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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Fire
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Subject: Resolution authorizing an increase to the annual
purchase order with Allstar Fire Equipment for
turnout gear,
From:
Larry R. Pitzer, Fire Chief
Date:
March 26, 2002
MCIC Meeting Date:
April 15, 2002
Synopsis of Previous Council Action:
08120/01
Resolution No. 2001-261 authorizing the Purchasing Manager to issue an annual purchase order
to Allstar Fire Equipment Inc.
RECOMMENDATION:
Contact Person: Larrv Pitzer. Fire Chief
(909) 384-5286
Adopt resolution.
Supporting data attached: Staff Report and Resolution
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
$8.000.00
Source:
(Ace!. No) 001-202-5111
Finance:
(Ace!. Description) Materials & Supplies
Rld,/t1L
Council Notes:
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Agenda Item No.~
STAFF REPORT
SUBJECT
Resolution authorizing an increase to the annual purchase order with Allstar Fire
Equipment for turnout gear.
BACKGROUND
On August 20, 2001 an annual purchase order #202348 was awarded to Allstar Fire
Equipment for a total amount of $64,000 for fiscal year 2001/2002, through competitive
bidding on Bid #F02-08. The annual purchase order is for the estimated annual costs for
safety equipment.
Allstar Fire Equipment supplies the City with fire safety clothing and equipment to
provide all suppression personnel with turnout gear clothing (hoods, gloves, turnout
boots, brush jackets, and brush pants). During fiscal year 2001/2002 a total amount of
$61,519.15 has been expended for turnout gear. However, the department has
experienced damage to personal protective equipment during routine training and
incident management responsibilities. Additionally, hiring of fire safety personnel due to
retirements and promotions contributed to the need to increase this annual purchase
order.
The Fire Department projects that an additional amount of $8,000 is needed to cover the
cost for turnout equipment for the remainder of FY 01/02. Therefore, Fire requests that
the annual purchase order to Allstar Fire Equipment be increased for an additional
amount of $8,000 for a total not-to-exceed $72,000. Funds will be transferred from our
uniform purchase order account to the safety equipment purchase order account to cover
the increase.
FINANCIAL IMPACT
There are available funds in the existing FY 01/02 Fire Department budget so there is no
additional cost to the General Fund for this purchase order increase.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL PURCHASE
ORDER WITH ALLST AR FIRE EQUIPMENT FOR TURNOUT GEAR.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. Pursuant to Purchase Order #202348 for the amount of $64,000, Allstar Fire
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Equipment supplies the City of San Bernardino with the following safety gear: protective fire
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resistant hoods, structural firefighting gloves, safety boots, and brush jackets and pants. The Fire
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Department projects that an additional $8,000 is needed for turnout equipment for the remainder
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of FY 01/02. Pursuant to this determination, the Purchasing Manager is hereby authorized to
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increase the annual purchase order to Allstar Fire Equipment by $8,000, to an amount not-to-
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exceed $72,000.
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SECTION 2. The authorization to execute the above referenced increase to the annual
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purchase order is rescinded if it is not issued within sixty (60) days of the passage of this
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resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN INCREASE TO THE ANNUAL PURCHASE
ORDER WITH ALLSTAR FIRE EQUIPMENT FOR TURNOUT GEAR.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common
Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2002. by the following vote, to wit:
COUNCILMEMBERS A YES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2002.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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By: W<"""_ T'I~
()
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): L.\- -10- O;;;L Item #
Vote: Ayes ~ - '1 Nays 'V
Change to motion to amend original documents:
\ "b Resolution # d-DOd- - 110
Abstain -0- Absent (J-
Reso. # On Attachments: - Conlractterm:
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NulVVoid After: (pD. /.p -1'-+ - O?-
,
Date Sentto Mayor: .A-'\(o-O~
Date of Mayor's Signature: 4-\(,,-Q)
Date of Clerk/CDC Signature: A -\ l ~ ?-
Reso. Log Updated:
Seal Impressed:
I
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Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
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See Attached:
See Attached:
See Attached:
Date Returned: -
Request for Council Action & Staff Reporl Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By_
Yes NO~ By_
Yes No By_
Yes No By_
Yes No By_
Copies Distributed to:
City Attorney vi
Parks & Rec.
Code Compliance Dev. Services L
Police Public Services Water
EDA
Finance
Otfer'sre. ./
/
MIS
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: (Yl-(
Date: 4-'~-cP-
Revised 01/12/01