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CITY. bF' SAN BERNARDINO -
. .'
REQUEST FOR COUNCIL ACTION
File No. 1. 845
,~.
From:
ROGER G. HARDGRAVE
Subject:
Authorizing Execution of Program
Supplement No. 84, Rev. 1 --
Extension of Orange Show Road,
from Arrowhead Avenue to
Tippecanoe Avenue
Dept:
Public Works
JUN 2 5 1997
Date:
06-25-97
r
OlllGhl~JL
Synopsis of Previous Council action:
Resolution No. 13220 adopted authorizing the execution
of Local Agency State Agreement No. 08-5033 relative to
the apportionment of Federal-Aid funds for transporta-
tion projects.
Resolution No. 96-260 adopted authorizing execution of
Program Supplement No. 84.
Plans approved and authorization granted to advertise
for bids.
04-03-78 -
08-19-96
02-17-97
Recommended motion:
1. That the allocation for Account No. 242-342-5504-1996,
Extension of Orange Show Road, from Arrowhead Avenue to
Tippecanoe Avenue, be increased by $300,000, in order to
reflect the anticipated additional revenue.
and
2. Adopt resolution.
cc: Bill Bopf, IVDA
Fred Wilson
Barbara pachon
Jim PenMan
(ft~
Contact person:
Roger G. Hardgrave
Staff Report, Program
Supplement & Resolution
Phone:
5025
Supporting data attached:
Ward:
1 & 3
FUNDING REQUIREMENTS:
Amount:
H/A
Source: (Acct. No.)
(Acct. DescriPtion)
Finance:
Council Notes:
Res 97- J/9
7/J.1 /97
Agenda Item No. / ftJ
75-0262
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CiTY OF' SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
A program supplement is used by the Federal Highway
Administration to obligate Federal-Aid Funds for transportation
projects.
Program Supplement No. 84 was approved at the Council
meeting of 8-19-96. This program suppleMent obligated $938,418
of Federal-Aid STP Funds to finance approximately 88% of the
right-of-way acquisition costs.
Revision No. 1 has been prepared by Caltrans to expand
the scope of Program Supplement No. 84 to include Construction
Engineering and Construction, in addition to Right-of-Way.
Execution of Revision No. 1 will increase the obligation for
Federal-Aid STP Funds from $938,418 to $11,172,414.
Caltrans will not process any invoices for reimbursement
until this revision is fully executed.
We recommend that Program Supplement No. 84, Revision No.
1, be approved.
06-25-97
75.0264
~
PROGRAM SOPPLBMBNT NO. 084 Rev.1
to
LOCAL AGENCY-STATB AGRBBMBNT
POR PBDBRAL-AXD PROJECTS NO. 08-5033
Date: June 17, 1997
Location: 08-SBD-0-SBD
Project NUmber: STPL-5033 (010)
B.A. NUmber: 08-955932
*
.
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 04/06/78 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks set forth on the following pages.
PROJECT TBRMXNX:
IN THE CITY OF SAN BERNARDINO ON ORANGE SHOW RD: ARROWHEAD AVE TO
TIPPECANOE AVE.
TYPB OP WORK: CONSTRUCT STREET /TWO BRIDGES/SIGNAL
LENGTH: 1.7 (MILES)
PROJECT CLASSXPXCATXON OR PBASB(S) OP WORK
[ 1 Preliminary Engineering [Xl Right-of-Way [l
[Xl Construction Engineering [Xl Construction
Estimated Cost I
Federal Funds
Matching Funds
.
13152479 33C $
I J $
Local OTHER
11172414 $ 1980065 $
) ) 0 I l
OTHER
o $
o
City of San Bernardino
STATB OP CALUORNXA
Department of Transportation
By
Mayor
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
Title
City Clerk
I hereby Certify upon my personal knowledge that budgeted funds are available tor this encumbrance:
Accounting Officer~
Date tJJ
$ 11172414.00
Chapter I Statutes I
It...
Year
Program.
I Be I Fund Source
J\MOllIIT
162 1996
2660-101-890
96-97
20.30.010.810
C 262040 892-P
11172414.00
.
Approved as to form
and legal content:
JaDes F. Penman
City Attorney
Page 1 of 2
BY-,,? ~.
EXHIBIT -A-
~
~. ...
.
.
.
.
DATE: 06/17/97
08-SBD-0-SBD
STPL-5033 (010)
SPECIAL COVENANTS OR REMARKS
1. This Revised Program Supplement supersedes Program Supplement
approved by the Local Agency's Governing Body on 09/23/96
2. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs.
4. This agreement supplements the Local Agency-State Master
Agreement for Federal-Aid projects, with the understanding that
all provisions of the 1991 Intermodal Surface Transportation
Efficiency Act (ISTEA) apply.
5. The Local Agency will advertise, award and administer this
project in accordance with the current Local Program Procedures
or the new Local Programs Manual, when issued.
6. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
Page 2 of 2