department is preparing its FY 02/03 Juvenile Accountability Block Grant (JAIBG) application in the amount of $90,423. This is a recurring Bureau of Justice Assistance federal grant filtered through the State Office of Criminal Justice Planning (OCJP) and allocated to police agencies based on population. Funding must be spent on programs that increase accountability of criminal sanctions against juveniles. For the past two fiscal years, the Police Department has used this funding to cover approximately 1/5 of the personnel costs (both Police and County Probation) of the five probation officer/police officer teams fielding to hold juvenile probationers accountable for their probation terms. The County Probation "Night Lighf' grant covers the remaining 4/5. The Police Department plans to use the FY 02103 funds to continue this program. The application will be on the Council's agenda for approval in May. 2) Caltrans has notified the City of its Environmental Justice Context Sensitive Planning Grant FY 2002103 Application Process. Grants of up to $300,000, with a 10% local match requirement, are available to "promote context sensitive planning and improve mobility and quality of life for diverse communities". A wide range of projects are eligible, as long is there is a link to '1ransportation and community development issues that address the interests of low-income, minority.. .or any other under-represented groups." Teri Baker of the City Administrator's Office is working with City Engineer Ray Casey to identify potential projects for this program. Projects under consideration include street improvements and possibly public art related to the proposed Depot Historic District; improvements such as art and landscaping at the City's major entrances (although the pending 1-215 widening may make this poor timing); and bike lane or bike trail construction. Applications for this program have not yet been issued. Teri has contacted Callrans staff and has been added to their mailing list. Their staff indicated that applications will be due in June. If the Mayor or Councilmembers have any specific projects or concepts that might fit these grant criteria, please call Teri at 384-5122 or via email at baker telalcLsan-bemardino.ca.us with the information. ..; 3) The City's federal advocacy firm, Copeland, Lowery & Jacquez, forwarded information conceming the federal Economic Development Administration's Notice of Funding Availability. This agency accepts applications on a continuous basis for a wide variety of programs, with the goal of "promoting a favorable business environment to attract private capital investment and high skill, high wage jobs through world-class capacity building, infrastructure, business assistance.. .and strategic initiatives." In early April, Lori Sassoon provided a copy of this information to the Economic Development Agency, as there are a number of programs that the Agency may be able to use to supplement its own programs. Additionally, the City will be pursuing the EDA's Public Works and Economic Development Facilities Assistance program. There is $250 million available for this program to fund public works investments related to private sector job creation and/or investment, and applications are accepted on an ongoing basis. Our lobbyist, Jeff Shockey, suggested that we identify 1-2 projects that we can submit as quickly as possible, as these funds are anticipated to go quickly. Lon Sassoon discussed this program with Tim Porter of Development Services, Margaret Park of EDA, Ray Casey, and James Funk to determine the projects that seem the best fits for this program. It was determined that preapplication proposals will be submitted for the Downtown Entertainment District proposed along E Street between 2'" and 4th Streets, and for improvements to the Depot area including a parking structure. Engineering is developing preliminary plans and cost estimates for these projects, and EDA is providing information about Agency investments and private investments planned or already made in these areas. The goal is to conference call with the federal EDA grant staff the week of April 22 to discuss these projects and the preapplication process, then submit the projects in May following Council approval. Before the applications are developed, however, staff will verify with the federal EDA that the City has the required economic development strategy documentation in place. If not, then that must first be completed prior to the grant submittal, which will delay the application. If the Mayor or Councilmembers have any other specific projects that should be considered by staff, please contact Lori Sassoon at 384-5122 or via email at sassoon 10(cj)cLsan-bemardino.ca.us. H 2 Grant