HomeMy WebLinkAbout12-Development Services
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
ORiGiNAL
Subject: Authorization to execute Agreement for
Professional Services with Transtech
Engineering, Inc. (known as the team of
TranstechlMapco) for design of sanitary
sewer line replacement and/or upgrades in
"E" Street between Hunts Lane to McKay
Drive, Chandler Place from "E" Street to
Orange Show Road, Inland Center Drive
from "H" Street to 1-215 Freeway, Inland
Center Drive from Scenic Drive to 1-215
Freeway, Virginia Street from "I" Street to
"H" Street 17th Street from "I" Street to
,
"H" Street, and an alley south of Jefferson
Street to Inland Center Drive.
From:
James Funk, Director
Dept:
Development Services
Date:
December 2, 2003
MCC Date: December 15,2003
Synopsis of Previous Council Action:
5/05/03 Council rejected all proposals and directed staff to conduct a new RFP process to obtain Professional
Services for design of sanitary sewer lines.
9/02/03 Council authorized the Director of Development Services to solicit proposals for Professional Civil
Engineering Services for the design of sanitary sewer line replacement andlor upgrades in "E" Street between Hunts
Lane to McKay Drive, Chandler Place from "E" Street to Orange Show Road, Inland Center Drive from "H" Street
to 1-215 Freeway, Inland Center Drive from Scenic Drive to 1-215 Freeway, Virginia Street from "I" Street to "H"
Street, and an alley south of Jefferson Street to Inland Center Drive; and that the new RFP format be authorized for
use for future Public Works Projects.
9/15/03 Council approved the Capital Improvements Program.
Recommended Motion:
Adopt Resolution.
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Contact Person: Tames Flink Director
Phone: ~1~7
Supporting data attached:
Staff Report, 'Reso.', Agreement,
Attachments A through D
Ward:
1. 2. 3. & 7
FUNDING REQUIREMENTS:
Amount: $110.000
245-365-5504-7315, 245-365-5504-7409, 245-365-5504-7410, 245-365-5504-7419, 245-365-5504-7420, 245-
365-5504-7421, & 245-365-5504-7426
Source:(Acct. No.)
(Ace!. Description) Regular Sewer Mains - 2003/04 CIP
Finance:
Council Notes:
TJ...-:,<.,n :i:l 2-Oti3- 2KO
Agenda Item No. j:l.-
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Authorization to execute Agreement for Professional Services with Transtech Engineering, Inc.
(known as the team of Transtech/Mapco) with Transtech Engineering, Inc. as prime and Mapco
Engineers, Inc. as sub-consultant) for design of sanitary sewer line replacement and/or upgrades
in "E" Street between Hunts Lane to McKay Drive, Chandler Place from "E" Street to Orange
Show Road, Inland Center Drive from "If' Street to 1-215 Freeway, Inland Center Drive from
Scenic Drive to 1-215 Freeway, Virginia Street from "I" Street to "If' Street, 17th Street from "I"
Street to "H" Street, and an alley south of Jefferson Street to Inland Center Drive.
Back2round:
The Sewer Collection System Master Plan (S.M.P.) was prepared under an agreement between
the City and Psomas for the purpose of studying the City's existing sewer system capacity,
integrity and the systems ability to handle future land use changes and redevelopment to the year
2020. It is anticipated that 5 to 10 year master plan updates will be required to review historical
growth and future growth conditions. Psomas has made recommendations for improvements
based on the new land use information provided by the City, population projections obtained
from current census data, and data captures from temporary flow monitoring the City has
contracted as part of this project. Hydraulic modeling was used to determine system deficiencies
and determine sizing and alignments of new mains to eliminate deficiencies.
With the complexity and time constraints of this project and current staffing limitations, a
consultant would have greater resources to complete the designs needed in a timely manner. The
consultant selected for this project will follow the city's design standards and prepare a complete
working set of specifications and drawings ready for bidding.
The seven sewer projects to be designed by an engineering consultant entity include the
following:
· "E" Street from Hunts Lane to McKay Drive
· Chandler Place from "E" Street to Orange Show Road
· Inland Center Drive from "H" Street to 1-215 Freeway
· Inland Center Drive from Scenic Drive to 1-215 Freeway
· Virginia Street from "I" Street to "If' Street
· 17th Street from "I" Street to "H" Street
· Alley south of Jefferson Street to Inland Center Drive
Requests for Proposal (RFP) for Professional Services were sent to II civil engineering firms.
Three firms responded to the RFP. Proposals were received from the following consultant
entities:
Comoanv Location
Transtech Engineering, Inc.( with Mapco Engineers, Inc. as sub- San Bernardino
consultant)
Associated Emuneers San Bernardino
Hall & Foreman Inc. Upland
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - continued
Interviews were scheduled with the three responding firms.
A selection committee consisting of Development Services Director James Funk, Acting City
Engineer Mike Grubbs, Project Manager/ Associate Engineer David Philips, and Senior Planner
Aron Liang interviewed the three consultant firms.
The reviewers/evaluators unanimously selected the team of Transtech Engineering, Inc.lMapco
Engineers, Inc. based on their qualifications and staffs previous experience with the firm. The
City Council's approved evaluation criteria and rating system were used. The scores given to
each consultant firm by each evaluator/rater are contained in Attachment B. TranstechlMapco
was evaluated as the best entity to complete the scope of the work with an average rating of 93
percent, followed by Associate Engineers with an average rating of 80 percent, and Hall &
Foreman with an average rating of 66 percent. Attachment C illustrates the fees proposed by the
three consultant entities. Transtech/Mapco has presented a fee not to exceed the sum of
$106,200, which includes $5,000 for potholing and $5,000 for soils investigation. If soils
investigation is not necessary (and both the Acting City Engineer and consultants believe that
soils investigation will not be necessary), the $5,000 fee will not be charged. TranstechlMapco
is of the opinion that the "not to exceed" fee leaves a comfortable contingency and that there will
be additional savings in cost to the City. The City has had an excellent relationship with
Transtech/Mapco. For example, you may recall that Transtech was awarded a $1 million
construction management contract for the restoration of the historic Santa Fe Depot. After the
award of the contract, Transtech voluntarily initialed a $250,000 reduction in the fee for services
because the project was proceeding smoothly and without significant complexities with the
construction contractor.
The TranstechlMapco Team consists of two city of San Bernardino local engineering firms
providing capital improvement program design and management services, and construction
management and inspection services on public works projects to municipalities and counties.
Both companies have extensive public and private sector experiences, with many projects in the
city of San Bernardino. The team of TranstechlMapco designed numerous sewer improvement
projects of similar scope for local municipalities and also has extensive experience in managing
and inspecting the construction of these types of projects. Staff of the City has had positive
working relations with both Transtech and Mapco.
The team's response to the RFP and the evaluation interview conducted by City staff
demonstrated superior experience with similar projects and specific knowledge and a depth of
understanding of the proposed seven sewer projects.
In addition to the requested scope of work, the team will provide (at no extra charge) a detailed
traffic management and construction-scheduling plan (prepared by Traffic Engineer Patrick
Lang) to be designed with the intent to minimize disruptions to businesses and residents.
Also, as part of the fee, in the event lift stations are required, the team committed to design the
facilities for no additional charge. The team demonstrates superior knowledge and ability to
secure the required construction and encroachment permits from Caltrans.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Regarding potholing, in a search to establish specific locations of utilities, Transtech/Mapco has
established a budget not to exceed $5,000 as part of the overall fee. The City will only be
charged for potholing costs based on the final number of locations instead of a lump-sum fee. If
no utility conflict "hot spots" are identified, there would not be a need for any potholing work.
This approach will keep the City's potholing costs to a minimum. Transtech/Mapco will charge
on the actual cost not to exceed $5,000 for potholing.
In the event the City can provide soil/geotechnical information from prior projects within the
project vicinity, soils work may not be necessary, thus resulting in further cost savings of up to
$5,000.
Financial Impact:
Sufficient funding for this project is available in the following Accounts in the 2003/04 Capital
Improvement Program Budget.
Regular Sewer Mains
CIP LINE DESCRIPTION ESTIMATED ACCOUNT NO. CONSULTANT
NUMBER COST CHARGES
SW04-02 "E" Street from Hunts Lane to McKay $504,700 245-365-5504-7315 $48,415
Drive
SW04-10 Chandler Place from "E" Street to $217,000 245-365-5504-7409 $20,815
Orange Show Road
SW04-ll Inland Center Drive from "H" Street to $ 54,000 245-365-5504-7410 $ 5,180
1-215 Freeway
SW04-20 Inland Center Drive from Scenic Drive $ 54,000 245-365-5504-7419 $ 5,180
to 1-215 Freeway
SW04-21 Virginia Street form "I" Street to "H" $ 85,000 245-365.5504-7420 $ 8,155
Street
SW04-22 17 Street from "I" Street to "H" Street $198,000 245-365-5504-7421 $18,995
SW04-29 Alley south of Jefferson Street to $ 34,000 245-365-5504-7426 $ 3,260
Inland Center Drive
Total $1,146,700 $110,000
The Consultant and City have negotiated a not-to-exceed fee of $106,200 for this project, plus a
$3,800 contingency (in the event the scope of work is needed to be expanded), for a total of
$110,000.
Recommendation:
Adopt Resolution.
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RESOLUTION Jt:, ~ r'V
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A
SERVICES AGREEMENT WITH TRANSTECH ENGINEERING, INC. (KNOWN AS
THE TEAM OF TRANSTECH/MAPCO) FOR DESIGN OF SANITARY SEWER LINE
REPLACEMENT ANDIOR UPGRADES IN "E" STREET BETWEEN HUNTS LANE TO
MC KAY DRIVE, CHANDLER PLACE FROM "E" STREET TO ORANGE SHOW
ROAD, INLAND CENTER DRIVE FROM "H" STREET TO 1-215 FREEWAY, INLAND
CENTER DRIVE FROM SCENIC DRIVE TO 1-215 FREEWAY, VIRGINIA STREET
FROM "I" STREET TO "H" STREET, 17TH STREET FROM "I" STREET TO "H" STREET,
AND AN ALLEY SOUTH OF JEFFERSON STREET TO INLAND CENTER DRIVE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION I. Transtech Engineering, Inc. is competent, experienced and able to perform
the design of sanitary sewer line replacement and/or upgrades and have provided the most
advantageous and best proposal for provision of the design of sanitary sewer line replacement
andlor upgrades in "E" Street between Hunts Lane to McKay Drive, Chandler Place from "E"
Street to Orange Show Road, Inland Center Drive from "H" Street to 1-215 Freeway, Inland
Center Drive from Scenic Drive to 1-215 Freeway, Virginia Street from "I" Street to "H" Street,
It" Street from "I" Street to "H" Street, and an alley south of Jefferson Street to Inland Center
Drive., per Agreement for Professional Services, attached hereto and incorporated herein as
Exhibit A, for the not to exceed amount of $106,200, with a contingency fee of $3,800 (in the
event the scope of work needs to be expanded), for a total of $110,000. Pursuant to this
determination, the Purchasing Manager is hereby authorized and directed to issue Purchase
Orders for said services to said firm. The Mayor is hereby authorized and directed to execute
said Agreement on behalf of the City.
SECTION 2. The authorization to execute the above referenced Agreement is rescinded
if it is not executed within sixty (60) days of the passage of this resolution.
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RESOLUTION...APPROVING A SERVICES AGREEMENT WITH
TRANSTECH ENGINEERING, INC. (KNOWN AS THE TEAM OF
TRANSTECH/MAPCO) FOR DESIGN OF SANITARY SEWER LINE REPLACEMENT
AND/OR UPGRADES IN "E" STREET BETWEEN HUNTS LANE TO MC KAY
DRIVE, CHANDLER PLACE FROM "E" STREET TO ORANGE SHOW ROAD,
INLAND CENTER DRIVE FROM "H" STREET TO 1-215 FREEWAY, INLAND
CENTER DRIVE FROM SCENIC DRIVE TO 1-215 FREEWAY, VIRGINIA STREET
FROM "I" STREET TO "H" STREET, 17TH STREET FROM "I" STREET TO "H"
STREET, AND AN ALLEY SOUTH OF JEFFERSON STREET TO INLAND CENTER
DRIVE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
,2003, by the following vote, to wit:
day of
on the
NAYS
ABSTAIN
ABSENT
AYES
Council Members:
12 ESTRADA
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15
16
LONGVILLE
MC GINNIS
DERRY
SUAREZ
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18 ANDERSON
19 MC CAMMACK
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21
City Clerk
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23
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The foregoing resolution is hereby approved this
day of
,2003.
