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Dept: Public Works
ORIGINAL
REQUEST FOR COUNCIL ACTION
File No 7 10 10
Approval of Contract Change Order
Subject: No. 18 - Improvement of Access
Roads to Passenger Terminal and
Parking at San Bernardino Trade
Center & International Airport,
per Plan No. 9283 ---
-------RIVERSIDE CONSTRUCTION
CITY OF SAN BERNARDINO -
From: ROGER G. HARDGRAVE
Date: 01-28-97
Synopsis of Previous Council action:
10-04-93 -
Resolution No. 93-382
execute an application
ministration for a grant.
Resolution No. 94-68 adopted authorizing execution of
approval and award of grant.
Resolution No. 95-92 adopted authorizing Mayor to execute
the amended grant application to EDA to finance road and
parking lot improvements.
Plans approved and authority granted to advertise for bids.
Resolution No. 96-41 adopted awarding contract for the low
bid price of $2,574,928.09.
(Continued on second page)
adopted
to the
authorizing the Mayor
Economic Development
to
Ad-
03-21-94
04-03-95
10-02-95
,01-22-96
Recommended motion:
That Change Order No. 18 to the contract with Riverside Construction,
for improvement of access roads to the passenger terminal and parking
facilities for the San Bernardino Trade Center & International
Airport, in accordance with Plan No. 9283, be approved; to authorize
additional compensation for the removal and disposal of unknown
asbestos material and the connection of water laterals on TJeland
Norton Way, at the negotiated price of $7l,514.04~ from $2,723,673.32
to $2,795,187.36, as settlement in full of all outstanding claims.
cc: Jim Monger, SBIAA
Bill Bopf, IVDA
Fred Wilson
Barbara Pachon
Bernie Kersey
Contact person:
t\fJMfN. Oii"iCt:
Supporting data attached:
Steven J. Enna
Staff Report &
C.C.O. #18
Phone:
5225
Ward:
1
;;'9 JI.IlJI\1DI+Ji> flEQUI REMENTS:
ADM.U~. v.t<'F1C~;'
Amount: $71,514.04 (EDA Grant & SBIAA)
Source: (Acct. No.!
242-362-5504-7038
29 .1'N 97 9: 5i
Acct. Descri tion Access Roads & Parkin Lot
Improvements - SBIA
Finance:
Council Notes:
75-0262
J../17/f7
Agenda Item No. ;{~
". ~ .~
PUBLIC WORKS
File No. 7.30-10
SYNOPSIS OF PREVIOUS COUNCIL ACTION:
(Continued)
05-06-96 - Contract Change Order No. 2 approved to authorize addition-
al compensation for delays and extra work due to conflicts
with utilities, at an increase in the contract price of
$25,448.31, from $2,579,828.09 to $2,605,276.40.
05-20-96 - Contract Change Order No. 3 approved to authorize
additional compensation for extra demolition and removals,
at an increase in the contract price of $36,770.00, from
$2,605,276.40 to $2,642,046.40.
06-03-96 - Contract Change Order No. 5 approved to authorize addition-
al compensation for extra work performed in the parking lot
area due to conflicts with utili ties not shown on the
plans, for a net increase to contract price of $20,000.00;
from $2,645,557.08 to $2,665,557.08.
08-19-96 - Contract Change Order No. 13 approved to authorize the
installation of an additional street light, 2 fire hydrants
and 4 additional water services, for an increase in the
contract price of $21,296.38; from $2,724,097.63 to
$2,745,394.01.
1-28-97
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Page
1
of
2
The Contractor for improvement
access roads and parking facilities,
International Airport, submitted the
additional compensation.
of the passenger terminal
for the San Bernardino
following billings for
Connect Existing Laterals to New Water Main - $
Remove Additional Asbestos Materials
29,400.48
56,812.02
Total Claim
- $ 86,212.50
A new water main was installed. by this project, to
replace the existing water main. The plans direct the Contractor
to connect three (3) existing laterals to the new main, and
install 14 laterals to terminate at a gate valve. A provision is
included in the special provisions that the City Water Department
will provide the bidders with the cost of connecting these
laterals. However, this information was not available to the
bidders.
It was discovered during construction that the existing
water laterals were not located as shown on the plans. Some of
these laterals were actually located as much as 50 feet from the
location shown on the plans, and of a different material and
size.
