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Home My WebLink About14-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Funk, Director File: 1. 7156-03-2 ORIGINAL Subject: Authorization for the Director of Development Services to execute Change Order No. One to contract with Guzman Construction Company for Street Improvements on Terrace Road between 61h Street and Maple Street and on 9'" Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Higbland A venue and Ramona A venue per Plan No. 10620 and 10618. Dept: Development Services Date: December 4, 2003 MCC Date: December 15, 2003 Synopsis of Previous Council Action: July 2002 The Mayor and Common Council adopted the FY 2002/2003 CIP allocating $428,000 for Street Improvements/Safety Improvements -- Citywide. 08/04/03 Resolution No. 2003- 217 adopted awarding a contract to Guzman Construction Company for Street Improvements on Terrace Road between 61h Street and Maple Street and on 9'" Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Higbland Avenue and Ramona Avenue per Plan No. 10620 and 10618. Recommended Motion: Tbat the Mayor and Common Council authorize the Director of Development Services to execute Change Order No. One in the amount of $17,421.81 to contract with Guzman Construction Company for Street Improvements on Terrace Road between 61h Street and Maple Street and on 9'" Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Higbland Avenue and Ramona Avenue per Plan No. 10620 and 10618. h ~ James Funk Contact person: Michael Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report & CCO #1 Ward: 1&6 $17,421.81 FUNDING REQUIREMENTS: Amount: SoUl'Ce: (Acct. No.) 129-367-5504-7156 Acct. Description: Street Improvements/Safety Improvements-Citywide Finance: Council Notes: 't/I S / b.3. Agenda Item NO.~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Authorization for the Director of Development Services to execute Change Order No. One to contract with Guzman Construction Company for Street Improvements on Terrace Road between 6th Street and Maple Street and on 9th Street between Pennsylvania A venue and Flores Street and Sidewalk and ADA Access at Highland Avenue and Ramona Avenue per Plan No. 10620 and 10618. Background: As part of the proposed 2003/04 Capital Improvement Program (CIP), the Mayor and Common Council allocated a total of $428,000 from the 1/2 cent sales tax fund for Street Improvement/Safety Improvement-Citywide in Account No. 129-367-5504-7156. This account is intended to provide flexible funds for use in solving drainage and safety problems that are reported to us by City officials and the public. On August 4, 2003, the Mayor and Common Council awarded a contract in the amount of $185,922.40 to Guzman Construction for street and safety improvements on Terrace Road between 6th street and Maple Street and on 9th Street between Pennsylvania Avenue and Flores street and sidewalk and ADA access at Highland Avenue and Ramona Avenue. During construction certain changes were necessary to provide a complete and functional finished project. These changes are described in the attached Contract Change Order No. One. Financial Impact: Sufficient funds to cover the cost of this change order are available in Account No. 129-367- 5504-7156 "Street Improvements/Safety Improvements-Citywide". Recommendation: That the Mayor and Common Council authorize the Director of Development Services to execute Change Order No. One in the amount of $17,421.81 to contract with Guzman Construction Company for Street Improvements on Terrace Road between 6th Street and Maple Street and on 9th Street between Pennsylvania Avenue and Flores Street and Sidewalk and ADA Access at Highland Avenue and Ramona Avenue per Plan No. 10620 and 10618. 2 City of San Bernardino, California Department of Public Works, Division of Engineering STREET IMPROVEMENTS FOR TERRACE ROAD FROM 6TH STREET TO MAPLES STREET " FOOTHI L : 576 'i-' I EVANS ST " > W < ::i llA Z1- - ,eel I ':R~I~I~.'S.; "- Inl ';T [~,,_. ""- 'l'l<1'W 1Wl~~;$~ ,,~ "f r--b::' 1,1 ,'W"'::A :gw-----'\...i,- _n '.rl sr ~l~~_J ~ '~ -~';t" !:I)I.';EL:JI:IO SA')R fr 'I),) -'~.-c-., 2;]; -;(-~ ClI.;!jli 51 .,~' -~-(..lIOOjj-~T'-~'- - ikv'!(. .. , v,I" ~ '" ~; ~j i, ~i;( __~L._~\~ _V",1- ,,~ ~,~:t; ;,ji'<~:8 - E SHN4l<<K ST ~~, ""~---:":_=":~:- !:[ z T E J/PJtI.SH ST sin - W9THST- ST . ~ :i' \oj m ~ "\: iOl:l~ ~!. '" w }..'