Judith Valles, Mayor
City of San Bernardino
25 Approved as to
form and legal content:
26
JAMES F. PENMAN,
27 City Attorney
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By: ..~ >"1I~
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ATTACHMENT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
(FOR NON-FEDERALLY FUNDED PROJECTS)
This AGREEMENT is made and entered into this day of
2003, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "CITY" and Transtech Engineering, Inc.,
hereinafter referred to as "CONSULTANT."
WITNESSETH:
A. WHEREAS, CITY has need for sanitary sewer design; and,
B. WHEREAS, CONSULTANT is competent, experienced and able to
perform said services; and,
C. WHEREAS, CONSULTANT has provided the most advantageous and
best proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
1.
SCOPE OF SERVICES
Consultant shall perform those services specified in the Proposal dated October
17, 2003, for preparation of plans, specifications, and estimates for "Sanitary
sewer line replacement/upgrades in "E" Street from Hunts Lane to McKay Drive;
Chandler Place, from "E" Street to Orange Show Road; Inland Center Drive, from
"U" Street to 1-215 Freeway; Inland Center Drive, from Scenic Drive to 1-215
Freeway; Virginia Street, from "I" Street to "H" Street; I 7th Street, from "I" Street
to "U" Street; and an alley south of Jefferson Street to Inland Center Drive,"
attached and incorporated herein as Exhibit I, and as directed by the City of San
Bernardino.
2.
TERM OF AGREEMENT
The services of Consultant are to commence after the City has authorized work to
start by issuance of a Notice to Proceed. This Agreement shall expire one year
from the date of this Agreement unless extended by written agreement of the
parties.
3. STANDARD OF PERFORMANCE
Consultant shall complete all work product and design in conformance with City
of San Bernardino Standard Specifications and Standard Drawings.
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Agreement for Professional Services with Transtech Engineering, Inc.
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4. CHANGES/EXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of
Consultant under this Agreement, subject to any changes made
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. COMPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in an amount not
to excced $106,200, with an additional contingency amount of $3,800, for
a total amount of $110,000, except that reimbursement shall not include
courier services, mileage or reimbursement for travel to the City to attend
meetings or conduct the activities. Actual costs shall not exceed the
estimated wage rates and other costs as set forth in the Proposal.
B.
Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
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Any adjustment of the total cost of services will only be permitted when
the Consultant establishes and City has agreed, in writing, that there has
been, or is to be, a significant change.
C. The Consultant is required to comply with all Federal, State and local laws
and ordinances applicable to the work.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be
submitted monthly by Consultant to City and shall be paid by City within
thirty (30) days after receipt of same, excepting any amounts disputed by
City. City retains the right to challenge all or any part of an invoice. All
tasks as specified in Proposal shall be completed prior to final payment.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A.
The Director of Development Services of City or his designee, shall have
the right of general supervision over all work performed by Consultant
and shall be City's agent with respect to obtaining Consultant's
compliance hereunder. No payment for any services rendered under this
Agreement shall be made without prior approval of the Director of
Development Services or his designee.
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Agreement for Professional Services with Transtech Engineering, Inc.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH
DISABILITIES ACT
Consultant hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall comply with applicable Federal, State and local laws. Such action shall
include, but not be limited to, the following: Recruitment and recruitment
advertising, employment, upgrading and promotion.
9. TERMINATION OF AGREEMENT
A.
This Agreement may be terminated by either party upon thirty (30) days
written notice in the event of substantial failure of the other party to
perform in accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within which to
correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon termination of this Agreement for any
reason, Consultant will preserve and make immediately available to City,
or its designated representatives, maps, notes, correspondence, or records
related to work paid for by the City and required for its timely completion,
and to fully cooperate with City so that the work to be accomplished may
continue. Any subsequent use of such incomplete documents shall be at
the sole risk of the City and City agrees to hold harmless and indemnify
Consultant from any claim, losses, costs, including Attorney's fees, and
liability arising out of such use.
B. This Agreement may be terminated for the convenience of the City upon
thirty (30) days written notice to Consultant. Upon such notice,
Consultant shall provide work product to City and City shall compensate
Consultant in the manner set forth above.
C. Following the effective date of termination of the Agreement pursuant to
this Section, the Agreement shall continue until all obligations arising
from such termination are satisfied.
10.
CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or
negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in performance, the City
may grant to Consultant such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
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Agreement for Professional Services with Transtech Engineering, Inc.
circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreement.
11. INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor in the performance of the
services provided for under this Agreement. Consultant shall furnish such
services in its own manner and in no respect shall it be considered an agent or
employee of the City.
12. ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
without the written consent of City. Any attempt by Consultant to assign or
subcontract any performance of this Agreement without the written consent of the
City shall be null and void and shall constitute a breach of this Agreement.
13.
NOTICES
All official notices relative to this Agreement shall be in writing and addressed to
the following representatives of Consultant and City:
Consultant
Transtech Engineering, Inc.
198 No. Arrowhead Avenue
San Bernardino, CA 92408
Ph: (909) 383-8579
Fax: (909) 595-8863
City
Mr. James Funk, Director
Development Services Department
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
14. RSPONSIBILITIES OF PARTIES
Upon termination, or completion of all work under this Agreement, Consultant
will transfer ownership and title to City of all programs, reports, documents, plans
and specifications.
15.
INDEMNITY
Consultant shall indemnify, defend and hold CITY, its officers, employees and
agents harmless from and agamst any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities, of, by, or with respect to third parties,
which arise from Consultant's negligent performance of services under this
Agreement. Consultant shall not be responsible for, and City shall indemnify,
defend and hold harmless Consultant from and against, any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries,
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Agreement for Professional Services with Transtech Engineering, Inc.
penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with
respect to third parties, which arise from the City's negligence. With respect to
any and all claims, demands, suits, actions, proceedings, judgments, losses,
damages, injuries, penalties, costs, expenses (including attorneys' fees) and
liabilities of, by or with respect to third parties, which arise from the joint or
concurrent negligence of Consultant and City, each party shall assume
responsibility in proportion to the degree of its respective fault.
16. LIABILITY/INSURANCE
A. Consultant's liability to the City for injury or damage to persons or
property arising out of work performed by the Consultant and for which
legal liability may be found to rest upon Consultant other than for
professional errors and omissions, shall be a minimum of$I,OOO,OOO. For
any damage or injury on account of any error, omission or other
professional negligence, Consultant's liability shall be limited to a sum not
to exceed $50,000 or Consultant's fee, whichever is greater.
B.
The City will require the Consultant to provide Worker's Compensation
and Comprehensive General Liability Insurance, with coverage sufficient
to insure the Consultant's liability, as above required; and, such insurance
shall include the City, and each of it's officers, agents and employees as
additional insured with exception to additional insured under Worker's
Compensation.
C. Consultant shall provide evidence of insurance with a 10-day notice to
City of termination or material change.
17. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement
shall be construed as not containing such provision, and all other provisions
which are otherwise lawful shall remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
18. ENTIRE AGREEMENT
This Agreement represents the entire and integrated understanding between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings and Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
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Agreement for Professional Services with Transtech Engineering, Inc.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date shown below.
Date:
Date:
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
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TRANSTECH ENGINEERING, INC.
by:
Signature
Print NamelTitle
CITY OF SAN BERNARDINO
by:
Judith Valles
Mayor
City of San Bernardino
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ATTACHMENT "B"
SEWER UPGRADE
"E'" STREET AND SIX OTHER LOCATIONS
COMBINED RFP AND INTERVIEW SCORES
Rater Transtech/Mapco Associated Engineers Hall & Foreman
Director 93.5% 73.5% 56%
Senior Planner 93% 84.5% 72%
Engineering 96% 76% 71%
Associate/Project
Manager
City Engineer 89.5% 86% 64%
Average 93% 80% 66%
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ATTACHMENT "c"
"E" Street and Six Other Locations
Transtech Engineering, Inc./Mapco Engineers,
Inc.
San Bernardino, CA
Associate Engineers
San Bernardino, CA
Hall & Foreman, Inc.
Fontana, CA
Not to Exceed $106,200 (including $5,000 for
potholing and $5,000 for soils investigation).
(Note: TranstechlMapco offers a 5% reduction
in fee if awarded both the Arrowhead and "E"
Street design projects).
Not to Exceed $99,825 (including $10,000 for
potholing)
$106,090 Fixed Fee (including $12,650 for
potholing and $7,035 for geotech). During the
interview, the Project Manager indicated a
willingness to consider a "Not to Exceed" fee
for some services.
*The RFP requested a proposed "Not to Exceed" fee for each project.
U.Dlrt\:lOr's Memos/Proposed Fees Stwer UpgraJe/dlw
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OFFICE OF THE CITY CLERK
RACHEL. G. CLARK, C.M.C. - Crry CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.lis
3....
December 19, 2003
Transtech Engineering. Inc.
198 N. Arrowhead Avenue
San Bernardino. CA 92408
At the Mayor and Common Council meeting of December IS, 2003, the City of San Bernardino
adopted Resolution 2003-350 - Resolution approving a services agreement with Transtech
Engineering, Inc., (known as the Team of Transtech/Mapco) for design of sanitary sewer line
replacement and/or upgrades....
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino. CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by February 13, 2004.
Please retain a copy of the agreement for your files.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
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Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
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MEMO OF
TRANSMITTAL
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REfJEIVP")-ern OlfTtlK
'04 JAN -9 A10 :26
To:
Michelle Taylor
Senior Secretary
P.O. Box 1318,
San Bernardino, CA 92402
Of:
City of San Bernardino
City Clerk's Office
Date:
January 8, 2004
Enclosed please find (I) original signed agreement with Transtech Engineers, Inc. (known as the
Team of TranstechlMapco) for Professional Services for the design of sanitary sewer line
replacement and/or upgrades..........
Thank you.
\\Trxserver\dserv\WPROCESSIJOBRECRD\2004\24013 S8 DSGN OF SANITARY LINE IN TEAM W MAPCOITRASMITTAL OF AGREEMENT TO SAN BERNARDINO CITYwpd
From the desk of Sonia A1puche
Administrative Assistant
Transtech Engineers, Inc.
624 Brea Canyon Road
Walnut, Ca 91789
(909) 595-8599 Exl.120
Fax: (909) 595-8863
sonia@transteche.com
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 9, 2004
TO:
James Funk, Director of Development Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-350 - Transtech Engineering, Inc.
CC:
Mary Freiberg, Senior Admin. Ops. Supervisor; Veronica Martinez, Senior
Secretary
Attached is a fully executed copy of the services agreement with Transtech Engineering, Inc.
(known as Team of Transtech/Mapco) for design of sanitary sewer line replacement and/or
upgrades. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
..
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): Q-LS-03,
Vote: Ayes 1- '-\ \ "'-"") Nays
Change to motion to amend original documents: -
Abstain
.5
2003- ~O
Absent kr
Item #
-0-
\2..
Resolution #
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NulllVoid After: lea ~j I '2 -\3-Ol./
I
Date Sent to Mayor: 1'2 -0 -0 2,
Date of Mayor's Signature: 12. -\,1,'-<::'"3-
Date ofClerklCDC Signature: 1'2-, ~'Cl3
Reso. Log Updated:
Seal Impressed:
~
~
Date Memo/Letter Sent for Signature: 12- -l q -02>
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached: ./ Date Returned: i -q , o"-L
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By
Yes No /' By
Yes No~ By
Yes No ,/ By
Yes N07 y-
Copies Distribnted to:
City Attorney"/ Code Compliance
Dev. Services ./ EDA
Finance ./
MIS
Parks & Rec.
Police
Public Services
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01112/0 I
PROPOSAL
,
Exhibit 1
DESIGN OF .
SANITARY 'SEWER LINE
REPLACEMENT/UPGRADE
for #
"E" ST, CHANDLER PL, INLAND CTR DR,
SCENIC FR, VIRGINIA ST, 17TH ST,
ALLEY SIO JEFFERSON ST
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lranslech
ENGINEERS .PLANNERS ."fUNICIPAI. CONSUI.TANTS
198 N. Arrowhead Avenue, Su~el .San Bernardino. California 92408. Telephone: 19091383.8579 . Facsimile: (909) 595.8863
.
