The URL can be used to link to this page

Home My WebLink About21-Public Services " CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Public Services ORj':jl"'W'~L Subject: A resolution authorizing the execution of piggyback purchase orders to Crest Chevrolet for various vehicles to be utilized by various departments. From: Lynn Merrill, Director Date: January 23, 2002 Council Date: February 19, 2002 Synopsis of Previous Council Action Reso 2001-74 4/16/01 Recommended Motion: Adopt resolution ~~ Signature Contact person: Don Johnson, Fleet Manager Phone: 5220 Supporting data attached: Staff Report, Resolution Ward: All FUNDING REQUIREMENTS: Source: $84,206.60 635-341-5701 Motor Vehicles Amount: Finance: a~d/~//~k Council Notes: ?~oIJ-2cn2--{,O :lh,jlJ;J- Agenda Item No. ~ " CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject A resolution authorizing the execution of piggyback purchase orders to Crest Chevrolet for various vehicles to be utilized by various departments. BACKGROUND The City of San Bernardino Mayor and Council adopted Resolution 2001-74 on April 16, 2001 for the purchase of various vehicles in accordance of Bid Request F-01-48A. Item #002 of the bid request was awarded to Crest Chevrolet of San Bernardino for the purchase offive 2002 Full Size Y. Ton Pick Up Trucks and Item #003 was also awarded to Crest Chevrolet for three 2002 % Ton Pick Up Trucks. More than one bid response was received. Notices were received from Crest Chevrolet informing the City of the opportunity to purchase additional model year vehicles at the same bid prices of $16,339.84 plus tax for the Y. Ton Truck and $20,603.38 plus tax for each % Ton Truck, see Attachment 1 and 2. Section 3.04.010, paragraph B.2 of the Municipal Code allows an exemption for purchases competitively bid within one year, for which more than one bid was received, and the vendor has established a set price. The vehicles to be replaced are listed below and are considered an economic burden to maintain in this capacity due to excessive age and/or mileage of vehicles. Most replacement parts for repairs are no longer available or hard to find for these older vehicles. These vehicles will be placed in surplus for auction. ASSIGNED YEAR VEH MAKE/MODEL MILEAGE CONDITION REPLACED BY Pub.Serv Fleet Div 1988 #394 Ford Ranger 118,000 Excessive age Y:i Ton Pick Up and mileage Pub Serv Right-at-Way 1980 #1547 Chevy % Ton 103,000 Excessive age % Ton Pick Up and mileage Pub Serv Sewer Crew 1992 #446 Ford % Ton 101,000 Excessive age % Ton Pick Up and mileage Parks & Rec 1989 #784 Chevy % Ton 170,000 Excessive age % Ton Pick Up and mileage The replacement vehicles will be ordered upon award of the purchase order. FINANCIAL IMPACT Funds for these purchases are available in the Public Services FY2001/2002, Motor Vehicle Account No. 635-341-5701. RECOMMENDATION Adopt resolution 0'0-2'-200' 02:360m crom-C~:ST C~Ev~OLET INC 909S86dd'S T-075 0002/002 '-OS9 Attachment 1 A FACSIMILE - 1'R0lrI FLOYD 1Jf1BDSTR0JI- FLEET&~S,A"~ MANAGER @~ CHEVROLET J!Q! w. :11" _RIM' !Ml! RRlPAt....Jmlln.. "' 92402 PH.909-B83-a833 FAX 909-B83-796B TO: Met R2D JoIuuIon rA1lt: 909-384-501.3 g; Tntcb DAD: 12-20-01. PAGES: 1. 'IWr,U: lNCU1D1NG l!lD! COVJI:R PAO& l"De cheekecf with C"-",olet J'IfIet and theg Iu.aM -~thOrlIU!d thB ~ of tit. ~ to tit. CftJI of San Bemarcffno on CIIlfI addffional2002 % ton D~~D that pou nu:ru need. 1'ht.s will allow JIOU to "rritHnI Back- oftJlOUr lcut ordAr. IIUIIl noUt'u uou on CUUI exteftsion on thB % ton tl'Ucb PI<<.cN call.... f.fJIfIU h_ anu Guatfcms. Thank~ l1e1MI !!Yl J 20-084 Olc-21-2DOl D2:3S.. F'om-CREST CHEVROLET !NC 90919;4419 T-075 p.001/0D2 F-069 Attachment 2 A FACSIMILE - FROM n,QYD JrlWY)STROM- 1'LEIt'&~~~ ~GER @grBST CIl!