. j;j ,,'Jj ~i w to 'I}i'(.<:~ " ~~, \.tJ<~~ r~ ~ 'IJ~ '1,,- ".,1 I"" ~','s'~!:~; ~' .,- 0;';..>1=' ;'1p ~__,!I '" ~L~ ~\8 ~ ~' ", ~ w w w w z "" I ~l W-;~i -Ki~ 31<1 1')00 5T ST nilil " !~- 290ClW U ~ COlJRTSTS ~ c:: - >':t.:~ ';:t;~ti16:~, : VICINITY MAP N.T.S. Development Serviees Department 300 North "0" Street San Bernardino, CA 92418-000 1 Planning and Building 909.384.5057 Fax 909.384.5080 Public WorksIEngineering 909.384.5111 Fax: 909.384.5115 www.ci.san-bernardino.caus CONTRACT CHANGE ORDER NO. ONE FILE NO. 1.7156-03-02 DATE: DECEMBERI5,2003 PROJECT: STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6m STREET AND MAPLE STREET AND ON 9m STREET BETWEEN PENNSYLVANIA AVENUE AND FLORES STREET AND SIDEWALK AND ADA ACCESS AT IDGHLAND AVENUE AND RAMONA AVENUE TO: GUZMAN CONSTRUCTION 1264 S. W ATERMAN AVE., SUITE #3 SAN BERNARDINO, CA 92408 GENTLEMEN: You are hereby notified of the changes of the following items from your contract: BID SCHEDULE "A" TERRACE ROAD BETWEEN ()111 STREET AND MAPLE STREET UNIT UNIT DESCRIPI'lON OF CHANGES PRICE COST ITEM FINAL NO. Q!!,. Al-l 100 LF Metal beam guardrail with wooden $ t. 70.00 $ 7,000.00 BID SCHEDULE 9m STREET BETWEEN PENNSYLVANIA A VENUE AND FLORES "B" STREET ITEM FINAL UNIT NO. Q!!,. UNIT DESCRIPTION OF CHANGES PRICE COST Removal and disposing of 3 large trees to include stump removal dump Bl-l 1 LS fees, backfill and compaction of tree $ 9,000.00 $ 9,000.00 holes. 6 loads of fill and chain link fence for security around holes. Access ramps at the northwest and BI-2 70 SF northeast comers of Flores Street and $ 10.00 $ 700.00 9'" Street. BI-3 I LS Removal of 3 additional 6" diameter $ 380.21 $ 380.21 trees on time and materials basis. BI4 I LS Bonding charge for contract change $ 475.10 $ 341.60 order (2%). TOTAL AMOUNT CCO #1 $ 17,421.81 CHANGE ORDER NO. ONE STREET IMPROVEMENTS ON TERRACE ROAD BETWEEN 6TH STREET AND MAPLE STREET AND ON 9TH STREET BETWEEN PENNSYLV ANIA AVENUE AND FWRES STREET AND SIDEWALK AND ADA ACCESS AT IDGHLAND A VENUE AND RAMONA AVENUE DECEMBER 15.1003 PAGE20F2 JUSTIFICATION: During construction, it was determined that the existing guard rail at the curve on Terrace Road at 6th Street was previously damaged and in need of replacement for AI-I public safety. This damage may have occurred subsequent to the receipt of bids for this project. See attached quote from Contractor dated November 20, 2003. During construction, it was determined that three large trees which were not identified B I_Ion plans needed to be removed to facilitate the installation of the curb, gutter and sidewalk. The extra work included stump removal, hole filling and security fencing. See attached quote from Contractor dated November 20, 2003. An accessible rantp was determined to be needed at the northwest and northeast comers of Flores Street and 9th Street to comply with ADA standards and to complete BI-2 the construction of the new sidewalk improvements. See attached quote from Contractor dated November 20,2003. It was necessary to remove 3 additional smaller trees of 6" diameter to facilitate the BI-3 installation of the sidewalk, curb and gutter and the grading behind the sidewalk. See attached quote from Contractor dated November 20, 2003. The Standard Specifications allow the contractor to recover his cost for increased bond B 1-4 due to contract change orders which increase the total contract amount. See attached quote from Contractor dated November 20, 2003. SUMMARY OF CONfRACT COSTS The estimated revised contract cost is as follows: Original contract antount Contract Change Order No. One Revised Construction Contract Cost $ 185,922.40 $ 17,421.81 $ 203,344.21 The cost of this change order represents an increase of 9.4 % of the contract amount. GUZMAN CONSTRUCTION COMPANY CONfRACTOR CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Accepted Approved By: By: Title: laDleS Funk Director of Development Services Date: Date: Approved by Mayor and Common Council Item No. Date: December 15, 2003 Pa2e 2 of2 i. ., q~', I · rliT~~/l'~'\,..' !fj . MBE 96150015 CA Lie. #724664 Class A November 20, 2003 City of San Bernardino Development Services Department 300N. "D" Street San Bernardino, CA 92418 ATTN: Mike Wolff RE; Street Improvements on TerrateRoad and on 9'" Street between Pennsylvania Aud Flores Street Piau No. 10620 & 10618 "REVISED