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Home My WebLink About19-Public Services , . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Public Services Or'''' H"L n j ~11l wrl Subject:. Resolution authorizing the execution of a purchase order to Fairview Ford for eighteen (18) Year 2003 Ford Crown Victoria Police Interceptors; and authorizing the Purchasing Manager to solicit lease- purchase rate quotes and award a lease-purchase to the lowest responsible leasing company. From: Lynn Merrill, Director Date March 12,2002 Meeting Date: April 1, 2002 Reso 99-60 Reso 2000-34 March,1999 February 22, 2000 Recommended Motion: Adopt resolution ~ ~~ature Contact person: Don Johnson Phone: 5220 Supporting data attached: Ward: All FUNDING REQUIREMENTS: Amount: $434,156.94 plus lease costs Lease payments to be budgeted over a three (3) year period Source:,FY200112002 FY200212003 & 200312004 Lease Payments 635-341-5803 F;n.noe, ~~#i1'- Council Notes: 12a;o:l!d(D;:i-IOif Lt[iJo 'J' Agenda Item No. ~ FINANCIAL IMPACT: Funds for the lease payment of eighteen (18) replacement vehicles will be budgeted in the Police Department budget as an internal service charge for Fleet. In turn, Fleet Services will budget and pay the actual lease payments for these vehicles. The Year 2003 Ford vehicles begin manufacturing in March 2002 and will possibly be delivered in May, 2002. The lease payments will be structured so they will not begin until after the vehicles are delivered. RECOMMENDATION Adopt resolution ~~W 44U T23 r"",'.~c. __ Attachment 1 FAlRVIEW FORD FLEET & TRUCK CENTER 8G8 W. 2.41 snu:rr P.O. Box 5516 SAN BERNAltDIl'fO. CA. 910611 (909) 386-0281 or Fu:: (909) 386-0292 03/1215/02 1~:12:0~ Oeale...: F7115b Page: 1 o~3 O...der Type: 58 Price Level, 255 PO Ne..ber: VEHICLE ORDER CONFIRMATION CROWN VICTORIA O...d FIN: QC41't SI'lN BERNARDIN (&5) RETAIL Hl3 FRT LlC 8RI'lCKET NC 157 INOP RR DR L.OCK 20 177 S I LX CONE HOSES 3121121 211'1 PWR DRIVER SEAT 36121 423 CAL EM NOT REaD TOTAL BASE AND OPTIONS 2571>5 TOTAL DSO/SPQ OPTIONS 7&2 TOTI'lL 2&527 Q,'der No: 1211211210 Priol'ity: Ord Code. 701211'1 Cust/FIt Na.e. RETAIL P71 POLICE INTERCEP '2333121 p.: M66't0A 5: M&373~ Cl H CLTH BUCKETS/RR 2 LIGHT GRAPHITE '12I1211'l ORDER CODE . POLl CE PACKI'l6E . DUAL EXHAUST .PASS I'lIR BAG .HDLNR DUAL BEAM . HD FLOOR COVER . PWR L.OCK GROUP .4.&L OHC EFI va . ELEC 1'100 TRANS .P225/I>I2IVR16 SSW CAL. BOARD FEES / NC NC NC NC * MORE ORDER INFO NEXT PAGE * - MORE DATA IS AVAILABLE. VEHICLE ORDER CONFIRMATION CROWN VICTORIA Ord FIN. QC414 SAN BERNARDIN 1213/1215/02 19:12:53 De..le,..: F711S& Page. 2 of 3 C,'der Type' 58 Price Level. 255 PO Nelllber: Ord",. No: 1211211210 Q,'d Code: 701211'1 435 478 'SlY S3M 5::5a: 642 7&1'1 7'l4 93& '148 j:oWB ~~'213 Prio,.ity: Cust/Flt Na.e: RETAIL '40 15 340 7121 6121121 30 NC KEY CODE 12';14 X C/I.AMJ:'S DISABLE DUAL SPOTLAMPS NOISE SUSPRES ANTI-I.OCK BRKS DLX.WHEEL COV 8LACK BUMPERS PRICE CONCESSN CAL SER VEH EXP RR WINDOW DEL. .DSO/SPO OPTIONS HORN/SIREN WIRIN PAINT CHARGE SP DLR ACCT ADJ SI=> FLT ACeT CR RETAIL 13 B4A C"''' US GAL GAS NET INV FLT OPT ~'RICED DORA ** FLT MKTG CR DEST AND DELI V 705 NC NC NC 20 BASE AND O~'TlONS 25765 DSO/SPO OPTIONS 7&2 2M527 ..sPrLt!? s fRlt:.P 8tC# 0..$2 z ~J'~C:== -+ 7?t- X TOTAL TOTAL TOTAL 7&2 ~3/~5/2002 09:69 9693866292 I)IlL EF"F PAGE €Ii I'ADlVIEW_FORD FLEET &: TRUCK CENTER 101 W. lad STIlIET '.0. Bu 551' SAN BERNARDINO. CA. 92411 (909) 3~281 or Fu: (909) 386-0292 FAX COvg DATE: 3/'h 2- TIME: PAGES': CcMrplus- (P~e . FROM: V AL En: - Truck Ie tIW..M.Dner ATrN:])oA./ :JOH^lSON M+x"'3Trr- 'Sof 3 COMPANY: C..ITr- OP ..SA",; 19c ~AJ "tlf? ,tJ I AI 0 RE: tpuoT:+-r 7()#\j (Rev loftS" 0) FbI( ~oo.3 ~o(j~ FOI<.O Fe LI e.. e- C/t~.J . COMMENTS: PeR.. pI-( 0 IJ C?- c..oN (./~.r"'tT10N, - f'ff I<:_J~;:> qJuo R IAlC,(...uf)r?O I 7?::",.., S S#O(.,JN (SA..