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.CITY'O.J,4 SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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From: Fred Wilson, Acting City Administrator
Subject: Los Padrinos Graffiti Removal
Extension of Contract
Dept: Administrator's Office
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JUN 1 9 1997
Ol~/GINAL
Date: June 4, 1997
Synopsis of Previous Council Action:
4/4/94 - Resolution 94-233 approved authorizing contract with Los Padrinos to perform graffiti removal
services.
6/20/95 - Resolution 95-188 approved authorizing extension of contract with Los Padrinos to implement a
citywide graffiti removal program.
6/3/96 - Resolution 96-147 approved extension of contract with Los Padrinos for one year to implement a
comprehensive citywide graffiti removal program.
Recommended Motion:
-IJ!l
Adopt resolution.
Contact person: Jan Wages. Administrative Assistant to the City Administrator
Phone 5122
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS: Amount: $314.000
Source:(Acct. No.) 001 409 5505
(Acct. Description) Graffiti Removal
Finance:
Council Notes:
Res 97- 1 Of'?
1/1/q1
Agenda Item No. .30
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
BACKGROUND: For the past four and one-half years, the City and the Economic
Development Agency have contracted with Los Padrinos to provide city-wide graffiti
removal, blight abatement, trash clean-up and removal services. According to information
provided by Los Padrinos, activities during 1996/97 included the following:
SCOPE OF SERVICES:
Description
7/96 through 4/97
96/97 Projections
Graffiti Locations Reported
Graffiti Locations Abated
Total Square Feet
Gallons of Paint
Average per square foot cost
Trash Pickup Locations
Blight Abatement Locations
Yard Cleanups Code Enforcement
Focus Neighborhood Cleanups
Special Projects:
Soap Box Derby Set Up
Community Fair
Auto Race
Slam Blight Day
Baseball Stadium
Little League
1174
6612
778,697
5427
.42
812
641
37
9
6
1408
7934
934,436
6512
.42
974
769
44
11
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STAFFING: This program is coordinated through Pat Leathers in the Mayor's Office and
has been successful since its inception. Provided as an attachment is an overview of this
organization which outlines its mission and the manner in which the youth gang
intervention program operates. Los Padrinos will provide a minimum of 20 workers and
appropriate supervisors to handle this project.
COST: The cost to the City for these services last year was $330,337. The contract
amount for FY 1997/98 is $314,000. An itemized budget proposal and letter of intent for
next fiscal year is attached.
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SERVICES AGREEMENT
THIS AGREEMENT is entered into this day of
19 between LOS PADRINOS ("CONTRACTOR") and the CITY OF SAN
BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for qraffiti removal service
within the CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able
to perform said services.
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish qraffiti removal services to CITY
in accordance with attached agreement.
2. Over the term of this Agreement, CONTRACTOR shall be paid
e for such services an amount in accordance with attached agreement.
3. CONTRACTOR shall provide Pat Leathers. Volunteer
Coordinator. C/O Mavor's Office with a monthly invoice in arrears
and shall be provided payment within thirty (30)days therefrom.
CITY retains the right to challenge all or any part of an invoice.
4. The term of this Agreement shall be from July 1, 1997 to
June 30, 1998.
5. CONTRACTOR shall indemnify, defend and hold CITY, its
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officers, employees and agents harmless from any claim, demand,
liability, suit, judgement or expenses (including, without
limitation, reasonable costs of defense) arising out of or related
to CONTRACTOR's performance of this agreement, except that such
duty to indemnify, defend and hold harmless shall not apply where
injury to person or property is caused by CITY's willful misconduct
~ or sole negligence.
6. While not restricting or limiting the foregoing, during
the term of this Agreement, CONTRACTOR shall maintain in effect
policies of comprehensive public, general and automobile liability
insurance, in the amount of $2,000,000.00, per occurrence, combined
single limit, and statutory worker's compensation coverage, and
shall file copies of said policies with the CITY'S Risk Manager
prior to undertaking any work under this Agreement.