October 17, 2003
Mr. Michael W. Grubbs, Acting City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Subject:
TECHNICAL PROPOSAL
DESIGN OF SANITARY SEWER LINE REPLACEMENT/UPGRADE
"E" STREET-Hunts Lane to McKay Drive
CHANDLER PLACE-"E" Street to Orange Show Road
INLAND CENTER DRIVE-"H" Street to 1215 Freeway
INLAND CENTER DRIVE-Scenic Drive to 1215 Freeway
VIRGINIA STREET-"I" Street to "H" Street
17th STREET-"I" Street to "H" Street
ALLEY-s/o Jefferson Street to Inland Center Drive
As requested, the fee proposal is submitted in a separate envelope.
Dear Mr. Grubbs:
..
In response to your request, Transtech, in association with Mapco (Transtech-Mapco
Team) is pleased to submit this proposal for the subject project.
Transtech-Mapco Team consists of 2 City of San Bernardino local engineering firms
providing Capital Improvement Program (CIP) management, design engineering,
construction management and inspection services on public works projects to local
municipalities. The Team designed numerous sewer improvement projects of similar
scope for local municipalities throughout Southern California, and also has extensive
experience in managing and inspecting the construction of these types of projects.
From the moment the design process starts, our engineers start identifying potential
issues and problems that may arise during construction and incorporate provisions into
design and specifications to address these issues and minimize potential problems.
The Team has a proven track record in providing high quality design services which
result in minimal problems during construction of projects. Our extensive design
experience coupled with our in-house quality assurance and quality control (QNQC)
program prevent design errors and construction change orders. We can proudly state
that we have not had any construction cost change orders relating to our design in the
past several years. Since 1989 that we have been in business, there has been not a
single claim against our E & 0 insurance.
.
The quality, accuracy and correctiveness of the products prepared by the Team
are the full responsibility of the Team. The review by and approval of the
products by the City staff as well as all other involved agencies does not relieve
us, of any liability and responsibility.
Submitted to:
III Proposal For Design of Sanitary Sewer Line ReplacementlUpgrade
Cover Letter, Page 1
Submitted by:
TRANSTECH
MAPCOm
.
We will manage all aspects of the design with minimal direction from the City, and
prepare a complete set of plans, specifications, construction estimates, ready for
bidding with all supporting data, calculations and other details necessary to complete
the project in a format acceptable to the City.
Our Team is well qualified and sufficiently staffed to serve the City in an efficient and
cost effective manner for the following reasons:
Diversified resources and company experience: Multi-disciplinary engineering, planning and
municipal consulting firm with a broad level of experience in providing cost effective, efficient services to
governmental agencies.
Key staff experience: Accustomed to working with governmental agencies in every facet of public
works, and have an excellent understanding of public agency procedures, policies and issues.
Quality, Efficiency and Cost Control: Technical and managerial staff is supported by experienced
support staff using a state of the art networked computer system. Commitment to Quality Control, Time
Management and Cost Effectiveness to ensure compliance with applicable agency policies, standards
and regulations as well as the City's scope of services. High quality services unequaled in the industry at
the least cost to the Client.
Commitment and Responsiveness: A large and diversified pool of staff, resources, equipment as well
as financial strength to undertake this project without requiring additional staff.
Proven Track Record: We strongly encourage you to contact any of the individuals listed in our
references section to verify that your satisfaction is our first priority.
.
Our Team's personnel and resources are dedicated to delivering the project in an
efficient and timely manner. We are confident our technical expertise combined with
our excellent management skills will ensure that the project is completed in the most
efficient and cost effective manner.
Our proposal is organized and provides the required information in the order listed in
Section B, on Page 3 of the City's RFP.
As requested, we are acknowledging receipt of Addendum No. 1 dated October 13,
2003 for the project.
Thank you for the opportunity to submit this proposal. Should you have any questions
or need additional information, please contact the undersigned at your convenience.
Sincerely,
Transtech Engineers, Inc.
~
Ali Cayir, PE, Principal
Tel: 909-383-8579, Ex!. 121, Fax: 909-595-8863
e-mail: Cavir@transteche.com
G:\WPRCCESS\PROPOSAlI2OO312:ll53 5B DSGN SANIT SWER LN AEPlACEMENT.lJPGRADES E ST n' VARlOUSlTECHNICAL PAOPOSALOOc
.
Submitted to:
_ Proposal For Design of Sanitary Sawer Line Rep/acementAJpgrade
Cover Letter, Page 2
Submitted by:
TRANSTECH
MAPCO_
.
.
.
TABLE OF CONTENTS
SECTION PAGE
" , .w" ".' '-'",
1 EXPERIENCE IN SIMILAR PROJECTS 1-2
A PAST EXPERIENCE SIMILAR PROJECTS 1
B REFERENCES 2
@'':4f.%:!lt., tV ~~. .. "\Wf ,Ciio "' 1'",f.<'1
2 STAFF PERSONS SPECIFICALLY ASSIGNED TO THE 3-18
PROJECT AT THE PROFESSIONAL LEVEL
A PROJECT TEAM STRUCTURE/MANAGEMENT APPROACH 3
B PROJECT ORGANIZA TION CHART AND RESUMES 4
., ~,~~~- '. . "r
3 PROJECT TASKS 19-28
A FIELD REVIEW CONDUCTED IN PREPARA TION OF PROPOSAL 19
B SCOPE OF WORK 22
C PROJECT CONTROL APPROACH 26
D FLOW CHART SHOWING TASKS, WORK HOURS AND TIME 28
SCHEDULE
" ., . }'H:;'",o.",:.,:r
4 PREVIOUS OBLIGATIONS WITH OTHER PROJECTS 29
, <. ''N-~ ~. : ,'if.' ,fit',,*",
5 SUPPORT PERSONNEL TO BE USED 30
"". ,,-',.;' ,~',,,,p'''':i.:*!3c;;,o2j'O~'0t,< :-~;",^,/,."t;0"--":4, ,;,~ Fi!{~
6 SUB-CONSULTANTS 31-34
- . ;'(1,1'-""'",; -:i;-~dih",.' '4 ,f'"(~"'?;/;:
7 STATEMENT OF LOCAL PREFERENCE ELIGIBILITY 35-37
";:rr, " flt .. "'
8 ITEMS, ACTIONS OR INFORMATION EXPECTED FROM 38
THE CITY
,..", , ; ,. ;)\~ "..'~.' "fiB},J::.
9 COMMENTS/SUGGESTIONS TO IMPROVE THE FINISHED 39
PRODUCT OR TO COMPLY WITH THE REQUIREMENTS
OF THE RFP
,.j "-,-.-.,",'id-.'("?;_,',,,,A,,^j'. :'iii;,c:,,;.:' "~*rW~,.'~;Ek'~~ ~L"N;"l0::~'J!;tI:",;,;:(;<,; t,,,,,: -,,,-.,;;;C 3~'1i> .;w.-~ ,i;;_
10 APPENDIX
TRANS TECH QC/QA MANUAL AND
ADDITIONAL INFORMA TION ON TRANSTECH
11 APPENDIX
QUESTIONS SUBMITTED TO CITY FOR RFP CLARIFICA TlONS
12 APPENDIX
CITY ISSUED RFP, SUPPLEMENTAL INFORMA TION AND ADDENDUM
Submitted to:
IJI Proposal For Design of Sanifal}' Sawsr Lina RepiacemenllUpgrade
SUbmitted by:
Table of Contents m~.
.
1. EXPERIENCE IN SIMILAR PROJECTS
A. PAST EXPERIENCE IN SIMILAR PROJECTS
University Land Development - City of San bernardino
As part of the development plans, prepared PS&E for approximately 11,000 lineal feet of
sewer lines. The design flow and generation analysis, pipe sizing and value engineering.
The Polo Club - Bonsall San Diego
PS&E for approximately 35,000 lineal feet of sewer main. The project included the design
flow and generation analysis, pipe sizing and value engineering. The project also include
crossing wetland and environmental habitat and crossing inundated flood plain.
Cannon Road Sewer. Carlsbad
PS&E for the Cannon Road Sewer. This project consisted of approximately two miles of 36
inch sewer pipe and pump station. This project required careful consideration to pipe
buckling due to the extreme soils conditions of the Agua Hedionda Lagoon. Special bedding
techniques were used along with special coupling of the pipes to allow for potential
deflection as the bridge abutment and road fill settled.
.
Lopez Canyon Sewer. San Diego
This project consisted of the design and construction of over 5 miles of sewer ranging up to
36 inches in diameter. The project included design of the sewer to be incorporated into two
bridge crossings.
San Elijo Ranch Sewer and Water Master Plan. San Marcos
Preliminary design and cost estimates for the sewer and water design for this 2,000 acre /
3400 unit master planned community. The project includes literally miles of sewer and water
design, pump stations, booster stations, water reservoirs and force mains.
Sorrento Hills Sewer Pump Station. San Diego
PS&E for sewer pump station and sewer mains for the proposed 450 acre master planned
industrial park.
Carillo Ranch Sewer Mater Plan
Master sewer plan for the Carillo Ranch Development including analyzing generations from
a major portion of eastern Carlsbad and contributions for the La Costa Area.
Sunset Drive Sewer Under Crossing
PS&E and project coordination for the design and bore and jacking of a 42 inch sewer
pipeline underneath the Atchson, Topeka & Santa Fe Railroad in Merced, California.
.
Submitted to:
III Proposal For Design of Sanitary Sawer Una RaplacamantJUpgrada
Page 1
Submitted by:
TRANya
MAPC
.
B. REFERENCES
Agency:
Agency:
Agency:
Agency:
.
.
Watson Development
James Watson, President
562-430-0503
City of Commerce
Stanley Smalewitz, Community Services Director
323-722-4805
City of Alhambra
Mike Martin, Development Services Director
626-570-5041
County of Los Angeles
John Hill, Project Manager
626-300-4737
Submitted 10:
III Proposal For Design of Sanitary Sawar Llna RaplacamantAJpgrada
Submitted by:
Page 2 I~&B
.
2. STAFF PERSONS SPECIFICALL Y
ASSIGNED TO THE PROJECT AT THE
PROFESSIONAL LEVEL
A. PROJECT TEAM STRUCTURE/MANAGEMENT APPROACH
Project Principal:
A senior engineer or principal of company who has the ultimate responsibility, and the
authority to make not only project related, but also financial and contractual decisions
on behalf of the company. This person also periodically contacts the County's Project
Manager to discuss the performance of the staff and the progress of the project. All
meeting minutes prepared by the Transtech's Project Manager are reviewed by the
Project Principal. Also, Project Principal conducts weekly meetings with the Project
Manager to review and discuss the project progress and issues. This approach
maintains a well informed Project Principal, who is available to the Client, and can
take over the project when necessary without going through extensive learning period.
.
Project Manager: The Project Manager is the contact person with the Client, and is responsible for the
scheduling, staffing, coordination and cost control required on a project. Project
Manager conducts project team meetings to discuss the schedule, work
accomplished, work in progress, upcoming assignments, and identification/resolution
of conflicts. We have found that these meetings are very valuable primarily because
the people involved in the day to day operations of the project are at the meeting to
discuss their issues and accomplishments. Of course, communications are not limited
to the scheduled meetings - each person responsible for individual tasks within the
project will be in contact with the Project Manager on a daily basis.
Project Engineer: Depending upon the type of the project, a Project Engineer may be assigned to a
specific component of the project. For example, if there is extensive traffic signal
design work involved in the project, a Project Traffic Engineer may be assigned to
prepare traffic signal plans.
QC/QA Engineer: ac/OA is an important process in Transtech's project management. This process
provides an objective review of the work done with a different set of eyes. This check
is provided by senior engineers with experience in the specific field. Transtech has a
written in-house quality control process, which is followed by our staff, and checked by
a senior company principal.
Support Staff: Support staff consists of engineers, inspectors, field personnel, technicians and
clerical staff performing various tasks as necessary and as assigned by the Project
Manager/Engineer.
Subconsultants: Subconsultants are supervised by the Project Manager/Engineer. Subconsultants are
required to attend Transtech's periodic team meetings if there are issues to be
discussed relevant to their scope. Transtech requires subconsultants to provide a
detailed scope, schedule, staffing and fees for their work, which is made a part of the
contract with the Client.