Awards and Status of Applications Recent notification of funding awarded to the City Summary Of course, the ultimate goal of the City's grant efforts is to receive additional funding. The following grant awards were made this month: 1) The South Coast Air Quality Management District awarded the City $24,000 to fund a new "Rideshare to Rails" program. The new Rideshare to Rails program will offer ridesharing incentives to commuters using the San Bemardino Melrolink Station, with the goal of reducing the number of cars parked in the overcrowded parking lot each day. We want to recognize and thank Doug Robertson, Senior Administrative Analyst in the Public Services Department, for his work on this project that will benefit our community and commuters from around the region that use the San Bemardino Metrolink Station. The City received the full amount requested under this grant program. Staff also thanks Michelle Kirkhoff of SANBAG for letting the City know about this grant opportunity and encouraging us to apply. SANBAG is also providing grant matching funds in the amount of $16,800 for this program, and will be help administer the program through their ridesharing consultant. We appreciate SANBAG's partnership with the City. If you have any questions about the Rideshare to Rails program, please contact Teri Baker in the City Administrator's Office. 2) The South Coast Air Quality Management District awarded the City $143,208 toward the construction of our LNG/LCNG Fueling Station. This was the full amount requested by the City. Over $900,000 was previously awarded to the City through SAN BAG's CMAQ program, bringing the total funding for this project to over $1 million. The total project cost is estimated at $1,250,000. Lynn Merrill, Director of Public Services, was the lead staff person preparing this application, with the technical portions of the application prepared by SAN BAG's altemative fuels consultant, Erik Neandross of Gladstein and Associates. 3) Caltrans awarded the City funding of $280,000 for the development of a Santa Fe Depot area plan. The City's application was rated #1 in the Caltrans District 8 region. Tim Porter, Engineering Assistant III in Ray Casey's Traffic Engineering Section, prepared this application for the City. Teri Rubi of the Mayor's Office assisted by securing letters of support from our state legislators, and Lori Sassoon assisted with the proposal narrative. In the FY 02103 budget, funds will be identified to provide the City's required $56,000 grant match. In addition to these grant awards, the City has leamed of the status of a number of grant applications: 1) Lynn Merrill and Erik Neandross also submitted an application to AQMD's Mobile Source Reduction Committee Match Program for another $76,792 for this project. 3 ~:,-i;'~t'f~-. The City's application has been recommended by staff for approval by the AQMD Board, which is expected to take action on that award in May. 2) In late 2001, staff submitted grant proposals to the State Parks and Recreation Department for Proposition 12 Park Bond competitive funds for the Depot rehabilitation, and for improvements to the Roosevelt Bowl. Last month, letters were received requesting additional information about these projects, which was provided. This week, our City Parks staff learned from a source at the state that many applicants have already received denial letters, indicating that the City's projects are still in the running. Grant awards are on hold at the state pending the FY 02103 budget; awards will be made after the budget is passed. 4 W".:' ;' Y:.;;~' y._o/,,,,:.,.<.,~d: , Grant Application Activity Recent requests submitted by departments Summary City staff continues to aggressively pursue federal, state, and private foundation grant opportunities when the grantor's goals seem to be a good fit with the City's projects and issues. During the month of April: 1) Betty Deal of Parks, Recreation, and Community Services' Senior Companion Program submitted 15 grant applications or letters of inquiry to private foundations seeking grants of $6,000 to $12,000 to cover travel expenses associated with the program. These private foundations included: . Lincy Foundation . Archstone Foundation . Gannett Foundation . Puck-Lazaroff Foundation . PacifiCare Foundation . Taper Foundation . Max Factor Foundation . Sidney Stem Foundation . Weingart Foundation . Doheny Foundation . Santa Fe Foundation . Albert Parvin Foundation . Chandler Garland Foundation . California Community Foundation . Mary Pickford Foundation 2) Linda Ceballos and the Environmental Projects staff in the Public Services Department prepared an application for $22,392 from the California Integrated Waste Management Board. Funds will be used to continue their Waste Tire Enforcement program for two years; there is no match requirement. This application was due by March 25, and was on the Council's agenda for ratification on April 15. 