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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
File No. 1.871
From:
ROGER G. HARDGRAVE
Subject:
Approval of Change Order No. 2 -
Street & Traffic Signal Improve-
ments on Tippecanoe Avenue, fron
Redlands Boulevard to Hospitality
Lane, per Plan No. 8888 --
HOLr~lD-LOtm COnSTRUCTION, INC.
Dept:
Public Horks
Date:
2-03-97
ORIGINAL
Synopsis of Previous Council action:
05-06-96 -
Approved transfer of $100,000 frOM Account No. 250-670-
57871, Traffic Signal at South "E" & Fairway Dr., to
Account No. 250-670-57878,"Widen and interconnect
traffic signals, Tippecanoe Avenue, fran Redlands Blvd.
to I10spi tali ty Lane," ann Dirpc':ot: of Public Horks
authorized to negotiate cooperative agreenent with City
of Lona Linda.
Resolution No. 92-109 adopted authorizing execution of
cooperative agreenent with LOMa Linda for improvement of
Tippecanoe Avenue at 1-10 Freeway.
Plans approved & authorization granted to advertise for
bids. (Continued on second page)
12-02-91
ADMIN. C::'lt~lC~t
b Fill 97 2.J I'
10-19-92 -
Recommended motion:
That Change Order No. 2 to the contract with Holland-Lowe Construction,
Inc., for traffic signal and street improvements on Tippecanoe Ave., from
Redlands Blvd. to Hospitality Lane, in accordance with Plan No. 8888, be
approved; to authorize the additional work required in the removal and
replacement of unsuitable material and for additional excavation, on a
time and material basis, at a cost not to exceed $44,000.00, for an in-
crease in contract price from $367,419.45 to $411,419.45; and that the
Director of Finance be authorized to amend the 1996-97 Budget to reflect a
$44,000 increase in the project allocation. ~.
Bill Bapf: a
F~ed \hlson
Co~.st. Insp.
Signature
cc:
Contact person:
Roa~r G. Har~qrnve
Phone:
,07,
Supporting data attached:
Staff Report & CCO #2
Ward:
1
FUNDING REQUIREMENTS:
Amount: $44.000 (Traffic SysteM Fee Funn)
Source: (Acct. No.)
250-370-5504-1501
Acct. Descri tion Traffic. si
rove-
*
nents - Tippecanoe Ave.. fron Redlands
Blvd. to Hospitality Lane
Council Notes:
Finance'
J-/n/q1
'* S(J,~J15<:r -,i) """..-,,4<.- q.t- ,4"06e'1 AM-.....u.-.,-
Agenda Item No. .J7
75.0262
"
"
PUBLIC WORKS DEPARTMENT
File No. 1.871
SYNOPSIS OF PREVIOUS COUNCIL ACTION:
(Continued)
06-17-96 - Resolution No. 96-170 adopted
Holland-Lowe Construction for
$326,419.45.
awarding
the low
a contract
bid price
to
of
01-27-97 - Contract Change Order No. 2 for the installation of two
additional catch basins, and the relocation of existing
electrical components, at an estimated cost of
$41,000.00, approved.
2-03-97
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
During excavation for the subgrade for street and traffic
signal improvements on Tippecanoe Avenue, from Redlands Boulevard
to Hospitality Lane, unsuitable material was encountered.
After testing this material, the Consulting Soils
Engineer determined that this naterial had to be removed to a
depth of 42 inches. If this material is not removed, and
replaced with material in conformance with the plans and special
provisions, the new pavement would nost likely fail soon after
completion of this project. Therefore, the Contractor was
directed to proceed with removal of the unsuitable material and
replacement of naterial from a designated borrow site.
The Contractor subni tted a price quote of approxinately
$80,000 for this necessary extra work. We were unable to concur
with this proposed price, so the work will be done on a time and
material basis, in accordance with Section 3-3 of the Standard
Specifications. The estimated cost of this extra work is
$44,000.