7. CONTRACTOR shall perform work tasks as directed by the
Volunteer Coordinator. Mavor's Office ,but for all intents and
purposes contractor shall be an independent contractor and not an
agent or employee of the CITY.
8. In the performance of this Agreement and in the hiring and
~ recruitment of employees, contractor shall not discriminate on the
basis of race, creed, color, religion, sex, physical handicap,
ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be
deposited with the United States Postal Service, postage prepaid
and addressed as follows:
TO THE CITY:
Pat Leathers. Volunteer Coordinator
C/O Mayor's Office
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
TO THE CONTRACTOR:
Los Padrinos
P. O. Box 479
San Bernardino. CA 92402
Nothing in this paragraph shall be construed to prevent the
~ giving of notice by personal service.
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10. CONTRACTOR agrees and understands that prior to commencing
work under this Agreement it shall first obtain a Business
Registration Certificate from the City Clerk and shall keep such
Certificate current during the term of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and date first above shown.
Date:
By:
Business Name
Signature
CITY OF SAN BERNARDINO
e Date:
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By:
John P. Murphy,
Purchasing Manager
City of San Bernardino
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
City torney
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AGREEMENT
PURPOSE:
THE PURPOSE OF THIS AGREEMENT IS THE CONTINUATION OF A
COMPREHENSIVE CITY WIDE PROGRAM OF GRAFFITI REMOVAL, WEED
ABATEMENT, AND TRASH PICK UP AND REMOVAL.
TERM:
THIS AGREEMENT WILL BE FOR THE FISCAL YEAR 97/98, JULY 1, 1997
TO JUNE 30, 1998.
EMPLOYEES:
LOS PADRINOS WILL EMPLOY ONE (1) EXECUTIVE DIRECTOR, THREE (3)
ADMINISTRATIVE CLERICAL STAFF, FIVE (5) WORKING SUPERVISORS
(YOUTH LEADERS), TWENTY (20) OR MORE WORKERS AS NEEDED.
PAYMENT FOR SERVICES DELIVERED:
IT IS UNDERSTOOD THAT LOS PADRINOS WILL BE PAID 1/12 OF THE
ANNUAL CONTRACT EACH MONTH.
AT MONTH END LOS PADRINOS WILL DELIVER TO THE MAYOR'S OFFICE
CITY BEAUTIFICATION COORDINATOR A REPORT DETAILING THE MONTHS
PRODUCTION AND ACCOUNTING OF SERVICES DELIVERED.
PERMITS AND INSURANCE:
LOS PADRINOS WILL CONTINUE TO COMPLY WITH THE REQUIREMENT OF
PROVIDING PUBLIC LIABILITY INSURANCE AND NAMING THE CITY OF
SAN BERNARDINO AS ADDITIONAL NAMED INSURED. LOS PADRINOS HAS
$2,000,000.00 OF PUBLIC LIABILITY INSURANCE.
LOS PADRINOS MAINTAINS WORKERS COMPENSATION INSURANCE COVERING
ALL OF THEIR EMPLOYEES AND ADEQUATE INSURANCE ON ALL VEHICLES
AND EQUIPMENT.
SUPERVISION AND REPORTING:
LOS PADRINOS WILL HANDLE ALL REQUESTS FOR SERVICE FORWARDED
TO THEM FROM THE SAN BERNARDINO CITY VOLUNTEER COORDINATOR
AND OTHER CITY DEPARTMENTS REQUESTING SERVICE WITHIN OUR
SCOPE OF WORK WITH APPROVAL FROM THE CITY'S VOLUNTEER COORDINATOR.
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~~ PADIlINO~
s-
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SOVItES
of Southern a.lifomia
MAY 29, 1997
MS. PAT LEATHERS
OFFICE OF THE MAYOR
CITY OF SAN BERNARDINO
300 NORTH "D" STREET
SAN BERNARDINO, CALIFORNIA 92418
DEAR PAT,
THE INFORMATION ATTACHED IS IN ANSWER TO YOUR REQUEST FOR A
DETAILED PROPOSAL FOR THE CONTINUATION OF OUR PROGRAM AND
SERVICES FOR FISCAL YEAR 97/98
INCLUDED ARE:
A) OPERATING BUDGET AT A LEVEL THAT IS FIVE (5) PERCENT
LOWER THAN FY 96/97 AND PRIOR YEARS.
