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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Date: January 29, 2002
File: 6.14-14.7268
Or'''''''~L
n ; 1.01 I .. A
Subject: Resolution awarding contract to
Brewster Electric for Little League Baseball
Lighting, per Plan No. 10352 and
authorization for the Director of Finance to
amend the FY 2001/02 budget.
Dept: Development Services
MCC Date: February 4, 2002
Synopsis of Previous Council Action:
7/9/01 Allocation of $258,700 in the 2001/02 Capital Improvement Program (CIP) for Blair Park
upgrade lighting system (Account Nos. 243-363-5504-7268).
Recommended Motion:
I) Adopt Resolution.
2) That the Mayor and Common Council authorize the Director of Finance to amend the FY
2001/02 budget to increase the budget amount in Account No, 243-363-5504-7268 by
$101,300.00 and reflect the associated reduction in Account No, 243-000-3405-0000
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Contact person: Mehran Sepehri, Senior Civil Engineer
Phone:
5127
Supporting data attached: Staff Report, Map, & Resolution
Ward:
5
FUNDING REQUIREMENTS: Amount: $360,000.00
Source: (Acct. No.) 243-363-5504-7268
Acct. DescriPti~n: Blair ,park ~~e li~ZS
Fmance: ~ ~.
Council Notes:
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,
Agenda Item No. J 4
referenced contract accordingly.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Financial Impact:
Funding for this project in the amount of $258,700 has been included in the FY 01-02 budget
from the Park Bond Funds. It is now estimated $360,000 will be needed in FY2001/02 to
complete this project. In order to accommodate the design, construction, inspection, and contract
administration, staff recommends that the additional $101,300 be transferred from Account No.
243-000-3405-0000 (Unappropriated Fund Balance in Park Construction fund), to cover project
costs. It is anticipated that a combination of reduced project costs on other Parks projects and a
projected increase in local Parks fee revenues associated with land development will
accommodate this increased project cost. All costs incurred will be charged to Account No. 243-
363-5504-7268.
Recommendation:
That the Mayor and Common Council authorize the Director of Finance to amend the FY
2001/02 budget to increase the budget amount in Account No. 243-363-5504-7268 by
$101,300.00 and reflect the associated reduction in Account No. 243-000-3405-0000
(Unappropriated Fund Balance in Park Construction fund); and adopt resolution.
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~(Q)~W
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AWARDING A CONTRACT TO BREWSTER ELECTRIC FOR
LITTLE LEAGUE BASEBALL LIGHTING, PER PLAN NO. 10352.
4
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
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SECTION I. Brewster Electric, is the lowest responsible bidder for Little League
Baseball Lighting, per Plan No. 10352. A contract is awarded accordingly to said bidder in a
total amount of $294,805 with a contingency amount of $20,000 but such award shall be
effective only upon being fully executed by both parties. All other bids, therefore, are hereby
11 rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the
12 City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by
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reference as fully as though set forth at length.
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SECTION 2. This contract and any amendment or modifications thereto shall not take
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16 effect or become operative until fully signed and executed by the parties and no party shall be
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obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of passage of the resolution.
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24 III
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AWARDING A CONTRACT TO BREWSTER ELECTRIC FOR
LITTLE LEAGUE BASEBALL LIGHTING, PER PLAN NO. 10352.
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4
5
Common Council of the City of San Bernardino at a _meeting thereof, held on the _day
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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of _, 2002, by the following vote, to wit:
7
AYES
NAYS
ABSTAIN ABSENT
City Clerk
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Approved as to
24 form and legal content:
25 JAMES F. PENMAN,
The foregoing resolution is hereby approved this
day of
,2002.
Judith Valles, Mayor
City of San Bernardino
26 City Attorney
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By:
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 5, 2002
TO:
Mehran Sephri, Senior Civil Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2002-41
At the Mayor and Common Council meeting of February 4, 2002, the City of San Bernardino
adopted Resolution 2002-41 - Resolution awarding a contract to Brewster Electric for Little
League Baseball lighting, per Plan No. 10352.
I am providing you with one certified copy of Resolution 2002-41 and six (6) original bound
contracts. Please obtain signatures where indicated and return one fully executed original
contract to the City Clerk's office as soon as possible.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by April 5, 2002.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
I hereby acknowledge receipt ofthe above mentioned documents.
SignedPY d
Date: 2-5-VL-
Please sign and return.
"
,.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ;).. "'\ -0 :;L
Vote: Ayes 1- 3, 5'-"
,
\~
Item #
/,
Nays --
Abstain
Change to motion to amend nriginal documents:
Reso. # On Attachments: ( Contract term: -
Note on Resolution of Attachment stored separately: L-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: J. - 5 -cc' .:J
Date of Mayor's Signature: if - 5 '-0 ).
Date ofClerk/CDC Signature: ;J.-S-() d-
Resolution #
:JOG/)'- 41
Absent-3'
~
NullNoidAfter: (,,0 Dp--'/J 11.1-0:;-0':2-
I
By: -
Reso. Log Updated: ,,/
Seal Impressed: ,./
Date Memo/Letter Sent for Signature: J -s- 0;>-
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ,/' Date Returned: ~
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Yes / No By
Yes No-L By
Yes No~ By
Yes No /. By
Yes No! By
Public Services
Water
Dev. Services ~ EDA
Code Compliance
Police
Notes:
[be, ,cl) C~V\~ IV:I
Finance / MIS
Others: CO'l1(/[{) -m()1.SOlot1? I
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: .1l1:C.. Date: .~ /1"1 I 0 D-
, I
Revised 01/12/01