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C+TY OF SAN BERNARDINO
REQUEST FOR COUNCIL ACTION
From:
James R. Howell
Dept:
Public Services
Oi7/GINAL
Subject: Purchase of seven
(7) each 1997 Ford
Taurus mid-size sedans
Date:
January 9, 1997
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt resolution.
ADiiiN. Oi..t....H;e
9 JAN 97 12: 01.1
'-
Phone: (909)384-5220
Contact person: William A. 0 enheim
Supporting data attached: Staff Reoort. Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount: $70,228.14
Acct. No. --- Amount --- Acct. Descriotion
Source:635-341-5701 $ 51.028.14 Veh. Reolacement
001-211-5803 19,200.00 Lease Payments
($48,837.52 - funding to be provided in future
years lease payments) ~ ~
Finance: ~~~~~~
Council Notes:
Res 97- I~
Agenda Item No.
1/)7/97
If
. ,CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
It is requested that the Mayor and Common Council approve the
procurement of seven (7) vehicles for the Police Department. Four (4)
of the vehicles are additions to the Police Fleet required for Area
Commanders/Administrative Staff. The Police Department requires
additional vehicles to coincide with newly established command areas.
The remaining three (3) vehicles are to replace units that have
exceeded their service life. units 0085 and 0099 are no longer
operational and unit 0110 requires a major engine overhaul. Funds for
four additional vehicles are contained in the Police Department Budget
and funds for the replacement vehicles are in the Vehicle Replacement
Fund. The vehicles scheduled for replacement are listed below:
SECTION ASSIGNMENT
Investigations
Vice & Narcotics
Vice & Narcotics
VEH.
0085
0110
0099
llAB
1989
1987
1988
MILEAGE
66,924
131,798
103,593
CONDITION
Accident/Totaled 3/96
Needs new engine
Accident/Totaled 11/96
Notice inviting bids for (4) four mid-size vehicles, Bid No. F-97-09-G,
were sent to 23 vendors; six (6) bids were received and opened on
December 3, 1996. The results are as follows:
VENDOR
Rotolo Chevrolet
Robert H. Loud Ford
Crest Chevrolet
Fairview Ford
Ed Butts Ford
Del Arno Dodge
LOCATION
Fontana
Pasadena
San Bernardino
San Bernardino
La Puente
Torrance
PER VEHICLE
$ 16,633.47
$ 17,009.38
$ 17,335.46
$ 17,453.35
$ 17,497.09
$ 20,549.01
BID PRICE
$ 66,533.87
$ 68,037.50
$ 69,341.82
$ 69,813.38
$ 69,988.37
$ 82,196.05
The second lowest bid submitted by Robert H. Loud Ford for mid-size
Taurus sedans fully meets the needs of the user department, the
technical specifications, and provides the most timely delivery date.
The low bidder, Rotolo Chevrolet, does not fully meet the requirements
of the user department, fails to fully meet the technical
specifications, and requires a longer delivery period.
The Fleet and Purchasing Managers recommend procurement of seven (7)
vehicles from this solicitation. This is an increase of three (3)
vehicles over the original requirement for four (4) vehicles. The
three (3) addi tional units are required by the Police Department
because units 0085, 0099, and 0110 have been removed from service. The
favorable delivery schedule offered by Robert H. Loud Ford is
paramount.
The Mayor and Common Council is requested: 1) to award a purchase order
for lease-purchase for four (4) vehicles to the second lowest bidder,
Robert H. Loud Ford, in the amount of $68,037.52 (funding for the first
lease purchase payment is included in the Police Department budget); 2)
authorize the Purchasing Manager to solicit as needed, lease-purchase
rate quotes under existing Master Lease Agreements and to award a
lease-purchase to the lowest responsible leasing company; 3)to award a
purchase order for three (3) replacement vehicles to Robert H. Loud
rd in the amo t 0 $51,028.14.
fi
How
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~~~.~
Fleet Manager
ager
I
.1
,.
REQUEST FOR PURCHASE
Ilem
No.
Complete Nomenclature I Description of Material Dimensions. Color, Mfg. &
Number, Etc. Detail description at work to be done. If replacement part-Mfg.
Name. Part no., Moder & Serial no. of Machine.
Unn Price
or Best
Estimate
Ex tensIon
1.
LEASE OF 4 MID-SIZE VEHICLES PER THE ATTACHED
SPECIFICATIONS
4
19,200 00
,
"em'm~"trn!~INED BY P~CHASING
Phone:
SUB TOTAL
19,200 00
Address'
SALES TAX
~
Te
EST. FREIGHT
GRANO TOTAL
19,20 00
I APPROVED
CITY ADM1NISTI=l.A TOR
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FY:
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~S VERIFIED?:
DATE:
/0-/1 -t; C:.
YES
[/ NO []
PRIORITY:
ROUTINE [] ,
URGENT [ vi'
BREAKDOWN [ ]
~M_I~I!!IHlI.l;lIllll~1
TO BE USED FOR:
~~
ACCT #:
//... .tJ
t)Ol -~I / -:. <fQ3
/1/;7/ / ~1
DEPT: police
SUB-TOTAL
2{..-'0
TRANSFER OF FUNDS? YES [ ] NO [ ]
INDICATE ACCOUNT I:
TAX
SHIPPING
TOTAL
2a:J
JUSTIFICATION FOR EXACT SUPPLIER/GOODS:
RECOMMENDED SUPPLIER: 1fl ~ dff~ ~
ADDRESS: 2)
~Mx1t('
CITY/STATE/ZIP:
BUS. CONTACT:
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AmSTOR: ! a..2.t
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AUTHORIZED BY
,( DIVISION COMMANDER:'-
."":)
PHONE: (
/~-V1Jj
PHONE:
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DATE: (0 ~II ~"
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DATE:
/tf7-I'/-~
_ RFP (Rev 9192)
Son Bernordino Pol ice Deportllll!nt
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