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Home My WebLink AboutR5-Economic Development Agency . . . . , . ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO REOUEST FOR COMMISSION/COUNCIL ACTION FROM: RONALD E. WINKLER Development Director SUBJECT: FIRST AMENDMENT - CAMPFIRE BOYS AND GIRLS; HIGHLAND DISTRICT COUNCIL ON AGING DATE: February 25, 1997 w.~~ ------------------------------------------------------------------------------------------------------------------------- Svnoosis of Previous CommissioulCounelllCommittee Action( sl: On May 15, 1997, the Mayor and Common Council approved the rehabilitation projects for Campfire Boys & Girls Club - San Andreas Council and the Highland District Council on Aging projects as a part of the First Year Action Plan ofthe 95/99 Consolidated Plan. -----------------------------------------------------------....-----------------------......------------..----------_..----- Recommended Motion(s): (Mavor and Common Council) MOTION A: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND CAMPFIRE BOYS & GIRLS - SAN ANDREAS COUNCIL (Motions Continued to Next Pa"e...) ------------------------------------------------------------------------------------------------------------------------------- Contact Person(s): Ronald E. WinklerlNorma J. Owens Phone: 5081 Project Area(s): N/A Ward(s): N/A Supporting Data Attached: iii Staff Report iii Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) 0 LtrlMemo FUNDING REQUIREMENTS: Amount: $ 11.800 & $48.800 Source: CDBG Budget Authority: FY96/97 CDBG Admin SIGNATURE: Administrator Ronald E. W' kler, Director Development -------------------------------------..------------------------------------------------------------------------------------ CommissioulCouncil Notes: ------------------------------------------------------------------------------------------------------------------ REW:NJO:lag:03-17-05.cdc r<. 'SA - Res 97- (P3 12.5 g- Res 97- fRtj COMMISSION MEETING AGENDA MEETING DATE:' Agenda Item Number: ;;<5 ~3jo8/'J7 / . . . REQUEST FOR COMMISSION/COUNCIL ACTION COBG Agreements February25,1997 Page Number -2- --------------------------------------------------------------------------------------------- Recommended Motion(s) Continued: ( Mavor and Common Council ) MOTION B: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A FIRST AMENDMENT TO A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO, AND IDGHLAND DISTRICT COUNSEL ON AGING, INC. (IDGHLAND SENIOR CENTER) ------------------------------------------------------------------------------------------------------------------ REW:NJO:lag:03-17-05.cdc COMMISSION MEETING AGENDA MEETING DATE: o3fiI997 Agenda Item Number: :) e e e ECONOMIC DEVELOPMENT AGENCY STAFF REPORT ------------------------------------------------------------------------------------------------------------------ First Amendment - Campfire Bovs & Girls: Hiehland District Council on Aeine This item requests additional funds and/or an extension of time for project completion for the following projects: CAMPFIRE BOYS & GIRLS - SAN ANDREAS On July 1, 1995, an Agreement (95-211) between the City and the Club was effective. The agreement provided Community Development Block Grant (CDBG) Program funds for air conditioning units, a fire and sprinkler alarm system, security fencing and lighting and any necessary engineering and design specifications, for the building located at 536 West 11th Street. In January 1997, an invitation for bid was released and two (2) bids received after the bid opening in February. The original amount ofCDBG funds awarded to the project was $45,200. The bids received were for $51,524 without fees for permits and $51,363 with permit fees. Allowing for a contingency, an additional $11,800 is needed to assure the completion of the project. Also, the original agreement had an expiration date of December 31, 1996. This date needs to be extended to June 30, 1997 to allow for an adequate construction period. IDGHLAND SENIOR CENTER The original CDBG agreement (95-209) was effective on July 1,1995. The agreement provided for the instaI1ation of a central heating and air conditioning system for the building located at 3102 East Highland Avenue. In January 1997, an invitation for bid was released and three (3) bids received after the bid opening in February. The original amount ofCDBG funds awarded in FY1995/1996 was $70,000. The lowest bid received was $107,966. Allowing for a contingency, an additional $48,800 is needed to assure the completion of the project. Also, the original agreement had an expiration date of December 31, 1996. A date extension to June 30,1997 will allow for an adequate construction period. ------------------------------------------------------------------------------------------------------------------ REW:NJO:lag:03-17-05.cdc COMMISSION MEETING AGENDA MEETING DATE: OJ/li'1997 cJ Agenda Item Number: . . e REQUEST FOR COMMISSION/COUNCIL ACTION CDBG Agreements February 25,1997 Page Number -2- --------------------------------------------------------------------------------------------- RECOMMENDATION It is appropriate for the Mayor and Common Council to approve the First Amendment to the Agreement No. 95-209 and 95-211 between the City of San Bernardino and HigWand District Counsel on Aging (HigWand Senior Center) and Campfire Boys & Girls. ~~~~~tor Development Department REW:NJO:lag:03-17-05.cdc --------------------------.