The URL can be used to link to this page

Home My WebLink About22-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Public Services O"""""'~L h j '-II I V rl Subject: Resolution authorizing the execution of a purchase order to Dion International for the purchase of one (1) new Vactor 2110 Jet Rodder sewer cleaning truck to be utilized by the Public Services Street Sewer crew. From: Lynn Merrill, Director Date: February 11, 2002 MICC Meeting Date: February 19, 2002 Synopsis of Previous Council Action Recommended Motion: 1. Adopt resolution 2. Authorize and Direct the Director of Finance to amendment the FY2001/2002 budget allocating $248,700 from Unexpended/Unallocated Sewer Fund Balance to Account No. 132-431-5609, Vehicle Replacement with a corresponding increase to Account No. 635-341-5701, Motor Vehicles. -t! ~ Signature Contact person: Don Johnson, Fleet Manager Phone: 5220 Supporting data attached: Staff Report, Reso Ward: All FUNDING REQUIREMENTS: Amount: $248,604.51 Source: 635-341-5701 Motor Vehicles Finance: ~~/~ Council Notes: "Y I'-Ul ~(:()7_- s'-/ :J./lq/IJ'd- Agenda Item No. d... J- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: Resolution authorizing the execution of a purchase order to Dion International for the purchase of one (1) new Vactor 2110 Jet Rodder sewer cleaning truck to be utilized by the Public Services Street Sewer crew. BACKGROUND: Currently, the Street Division Sewer Crew section operates three vacuum rodder trucks utilized daily for routine sewer cleaning and maintenance, responding to emergency service calls during and after normal business hours. Two trucks are 1995 models and the third truck #549 is a 1989 model with 93,656 operating miles and is an economic burden to repair and has surpassed its economical life. The cost to maintain a vehicle increases with age, use and mileage. The Department is requesting to replace truck #549 with a new Jet Rodder sewer cleaning truck, and recommending #549 to be sent to surplus for auction. In the past twenty-four months the vehicle proposed for replacement has been in the fleet maintenance repair shop sixteen times. Repair work during this period included re- construction of the vacuum hose turret bearings and subsequent replacement of turret gearbox. This unit is currently out of service due to an unsafe condition that permits the truck to creep forward when it is performing rodding, thus jeopardizing the safety of the crews while working. The down time incurred has been calculated at over forty-five working days. The City of San Bernardino has over five hundred miles of sewer lines to maintain. The replacement of vehicle # 549 is mandatory to maintain the system at a minimum standard. Current industry standards call for a vehicle to be replaced every five to seven years based on type of vehicle, usage, and maintenance history. This unit has been used as a back-up unit for the two front line 1995 units. Purchase of this new unit will allow the Department to reassign one of the 1995 units to back-up status. The City of San Diego advertised, received bids and purchased a new Vactor 2110 truck on an International chassis from Dion International on Purchase Authorization PA998010586 dated February 5, 2001. Dion International has offered the City of San Bernardino the opportunity to purchase a new Vactor 2110 Jet-Rodder truck at the same cost of $230,723.44 plus tax (7.75% or $17,881.07 - see Attachment 1) for a total of $248,604.51. Section 3.04.010 paragraph B.3 of the Municipal Code allows an exemption for purchases approved by the Mayor and Common Council There are no local vendors that represent the Vactor product line, or any other vacuum rodder equipment in the City of San Bernardino. 1 FINANCIAL IMPACT: The Public Services Department is recommending the purchase of one new Vactor 2110 Jet Rodder truck from Dion International at a cost of $248,604.51. Funds for the purchase of this vehicle will be available in FY2001/2002 budget Vehicle Replacement Fund, Account No. 635-341-5701, Motor Vehicles upon approval of this request. RECOMMENDATION: 1. Adopt resolution 2. Authorize and Direct the Director of Finance to amendment the FY2001/2002 budget allocating $248,700 from Unexpended/Unallocated Sewer Fund Balance to Account No. 132-431-5609, Vehicle Replacement with a corresponding increase to Account No. 635-341-5701, Motor Vehicles. 2 j .Jdn-29-02 02:S1P FLEET OFFICE 384-5013 P.Ol ....-Ul DION INTERNATIONAL TRUCKS 'NC J..r.'.J.u:y ;:6. .',".) K,.. Ovn John)~'" f1Aftt. Hi&llI"''l~r CTT~ or 5~ O~Q~~r.