> A-lr/fCH' NeaAir ~I\J{) 8t:A-Ck (!) CJ I .sw rr-CJ.Ie:o..j' Foil!:. r~uAlk- A-AJ J] LJAJ !) I:?'A. -H-oolJ J C~- . TlUNK VOUlI V.I EfT - Fleet" LeaH M.Hler :J.) To: From: By: Date: Subject: Attachment 2 CITY OF SAN BERNARDINO PUBLIC SERVICES FLEET DMSION INTER-DEPARlMENT MEMORANDUM Fred Wilson, City Administrator /! ~;#~ Lynn Merrill, Director of Public Services ^ Don Johnson, Fleet Manager 't:>u1t March 20, 2002 Costs of Police Department Black & Whites Various Cities Below you will find an informal poll of local agencies with their most recent costs for their black & white Police patrol vehicles. Cit;y Redlands Ontario Phone Number Price Where Purchased 798-7567 $21,000* (Year Model- 2003) Pasadena Ford, Pasadena 395-2641 $21,020* (Year Model - 2003) Fairway Ford, Placentia San Bernardino 884-9261 Fontana Riverside 350-6763 $22,385* (Year Model - 2003) $23,199" (Year Model - 2003) $23,284* (Year Model - 2002) Downtown Ford, Sacramento Fairview Ford, San Bernardino Pasadena Ford, Pasadena 351-6015 * Prices listed before taxes The differences in pricing are due to the options and equipment required for each individual agency's needs; such as special paint, wiring packages and interior options. lWDJ/jj .' e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 e e 27 III 28 ~(Q)[?V RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO FAIRVIEW FORD FOR EIGHTEEN (18) YEAR 2003 FORD CROWN VICTORIA POLICE INTERCEPTORS; AND AUTHORIZING THE PURCHASING MANAGER TO SOLICIT LEASE-PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Fairview Ford has offered a negotiated purchase price of $22,385 plus tax for Year 2003 Crown Victoria Police Interceptors and was the previously selected vendor for these models in 1999 and 2000. Pursuant to this determination, the Purchasing Manager is hereby authorized to issue a purchase order in the amount of $434,156.94, which will facilitate the procurement of the eighteen (18) vehicles; and authorize the Purchasing Manager to solicit as needed, lease-purchase rate quotes under existing Master Lease Agreements and to award a lease-purchase to the lowest responsible leasing company. SECTION 2. The authorization to execute the above referenced is rescinded if it is not issued within sixty (60) days of the passage of this resolution. III III III III III III III March 13, 2002 .' e e e 15 SUAREZ 16 ANDERSON 17 MCCAMMACK 18 19 20 21 10 11 12 13 14 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO FAIRVIEW FORD FOR EIGHTEEN (18) YEAR 2003 FORD CROWN VICTORIA POLICE INTERCEPTORS; AND AUTHORIZING THE PURCHASING MANAGER TO SOLICIT LEASE.PURCHASE RATE QUOTES AND AWARD A LEASE-PURCHASE TO THE LOWEST RESPONSIBLE LEASING COMPANY I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a , 2002, by the day of meeting thereof, held on the 8 following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS DERRY Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2002. day of 22 23 24 25 26 27 28 Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City ~orney . ; '-J .::2 By: . J-(/'11'~ -;I..: {.'7 ~"A=- . /1 . March 13. 2002 ~ ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~ - \ -0,)- Item # Vote: Ayes 1-';). .Ij -'I Nays g I Change to motion to amend original documents: - \C) Resolution # Abstain ---8' ?(\()~ - ) Cd-- Absent ~ Reso. # On Attachments: --==- Contract term: ~ Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle I): PUBLISH, POST, RECORD W ICOUNTY 91 iL Date Sent to Mayor: r l - ~ -() ?-- Date of Mayor's Signature: -j-Lt -0~ Date ofClerklCDC Signature: -1-4-0.;2 Date emolLetter Sent for Signature: 60 Day Remin er e er 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attac Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distribnted to: City Attorney 1/ Parks & Rec. Code Compliance Dev. Services Public Services / Water Police Notes: NulVVoid After: 00 I)~ 5/ 6'"-3l--().;L 1 By: - Reso. Log Updated: Seal Impressed: ~ ,./ Date Returned: ____ Yes-L No Yes NO-----iL- Yes No-L Yes No y- Yes NO? EDA Others: Finance r' MIS BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: ~ Date: '/\-'6-0> Revised 0111210 I