B) SERVICE AGREEMENT COVERING THE SERVICES AND TERMS
WE WILL FOLLOW AS WELL AS THOSE DEFINED IN THE CITIES
SERVICE CONTRACT AGREEMENT
C) PROFILES OF YOUTH WORKERS AND YOUTH WORKER FAMILIES.
THESE STATS ARE FROM INDIVIDUALS WHO HAVE BEEN EMPLOYED
IN OUR YOUTH GANG INTERVENTION PROGRAM.
I HOPE THIS INFORMATION IS WHAT YOU NEED, IF YOU REQUIRE
ADDITIONAL ITEMS PLEASE CALL.
s~~
MAX L. ALONSO III
EXECUTIVE DIRECTOR
1464 East Rialto Ave.. Mailing Address: P.O. Box 479. San Bernardino, CA 92402. (909) 382-85n FAX (909) 382-8580
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CITY CONTRACT
CONTRACT VALUE
EXPENSES:
SALARIES/BENEFITS
ACCOUNTING/LEGAL
OFFICE RENT
COMMUNICATIONS
UTILITIES
OFFICE SUPPLIES
LIABILITY INSURANCE
VEHICLE INSURANCE
VAN EXPENSES/REPAIRS
JOB SUPPLIES/FUEL
LOS PADRINOS
97/98 FISCAL YEAR
OPERATING BUDGET
TOTAL EXPENSES
$314,000.00
$243,625.00
5,400.00
7,512.00
12,000.00
3,600.00
3,000.00
8,200.00
7,000.00
8,000.00
15.663.00
$314,000.00
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A.
B.
YOUTH WORKER PROFILE
283 WORKERS
93% OF ALL YOUTH HIRED ARE EITHER ON PROBATION OR
PAROLE.
98% OF ALL YOUTH HIRED WERE NOT ATTENDING SCHOOL DUE
TO SUSPENSION, EXPULSION, OR DROP-OUT.
C.
100% OF THE YOUTH WERE UNEMPLOYED AT THE TIME THEY
WERE HIRED.
D.
SIXTY ONE OF THE YOUTHS HAD FATHERED SEVENTY TWO
CHILDREN.
E.
THIRTEEN OF THE YOUTHS WERE HOMELESS WHEN HIRED.
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A
B.
C.
D.
E.
YOUTH WORKER FAMILY PROFILE
283 FAMILIES
THIRTEEN FAMILIES WHEREABOUTS WERE UNKNOWN.
TWENTY NINE FAMILIES HAD BOTH HEADS OF HOUSEHOLD.
(FIFTEEN INCLUDED MOTHER AND FATHER THE OTHER
FOURTEEN WERE GUARDIANS.)
TWO HUNDRED FIFTY FOUR HAVE ONLY ONE HEAD OF
HOUSEHOLD AND THAT IS THE MOTHER.
THE HIGHEST SCHOOL GRADE LEVEL COMPLETED BY
ALL FAMILY HEADS OF HOUSEHOLD IS 10TH GRADE.
THE AVERAGE NUMBER OF CHILDREN IN EACH FAMILY
IS SIX.
F.
98% OF ALL FAMILIES ARE RECEIVING PUBLIC ASSISTANCE.
G.
TWO HUNDRED TWENTY TWO HEADS OF HOUSEHOLD ARE
UNEMPLOYED.
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STATUS OF WORKERS
GRAFFITI-WEED ABATEMENT-TRASH
CURRENT STATUS NUMBER PERCENT
UNEMPLOYED 62 23
STILL WORKING FOR
LOS PADRINOS 22 8
EMPLOYED OUTSIDE 49 17
FULL TIME STUDENTS 55 19
PRISON 26 9
MOVED OUT OF AREA 51 18
VALLEY COLLEGE OR
e VOCATION SCHOOL 11 4
DECEASED 4 1
ARMY 2 .7
VICTORY OUTREACH J. ~
TOTAL 283 100
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. CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date:
August 26, 1997
ORIGINAL
Addendum to Cooperation Agreement
Subject: between the City, U.S. Dept. of
Housing & Urban Development (HUD),
Arrowhead Neighborhood Association,
and Los Padrinos, concerning
watering lawns of vacant homes.