.
Submitted 10:
III Proposal For Design of Sanitary Sewer Une RepiacementlUpgrade
Page 3
Submitted by:
TRANSTECH
MAPCOB
.
B. PROJECT ORGANIZATION CHART
CITY OF
SAN BERNARDINO
~............................~
. All CAYIR, PE :
: PRINCIPAL-IN-CHARGE :
...............................
DAVID BRIAN RAGLAND, PE, PLS
PROJECT MANAGER
HANDAN CIRIT, PE
ELIE FARAH, PE, TE, PTOE
QC/QA, Constructability Review
.
SABRY ABDELMALlK, PE - Design Engineer
VICTOR SAN LUCAS - Senior Designer
PATRICK LANG, TE. Traffic Engineer
DENNIS DILLMAN, PLS and MICHAEL ANDERSON, PLS - Survey Crew
DAVID MLYNARSKI- Utilities Coordination/Administration Support
SAFEPROBE - Potholing Sub-Contractor
CHJ - Soils Sub-Contractor
Resumes of above key persons are provided in the following pages.
.
Submitted to:
III Proposal For Dasign of Sanitary Sewer Line Replacamant/Upgrade
Submitted by:
Page 4 ~'j~YI\
.
.
.
All CA YIR, PE
Education:
Bachelor of Science in Mechanical Engineering
Master in Business Administration
Project/Construction Management, University of Irvine California
State of California Registered Civil Engineer
State of California Licensed General Contractor A
State of California Licensed General Contractor B
Approximately 20 years of experience in design and management of a variety of
public works engineering projects, and in municipal engineering.
Registration:
Experience:
Approximately 20 years of experience in design and management of a variety of public
works engineering projects, and in municipal engineering. Extensive experience in
federal funding programs for public works projects. Successfully prepared feasibility
studies and funding applications for over $20 million worth public works projects in
Southern California. Mr. Cayir's diversified engineering experience includes:
Civil Engineering Experience
. Project Principal for City of Commerce's Tubeway and Yates Avenue Rehabilitation Project. The
projects involved roadway rehabilitation and reconstruction. Transtech also provided construction
management services for the project. Project Cost: $300,000.
. Project Principal for City of San EI Monte's Annual Street Rehabilitation Program, 98, 99, 00, 01.
The projects involved roadway rehabilitation and reconstruction, storm drain, water and sewer
design on various streets. Project Cost: $3,000,000.
. Alameda Corridor Agency East (ACE) Rail Grade Crossing Improvement Project encompassing 6
agencies and 14 locations in Los Angeles County. Work involved roadway realignment and
reconstruction, signalization, traffic control, and construction phasing as well as related
improvements such as storm drain, water, sewer landscaping, underground utilities, etc.
Construction cost $5,000,000.
. Project Principal for City of Alhambra's Annual Street Rehabilitation Program, 94 through 01. The
projects involved roadway rehabilitation and reconstruction, storm drain, water and sewer design
on various streets. Transtech also provided construction management services for the project.
Project Cost: $3,000,000. Project Principal for design of City of San Clemente's annual street
rehabilitation program. The project involved roadway rehabilitation and reconstruction, storm
drain, water and sewer design on various streets. Construction cost $1,000,000.
. Project Principal for design of reconstruction and rehabilitation of Crenshaw Boulevard and
Skypark Avenue (two separate projects) in the City of Torrance. Construction cost $3,000,000.
. Project Principal for Fremont widening project which is funded by State and Federal funds and
required complete project and environmental report, including Right-of-Way, Relocation, SHPO,
NEPA, SEQA, Noise, Parking, Economic, Hazardous Materials technical studies, and being
processed through Caltrans and FHWA. Construction cost $6,000,000.
. Project Principal for Valley Boulevard Widening and Reconstruction project which is funded by
State and Federal funds. Construction cost $5,500,000.
. Project Principal for $20 m Carls bad to San Diego Rail Trail Project Report, which is funded by
Federal Funds and is in the final approval stage through Caltrans and FHWA.
. Project Principal for design of Valley Boulevard street medians, striping, landscape, and irrigation
improvements, Alhambra, Construction cost $600,000.
Construction Management Experience
. Project Principal for City of San Bernardino, Santa Fe Historic Train Depot Renovation.
Transtech is currently providing construction management services, including inspection,
surveying, resident engineer, federal compliance, labor compliance. Construction Cost $13m
. Project Principal for City of Alhambra, Fremont Widening. Preparation of funding application,
securing $6 million Federal, State and County funding, design and right-of-way acquisition.
SubmlUed to:
III Proposal For Dasign of Sanital}' Sewer Une ReplacemenWpgrade
SubmlUed by:
Page 5 TRANSTECH
MAPCOM
.
.
.
Transtech is currently providing construction management services, including inspection,
surveying, resident engineer, federal compliance, labor compliance. Construction Cost $6m
. Project Principal for City of Alhambra, Valley Boulevard Widening. Preparation of funding
application, securing $5 million Federal, State and County funding, and design, and is currently
providing construction management services, including inspection, surveying, resident engineer,
federal compliance, labor compliance. Construction Cost $5m
. Pro~ect Principal for City of Torrance, Crenshaw Reconstruction, Skypark Improvements,
190 h/Crenshaw Widening. Design, construction management services, including inspection,
surveying, resident engineer, federal compliance, labor compliance. Construction Cost: $5 m
. Project Principal for City of Alhambra, Garfield Renaissance Center. Transtech served as turn-
key project manager, including management of design consultant and specialty inspection
consultants, construction management, building plan check and inspection, federal fund
management, labor compliance. This project involves 11 separate contracts to construct a 800
car 5 level parking structure, 150 car surface parking lot, a public plaza with fountain and unique
art features, multi-plex theater, restaurant and retail buildings, and street improvements
consisting of roadway widening, storm drain, sewer, water main, utilities. Construction Cost:
$30m
. Project Principal for City of Alhambra, Main Street Downtown Revitalization Program. Transtech
served as turn-key program manager, including design, construction management, building plan
check and inspection, federal fund management, labor compliance. Construction Cost: $10 m
. Project Principal for City of Commerce, Rosewood Community Center. Transtech was retained
by the City to take over the management of this multi million dollar facility which was 2 years
behind schedule. Within 5 months, Transtech brought the construction to substantial completion
level allowing the City start the move-in process, and 2 months after, the facility was opened to
public use. Currently, Transtech is assisting the City in claims analysis and change order
resolution. Construction Cost: $15m.
Traffic Engineering Experience
. Design and management of a variety of traffic and transportation engineering projects, including
traffic signals (more than 1000 locations), traffic signal interconnect system, street lighting, traffic
control, signing and striping design; signal timing and coordination studies; traffic signal
management studies; traffic safety projects (OTS) including traffic control device inventories and
speed surveys; traffic impact and parking studies for more than 100 projects; and feasibility
studies for traffic control measures, freeway access, bikeways and street improvements. Mr.
Cayir has also served as consultant Traffic Engineer for various agencies in Southern California.
. Project Manager/Engineer for the preparation of ramp metering, count station, traffic signal,
highway lighting, sign lighting, construction signing, pavement deiineation, communication, and
other traffic related plans for several state highways and freeway improvement projects involving
Caltrans Districts 7, 8 and 12.
. Project Manager for the preparation of traffic signal modifications and installation, interconnect
and radio corrected time base system installation plans and estimates in conjunction with traffic
signal synchronization projects for various arterials in Los Angeles County including Garvey
Avenue, EI Segundo Boulevard, Crenshaw Boulevard, Slauson Avenue, Rosecrans Avenue,
ArrowHighway and Huntington Drive/Alosta Avenue/Foothill Boulevard.
. Project Traffic Engineer for the proposed Materials Recovery Facility in the City of Industry. This
project involved the preparation of a comprehensive area wide traffic impact study to identify the
potential impacts associated with development of a proposed Materials Recovery Facility (MRF)
in the City of Industry. The study area encompassed 32 intersections and several freeways such
as SR 60 and SR 57. The study also included an evaluation of cumulative impacts associated
with 22 planned projects located within the sphere of influence of the study area.
Submitted 10:
_ Proposal For Design of Sanilary Sewer Line RepiacemenWpgrade
Page 6
Submitted by:
TRANSTECH
MAPCOM
.
.
.
DAVID BRIAN RAGLAND, PE, LS
Education:
Registration:
Bachelor of Science in Civil Engineering
State of California Registered Civil Engineer
State of Arizona Registered Civil Engineer
State of Utah Registered Civil Engineer
State of California Registered Land Surveyor
Over 20 years of diverse experience in public works projects
Experience:
Professional Experience
Mr. Ragland is a civil engineer and land surveyor with over 20 years of diverse
experience in a wide variety of projects. He has participated on numerous multi-
disciplinary teams dealing with the planning and development of civil engineering, urban
and rural development, and public works projects. This diverse background and his
comprehensive project management experience enhance the thoroughness and
completion of assignments. Mr. Ragland has successfully designed and managed
major highway, structural engineering, water resources and lane development projects
throughout California.
RELEVANT EXPERIENCE
The following is a listing of major projects involving "sewer" design where Mr. Ragland
served as project manager:
The Polo Club - Bonsall California
This project consisted of approximately 35,000 lineal feet of sewer main. The project included the design
flow and generation analysis, pipe sizing and value engineering. The project also include crossing
wetland and environmental habitat and crossing inundated flood plain.
Cannon Road Sewer - Carlsbad, California
This project consisted of approximately two miles of 36 inch sewer pipe and pump station. This project
required careful consideration to pipe buckling due to the extreme soils conditions of the Agua Hedionda
Lagoon. Special bedding techniques were used along with special coupling of the pipes to allow for
potential deflection as the bridge abutment and road fill settled.
Lopez Canyon Sewer - San Diego, California
This project consisted of the design and construction of over 5 miles of sewer ranging up to 36 inches in
diameter. The project included design of the sewer to be incorporated into two bridge crossings.
San Elijo Ranch Sewer and Water Master Plan - San Marcos
Preliminary design and cost estimates for the sewer and water design for this 2,000 acre / 3400 unit
master planned community. The project includes literally miles of sewer and water design, pump stations,
booster stations, water reservoirs and force mains.
Sorrento Hills Sewer Pump Station - San Diego
Prepared PS&E for sewer pump station and sewer mains for the proposed 450 acre master planned
industrial park.
Carillo Ranch Sewer Mater Plan
Prepared master sewer plan for the Carillo Ranch Development including analyzing generations from a
major portion of eastern Car/sbad and contributions for the La Costa Area.
Sunset Drive Sewer Under Crossing
Prepared PS&E and project coordination for the design and bore and jacking of a 42 inch sewer pipeline
undemeath the Atchson, Topeka & Santa Fe Railroad in Merced, Califomia.
Submitted to:
III Proposal For Dasign or Sanitary Sewer Line ReplacementJUpgrade
Page 7
Submitted by:
TRANSTECH
MAPCOB
.
.
.
The following is the list of other major public projects that Mr. Ragland has been
involved with over the years:
. Sorrento Valley Boulevard - San Diego: Project Manager for the design and construction of four miles
of roadway.
. Rancho Santa Fe and Questhaven Roads - San Marcos: Project Manager for the design of 2 miles of
roadway.
. Cannon Road and College Boulevard - Carlsbad: Prepared roadway improvement plans
. Highway 32 widening - Chico: Prepared roadway improvement plans
. Highway 101 widening - Eureka: Prepared roadway improvement plans
. Eel River Sawmills - Design engineer for solid waste disposal facility including grading, containment
design, monitoring of infiltration of toxic material seepage and leaching.
. Pacific Rim Country Club and Resort - Project engineer for master tentative map and preliminary golf
course grading.
. Parkway Business Centre - Served and Principal-in-charge for the design and construction of the 460
acre industrial park including South Poway Parkway.
. Costa Del Sol - Project manager for 2,000 acre master planned community.
. Mercy Mira Mesa, Lopez Ridge and Laguna Niguel - Project manager and engineer for large
residential subdivisions.
. Otay Ranch - Project engineer for preliminary engineering, highway design and the preparation of the
22,000 acre Drainage and Flood Control Plan.
Child Meadows Hotel and Resort - Site engineering and structural design for a three story hotel complex.