3) The Environmental Projecls group is also submitting the required application to the State Department of Conservation, Division of Recycling for their beverage container recycling program. This is a non-competitive, 2 year grant with no matching requirement. The $107,930 request was on the Council's agenda for approval on April 15. The application is due on April 30. 5 r'__~,--,-~-,-,---___ . Other Good Stuff Other items of interest related to grants and grant opportunities Summary . New eCivis Service - Members of the City's Grant Resource Group have said that they believe there are more grant opportunities available, but that they never leam of those opportunities. In order to address this concem, the City will soon be receiving information via email regarding new grant opportunities using a new service called eCivis. A number of staff were given free trial periods for the service, and following that test period recommended that the City contract with eCivis to continue the service. Teri Baker has negotiated to purchase an unlimited number of use licenses for this program at a cost of $12,750 for April 2002 -June 2003 (15 months). (This was a great deal less than eCivis originally quoted the City; they originally wanted $1,000 per license!) The cost of the program is being shared by Public Services, EDA, SBETA, Development Services, Police, and Parks, all of whom will have access to the eCivis service. . Grants Resource Group activities - The email distribution list has been established for the City's Grant Resource Group, and information is regularly being exchanged among group members. The Caltrans Environmental Justice grant opportunity, for example, was sent by the state to Parks and Recreation; Resource Group member Tom Boggs routed this information to Lori Sassoon for follow-up. This is the kind of networking that will ultimately result in more grant funding for the City. The next Resource Group meeting is being scheduled for late May, and will include an overview of the eCivis service, as well as a presentation by the City's federal lobbyist conceming federal grant funding opportunities. The Resource Group is a network of staff from various departments who share information and knowledge regarding grant opportunities and writing. . Proposition 40 (Park Bond) funding - Staff is already working with our lobbyist, Chuck Bader, to develop strategies for pursuing Proposition 40 funding for various projects. Proposition 40 is the park bond that was passed by the voters in March 2002. While state Parks staff is developing guidelines and grant criteria, the legislature is already discussing allocation of the funding. Issue papers have been developed and sent to Sacramento conceming a number of City projects for which Prop 40 funding may be appropriate, including the Courthouse retrofit and/or construction, Califomia Theater rehabilitation, Water project, and the Depot restoration. We will continue to participate whenever possible in the process for the allocation of these funds. 6 i NAME UN DONG (Tony) Feng Weiqiang (Victor) Zhang Junfeng (Joe) Huang Shunhuan (Vincent) Liu Hongjian (Nelson) Li Jiaying (Jenny) Zhou Changfu (Charles) Chen Zhiming (Eran) Namelist of 8 Officials from ZHONGSHAN POSITION Section chief Manager Section chief Vice township Mayor Section chief Section chief Vice township Mayor Vice township Mayor OFFICE Personnel Section, Bureau of Finance and Budget Information Management Office Association for International Friendships, Foreign Affairs Office East District Agency Foreign Trade Administration Section, Foreign Trade Commission Executive Office, Superintendence Commission on Civil Service Sanjiao Township Government Huangpu Township Government , AfAJjo'LJ ~~.~ .. JI b.."._ . re A~""da Item Entp.red into Recontlt i."",,,,lIiCmvDevCms Mtg: t~~ City Clerk/COC Secy City of San Bernanlilll Zhongshan is a prefecture-level municipality directly jurisdictional to Guangdong Provincial Government.The city has nineteen townships,four urban districts and one state-level high.tech development zone. Located in the South-mid of the Pearl River Delta, Zhongshan neighbors Guangzhou in the north,and is adjacent to Hong Kong and Macao SARs. 1,337,500 people live in the city, which covers a total area of 1,800 Km2.The annual average temperature is 21.8 degrees centigrade. Zhongshan is the hometown of Dr.Sun Vat-sen,the great forerunner of Chinese democratic revolution.He was born at Cuiheng Village ofXiangshan County(now as Zhongshan Municipality)November 12,1866.Zhongshan