From: Lori Sassoon, Sr. Admin. Analyst
Dept:
Administrator's Office,
Synopsis of Previous Council action:
None.
Recommended motion:
That the Mayor be authorized to ~xecute the addendum to the
cooperation agreement.
!e(S1~ure~
Contact person: Lori Sassoon
Phone: X5l22
Supporting data attached:
Yes
Ward: 4 and 7
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. Descriotion) (Water Department Funds)
Finance:
Council Notes:
75-0262
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Agenda Item No.LD
STAFF REPORT
Since March 1, the Arrowhead Neighborhood Association has been watering the lawns of vacant
HUD properties in its association area. This pilot program was made possible by a cooperative
agreement between the Association, HUD, Los Padrinos, and the City of San Bernardino.
Under the agreement, HUD assumes liability, the City provides water service free of charge,
Los Padrinos provides landscape maintenance assistance, and the members of the Arrowhead
Association water the lawns and monitor the properties.
This agreement expires on August 31, 1997. In order to allow time to negotiate a more long-
term agreement, the parties have agreed to extend the existing agreement for 30 days. It is
recommended that the Council authorize the Mayor to execute the addendum to the cooperation
agreement.
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ADDENDUM TO COOPERATION AGREEMENT
Pursuant to Section 2 of the COOPERATION AGREEMENT BETWEEN THE CITY OF
SAN BERNARDINO, UNITED STATES DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT AND THE ARROWHEAD NEIGHBORHOOD ASSOCIATION RELATING
TO WATER SERVICES OF VACANT PROPERTIES AS OWNED BY THE DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT, the Parties hereby continue said AGREEMENT for
a period of an additional thirty (30) days. By execution of this ADDENDUM, the new "Termination
Date" of said AGREEMENT shall be September 30,1997.
PURSUANT TO SECTION 2 OF SAID AGREEMENT, IT IS AGREED BY AND BETWEEN
THE PARTIES THAT THE NEW "TERMINATION DATE" SHALL BE SEPTEMBER 30, 1997.
ARROWHEAD NEIGHBORHOOD ASSOCIATION,
an unincorporated not-for-profit association
By:
Nick Gonzalez
CITY OF SAN BERNARDINO
By:
Tom Minor, Mayor
LOS P ADRINOS OF
SAN BERNARDINO COUNTY
By:
Max Alonso
Executive Director
U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT
By:
COOPERATION AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO,
UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
AND THE ARROWHEAD NEIGHBORHOOD ASSOCIATION
RELATING TO WATER SERVICES OF VACANT PROPERTIES
AS OWNED BY THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
This Agreement, made and entered into this 1st day of March,
1997, by and between the City of San Bernardino (hereinafter
"City"); Department of Housing and Urban Development (hereinafter
"HUD"); individual homeowners in the City of San Bernardino known
as the Arrowhead Neighborhood Association, an unincorporated not-
for-profit organization (hereinafter "Association"); and Los
Padrinos of . san Bernardino County, a California non-profit
corporation (hereinafter "Los Padrinos") :
WHEREAS, HUD is the owner of certain vacant properties located
in the City of San Bernardino, California ("the Premises");
WHEREAS, HUD, City, Association and Los padrinos ("the
Parties") believe that watering and lawn cutting are in the vital
and best interests of HUD, the City of San Bernardino and the
health, safety and welfare of its residents;
WHEREAS, the Parties wis~ to voluntarily cooperate to care for
~he Premises;
NOW THEREFORE, in accord with the public purposes and
provisions of app~icable federal, state and local law and
requirements, the Parties agree to the following:
SECTION 1. PURPOSE OF THE AGREEMENT:
The purpose of th,is Aqreement is to comm~nce a pilot proj ect
to provide water serv~ce and grounds serv~ce for eight (8)
?remises, as agreed, located in the City of San Bernardino lying
within the specific boundary of 30th Street on the south, 40th
Street on the north, E Street as extended on the west and Sierra
Way on the east, inclusive of each street identified above.