QUOTE" Dear Mr. Wolff. Enclosing revised price breakdown of removal of 3 each 48. diameter trees on 9th Street that are not shown on the plan. Also enclosing Time and Material sheet for 3 each 6" .diameter trees removed on lO-1 0-03. Per my guard rail contractor, the guard rail on Terrace Rd. that has any damage, bends or breaks, can not be used with regards to them installing new guard rail, it is a safety issue and also warranty would be a factor. Also, Revising Access Ramps price located at NIW and N/E corners of91h Street and Flores, due to square footage of new style to be used APWA Std. No.III-2, case C. The fuUowingpages will sftowa breakdowll of costs and total dollar amount fur the additional work required on the above projects. Guzman Construction anticipates the work will take approximately eight (8) days to complete the tree removal, back filling and compaction. Please note; until the change order is approved for the extra guardrail (per plan), we cannot complete Terrace Road. 1264 South Waterman Ave., Suite 3 . San Bernardino, CA 92408 Phone: (909) 890-9975 . Fax: (909) 890-9965 e-mail: guzmanconst@earthllnk.net 2 Therefore, we are asking the city to take in consideration the time for city council to appwve the change order and allow us extra time to ,complet-e the project, The following i".. breakdown of cost for 3 eal:"h trees to be removec!' gm STREET BETWEEN FLORES AND PENNSYLVANIA- Tree Relll()vals EOUIPMENT COST PER DAY lD, Backhoe wfroller sheep's foot----------- $ 200,00 Wad..--erlCompactoc --------------------------------------$ 120,00 10 Yd, Dump Truck-------- $ 120,00 Water Truck-------------------------------------____ $ 160,00 Total cost for Eqtlipfllfllt f "~.~ld~1 LABOR COST PER DAY Operator ($ 44,1,l4/hr)------------------------------_______$ 35232 Truck Driver ($ 36.46/hr)---------------------__$ 291-68 Laborer ($ 31 , 38/hr)-----------------------------________$ 251 ,04 Total cost for Labor 1$8~...ftllt.yil MATERIAL Import/Dirt ----6 loads------------------------------------$ Dump Fees for Stumps----3 loads------------------------$ 600,00 300,00 CRAIN UNKFENCE @ 4.DA 1'8-------------$ 80,00 Total c,ost fOT MateriajiDump FeesiFenu f S98&M ' -I Total Labor: 4 days @ 895.04/day Total Equipment: -4 days @ $600.00/day Total MateriallDirt and Dump Fees Cost for Tree Removal and transport Total Cost for Tree Removal on 9 Street $3,500.00 $2,400.00 $ 980.00 $2,120.00 $9,000.00 r--~--~ . . ~ . , J GUARD RAIl. ON TERRACE ROAD Per field measurement and per plan in 3 locations guardrail equals 200 LF., Bjd Schedule ~ A" Item NoS.Qty 100 LEat $ 7IJOO/L.F. =$ 7,00000 Witlnheadditional100LF at$ 70.00fL~F~=$ 7,OOO~00for atotal of$14,000.00. Credit $7,000~00 for Bid. Total for Extra 100 L.F. of Guardrail: I. $7;000.00 ~ I ACCESS RAMPS AT NIW AND NIECOR."'lERSOF 9TH STREET AND FWRES Ramps per APWASld.. No. ]] ]-2, Case C, curbrampapproximalely 3S S.F. perralJlp at $ IO.OO/S.F. 70 S1'. at $ 10.0U/S.F. = $ 350.00 per ramp (1) Total cost for two Ac-ct"ss Ramps: I $ 700JtO I Below are totals for the above breakdown: J Tret" removalfRemoVt" StumpslBackfin/Compact $9;000.00 I Access RampslPer City Standard 205 (2 ea.) 1; 700.00 Guardrail for Terrace Road (100 LF. extra) $7,000.000 I Time & Material fur 3. ea. '" diameter trees $ 380.21 Rftndin.g ftVt"rage @ 2% !Ii 341.60 Total Cost Cbange Orde-r for this Project: $17,421.81 4. . Please. in f.ormour .office .af the .approval as .s.o.on as. possible so we can .advis.e nul' .sub- ';;\J1llraclor l:o install the guarclfail and -schedule the trees lo be removed. Shauid yau have any questians .or cancerns feelfreetacontact me at(909)890~9975. Cell phone no. (909) 708-0273 Sincerely, ~~ Ralpli Guzman Owner, GuzmanCoftStruction Company Cc: File " . , . I I I II I IHI I~:~ I~lll 1111 [ I I If! I ~ I B I ~[ ~11 ~ I 'I I I I I I' I" C 'J 1111" ,I s! i N ~ I t I ~I. ~ ti ~I ~ I ..... ~ It-l t'4-t<'I) I ~ i' J: h~~ I~ l~ I~ I f filII III ~~ f I i f < I all3 e ~ It i f i I I i= I ~ n I I i I I. ,. In. 0 . ~ . - - I Jl .u I I I !!f t 9. ~ =. j J ~ L ~ i I ~ I~ ~ ..: t i I J 11 H II _ i ; II ; ~ li ~ t a 3 ~ ~ !l 11"11'\1 I' f I1I1II III n I ... ' ~. II u~' ~ Ii ! :; 1 ~~fl!etl i ~;~I=I~t;~fi~iqj.;t:"i n! I! I 1:/ ~ ~ .J~~;j .ql I I ~ w .. : v,. v . v . U .. K Q K ~ III 8111 ~ 3 g i f I i ~ I I j 111l1~ II If 11I1 ! 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