A portion of the claim
contention that the bid for
connecting these laterals to the
is based upon the
this project did
new water main.
Contractor's
not include
A report by a Consultant, on the presence of asbestos in
the buildings to be demolished, was included in the special
provisions. During construction, it was discovered that the
report did not fully reflect the existence of all asbestos
materials that had to be abated before the buildings could be
demolished.
The other portion of the claim is based upon the Contrac-
tor's contention that more work was actually required to remove
the asbestos than reflected in the Consultant's report.
Several meetings have been held with the Contractor in an
attempt to resolve this claim. The Contractor has agreed to
delete the overhead and $1,000 from the amount for the water
laterals, which will reduce this portion from $29,400.48 to
$25,463.07. Also, $10,761.05 of the amount for asbestos has been
determined not to be in accordance with the contract documents,
which will reduce the claimed amount for this portion from
$56,812.02 to $46,050.97.
01-28-97
75.0264
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Page 2 of 2
All costs incurred by approval of Change Order No. 18
will be charged to Account No. 242-362-5504-1993, and financed
from the following sources:
Economic Development Administration Grant - 75%
Inland Valley Development Agency 25%
No City funds will be used to finance any portion of the cost for
Change Order No. 18.
In view of the ambiguities and inconsistencies in the
plans and special provisions, we feel that our chances of pre-
vailing through the stipulated conflict resolution process would
be slim. Therefore, we recommend that Change Order No. 18 be
approved, as settlement in full of all outstanding claims by the
Contractor.
This item has been discussed with
Bernardino International Airport Authority,
concurrence.
staff of
and they
the San
are in
01-28-97
75-0264
r
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PEDERAL PROJECT NO. 07-49-02680
CONTRACT CHANGE ORDER
CHANGE ORDER NO.
DATE:
Agre_ent Date:
18
2/23/97
2/12/96
NAME OP PROJECT: PASSENGER TERMINAL ACCESS ROADS AND PARKING
PACILITIES: SAN BERNARDINO INTERNATIONAL AIRPORT.
CONTRACTOR:
CITY OP SAN BERNARDINO
RIVERSIDE CONSTRUCTION
OWNER:
The following extra work is to he performed, as directed hy the
Resident Engineer, and the following changes are herehy made to the
CONTRACT DOCUMENTS:
1) R_ove additional ashestos material located in Building Nos.
635,637,638,645,655,657,and 658 not indicated in the plans and
specifications, at the renegotiated price of $ 46,050.97.
2) Tie the new water mainline into the existing water laterals not
indicated in the plans and specifications, at the renegotiated
price of $ 25,463.07.
JUSTIPICATION:
1) During the ashestos &hat_ent of the huildings the contractor
encountered ashestos material not identified in the plans and
specifications. This unknown material was either hidden hehind
the existing walls or not identified as containing ashestos at
the time of hid.
2) The plans do not indicate that the contractor was to connect the
existing water laterals to the existing huildings and the
airport facilities adjacent to the project. This work was
necessary in order to provide water service to these facilities.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE:
$ 2.574.928.09
CURRENT CONTRACT PRICE adjusted
hy previous change Order:
$ 2.723.673.32
The CONTRACT PRICE due to this CHANGE ORDER will he increased hy:
The change Order will he at a cost of $
71.514.04
Page 1
- ,
Contract Chanqe Order No. 18
07-49-021580
The NEW ESTIMATED CONTRACT PRICE includinq this CHANGE ORDER will
be $ 2.795.187.3'
CHANGE TO CONTRACT TIME: To Be Determined
The CONTRACT TIME will be (increased) by To Be Determined calendar
days.
The date for completion of all work will be To Be Determined
.
Approvals Required:
To be effective, this Order must be approved by the Pederal aqency
if it chanqes the scope or objective of the PROJECT, or as may
otherwise be required by the SUPPLEMENTAL GENERAL CONDITIONS.
Accepted by:
Riverside Construction
Date
Requested by:
Steven EDna, Construction Enqineer
Date
Recommended by:
Roqer G. Hardqrave
Director of Public Works/City Enqineer
Date
Recommended by:
Bill Bopf
Inland Valley Development Aqency
Date
Recommended by:
Jim Konqer
San Bernardino International Airport
Approved by:
Pred Wilson
Actinq City Administrator
Economic Development Administration
Approved by:
Date
Page 2