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APR - 2 1997
OFFICE OF THE MAYOR
TIME:
SECTION 2. TERM:
The term of this Agreement shall commence on March 1, 1997
("Commencement Date") and end on August 31, 1997 ("Termination
Date"), unless sooner terminated by the Parties. The Parties may,
at any time prior to the Termination Date, agree to expand, modify
or otherwise continue this Agreement past the Termination Date.
SECTION 3. SERVICES:
The City agrees to apply for, pay and provide water service
to the Premises for the term of this Agreement or until there is a
change of ownership prior to the Termination Date.
SECTION 4. VOLUNTARY SERVICES:
HUD further agrees to allow the Association and Los padrinos
to enter the property for the purposes of lawn cutting, lawn
watering, and trash removal services as further described below.
A. VOLUNTARY SERVICES BY THE ASSOCIATION:
The Association, without expense to HUD, agrees to
provide volunteer lawn watering services, including turning on and
off of sprinklers for the front and visible back and/or side yards.
The Association will also pick up trash in the front and visible
back and/or side yards.
B. VOLUNTARY SERVICES BY LOS PADRINOS:
Los Padrincs agrees to provide volunteer ground
services for the Premises. Los Padrinos will, without expense to
HUD, provide the folloloo':.ng services: mow and cut grass for the
front and visible back a~d/or side yards and graffiti removal where
graffiti is visible fro~ the street.
SECTION 5. USES:
The Association and/or Los Padrinos shall not do or permit
others to when they are present on the Premises, nor bring or keep
or permit when they are present, to be brought or kept in the
Premises, anything (a) Ioo'hict is prohibited by or in conflict with
any law, ordinance, or governmental rule, or (b) which is
prohibited by the standard form of fire insurance policy. The
Association and/or Los padrinos shall not use or store on the
Premises any hazardous or toxic substances, with the sole exception
of reasonably necessary substances that are kept in reasonably
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necessary quantities for normal residential operations, provided
that their use and storage are in accordance with applicable laws.
The Association and/or Los Padrinos shall not do or permit anything
to be done when they are present on the Premises that will obstruct
or interfere with other uses of the Premises, or use or allow the
Premises to be used for any unlawful purposes to the best of their
ability nor shall the Association and/or Los Padrinos cause,
maintain or permit when they are present any nuisance or waste on
or about the Premises.
SECTION 6. RESPONSIBILITIES OF THE PARTIES:
Except for acts that constitute or result from criminal
activity and acts that constitute gross or reckless negligence, HUD
will assume the risks of liability that arises as a result of
services for the properties provided by the parties pursuant to
this Agreemen~. .
SECTION 7. TERMINATION BY ASSOCIATION:
The Association agrees to notify HUD within ten (10) days
if it is determined that the Association will no longer service the
property or participate in the manner mentioned herein.
SECTION 8. TERMINATION BY LOS PADRINOS:
Los Padrinos agrees to notify HUD within ten (10) days if
it is determined that Los Padrinos will no longer service the
property or participate in the manner mentioned herein.
SECTION 9. TERMINATION BY CITY:
City agrees .to notify HUD within ten (10) days if it is
determined that City will no longer pay for and provide water
service or participate in the manner mentioned herein.
SECTION 10. TERMINATION BY HUD:
HUD agrees to notify the Association, Los Padrinos a~d City
within ten (10) days if it is determined that HUD will no lo~ger
participate in the manner mentioned herein.
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ARROWHEAD NEIGHBORHOOD ASSOCIATION,
an unincorporated not-for-profit
association
By:
u.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPl1E1!T
BY'~~~'
- puty Assistant Secretary for
Single Family Housing
CITY OF SAN BERNARDINO
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By: '/~
om n r, Mayor
LOS PADRINOS OF
SAN BERNARDINO COUNTY
By:
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Max Alonso
Executive Director
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