Submitted to:
_ Proposal For Design of Sanitary Sewer Line ReplacemenWpgrade
SUbmlttiib :
Page 8 TRANS
MAPC
.
ELlE FARAH, PE, TE, PTOE
Education:
Master of Science in Civil Engineering
Bachelor of Science in Civil Engineering
Associates of Science in Computer Science
State of Califomia Registered Civil Engineer
State of Califomia Registered Traffic Engineer
Over 15 years of diverse experience in a wide variety of projects, including civil and
traffic engineering design projects for the County of Los Angeles.
Registration:
Experience:
.
Mr. Farah has more than 15 years of diverse experience in a wide variety of projects,
including traffic and civil engineering design projects. He has participated on numerous
multi-disciplinary teams dealing with the planning and development of civil and traffic
engineering, urban and rural development, and public works projects. Traffic
engineering experience includes engineering and planning activities such as traffic
signal and highway safety lighting system design, traffic signal interconnect system
design, street lighting design, traffic control and surveillance system design, signing and
striping design, feasibility studies for traffic control measures, parking study and design,
and traffic handling/detour plans for roadway construction. Civil engineering experience
includes both public works as well as land development for residential and commercial
projects. He has been involved in the design of numerous street and highway, grading,
storm drain, hydrology, water, and sewer improvement projects. His involvement varied
from a staff design engineer to supervising project design engineer responsible for the
entire project design and coordination. Most of these projects also included
coordination and review of the traffic improvement design, such as traffic signal, street
lighting, channelization and traffic control/detour, as part of the contract plans.
.
Recent relevant project experience includes:
. Project Manager: Preparation of design plans for Alameda Corridor Agency East (ACE) Rail
Grade Crossing Improvement Project encompassing 6 agencies and 14 locations in Los Angeles
County. Plans included roadway realignment and reconstruction, signalization, traffic control,
construction phasing, storm drain, water, sewer, landscaping, underground utilities, etc.
Construction cost $5,000,000.
. Project Manager: Preparation of design plans, including grading, landscaping, roadway, storm
drain, water, sewer for the Valley Boulevard Reconstruction project funded by federal funds,
Alhambra, Construction cost $6,000,000.
. Project Manager: Preparation of preliminary design and alignment plans for the $20 m Carlsbad
to San Diego Rail Trail Project Reports part of the Project Report, which was funded by Federal
Funds.
. Project Manager: Preparation of design plans, including grading, landscaping, roadway, storm
drain, water, sewer, flood plain and a bridge for the 450-acre Polo Club subdivision in San Diego
County. Construction cost $40,000,000.
. Project Manager: Preparation of design plans, including grading, landscaping, roadway, storm
drain, water, sewer for the Fremont widening project funded by ISTEA funds and required
processing through Caltrans, Alhambra, Construction cost $6,000,000.
. Project Manager: Preparation of design plans for the City of EI Monte's 1999, 200 and 2001
annual street rehabilitation design. The projects involved roadway rehabilitation and
reconstruction, storm drain, water and sewer design on various streets. Construction cost
$3,000,000.
. Project Manager: Preparation of design plans for City of San Clemente's annual street
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rehabilitation program. The project involved roadway rehabilitation and reconstruction, storm
drain, water and sewer design on various streets. Construction cost $1,000,000.
. Project Engineer: Design of reconstruction/rehabilitation of Crenshaw Boulevard and Skypark
Avenue (2 separate projects) in the City of Torrance. Construction cost $2,000,000.
. Project Engineer: Spring Street and 605 Freeway off-ramp realignment and widening project-
Long Beach. Construction cost $1,000,000.
. Project Engineer: 1-5/Colorado off-ramp realignment and reconstruction project in Glendale.
Construction cost $1,000,000.
. Project Engineer: Preparation of various traffic signal modifications and installation,
interconnect and radio corrected time base system installation plans and estimates in conjunction
with traffic signal synchronization projects for various arterials in Los Angeles County including
Arrow Highway and Huntington Drive/Alosta Avenue/Foothill Boulevard at more than 80 locations.
Signal modification improvements included equipment upgrades, signal phasing upgrades and
installation of radio correct time base units (yVWVl for signal coordination as well as physical
intersection improvements. Construction cost $5,000,000.
.
PRIOR EXPERIENCE
Pfeiler Associates, Inc.-California
. Designed/supervised preparation of construction plans for more than 50 sites for McDonald
Corporation, including site grading and off-site improvements. Off-site improvements included
street widening, signal modifications/installations, street lighting and signing and striping.
. Designed storm drain improvement projects in the Cities of Santa Fe Springs, La Habra, Laguna
Beach and Moorpark.
. Prepared and processed Caltrans Encroachment Permits for several projects in Los Angeles,
Ventura and Orange County.
Willdan Associates, Inc.-California
. Supervised the preparation Lincoln Avenue realignment study from Harbor Boulevard to the 1-5
Freeway, and Harbor Boulevard widening project for the City of Anaheim.
. Supervised the design of the 1-5/Bonnywood ramp relocation and improvement project for the City
of Burbank.
. Directed the design of several other public works improvement projects. Most of the projects
included coordination and review of the traffic improvement design, such as traffic signal, street
lighting, channelization and traffic control/detour, as part of the contract plans.
.
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SABRY ABDELMALlK, PE
Education:
Registration:
Experience:
Bachelor of Science in Civil Engineering
State of California Registered Civil Engineer
Over 25 years of experience in civil engineering and public works projects
Mr. Abdelmalik has more than 20 years of experience and has participated on
numerous multi-disciplinary teams dealing with the planning and development of civil
engineering, urban and rural development, and public works projects. He has designed
numerous street and highway, grading, storm drain, hydrology, water, and sewer
improvement projects. His involvement varied from a staff design engineer to
supervising project design engineer responsible for the entire project design and
coordination. These projects also included coordination and review of the traffic
improvement design, such as traffic signal, street lighting, channelization and traffic
control/detour, as part of the contract plans.
.
Since joining Transtech, Mr. Abdelmalik has been involved as Project Design
Engineer in the design of following projects:
. Alameda Corridor Agency East (ACE) Rail Grade Crossing Improvement Project encompassing 6
agencies and 14 locations in Los Angeles County. Work involved roadway realignment and
reconstruction, signalization, traffic control, and construction phasing as well as related
improvements such as storm drain, water, sewer landscaping, underground utilities, etc.
Construction cost $5,000,000.
. City of Alhambra 2000/01 annual street rehabilitation project. The project involved roadway
rehabilitation and reconstruction, storm drain, water and sewer design on various streets.
Construction cost $1,000,000.
. City of Commerce Tubeway and Yates street reconstruction project. The project involved
roadway rehabilitation and reconstruction. Construction cost $300,000.
. County of Los Angeles/City of Alhambra Valley Boulevard Widening Project. The project involved
street widening, reconstruction, storm drain system traffic signals, fiberoptic interconnect system,
sewer, landscaping improvements. Construction cost $5,000,000.
. City of Temple City Gracewood Sewer project. Construction cost $100,000.
. Caltrans/City of Alhambra 710 Interim local streets improvement project. The project involved
roadway rehabilitation and reconstruction, storm drain, traffic signals and water line. Construction
cost $2,000,000.
Mr. Abdelmalik's prior employment experience includes:
. Walden and Associates, Irvine: Senior Project Engineer responsible for street, sewer, storm
drain, water and site improvements and land development projects. Utilized AutoCAD 14 and
PGP programs in the design
. Rox Consulting Group, Tustin: Senior Project Engineer responsible for street, water, ,sewer
and storm drain improvement design. Utilized AutoCAD and Softdesk programs in the design.
. K W Lawler Associates, Tustin: Project Engineer responsible for street, water, ,sewer and
storm drain improvement design. Utilized AutoCAD and Softdesk programs in the design.
. United Engineering Technology, Torrance: Project Engineer responsible for street, water,
sewer and storm drain improvement projects.
. Cairo Airport Authority, Egypt: Project Manager for civii engineering projects in and around
the airport district. Projects included runways, roads, utilities, water, sewer and storm drain.
.
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VICTOR SAN LUCAS
Education:
Experience:
Bachelor of Science in Civil Engineering
Approximately 30 years of experience in road design and construction, of which 25
years were with the Design Division-Highways Section of the Los Angeles County
Department of Public Works.
Mr. Lucas' 30 years of experience covers the design, inspection and plan check of
roadway improvement projects. Mr. Lucas worked for 25 years in the Design Division-
Highways Section of the Los Angeles County Department of Public Works. While with
the County, Mr. Lucas managed projects from concept to design and through
construction. His experience covers areas of highway design, storm drainage, sewer,
landslide treatment, hillside design, striping and other street improvement/rehabilitation
related work items.
.
With 25 years of experience and strong technical knowledge in design and construction,
Mr. San Lucas has:
. Coordinated and processed projects with various public agencies (state, county, cities) and
private sector.
. Processed project permit applications, encroachment permits, building permits, and public works
permits through public agencies.
. Provided efficient communication between various parties involved in the project (engineers,
public agencies, private sector clients).
. Served as liaison between clients and public agencies, coordinated project processing and
approvals.
. Performed field surveys, including measurements, field topo and visual surveys.
. Field inspected construction projects, coordinated with public to minimize inconveniences and to
handle complaints, problems, etc.
. Prepared responses to public inquiries and complaints.
. Checked traffic control and job site safety.
. Participated on numerous multi-disciplinary teams dealing with the planning, architecture and
engineering for urban and rural development, infrastructure, and public works projects.
Mr. Lucas' relevant experience at Transtech includes (past 5 years):
. Design and Inspection of City of Alhambra's 1999, 2000 and 2001 annual street rehabilitation projects
($1.5m).
. Design and Inspection of Valley Boulevard widening, reconstruction, median, signal and landscape
improvements ($6 m).
. Inspection of Williams Communication Fiberoptic Lines on Mission Boulevard ($1 m).
. Design and Inspection support for Tubeway Street improvements in the City of Commerce ($.5m).
. Design and Inspection support for Washington Street improvements in the City of Commerce ($.5m).
. Design of City of Alhambra Fremont Widening project ($6m).
. Design and Inspection support for City of Temple City Gracewood Sewer project ($100,000).
. Design of City of Alhambra 710 Interim local streets improvement project ($2 m).
. Plan check and inspection of off-site/road improvements for the Cities of Alhambra and Commerce as
part of private developments.
.
Some of the noteworthy projects designed and/or inspected by Mr. Lucas while
he was with County include:
. Ridge Route Road at Interstate 5 Freeway: As Supervising Civil Engineer, was responsible for the
design of a major concrete intersection providing access for large commercial vehicles in an industrial
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area.
. Lyons Avenue at Interstate 5 Freeway: Designed Freeway off and on ramps, provided design
support to and supervision of assistant engineers, coordinated with Caltrans and other jurisdiction for
encroachment permits and approvals, managed the project.
. San Fernando Road Improvements: Project engineer for preparation of plans and estimates for the
widening and reconstruction of % mile roadway improvements. The project included grade design,
hydrology studies, hydraulic analysis, 48" reinforced concrete pipe and catch basins, striping and
right-of-map plans.
. Sierra Highway at Pearblossom Highway: Prepared concept study report, preliminary engineering
design, estimates and feasibility study for this multi million dollar project, including coordination with
local agencies involved.
. Rambio Pacifico Landslide: Project engineer for the emergency design and realignment of a 700
feet collapsed section of Rambio Pacifico Road (Malibu). This fast-paced project involved the
realignment and hillside grading of a new road section as well as installation of two 36" and 48"
reinforced concrete culverts.
. Workman Mill Road: Design engineer for 1.5 miles of overlay of Workman Mill Road. Prepared
plans, estimates and specifications.
. Colima Road: Project engineer for the widening of Colima Road. Prepared street improvement plans,
storm drain plans and cost estimates.
. Aviation Boulevard: Project engineer responsible for the design of reconstruction of 1.5 miles along
Aviation Boulevard. The project involved widening and overlaying two major concrete intersections
leading to LA Intemational Airport. The design also involved relocation of catch basins, upgrading
storm drain system and 10 feet tall retaining wall along the roadway.
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HANDAN CIRIT, PE
Education: B.S., Civil Engineering
M.S., Civil Engineering
Experience: Approximately 20 years of experience in design, and management of wastewater, water,
and storm drain facilities and water quality.