--------------------------------------------------------------------------------------- COMMISSION MEETING AGENDA MEETING DATE: 030111997 Agenda Item Number: t<) . . . FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT TInS FIRST AMENDMENT to Agreement 95-211 referred to as ("Amendment"), is made and entered into this In day of 1997 by and between the CITY OF SAN BERNARDINO. a Municipal Corporation, referred to as ("City"), and CAMPFIRE BOYS AND GffiLS - SAN ANDREAS COUNCIL a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-211 , dated JULY 1. 1995 referred to as ("Agreement"), for facility renovations of the building at ~ WEST 11 TH STREET. San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to increase the amount of Community Development Block Grant (CDBG) funding in the amount of ELEVEN THOUSAND EIGHT- mJNDRED AND NO/IOO Dollars ($11,800) to allow Subrecipient to complete this project. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: 1. Add to Section I (b) Recitals (Exhibit "A") 2. Change the first sentence in Section 2 Payments City sha1I reimburse Subrecipient for allowable costs, incurred under the scope of this 1NIlI:CAMPAMND.9' 9'-211 f2,5/t c: J Agreement within applicable Federal regulations, which have not been paid for. Reimbursement will . be made, at least on a monthly basis, and the total of all reimbursements will not exceed FIFIY SEVEN THOUSAND AND NO/I 00 (557,000). 3. Change the language in Section 3 Terms. "This Agreement shall commence on July 1. 1995 and terminate on June 30. .1221. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Director . Board Chair ATTEST Board Secretary RACHEL CLARK, City Clerk City of San Bernardino Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: e 1NIl\I:CAUPAMND.9S 2 95-211 cl . . . EXHIBIT A CAMPFIRE BOYS AND GIRLS - SAN ANDREAS COUNCIL 1. Funding for the project will complete the air conditioning system, including 2 additional units and vents to the facility. In addition, it will address the following: a fire alarm system for the hearing and visually impaired. a wrought iron security around patio and install sliding front gate. additional outside security lighting. sprinkler system on the front portion with automatic timer. to prepare engineering and design specifications. PROGRAM BUDGET Public Services $57,000.00 rovements Other TOTAL $57 000.00 Advertisement for Bids Bid en Award of Contract Be on Construction 50".4. Construction Co lete Construction nITN:CAMPAMND.9S 9S-211 3 / '-) . . . FIRST AMENDMENT TO THE COMMUNITY DEVEWPMENT BWCK GRANT AGREEMENT TIllS FIRST AMENDMENT to Agreement 95-209 referred to as ("Amendment"), . is made and entered into this l51 day of 1997 by and between the CITY OF SAN BERNARDINO. a Municipal Corporation, referred to as ("City"), and HIGHLAND DISTRICT COUNCIL ON AGING. INe. (JITGm .AND SENIOR CENTE~. a nonprofit community service organization, referred to as ("Subrecipient"). City and Subrecipient agree as follows: WITNESSETH Community Development Block Grant Whereas, City and Subrecipient have previously entered into agreement 95-209 , dated JlJL Y I. 1995. referred to as ("Agreement"), for interior building modifications for sat 3102 EAST HIGHLAND A VENUE (PA nON). San Bernardino; and Whereas, City and Subrecipient desire to amend said agreement to include the subrecipient's completion of the modifications; and Whereas, City and Subrecipient desire to increase the amount of Community Development Block Grant (CDBG) funding in the amount of FORTY-EIGHT THOUSAND EIGHT-HUNDRED AND NO/IOO Dollars ($48,800) to allow Subrecipient to complete this amendment. Now therefore, in consideration of the mutual covenants herein set forth and the mutual benefit to be derived there from, the parties agree as follows: L Add to Section 1(b) Recitals (Exhibit "A") 2. Change the first sentence in Section 2 PltYffients 1NI1\1:hipmmd.9' 9'.209 f2..5/3 ''S . . . City shall reimburse Subrecipient for allowable costs, incurred under the scope of this Agreement within applicable Federal regulations, which have not been paid for. Reimbursement will be made, at least on a monthly basis, and the total of all reimbursements will not exceed ~ HUNDRED EIGHTEEN- mOUSAND EIGHT-HUNDRED AND NO/IOO ($118,800). 3. Change the language in Section 3 Terms. "This Agreement shall commence on July I. 1995 and terminate on June 30. 1221. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed on the date and year first hereinabove written. CITY OF SAN BERNARDINO: SUBRECIPIENT: TOM MINOR, Mayor City of San Bernardino Executive Direetor Board Chair ATTEST Board Secretary RACHEL CLARK, City Oerk City of San Bernardino Approved as to form and legal content: .JAMES F. PENMAN, City Attorney By: TImI:biglwmld.93 9S-209 2 c!-y . , f ~ EXHIBIT A HIGHLAND DISTRIC COUNCIL ON AGING SCOPE OF SERVICES Funding for the project will complete the installation of a heating and air conditioning system at the facility. PROGRAM BUDGET Public Services $118,800.00 e Other TOTAL e $118,800.00 P Con ts Advertisement for Bids Bid 0 en Award of Contract Be' Construction 50"10 Construction Com lete Construction 1NThT:b4l>-...t.9S 95-209 3 j L)