The total estimated project cost, based upon the actual
low bid price, contained an anount of $51,080.55 for contin-
gencies, which can be used to finance the costs incurred for
change orders. Change Order No. One was approved on 1-27-97, for
the price of $41,000, which leaves a balance of $11,080.55 in
contingencies.
The overrun has been discussed with Cal trans personnel,
who have confirmed supplemental Federal-Aid STP Funds are
available to cover the actual costs that will be incurred.
All costs incurred for Change Order No. Two will be
charged to Account No. 250-370-5504-1501. Funding for this
project is being provided fron Federal-Aid STP Funds (88%); and
the Inland Valley Development Agency (12%).
We recommend that Contract Change Order No. Two be
approved.
2-03-97
75.0264
'.
CONTACT CHANGB ORDBR NO. 2
ROAD TIPPECANOE @ I-10
FED NO. STPLN-S033(009)
TO: HOLLAND-LOWE CONSTRUCTION
REV NO.
SHBBT 1
CONTRACT
SUPPLe NO.
OF 1
NO. 8888
You are hereby directed to make the herein described changes from the plans and
specifications or do the following described work not included in the plans and
specifications on this contract. NOTE: This change order is not effective until
aooroved bv the state Hiahwav Enaineer
Description of work to be done, estimate of quantities, and prices to be paid.
Segregate between additional work at contract price, agreed price and force
account. Unless otherwise stated, rates for rental of equipment cover only such
time as eauioment is actual Iv used and no allowance will be made for idle time.
The last percentage shown. is not accumulated increase of decrease from the
original quantity in the Engineers Estimate.
BXTRA WORK AT FORCB ACCOUNT:
Additional work performed in the removal and replacement of unsuitable materials
with base material supplied by the City, and all of the additional grading and
excavation, which includes the removal of all excess material, as directed by the
Resident Engineer, on a time and material basis, at an estimated cost of
$ 44,000.00.
By reason of this order the time of completion will be adjusted as follows:
____ working days
Submitted by:
Resident Bngineer,
Date:
Approval Recommended:
Date:
Approved:
City Bngineer
Date:
We the undersigned contractor, have given careful consideration to the change
proposed and hereby agree, if this proposal is approved, that we will provide all
equipment, furnish all material, except as may otherwise be noted above, and
perform all services necessary for the work above specified, and will accept as
full oavment therefor the orices shown above.
Accepted Date:
Contractor: HOlland-Lowe Construction, Inc.
By:
Ti tle:
If the contractor does not sign acceptance of this order, his attention is
directed to the requirements of the specifications as to proceeding with the work
and filing a written protest within the time therein specified.
.,'.,,",
l;r4Tl~.- '......' ~...'.~.?';fi. .;)','..
City of San'Bernardlno
BUDGET TRANSFER REQUEST
DATE
2-5-97
TRANSFER
FROM
TO
ACCOUNT NO.
Dept. Budget
Fund Div Code SUFX
REV
AMOUNT
ACCOUNT NO.
Dept. Budget
Fund Diy Code SUFX
REV
AMOUNT
250
000 4945
$44,000
(Increased
Revenue)
250
370 5504 1501 $44,000
(Tippecanoe Ave.
Improvemen ts)
REASON FOR TRANSFER,
To provide supplemental funds to finance the additional
costs incurred by Contract Chanqe Order No. Two.
The funds will be
provided from Federal-Aid STP and IVDA.
REQUESTED BY
Public Works
DEPARTMENT
FINANCE & ADMINISTRATOR'S OFFICE USE ONLY
J. V. Number
COUNCIL ACTION (REQUIRED) (NOT REQUIRED) DATE
APPROVED,
APPROVED,
DIRECTOR OF FINANCE
CITY ADMINISTRATOR
DISTRIBUTION: WHITE. Finance
150-101
YELLOW. Finance
PINK. Requesting Department