Ms. Cirit has 20 years of civil engineering experience in grant funding, design, and
construction management of wastewater, water, and storm drain facilities and water
quality, with particular emphasis in coastal Cities.
.
As Principal Civil Engineer for the City of San Clemente, California for thirteen (13)
years, Ms. Cirit completed following projects:
. Developed and managed City's five year Capital Improvement Program (CIP) for
sewer, water, reclaimed water, storm drain facilities and buildings.
. Managed 1993, 1995, 1998 storm damage recovery efforts. Responsibilities
included identification of extend of damage to public facilities, preparation of
Damage Survey Reports and supporting documents to obtain State Office of
Emergency Services (OES), Federal Emergency Management Agency (FEMA) and
Federal Highway Administration (FHWA) emergency relief reimbursements.
Obtained interagency agreements (e.g. Orange County Flood Control District) and
regulatory permits required to repair the facilities. Over fifty-five (55) public works
projects were simultaneously repaired/improved following the 1993 storm damage.
$12 million was received in State and Federal funding as reimbursement to the City.
. Managed City's $50 Million Water Reclamation Plant Expansion, Los Molinos Sewer
Pump Station, Main Sewer Pump Station, Frontera Pump Station Rehabilitations.
Responsibilities included design, permitting, and construction oversight.
Ms. Cirit prior experience includes:
. Encina Water Pollution Control Facility Expansion, Carlsbad, California, $40 million
. Coastal Treatment Plant Expansion, Laguna Niguel, California, $16 million
. Coto De Caza Trunk Sewer Construction, Santa Margarita Water District, Orange
County, California, $3 million, five (5) miles of 18" sewer main construction.
.
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PATRICK LANG, TE
Education:
Registration:
Experience:
Bachelor of Science in Civil Engineering
State of California Registered Traffic Engineer
Approximately 30 years of experience in Traffic Engineering
Mr. Lang has 30 years experience in the areas of traffic engineering, transportation
planning, transportation engineering as well as municipal engineering. He has served in
the public sector as the Director of Public Works for the Cities of South Pasadena and
San Marino. In the private sector, he has worked with a number of traffic engineering
consulting firms.
As Director of Public Works for South Pasadena, CA, Mr. Lang had overall responsibility
for all engineering functions including planning, building and safety, street, park and
water departments.
As Director of Public Works for San Marino, CA, Mr. Lang conducted and coordinated
all city traffic operations, transportation planning activities and traffic safety programs
involving recommendations for zoning changes, subdivision and city ordinances.
Transportation Planning. Project Engineer on numerous traffic planning and parking
studies for retail, commercial and residential developments. He also prepared the traffic
portion of environmental impact studies. Projects have included the Sunset Ranch
Specific Plan, a 446-acre parcel located in Lancaster. This project consists of
residential, commercial and industrial uses plus recreational and educational facilities.
Other projects have included Granada Hills Community Hospital expansion in Los
Angeles, Garfield Medical Center in San Gabriel, Home Savings Bank in Sherman
Oaks, the Los Angeles International Golf Club in Sunland-Tujunga, Little Tokyo
Professional Building, and SunseWermont Towers Office Building in Los Angeles, the
Ontario/Airport Plaza Mixed-Use Development in Ontario, Krikorian Theaters Mixed-Use
Development, the Walnut Mixed-Use Development in Pasadena, and the 6100 Canoga
Avenue Development in Warner Center.
Traffic Engineering. Provided construction area work plans for the Mobil Oil Pipeline
Project involving 98 miles of pipeline traversing major streets in Los Angeles County,
dealing with 7 jurisdictions. Provided traffic signal designs for the cities of Monrovia,
Baldwin Park, Los Angeles (7 traffic signals), Corona (10 traffic signals) and Palmdale
(13 traffic signals). Provided interconnect plans for the City of Pomona involving 13
intersections. The following are various projects completed under Mr. Lang's
supervision:
Reconstruction of Fair Oaks Roadwav
Supervised the design and reconstruction of Fair Oaks Roadway, involving concrete roadway, sidewalks,
parking, lighting, trees, and the Arroyo Park Development Project consisting of four baseball fields, soccer
field and field lighting.
Reconstruction of Huntinaton Drive
Supervised the design and reconstruction of Huntington Drive, including modernization of traffic signals
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along the Huntington Drive Project which involved coordinating with other municipalities and the Santa
Anita Race Track.
San Gabriel County Water District Reservoir and PiDeline EIR. Traffic ImDact Studv
Preparation of a traffic impact report for incorporation into EIR, analysis of existing and future traffic
conditions, construction impact, identification of mitigation measures, attendance to public hearings and
response to comments. Served as subconsultant to Sapphos Environmental.
County Sanitation Districts Joint Seweraae Svstem 2015 Plan EIR
Preparation of an EIR traffic impact study for the Sanitation Districts of Los Angeles County 2015 plan
involving Valencia Water Reclamation Plant.
Mobil Oil M70 Pi Deline ReDlacement Proiect.
Preparation of over 98 miles of traffic control detour plans for use in the project per Caltrans, Los Angeles
County, City of Los Angeles and various municipalities' guidelines.
Arrovo Verduao Traffic Forum Technical Studv
Preparation of signal, traffic and roadway inventory, traffic volume reports, accident data analysis, transit
service evaluation, signal inventory, area maps, and developing GIS database for the project. Served as
subconsu/tant to Kim/ey-Hom and Associates, Inc.
City of Sierra Madre City-wide STOP Sian ReDlacement Plan
Preparation of plans and specifications for the removal and replacement of City-wide STOP signs, stop
bars, and stop legend/markings on pavement. Preparation of Bid documents and Enginee~s Cost
Estimate.
Pomona Vallev Traffic Sianal Svnchronization StudY
Assembling existing database, preparation of signal, traffic and roadway inventory, traffic volume reports,
accident data analysis, transit evaluation, signal inventory, and developing GIS database for the project.
City of Monrovia General Plan UDdate
Preparation of circulation and parking element for the City. Preparation of traffic studies, including
response to public review and comments on the Environmental Impact Report.
Rosemead Boulevard/Las Tunas Drive Median Desian/SianallmDrovement Plan
Design and preparation of plans for one-mile long section of State highway and major arterial, design of
signal modification plans and pavement restriping plans in compliance with County and Caltrans
standards. Providing construction management and supervision services including bid-package
preparation and final walk through.
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DAVID E. MLYNARSKI
Mr. Mlynarski has extensive experience in urban planning, land acquisitions, project
management and governmental liaison in both the public and private sectors. He has
gained a reputation in the industry for being innovative and able to solve complex
problems.
Mr. Mlynarski's experience also includes working as Vice President/Director of Planning
for two Orange County based residential development companies. His responsibilities
during this five-year period entailed a range of activities from feasibility analysis and
entitlement to various construction oriented duties.
Due to the active involvement of these development companies throughout the San
Bernardino, Riverside and High Desert regions of Southern California, Mr. Mlynarski
has developed an active network of professional contacts and associates from both the
public and private sectors.
Mr. Mlynarski has also served as an urban planner for cities in both San Bernardino and
Los Angeles Counties, administering the activities involved with current planning issues,
specific/general plan development and governmental representation to various boards
and commissions.
.
Mr. Mlynarski received his degree in Urban Planning with emphasis in the area of
environmental studies.
Professional & Community Memberships:
. American Planning Association
. Urban Land Institute
. National Association of Home Builders
. Building Industry Association
. City of San Bernardino/CYSA Sports Complex Board of Directors
. City of San Bernardino Sports Alliance
. Advisory Board Member
. San Bernardino County Habitat for Humanity Founding Board Member
. Blast Soccer Club, City of San Bernardino
.
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MICHAEL L. ANDERSON, PLS
Mr. Anderson has over 14 years of experience in engineering and surveying. He
obtained his Land Surveyors License from the State Board of Registration for
Professional Engineers and Surveyors in 1993.
Mr. Anderson's experience provides this office with a well-rounded capacity for project
management from concept to completion, with a strong background in Boundary Law
and Civil Engineering.
Mr. Anderson's expertise has come from a hands on approach to a variety of projects
including, but not limited to, residential and commercial projects of all sizes.
Mr. Anderson has a very aggressive and efficient approach to solving the daily
problems which may arise in the planning and or final engineering phases of a project.
This attitude along with excellent communicative skills tends to smooth the road for
even the most complex projects.
DENNIS H. DILLMAN, PLS
.
Mr. Dillman has over 38 years of land surveying in Oregon and California, with 30 of
those years in Southern California alone. He obtained his Land Surveyors License from
the State Board of Registration for Professional Engineers and Surveyors in 1984. He
currently has his Hazwoper Certificate for hazardous waste removal and remediation.
Mr. Dillman's vast field experience and education allows him to be considered an expert
in boundary retracement and construction survey, thus solving any problem that may
arise as quickly and inexpensively as possible.
Mr. Dillman has been the survey coordinator for major water line and sanitation facilities
installation, residential subdivision, and numerous commercial and industrial
developments.
.
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3. PROJECT TASKS
A. FIELD REVIEW CONDUCTED IN PREPARATION OF
PROPOSAL
We conducted a preliminary review of the project area, and identified some issues that
need to be considered during project design:
"E" STREET-Hunts Lane to McKay
Drive:
.
This is a heavily traveled major street
which connects Hospitality Area to north.
The existing sewer line appears to be on
the east side of the street for half of the
project limits and then switches over to the
west side. As E Street is a heavily
traveled major street, consideration should
be given to installing the new sewer on
one side of the street by closing curb lane
during the project duration. Also, due to
heavy traffic conditions, detailed traffic
control plans should be prepared as part
of PS&E bid package.
A section of sewer line on E Street
crosses the bridge over the Santa Ana
River. Coordinate with the County Flood
Control and other jurisdictional agencies
and obtain necessary encroachment
permits would be necessary.
Also, the sewer line will cross
ramp areas, which will require
encroachment
.
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INLAND CENTER DRIVE-uH" Street to 1215 Freeway
INLAND CENTER DRIVE-Scenic Drive to 1215 Freeway
The project limits are within
the vicinity of heavily
traveled intersections. Also,
the sewer line will cross
Caltrans ramp areas, which
will require a State
encroachment permit. Due
to heavy traffic conditions,
detailed traffic control plans
should be prepared as part
of PS&E bid package.
Caltrans may also require
traffic control plans due to
the fact that the project is
within the 1-215 Freeway
and ramps. Traffic control
may include advance
construction signage on the
freeway to warn traffic
exiting onto the off-ramps.
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VIRGINIA STREET-"I" Street to "H" Street
17th STREET-"I" Street to "H" Street
The westerly limits at the project appear to be within the 1-215 Freeway right-at-way,
thus requiring a State encroachment permit.
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I!I Proposal For Design of Sanitary Sewer Line ReplacementllJpgrade
.r'
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. \. ~ r
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B. SCOPE OF WORK
The following is an outline of project tasks that will be followed by Transtech in
executing this assignment:
ENGINEERING DESIGN
Preliminary Design
. Meet with City representatives to review the project in detail and determine
requirements and procedures for design, review, coordination, and meetings.
. Assemble and review available information pertaining to the project, including
existing survey data, as-built improvement plans, City map, aerial photographs,
utility information, and other available record data.
. Perform preliminary field reconnaissance for an overall perspective on existing field
conditions.
. Perform field measurements, and field inventory to identify existing conditions and
locations of manholes, valve covers, utility boxes, etc.
.
. Conduct vertical and horizontal control surveys as deemed necessary by our Project
Manager for the plan preparation.
.
. Potholing for Utility Verification: We will use SafeProbe's nondestructive excavation
technique to locate utilities and subsurface structures, and to determine their depths
below ground. The service is provided utilizing a truck containing a soil agitator and
a powerful vacuuming device, along with a storage container with state-of-the-art
electronic equipment. SafeProbe conducts an electronic subsurface survey to locate
and mark the position, path and estimated depth of all existing utilities. Potholing is
performed using the air/vacuum soil extraction method for the purpose of locating,
marking, measuring and recording the exact location of the existing underground
utilities. Vacuum excavation utilizes the kinetic energy in a high velocity air stream
to penetrate, expand and break up soil. The loosened chunks of soil and small rocks
are then removed from the hole through the use of a very powerful vacuum. In this
way, a hole is created that is typically 10 inches to two feet round or square, and as
deep as required to expose the buried utility. The major advantages offered by
vacuum excavation are safety, cost effectiveness and time efficiency (substantially
less expensive than and operation takes half the time of conventional potholing
method). This state-of-the-art technology, designed to identify and excavate to
locate subsurface structures and utilities, is a nondestructive method with respect to
the subsurface systems, and will never damage the buried utility. It is a soft-touch
dig, suck and seek method of potholing. The test hole is then backfilled with the
original soil unless permit regulations require a special fill. All holes are compacted
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in 6" stick lifts to provide maximum compaction and to maintain future integrity of the
hole, and pavement is restored in-kind.
