HomeMy WebLinkAbout22-Parks & Recreation
, .
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Parks, Recreation and
Community Services Department
0,..'
. .
l, ,
" '~.
'1
Subject: RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR OF THE
CITY OF SAN BERNARDINO OR HER DESIGNEE TO
APPLY FOR AND ADMINISTER A GRANT IN THE
AMOUNT OF 5500,000 FROM THE ST ATE OF
CALIFORNIA DEPARTMENT OF PARKS AND
RECREATION FOR THE ADMINISTRATION OF A
MURRAY HAYDEN URBAN PARKS AND YOUTH
SERVICE PROGRAM GRANT UNDER THE SAFE
NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR,
AND COASTAL PROTECTION BOND ACT OF 2000 TO
REMODEL RACQUETBALL COURT~ REMODEL
ENTRYWAY, RESTROOM~ ROOF, FLOOR AND
BLEACHERS, HVAC UPGRADE, OFFICE RENOVATION,
WEIGHT ROOM EQUIPMENT, AND UTILITY
UPGRADES AT THE NORTON GYMNASIUM AND RE-
ROOF THE BALLROOM, REMODEL RESTROOMS,
KITCHEN, AND LIGHTING AT GALAXY BALLROOM
AND INSTALL IRRIGATION, LANDSCAPING, AND
SIGN AGE.
MICC Meeting Date: April 15, 2002
From: Lemuel P. Randolph
Date: April 3, 2002
Synopsis of Previous Council Action:
None
Recommended Motion:
4~
/ Sign re
Adopt Resolution
Contact person: Lemuel P. Randolph
Phone: 384-5030
Supporting data attached: stafffeoort. feso. & Attachment Ward: 1st Ward
FUNDING REQUIREMENTS:
Amount: $210,000 cash match
Source: (Acct. No.) 243-363-5504-XXXX
(Acct. Description) Park Construction Fund
Finance:
Council Notes:
\7f-7'.c,+k dOG;; -I n
Agenda Item No. ~
41,s/D'd-
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor of the City of San Bernardino or her designee to apply for and administer a grant in the
amount of $500,000 from the State of California Department of Parks and Recreation for the
administration of a Murray Hayden Urban Parks and Youth Service Program grant under the
Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 to
rehabilitate the gymnasium and the Galaxy Ballroom at Norton.
Background:
The Murray Hayden Urban Parks and Youth Services Program grants provide for three funding
opportunities to eligible municipalities: (1) acquisition and development; (2) development; and
(3) rehabilitation. The Parks, Recreation and Community Services Department is requesting the
authorization to apply for a grant for $500,000 from the State of California Parks and Recreation
Department to rehabilitate the Norton Galaxy. and Gymnasium, and to install irrigation,
landscaping, and signage since they qualify as "cunrent. facilities that are no longer serviceable,
inoperative, unsafe, and allows for only limited use and when rehabilitated it would provide for a
much needed expanded use to the youth and residents" of the City of San Bernardino. Staff is
recommending this project for rehab of the Galaxy and Gym at Norton because the City acquired
these buildings in 1994 as a gift from the Federal Government for Parks and Recreation use in
perpetuity and to date there has been no funding to bring these buildings up to code and to make
them fully useable. Currently, the buildings are being used only partially.
The entrance to the Gymnasium does not meet ADA requirements and the interior needs repairs
for damages caused by the leaky roof, which must be repaired before any other work can take
place. The costs for the roof repair, entrance reconfiguration and interior repairs to the
restrooms, gym floor, locker rooms, etc., for the gym are estimated to be $375,000.
The Galaxy needs a total roof repair plus interior . repairs to the ballroom, kitchen, stage area,
restrooms, office space, and main entrance to meet ADA requirements. These repairs are
estimated at $265,000.
The parking lots at both buildings need repairs, overlay, and striping and the landscaping needs
complete renovation including the irrigation systems. Signage is needed at both buildings.
Rehabilitation of the buildings will enable this department to offer two full service buildings to
the community and will increase rental revenue for use of both buildings for the various
programs offered at each site because they will provide attractive and efficient facilities for
celebrations, parties, special events, sports programs, sports tournaments, drop-in games, etc., all
of which are fee scheduled uses. Approximately $13,500 is currently collected annually for gym
usage, and nearly $42,200 is received each year for rental of the Galaxy Ballroom. Renovation
';, ..,
of these buildings is anticipated to result in additional rental and usage opportunities, with a
concomitant increase in annual revenues.
Staff presented a comprehensive list of department capital projects to the members of the Parks
and Recreation Commission that they approved. This recommended project was on the list.
The department has attempted to repair parts of the two buildings by having a rental agreement
with the County Youth Justice Department. In lieu of paying rent, the County spent $171,000
for repairs to be able to move into the building. They now pay their share of the utilities, which
is approximately $90,000 to $100,000 annually. Some repairs have been made in the gym so
that the facility could accommodate basketball programs and physical fitness programs for local
area youth and an on base organization, TRW, who pays fees for the use of the facilities. Even
so, the facility is only about one-third usable and the Galaxy Ballroom is the only space where
the City is able to get any use in that building. The agreement with the County Youth Justice
Department expires in 2003, at which time the City will be able to either enter into a new
agreement for negotiated rental fees or the building will be totally used by the Department for
more city programming.