is also a famous ancestral hometown for over 600,000 Chinese nationals and ethnic Chinese living in 64 countries and regions throughout the world, including Hongkong and Macao SARs and the region of Taiwan. Zhongshan is one of China's coastal cities that are opened to the outside world.!t is an ideal place for overseas investment and economic and trade cooperation, with one state-level high-tech industrial development zone,national packaging and printing base,national health technology park,and a large number of other kinds of industrial zones.According to the State Statistics Bureau,Zhongshan's GDP ranks the 33rd among China's 240 municipalities at prefecture1evel or up.Over twenty of the world's top 500 companies have made investment in the city .Since the reform and opening-up policies were adopted,Zhongshan's economic strength has been greatly improved. The GDP per capita for 2000 amounted to RMB 23,300(USD 2,807). Zhongshan is changing with each passing day,and therefore,the infrastructure facilities are being gradually improved. The constructed area of the city proper in 2000 was 27.67km2,and the floor space per capita for the urban residents reached 27.7m2.The total power installation capacity was 780,000 kW,and the total mileage went up to 1,068 km.The overall capacities for the mobile phone network and program-controlled telephone system were respectively 783,000 and 531,000 units.Every household is able to log on to the internet, with fiber-optical network services penetrating into each village in Zhongshan. Zhongshan boasts convenient transportation networks:four international and two inland airports are nearby;the two national trunk roads-National Trunk Road 105 and the east section of Guangzhou-Zhuhai Highway ,run through the city; the Zhongshan section of Beijing-Zhuhai Expressway was opened to traffic;and there are three foreign trade ports and eleven export terminals serving the trading business.!t takes only 75 minutes from Zhongshan to Hong Kong by hydrofoil. In recent years,Zhongshan has been successively honored as Nationally Designated"Clean City","Garden City","Advanced City in Promoting Development by Relying on Science and Technology"and "Model City in Environmental Protection","Guangdong Culturally-advanced City","Nationally Designated Advanced City in the Campaign of Building Culturally-advanced City "and "China's Excellent City in Tourism Practices".Especially in 1997,Zhongshan was selected as recipient of the "Habitat Scroll of Honor Award" by the United Nations Center for Human Settlements(Habitat). Zhongshan has worked out a long-term development plan to speed up its modernization drive. Looking forward,the land will emerge as a culturally advanced, prosperous and modem city named after a great man,enjoying balanced development in the secondary industry, IT and urbanization. . ! , Zhongshan City adheres to the principle of "being active, reasonable and ffective" in respect of foreign capital utilization. With importance being attached to oth large scale and economic results, Zhongshan City guides foreign investment to "comply with the planning of its national economy and social development so that the ~ irection of investment is reasonable. It encourages the change from laborintensive oreignpinvested projects to technology-intensive ones and the increase of investment in science and technology to enlarge the scale of high-tech industrialization of foreign-invested enterprises. According to the industrial policies of the state and Guangdong Province and in light of the industrial planning of Zhongshan City, the City encourages foreign investors to invest in the following industries and projects: I. The construction of infrastructure including ports, public 14' wharf, power supply and environmental protection facilities. 2. Advanced and applicable technologies and high-tech industries, focusing on uiding industries including electronic infonnation, new energy, new materials, lectromechanical integration, biomedical projects and packing with new-typed :materials. . Supporting basic industries covering new materials, omponents and parts, etc.. . Large key projects which can promote the development of related lines of business. 5. Projects focusing on export sales and increasing roreign.exchange earnings. 6. Processing with imported materials and designs, assembling with imported spare parts and cooperation in compensation trade, processing industry projects with high added value. 7. Projects of producing products which can meet the need of Chinese markets and replace import products of same type. 8. Development of tourism resources and projects of service and trade. Apart from the above projects, investment in general projects is also welcomed.