. Develop base drawings and preliminary plans.
. Traffic Control Plans: Traffic control plans will be prepared for E Street and Inland
Center Drive as these locations are heavily traveled as well as cross State right-of-
way. On E Street, our approach will be to develop a design to limit the construction
work area to curb lane only, and not restripe/alter existing lane patterns. This
approach would minimize inconveniences and reduce the costs otherwise
associated with the shifting the traffic on one side of the street and altering the lane
patterns, which would also require adjusting traffic signals and loops. Traffic control
on the other streets can be handled by referring to applicable standards of Work
Area Traffic Control Handbook) WATCH and Caltrans Traffic Manual.
. Signing and Striping Plans: Separate signing and striping plans will not be prepared.
Existing available information (aerials, plans) will be used as reference to restore
existing striping. Existing available information will be verified by field check to
ensure that existing pavement markings are identified and quantified properly. Bid
schedule will include quantities to restore existing striping.
.
. Traffic Signal Loop Replacement/Restoration: Existing traffic signal plans will be
used as reference to restore loops where necessary. Existing signal plans will be
verified by field check to ensure that the sizes, locations and quantities of loops are
identified. Bid schedule will include quantities to restore loops.
. Prepare specifications, bid package, contract documents, and cost estimates.
Transtech will prepare new/updated specifications per current edition of Standard
Specifications for Public Works (Green Book), as well as front section.
. Submit preliminary plans, specifications, and cost estimates to the City for review
and comment.
. Final plans will be submitted on mylar sheets.
. Plans will be prepared in CADD format.
. Transtech will utilize tried and tested technical specifications and special provisions
suited specifically for this type of project. Transtech's library of specification clauses
are also well suited to provide appropriate best management practices and
requirements of the contractor consistent with the provisions of the National
Pollutant Discharge Elimination System (NPDES) and the Clean Water Act.
. All plans, reports, documents for the above items will be prepared under the
guidance of and signed and stamped by a Civil Engineer registered and in good
. standing with the California State Board of Registration for Professional Engineers.
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. The project will be coordinated with all affected utilities and ensure that all affected
utilities are notified.
. Soils Engineering services, if necessary, will be provided by our sub-consultant.
Final Design
. Based on the City's comments and requirements, revise the plans, specifications,
and estimates.
. Identify survey monuments to be restored, and ensure restoration after construction.
A bid Item will be included for survey monument restoration.
. Upon final approval, submit final original plans, specifications, and estimates to the
City for bidding purposes.
. Electronic files of plans, specifications and estimates will be provided to the City.
.
The final product to be provided by Transtech is an approved set of complete plans,
specifications and estimates ready for bidding with all supporting data, calculations and
other details necessary to complete the project in a format acceptable to the City. Plans
and specifications will conform to the requirements of the City of San Bernardino, and
the Standard Plans and Specifications for Public Works Construction (Green Book),
latest edition.
Caltrans Encroachment Permit and Coordination with future 1-215 Widening
Project:
. Some of the sewer lines will cross Caltrans right-of-way and/or impact Freeway
ramp areas. We will coordinate with Caltrans for encroachment permit.
. Some of the proposed sewer lines appear to be within the future 1-215 Freeway
widening limits. We will coordinate with Caltrans to verify if these lines would be
impacted, and if yes, how to develop a design for minimal impact to avoid future
conflicts.
ANSWERING QUESTIONS, ATTENDING PRE-BID MEETING AND PREPARING
ADDENDA DURING BIDDING PROCESS
Our Project Manager will attend a pre-bid meeting with the City and bidders, answer any
questions asked during the bidding phase, and prepare necessary addenda to answer
questions and provide additional clarifications.
CONSTRUCTION PHASE
.
Submitted 10;
!II Proposal For Design of Sanitary Sewer Line Replacement/Upgrade
Submitted by:
Page 24 ~~.
.
This request for proposal does not include construction management and inspection
services. However, we will be available to provide any support services and to answer
questions on as needed basis during construction.
.
.
Submitted to:
_ Proposal For Design of Sanilary Sewer Una ReplacemenWpgrade
Page 25
Submitted by:
TRANSTECH
MAPC01iHI
.
C. PROJECT CONTROL APPROACH
VALUE ENGINEERING
Value engineering is a continuous and evolving function throughout the entire
preliminary and design phases of the project. Value engineering is treated as an
integral part of developing design criteria and ultimate incorporation into the project
plans, specifications and estimates. Integrating value engineering throughout the
project significantly reduces the chance of a major design alternative being identified by
a "value engineering team" after the project is designed, which would cause a
tremendous redesign effort and considerable time delays.
QUALITY CONTROL AND QUALITY ASSURANCE (QC/QA) PROGRAM
QC/QA is an important process in Transtech's project management. This process
provides an objective review of the work done with a different set of eyes. We will
provide an extensive check of the plans before each milestone submittal. This check is
provided by senior engineers with experience in the applicable field. The quality control
check sheets will show who checked/reviewed the plans or reports, signature and date
of review.
.
Transtech has an extensive in-house QC/QA program to prevent design errors and
construction change orders. We can proudly state that we have not had any
construction cost change orders relating to our plans in our design projects. Since 1989
that we have been in business, there has been not a single claim against our E & 0
insurance.
The quality. accuracy and correctiveness of the products prepared by the Team
are the full responsibility of the Team. The review by and approval of the
products by the City staff as well as all other involved agencies does not relieve
us, of any liability and responsibility.
PROJECT MANAGEMENT
Our approach is to provide proactive management to control every aspect of a project in
detail to identify potential issues and problems in advance and take corrective actions
before they become problems. This requires extensive hands-on knowledge,
experience and management skills of the people involved in the project.
.
Our team members have extensive experience and proven track record in designing
and managing such complex projects and bringing them to a completion on time and
budget. Our staff members have educational background and are licensed and certified
properly.
Submitted to:
III Proposal For Dasign of Sanitary Sewer Une Repiacement/Upgrade
Page 26
Submitted by:
TRANB
MAPC
.
Key Transtech project team members will attend periodic project progress meetings
with City staff throughout the project duration. Transtech will keep track of all directions
given and commitments made. Our record keeping in this arena is unparalleled. Our
systems are structured such that recall of critical information is available on a moment's
notice. Transtech will provide project status reports which updates, at a minimum, the
status on the schedule, budget, and pending issues requiring attention. Transtech will
ensure timely turn-a-round for submittal and/or substitution request approvals, and will
maintain a log to track when submittals are received, approved, by whom, and when
returned. Communications with all concerned parties will be made or directed in writing
in a timely fashion.
Our record keeping and communication flow system is unsurpassed. Throughout the
project, you will receive project updates from us by telephone and by written progress
reports. You will be aware of what is going on at all times. As our staff serve as
Consultant City Engineers for a number of Cities, we understand the importance of
being aware of the progress and issues, so that if questions are asked by City
Manager/Council Members/Public, you have the information promptly.
We will manage all aspects of the design with minimal direction from the City, and
prepare a complete set of plans, specifications, construction estimates, ready for
bidding with all supporting data, calculations and other details necessary to complete
the project in a format acceptable to the City.
.
.
Submitted to:
III Proposal For Dasign of Sanitary Sawar Line ReplacemenWpgrade
Page 27
Submitted by:
TRAN&
MAPC
.
4. PREVIOUS OBLIGA TIONS WITH OTHER
PROJECTS
Necessary staff time and resources are allocated to complete this project within the
required schedule.
Previous and current obligations on other projects will not have an adverse impact on
the project schedule.
The team has a large and diversified pool of staff, resources, equipment as well as
financial strength to undertake this project without requiring additional staff.
.
.
Submitted to:
III Proposal For Design of Sanilary Sewer Une ReplacementlUpgrade
Submitted by:
Page 29 ~~~~&U
.
5. SUPPORT PERSONNEL TO BE USED
Support personnel to be used include:
. QC/QA Engineer
. Utility Coordinator
. Traffic Engineer
. AutoCAD Drafters
. Survey Crew
. Potholing-Subcontractor
. Soils-Subcontractor
.
.
Submitted to:
II Proposal For Dosign of Sanital}' Sower Uno RoplacomontJUpgrado
TRANST.~~
Page 30 MAPC.
.
.
6. SUB-CONSULTANTS
MAPCO
MAPCO has been developed as a multi-disciplined approach to aid in the development
of real estate and commercial concerns in the State of California, and is located in the
cities of San Bernardino.
MAPCO was formed by the key employees of the engineering, planning and surveying
divisions of Sierra Engineering, E.C.E. services, Inc. and D. H. Dillman & Associates.
MAPCO originated in 1993 as a civil engineering firm operating as a general
partnership.
Between the period of 1986 and June, 1993, the companies successfully completed the
engineering for approximately 10,000 residential units within the Inland Empire,
3,000,000 square feet of commercial development, senior citizen projects totaling
approximately 2,000 units and various multi-family projects totaling approximately 3,000
units, while maintaining the highest level of engineering services, quality and integrity.
Since June of 1993, MAPCO has continued its trend of expanding their multi-disciplined
development expertise with involvement in various development projects. The types of
projects range from residential, industrial, commercial and recreational/sports park
developments. The following is a partial list of recreation / sports park projects MAPCO
has had the privilege of assisting with:
. Morgan Park
. Centennial Park
. Highland Camrose Park
. CYSA/San Bernardino Soccer Complex
. Nomads Soccer Complex
. Blast Soccer Complex
. Calexico Softball Park
. McClellan Sports Park
Baldwin Park, CA
Santa Ana, CA
Hollywood, CA
San Bernardino, CA
San Diego, CA
San Bernardino, CA
Calexico, CA
McClellan AFB, CA
MAPCO is capable of all phases of real estate engineering. From the early stages of
site acquisition, environmental assessment, planning, and engineering, MAPCO stands
ready to assist our clientele.
With the increasing number of people and businesses moving into Southern California,
especially the greater Inland Empire of San Bernardino and Riverside Counties,
MAPCO is ideally placed to assist our "client-partners" in every aspect of real estate
acquisition and development. MAPCO has developed loyal relationships with experts in
every facet of real estate development services, as well as critical government
relationships to better understand the changing markets and innovative strategies of
. today's real estate industry.
Submitted to:
II Proposal For Design of Sanitery Sewer Line Replecementlllpgrade
Page 31
Submitted by:
TRANSTECH
MQPCO'MII
. MAPCO services provided include:
Feasibility Reports
Prudent investors and developers commit time and resources to properly evaluate the
potential prospects of a real estate venture. Obtaining vital statistics, physical
constraints, preliminary design layouts, proformas and professional recommendations
will aid in avoiding the pitfalls inherent to this industry.
Entitlement Planning
The need to avoid delays in govemmental processing, negotiate with community
groups, and recognize political obstacles has become commonplace. MAPCO will
endeavor to provide key insights into avoiding these pitfalls to produce highly successful
ventures.
Engineering Design
MAPCO provides 'in-house' design solutions for civil and structural engineering projects
as well as custom homes. Our licensed staff combines decades of experience and has
contributed to the development and management of both public and private projects. In
addition, MAPCO can offer a wide array of 'specialty consultants' offering services from
geotechnical/environmental to build-to-suit contracting.
.
Field Survey
MAPCO provides the services of 'in-house' licensed land surveyors (P.L.S.) and can
accomplish tasks ranging from individual lot survey to complex boundary / AL TA's.
MAPCO is especially capable in the field of construction staking and field certification.
Real Estate Development
MAPCO continues to promote an attitude that directs a focus towards finalizing "the
project" rather than limiting our focus to that of a consultant. MAPCO is interested in
providing opportunities to investors and land developers while assuming responsibility
for and contributing to the long-range success of projects. As previously stated,
MAPCO offers assistance starting from project acquisition and feasibility to financing
and construction.
.