&VRQLET 1l!/! W. 21" R'l'DRIZT J8J! AIJ!D"'''lPn~NO. CA. 92402 PH.909.a3-8&13 aJI 909-883.7968 TO: ~ R2l! JctIuyon FAX J!l 9OP-384-S013 U: % Ton Pfekup 2'rucks ,oA2Z: J2-:I1-01 PAGES: 1 'JOf4L INCWlJlNt; T~~$l COVER PAG& We ~ been authorized to otter fIOfl tM 5GIIUl uten.sion oftM eoncud_ Oft the % ton tl'ueks that we GOt Oft u.. % ton.. 2'hU lilt" IIIIDrD IIDU to -.n-u 1I<<ck" off IIGUI' lIIst order 01 % ton truclc8. PIMue CllII me Up" IulwlIUlU GUUtion6, 2'htIn.k You. J'loud e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 cg:/V RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PIGGYBACK PURCHASE ORDERS TO CREST CHEVROLET FOR VARIOUS VEHICL~S TO BE UTILIZED BY VARIOUS DEPARTMENTS. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council on April 16, 2001 awarded purchase orders to Crest Chevrolet of San Bernardino for the furnishing and delivery of five (5) Full Size Y:z Ton Pick Up Truck; and three (3) 2002 %-Ton Pick Up Trucks: and that Crest Chevrolet has agreed to provide additional purchases of the same vehicles for the same amount; and pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue purchase orders to Crest Chevrolet for one (1) Full Size Y:z Ton Pick Up Truck and for three (3) % Ton Pick Up Trucks, for the total amount of $84,206.60. Such award shall only be effective upon issuance of Purchase Orders by the Purchasing Manager. SECTION 2. The authorization to execute the above referenced Purchase Order is rescinded if it is not issued within sixty (60) days of the passage of this resolution. 11/ 11/ 11/ 11/ 11/ 11/ 11/ . e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF PIGGYBACK PURCHASE ORDERS TO CREST CHEVROLET FOR VARIOUS VEHICLES TO BE UTILIZED BY VARIOUS DEPARTMENTS. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2002, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ ANDERSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this 2002. day of Approved as to Form and legal content: Judith Valles, Mayor City of San Bernardino JAMES F. PENMAN, City Attorney By:~j.~ o ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 2- -l q -02- Item # '7 \ Resolution # 7002 - &, D Vote: Ayes 1-'l Nays 0- Abstain -A Absent A- Change to motion to amend original documents: - Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: --=- Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY NullNoid After: ("" DC>[ , J 4 - Z2 -O? I By: - Date Sent to Mayor: 2 - LCrD L- Date of Mayor's Signature: ;)--:}CFO:) Date ofClerklCDC Signature: ,;).-;;2\-0';>- Reso. Log Updated: V" Seal Impressed: ,/" Date Memol tter Sent for Signature: 60 Day Reminder Letter Sent on 30th ay: 90 Day Reminder Letter Sent on 45th day: See Attached: Attached: See Attached: Date Returned: Request for Council Action & Staff Report Attached: Yes L Updated Prior Resolutions (Other Than Below): Yes Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Yes Updated CDC Personnel Folders (5557): Yes Updated Traffic Folders (3.285,8234,655,92-389): Yes No By No --.L By No --.-L By No / By No Y By Copies Distributed to: City Attorney / Parks & Rec. Code Compliance Dev. Services Police Public Services r' Water EDA Finance v MIS Others: Notes: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.l Ready to File: (I'll Date: ,)- ;;J?-C d' Revised 0111210 I