',>',
The Galaxy and Gym are Community Facilities with a Citywide attraction for use and they were
a gift that has not been fully realized for more than eight years. The cost to build these types of
facilities today would be prohibitive. However, with this grant they can be made into attractive,
efficient, usable facilities for all the citizens of San Bernardino.
Attachment "A" provides you with a recommended budget for this grant application.
Financial Impact:
The maximum funding level under this state grant program is $3 million. It does require a 42%
local cash match, or $210,000 ($500,000 x.42 = $210,000). If the project is funded, staff will
recommend that the match of$210,000 be funded ill FY 2002/2003.
Recommendation:
Adopt resolution.
.'
.
Attachment A - Proposed Bud2et for Murrav Havden Grant Application
(4/1/02)
Gvmnasium
Remodel Racquetball Courts
Remodel Entryway & Restrooms - ADA Compliance
Repair Roof
Repair Floor & Bleachers
HV AC upgrade
Office Renovation
Weight Room Equipment
Hot Water Connection
$ 60,000.
$ 85,000.
$ 75,000.
$ 70,000.
$ 50,000.
$ 10,000.
$ 15,000.
$ 10,000.
Galaxy Ballroom:
Roof Repair to Ballroom
Remodel Entryway & Restroom - ADA Compliance
Repair/install Lighting & Drapes
Remodel Kitchen
$ 50,000.
$ 85,000.
$ 55,000.
$ 75,000.
Grounds:
Install Irrigation, Landscaping, & Signage
$ 70,000.
TOTAL PROJECTED BUDGET
$710,000.
.
.
.
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO~ c;: -L?
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $500,000 FROM
THE STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION FOR THE
ADMINISTRATION OF A MURRAY HAYDEN URBAN PARKS AND YOUTH SERVICE PROGRAM
GRANT UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND
COASTAL PROTECTION BOND ACT OF 2000 TO REHABILITATE THE GYMNASIUM AND THE
GALAXY BALLROOM AT NORTON.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
WHEREAS, the people of the State of California have enacted the Murray Hayden
Program, which provides funds to the State of California for grants to local agencies, nonprofit
organizations, and federally recognized California Indian tribes for parks, park facilities,
Environmental Enhancement Projects, and Environmental Youth Service Centers that are
within the Immediate Proximity of a neighborhood that has been identified by the Department
as having a critical lack of park or open-space lands of Deteriorated Park Facilities, that are in
an area of Significant Poverty and unemployment, that have a shortage of service for youth;
and
WHEREAS, the California Department of Parks and Recreation has been delegated the
responsibility for the administration of the program and the grant Project shown above within
the State, setting up necessary procedures, and
WHEREAS, said procedures established by the California Department of Parks and
Recreation require the Applicant's Governing Body to certify by resolution the approval of the
Application before submission of said Application to the State, and
WHEREAS, the Applicant will enter into a Contract with the State of California for the
Project:
NOW THEREFORE, BE IT RESOLVED that the Mayor and the Common Council
of the City of San Bernardino hereby:
1.
Approves the filing of an Application for local assistance funds from the Murray
Hayden Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of2000; and
Certifies that the Applicant has or will have sufficient funds to operate and maintain the
Project; and
Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
Certifies that Grantee has or will have available, prior to commencement of any work
on the Project{s) included in this Application, the required Match; and
Appoints the Director of Parks, Recreation & Community Services Department as agent
to conduct all negotiations, execute and submit all documents including, but not limited
to, Applications, agreements, payment requests and so on, which may be necessary for
the completion of the Project.
2.
3.
4.
5.
YCt). 22-
f liS- /cJ~
.
.
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18 2002.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE AMOUNT OF 5500,000 FROM
THE STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION FOR THE
ADMINISTRATION OF A MURRAY HAYDEN URBAN PARKS AND YOUTH SERVICE PROGRAM
GRANT UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND
COASTAL PROTECTION BOND ACT OF 2000 TO REHABILITATE THE GYMNASIUM AND THE
GALAXY BALLROOM AT NORTON.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a meeting thereof, held
on the day of , 2002, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
Council Members:
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
19
20
21
22
23
24
25
26
27
28
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
"
t ()
.teu~
,
By: .~
d ~
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 4 -I 5 - D';)" Item #
Vote: Ayes 1- '1 Nays {;f
Change to motion to amend original documents:
;:)'1
'"^ P<-/ Resolution #
Abstain 6
.;;Loa;;L - //'1
Absent A--
Reso. # On Attachments: -===- Contract term:
Note on Resolution of Attachment stored separately: -==--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 4- -/ /p - OJ)
Date of Mayor's Signature: 4-\(,-0;2
Date of Clerk/CDC Signature: -.1 -il--Q;).-
Date MemolLetter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
\
\
\
\.
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec. vi
Code Compliance
Dev. Services
Water
Public Services
Police
Notes:
-"
NulllVoid After:
By:
Reso. Log Updated: V
Seal Impressed: V'
Date Returned: --'
Yes .,/ No By_
Yes N"~ By_
Yes No By_
Yes No By_
Yes No By_
EDA
Finance
/
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: ~ -IGj-o,;;-
Revised 01/12/01