HomeMy WebLinkAbout17-Public Services
".
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date March 20, 2002
C i~ l'~' j.'.',~L
Subject:. Resolution authorizing
increases to annual purchase orders to
Star Auto Parts, RDO Truck Center and
San Diego Rotary Broom for the
purchase of automotive parts and
supplies utilized by the Public Services
Department Fleet Division.
From: Lynn Merrill, Director
Dept: Public Services
Meeting Date: April 1 , 2002
Recommended Motion:
1 . Adopt resolution
2. Authorize the Director of Finance to amend the FY2001/2002 budget transferring
$71,000 from Account No. 635-341-5173, Outside Vehicle Maintenance into
Account No. 635-341-5111, Materials and su~
~
Signature
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Amount: $71,000
Source: 635-341-5111
Materials and Supplies
Finance:~~~~L
Council Notes:
RC~*d-C:nd -q ~-
lJ/'/13
Agenda Item No. /7
'.
.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolutions authorizing increases to annual purchase orders to Star Auto Parts, RDO
Truck Center and San Diego Rotary Broom for the purchase of automotive parts and
supplies utilized by the Public Services Department Fleet Division.
Background:
Star Auto Parts, RDO Truck Center and San Diego Rotary Broom are the major vendors
that provide the parts and supplies necessary in repairs and preventative maintenance
of the City fleet of vehicles and equipment. Star Auto Parts supplies parts for our light
and heavy vehicles and equipment. RDO Truck Center is the authorized Volvo
White/GMC dealership that supplies specific equipment parts for the Public Services
Refuse Fleet. San Diego Rotary Broom furnishes refurbished main and gutter brooms,
and replacement parts for Athey Mobil Sweepers, which comprise the Public Services,
Street Division Sweeper Fleet.
At the beginning of the fiscal year the Fleet Division implemented an aggressive in-
house maintenance program for all City vehicles reducing out-source maintenance,
causing an increase in parts usage. The Fleet Division is preparing to add a night shift
in the garage and is increasing the parts inventory, necessary for repairs performed
during night shift hours when vendors cannot supply parts. Once the Fleet Division has
implemented the night shift, we project parts usage will continue at this same rate due
to the aggressive preventative maintenance program that has been implemented
throughout the City's Fleet.
The Police Department is rolling down high mileage patrol vehicles into other Police
Department divisions. This extends the use of a vehicle that no longer is effective as a
patrol vehicle, however remains cost effective for other Police uses. These vehicles
require refurbishment. Eighteen roll downs have been completed and another twelve
are anticipated for roll down by the end of this fiscal year. This roll down program has
also increased our parts usage.
The improved Preventative Maintenance Program for the Refuse fleet has resulted in
more timely gO-day State Mandated PMI inspections. This has resulted in the increased
use of preventative maintenance kits. The Fleet Division will also be able. to perform
preventative maintenance on the Street Sweeping fleet, which we anticipate will also
increase our parts usage.
Public Services is requesting increases to the Fleet Division Annual Purchase Orders
listed below:
Vendor
ROO Truck Center, Riverside
Star Auto Parts, San Bernardino
San Diego Rotary Broom, Escondido
Annual PO
$24,500
$58,000
$20,000
Increased bv
$13,000.00
$28,000.00
$ 8,000.00
To Amount
of
$37,500
$86,000
$28,000
.,
Due to the increased maintenance programs, resulting in an increase of parts and
supplies needed for repairs and preventative maintenance, an additional $22,000 is also
requested to be transferred into Account No. 635-341-5111, Materials and Supplies, for
other vendor purchase orders under the amount of $25,000.
Financial Impact:
We are requesting a budget transfer of $71 ,000 from Account 635-341-5173 to Account
635-341-5111, Materials and Supplies. Since in-house maintenance and repairs has
increased, less outside services are necessary, therefore, no negative impact will result
in the transfer of $71 ,000 from the outside services account.
Recommendation:
1. Adopt resolutions
2. Authorize the Director of Finance to amend the FY2001/2002 budget transferring
$71,000 from Account No. 635-341-5173, Outside Vehicle Maintenance into
Account No. 635-341-5111, Materials and Supplies.
e
e
e
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
(Q~ -
RESOLUTION Nb. 0 L
7
//
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING INCREASES TO ANNUAL PURCHASE
ORDERS TO STAR AUTO PARTS, RDO TRUCK CENTER AND SAN DIEGO
ROTARY BROOM FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CI
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Star Auto Parts furnishes automotive parts and supplies fo
the City's automotive fleet; pursuant to this determination the Purchasing Manager i
Parts by $28,000 to an amount "not to exceed" $86,000.
hereby authorized and directed to increase the Annual Purchase Order to Star Aut
SECTION 2. That ROO Truck Center is the authorized Volvo White/GM
dealership that supplies specific equipment parts for the Refuse Fleet; pursuant to thi
determination the Purchasing Manager is hereby authorized and directed to increas
the Annual Purchase Order to ROO Truck Center by $13,000 to an amount "not t
exceed" $37.500.
SECTION 3. That San Diego Rotary Broom furnishes refurbished main and
gutter brooms, and replacement parts for Athey Mobil Sweepers;; pursuant to thi
determination the Purchasing Manager is hereby authorized to increase the Annual
Purchase Order to San Diego Rotary Broom by $8,000 to an amount "not to exceed"
$28,000.
SECTION 4. The authorization to execute the above referenced is rescinded if a
purchase order Is not issued within sixty (60) days of the passage of this resolution.
11/
11/
March 20, 2002
e
e
e
11 LIEN
12 MCGINNIS
13 DERRY
1
2
3
4
5
6
7
8
9
10
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING INCREASES TO ANNUAL PURCHASE
ORDERS TO STAR AUTO PARTS, RDO TRUCK CENTER AND SAN DIEGO
ROTARY BROOM FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by th
Mayor and Common Council of the City of San Bernardino at a
meetin
thereof, held on the
day of
, 2002, by the following vote
to wit:
Council Members:
AYES
ABSTAIN
ABSENT
NAYS
ESTRADA
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2002.
day 0
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
"1
By: 1h ?y,-,_, .-:;. fi,rn~
//
'-""'
March 20. 2002
~""",...".,,:,_[., ,_~_l::':'i;':,~.;;jf'~'::'~'"
..
. .
,
.'.1' ~:~--+""~,:.,"""",~"~,;",,,,,, "~ ".,_,0,_,,-- ,.,",- -- ""T.~:_.'''':,":,'___<'''!>:_'_''
">';"rf~:_"~"",'i_
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # \ '1 Resolution # {) CO;} -q~ -
Vote: Ayes 1-"( Nays ~ Abstain .6- Absent -&
Change to motion to amend original documents: -
Reso. # On Attachments: ~ Conttact term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to May2;' .l\ - :)-6;)-
Date of Mayor's Signature: ~ J-j-0.?-
Date of Clerk/CDC Signature: Lt -.L\...().;J..
Date Memo/Letter Sent for Signature:
60 Day Kemmder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
NullNoid After: to 0 ~,3 J 5<:S1-()d-
I
By:
-
Reso. Log Updated:
Seal Impressed:
,/
y'
Date Returned:
..----
See Anacm::d. _ ______
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distribu7ted to:
City Attorney
Parks & Rec.
Code Compliance Dev. Services
Police Public Services ,/
Water
Notes:
YesL No By
Yes NoL By
Yes No~ By
Yes No ---;L- By
Yes No / By
EDA
Finance
V'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: MI
Date: ,,\--'l(-(),r
Revised 01/12/01