~TNC 1:12 'OUt?1 .ilJ I'lr r., it...., .:J.1n e4rt'\.rrt,nu. <:A ~:':1;;tI be.r HI. JVt'tr::IU',:' Ulon 10t;"1""1I:'.<.I:..1 lruet" Inc. i. "~C~I~d to oft.,. c~. C1ty 01: 5." lItHI-"achftc: 'Ct!. Opport.llni.t..y \.0 s.'\1t~:~.u. .. n.w Vtl<etl)t' 211Q vi. an .dd.-on/C:90I'''''At;iv'l P1u~h""A. "fIh. Clty ot 'In Di.qu ,uh.'ti'ifd .and 1"lu:.Lvel1 bid'. ....1"1:..."'3. Auc.horiz&ti4n i>A99 'l)lll~'t, doltfui ret"Cq"..y 5, :I)Ji,. t.)r I V"Clor 2100. '.r :tp.elfiC'.J~1.oD.1 .I1d ~'~d nWlb.:r .21'1 H./t~_ njon tAt4-za.2.cl.,r..1 T,."c.:\.. IDe. 1, "fret1nq cll.. City or 'an Oern..,..c;tinll '.'1': .JJ)rott:.l..,,1.)' to plUr.h"!II' t.~Cl.[' unit-I_J at. tl\o Jim. pril;. Aa.d p.r -ell. :."..c.:ltlc:.at1on, ...,,,;1-)2(:'\1. 3tmc!.Jtd Ind npl.j~m.:ll l.nclu<l.d rit" t.ni:r \lnle .r. ld.nli.tlcd on ~r vot'k-rr.,.:c'., ene!n.1~\J. 01110 .,.1..........._._______.._....._____.. faoe. "'.00 h~U_ llUpl_~ U_...________...______.. 10,177.00 ""'110 hIIp Off 1Ip--_.........._._.....______.. '."..00 nu 1." hi.. Ia______._.._........__.~___.. ~.CJ3..t at.ra:ca r.o.I.. .... -"-".:qo, Q:.~-.----.____..._...2JO,12)_4. + ~ inTI:: 'r1Cc 15 410001 ~"r 12G ~Y:l. Co:!,: inr:,...,., du. to tn. adcJ..t.1on ~: O,,'.I."r:.III*nl; ..nrlA~.4 ,~tccv or .nYi(~n"Rt.l 4eYlc., t"r.uc~.d 4tt.~ th~ rl"Lv of thj, pr"n~~\ ~Ill ~. cb.,,_1 t.o '1!Jt.:. t1t O\l~ CO"\.. "zoot of J\lc:h ~n.:ll.l, it an"" _ill b.. ell. .:u::r.",,~"'d. 'tAUS: S~ T~ "'"yl:i.c.~l. at. to,.. cd d,"llvery ...~11 1>0 'hOwn on Or.l~ 11/o1~.. f"latJUU. CXC1~C .l'AXt.1, i r ifppl..c.u.l., "', J 1 C".quic~ paY".nt. "1l1.,~ a PJ:op_r-l" ox:-: :"u'I':..1 J':xMotlon CCJ:t1tic,&te L, ;'''L:.l-tc~. D't..rvur: JO-ua IMJ$ ~: ~ lOMJ:J We ~P))t".;i..'tt t". r.ppnrt..,l\l,'CY 'to pra.ll.nt th_~.:J PCODO.J.l ana ]0'1" to'''.lJ;C~ :0 0" -.(19 vt' ru~~~tr cOA~'n~~..rvi~.. 7~."~ ~~ tor Y9U~ ~on~lnftT~'ioft ~"4 V. look tnrw.rd to ...tint t~~ Cilj of S~n a.rq.rd;"o.~ I~~~ic~~nc~. U"c:u~1y. WJUlt'i\I.:w.:-j lI!l! Tnll"'~hm ,.- .... T~\\C' 1I;t\f!;, SUlrOClafal~n "'" "'-. CA....... ,.. '132251 ~.'t'__, 1IQll"lGldW ,net ....._CA_ ~aa~f5ClII. "D 710 ",. . e 6 7 8 9 10 11 12 13 e 14 e ~~~\1 , RESOLUTION NO. 1 2 3 4 5 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO DION INTERNATIONAL FOR THE PURCHASE OF ONE (1) NEW V ACTOR 2110 JET RODDER SEWER CLEANING TRUCK TO BE UTILIZED BY THE PUBLIC SERVICES STREET SEWER CREW BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Dion International has offered the purchase of one new Vactor 2110 Jet Rodder Sewer Cleaning truck on an International chassis at the same price of $230,723.44 plus tax, as purchased by the City of San Diego. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order for said truck to Dion International in an amount not to exceed $248,604.51. SECTION 2. The authorization to execute the above referenced purchase order 15 is rescinded if it is not issued within sixty (60) days of the passage of this resolution. 16 17 18 19 20 21 22 23 24 25 26 27 28 III III III III III III /II III III III YCD' tZ zl (9)0;;. tit 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e e RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO DION INTERNATIONAL FOR THE PURCHASE OF ONE (1) NEW V ACTOR 2110 JET RODDER SEWER CLEANING TRUCK TO BE UTILIZED BY THE PUBLIC SERVICES STREET SEWER CREW I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members: AYES ABSTAIN ABSENT NAYS ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ ANDERSON MCCAMMACK Kachel G. L;larK, L;lty L;lerK The foregoing resolution is hereby approved this day of ,2002. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: L 1--~ U ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): '2 -lq -oL.- Item # '2'G- Yote: Ayes I -S I '1 Nays.G- Change to motion to amend original documents: Resolution # 2ro? - $1./ Abstain ...0 Absent (, Reso. # On Attachments: L Contract term: ~ Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By: Date Sent to Mayor: 2-2-0.-07- Date of Mayor's Signature: ;).-?o-o:+ Date ofClerklCDC Signature: Q-d.-I--();:}- Date Me~tter Sent for Signature: 60 Day Reminder Letter :;em 011 3811. da)" 90 Day Reminder Letter Sent on 45th day: See Attached: See Attached: See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (~85, 8234, 655, 92-389): . Copies Distributed to: City Attomey ,/ Parks & Rec. Code Compliance Dev. Services Police Public Services / Water Notes: NullNoid After: !nO DA-J'\ 11-c:c -oL , Reso. Log Updated: ,/' Seal Impressed: ./ Date Returned: ~ YesL No By Yes NoL By Yes No -.L.- By Yes NO-r- By Yes No By EDA Finance / MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: ...il.n::..- Date: ;;;';J;;>-f:j;} Revised 01112/01