Submitted to:
III Proposal For Design of Sanitary Sewer Line RepiacementlUpgrede
Page 32
Submitted by:
TRANSTECH
MAPCOM
.
SAFEPROBE
Safe Probe (Abratique & Associates, Inc.) is a company that provides underground utility
survey services. We specialize in a nondestructive excavation technique to locate
utilities and subsurface structures, and to determine their
depths below ground. We provide the latest technology of
potholing to verify the location of underground utilities. The
service is provided utilizing a truck containing a soil agitator
and a powerful vacuuming device, along with a storage
container with state-of-the-art electronic equipment.
.
Safe Probe conducts an electronic subsurface survey to
locate and mark the position, path and estimated depth of all
existing utilities. Pipelines and substructures will be
identified as to their use by the standard color code of the
American Public Works Association. All horizontal location
determinations are accomplished by trained personnel by
using state-of-the-art instrumentation Electromagnetic
location techniques will be used, with the option of acoustic
instruments for the location of non-metallic water lines.
Electronic transmitters are used for locating sanitary and
storm sewers.
Potholing is performed using the air/vacuum soil extraction method for the purpose of
locating, marking, measuring and recording the exact location of the existing
underground utilities. .
Vacuum excavation utilizes
the kinetic energy in a high
velocity air stream to'
penetrate, expand and
break up soil. The
loosened chunks of soil
and small rocks are then
removed from the hole
through the use of a very
powerful vacuum. In this
way, a hole is created that
is typically 10 inches to two
feet round or square, and
as deep as required to expose the buried utility.
.
The major advantage offered by vacuum excavation is SAFETY for the buried utility.
We use state-of-the-art technology designed to identify and excavate to locate
subsurface structures and utilities. It is a nondestructive method with respect to the
Submitted to:
[[2 Proposal For Design of Sanitary Sewer Line ReplacementJUpgrade
=
Page 33
Submitted by:
TRANSTECH
MAPCOm
.
.
.
subsurface systems. It will never damage the buried utility. It is a soft-touch dig, suck
and seek method of potholing.
The subsurface utilities are exposed for vertical measurement, and identification of the
size and material. The profile of the excavated utilities are plotted on the plans using
MicroStation or AutoCAD. The following field data is provided:
. Elevation of the top of the utility tied to the data of the furnished plans with accuracy
of +/- O. 05ft., based on the bench marks and survey points shown on the form.
. Elevation of existing grade over utility at test hole.
. Outside diameter of pipe or width of duct banks and configuration on non-encased
multi-conduit systems.
. Utility structure material composition where possible.
. Identification of bench marks used to determine the elevation
The test hole is backfilled with the original soil unless permit regulations require a
special fill. All holes are compacted in 6" stick lifts to provide maximum compaction and
to maintain future integrity of the hole, and pavement is restored in-kind.
Advantages & Effectiveness:
. The new technology is cleaner, quieter, safer and faster than the conventional
potholing and open pit methods.
. The new technology cost could be up to fifty percent less in cost as opposed to
conventional methods, and there is an additional savings in required time.
. SafeProbe, Inc.'s principal feature is the use of air pressure to excavate, resulting in
no possibility of damage to the buried utility.
. The new technology eliminates the use of heavy excavation equipment and thereby
reduces the risk of accidental damages to overhead and underground utilities.
. The new technology reuses the excavated material.
. Safe probe, Inc. has personnel that have experience, skills and knowledge in the use
of this technique.
. We are certified in hazardous material handling.
. The results of this new technology are valuable to public officials, city planners, city
engineers, public work directors, architects, engineers, surveyor, developers as well
as public utility companies.
Reasons for Cost Effectiveness:
Increased:
. Safety
. Savings
Reduced:
. Construction claims
. Redesign / relocations
. Damages and injuries
. Loss of services
. Change orders
. Insurance claims
. Fatigue
. Heavy digging and lifting
. Time
Submitted to:
III Proposal For Design of Sanitary Sewer Line ReplacementllJpgrade
Page 34
Submitted by:
TRANSTECH
MAPCOilII
7. STATEMENT OF LOCAL PREFERENCE
ELIGIBILITY
.
TRANSTECH ENGINEERS, INC.
198 N. Arrowhead Avenue, Ste. 1
San Bernardino, CA 92408
Tel: 909-384-5111
Construction Office 1170 W. 3rd Street
San Bernardino, CA 92410
Tel: 909-889-5991
Em 10 ees on SB ro'ects: 9
.
.
Submitted to:
_ Proposal For Design of Sanital}' Sawar Lina RaplacamanWpgrada
o 0
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Submitted by:
Page 35 ~~.
I
.--I
.
MAPCO ENGINEERS, INC.
164 W. Hospitality Lane. Ste. A
San Bernardino, CA 92408
Tel: 909-384-7464
Em 10 ees on SB ro"ects: 11
.
.
Submitted to:
III Proposal For Design of Sanital}' Sewer Une ReplacemenWpgrade
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Page 36 ~~~~~
.
8. ITEMS, ACTIONS OR INFORMATION
EXPECTED FROM THE CITY
City shall provide:
. Existing sewer master plan within project area
. Existing sewer and street improvement plans within project area
. Existing GIS information/plans within project area
. A list of other known/planned projects within the project vicinity
.
.
Submitted to:
III Proposal For Dasign of Sanilary Sawar Una RaplacamantlUpgrada
Page 38
Submitted by:
TRANSTECH
MAPC01Rl
.
.
.
9. COMMENTS/SUGGESTIONS TO
IMPROVE THE FINISHED PRODUCT OR
TO COMPL Y WITH THE
REQUIREMENTS OF THE RFP
The City should pay for potholing costs based on final number of locations instead of a
lump-sum fee. The exact number of pothole locations can only be determined after
preliminary utility research is done and "hot spots" with potential utility conflicts are
identified that requires potholing. If no "hot-spots" are identified, there would not be a
need for any potholing work. The City should keep potholing fee as a place holder in
the contract to be paid if required and based on number of potholes. This approach will
keep the City's potholing costs down to minimum.
If the City can provide soil/geotechnical information within the project vicinity from prior
projects, soils work may not be necessary, thus resulting further cost savings for the
City.
If the City can provide existing street and utility plans in electronic format (from GIS), or "Ir.
copies existing improvement plans that can be scanned into AutoCAD, the cost for base
plan preparation would be reduced.
If the Consultant is required to attend pre-bid meeting, pre-construction meeting and
construction meetings, the City should identify the person to attend such meetings in
order to avoid a number of consultant staff attending such meetings and charging the
City additional costs unnecessarily.
The City should not pay the consultant for answering questions related to design plans X
during bidding and construction, if such questions are as a result of lack of information
on the plans or insufficient design. The City should make it clear to the selected
consultant that the quality, accuracy and correctiveness of the products prepared by the
Consultant is the full responsibility of the Consultant, and the review by and approval of
the products by the City staff as well as all other involved agencies does not relieve the
Consultant of any liability and responsibility.
The City has issued another RFP for similar sewer project. If the City awards both 'V
projects to a single consultant, there will be cost savings to the City. Under a single ~
contract, the Consultant's management, meetings, coordination and administration
efforts for both projects will take place at the same time, and therefore, there should be
a reduction from the combined hours for both projects.
Submitted to:
_ Proposal For Design of Sanital}' Sewer Line ReplacemenWpgrade
Submitted by:
Page 39 ~~~~.
.
TRANSTECH ENGINEERS, INC. QC/QA MANUAL
QUALITY CONTROL
1
1.1 General Information
1.1.1 Mission Statement: The purpose of this document is to define Quality Control and Quality Assurance.
Quality Control is defined as the procedures and actions carried out to ensure that deliverables (reports,
drawings, specifications, calculations, estimates, etc...) are produced in an organized accurate and precise
manner that is consistent with the level of detail and precision required to be intended use of that
deliverable. Quality Assurance is defined as those actions carried out to ensure implementation and
compliance with the specified quality control plan.
1.1.2 Roles & Responsibilities: Each engineer with Transtech is under the direction of a Project Manager (PM).
All work and deliverables submitted to Transtech is through the Transtech PM. Transtech is responsible to
complete all work as described in the agreed to scope of services as directed by the PM and in accordance
with applicable standards and criteria.
1.1.3 Work Scope: Prior to receiving a Notice to Proceed (NTP), Transtech submits a detailed work scope with
tasks and subtasks categorized under the primary headings included in the projecfs Request for Proposal
(RFP).
1.1.4 Project Management Plan: Transtech provides a detailed plan for project management including
coordination with appropriate agencies to ensure timely completion of services.
.
1.2
Drawings
Each manager is responsible for enforcing CADD standards, tracking drawing completion, filing and
conducting other activities associated with the management of drawing production. A log of drawings in MS
Word for Excel shall be produced by the CADD Manager and placed in the design files directory at all times.
As drawings are being created the file shall be updated. It will contain the following information: Name of
file, contents of drawing and CADD Dralter who has worked on it. A logical naming convention system will
be implemented so that locating files electronically will be made easier. Transtech as well as Sub
Consultants shall use the same or compatible system.
1.2.1 Formats: Formats for all drawings shall be consistent with Los Angeles County standards or any format
required by contract. The standard title block (see below) shall be used for all drawings unless otherwise
specified.
1.2.2 Drawings Methods: AutoCAD or MicroStation format shall be used in drawing preparation. File setup is
recommended to ensure proper conversion.
1.2.3 Contract Drawing Sets: Every set of contract drawings shall include an Index of Drawings.
.
1.2.4 Title Blocks: All drawings shall include the standard title block. At each milestone submittal, the title block
of each drawing shall contain the following CADD information: names of the person who the drawing was
designed by, drawn by, and checked by; name of the in charge engineer; below this information, date that
the drawing was completed; drawings title, contract number, drawing number, and scale and the revision
level identification for Document Control. At the Camera Ready design milestone submittal, the following
CADD information will be shown, starting from the lelt of the title block: Rev number, date of the submittal;
description, I.e., issued for Bid; Rev number (next to the Drawing Number); and Sheet Number. In addition,
at Camera Ready each drawing must contain the wet seal and submitted by, wet signature of the
Transtech QC/QA Manual
Page 1
.
1.2.5
1.2.6
1.3
1.3.1.
responsible registered engineer, and the approved by, wet signature of the of related agency Project
Manager.
Jurisdiction Approvals: Any drawing that contains project features that affect facilities of jurisdiction, such as
water, power, telecommunications and streets, must include an Index Pertinent Drawings of that jurisdiction.
This drawing shall appear immediately after the index of drawings for the complete set and shall include
cross-reference drawings (if applicable). Each jurisdiction will sign and/or seal the applicable index. The
title block shall have all the information stated in subsection 1.2.4.
Mapping Verification: Transtech is responsible for field verifying the location of pertinent features shown on
agency provided mapping. Transtech shall provide supplemental surveys and other data as needed in
order to complete design. All corrected mapping data shall be shown on a revised mapping set.
Specifications
A specificaffon is a document or portion of a document that describes or defined functional, design,
application, workmanship, acceptance criteria, and installation requirements for materials, equipment,
processes or structures. The contract specification forms the basis for acceptance of the finished product.
Format: Specifications shall be clear, concise, and written in the imperative language; they shall not contain
jargon or highly embellished language. The use of adjectives shall be avoided. Specifications will be
created in Microsoft Word Version and will be based on the "Green Book' standard specifications for Public
Works Construction and Caltrans standard specifications.
1.3.2 Revisions: The standard baseline specification is maintained to provide ready reference to the most current
design applications of the project criteria. Changes to the baseline specifications are initiated by completing
the Request For Deviation submitted by Transtech PM requesting the change to the agency PM for
approval. Each revised issue will be accompanied by a computerized document control record that
identifies the change, each subsequent change, and the authorization for the change. Changes to standard
baseline specifications may be made to include information from previous designs, corrections, and new
technology on products that require an update to the specifications. The agency Project Manager must
approve all proposed changes to the standard specifications.
.
1.3.3 Proprietary Specifications: Any specifications requiring the identification of specific brands or manufacturers
of materials or equipment must identify at least two (2) brands or manufacturers where possible for each
material or equipment.
1.4 Calculations
1.4.1 Format: Each item of the calculations shall be identified by its heading, or title, located at the left hand
margin of the calculation sheet and underscored.
1.4.2 Preparation: Calculations shall be performed by engineers or designers as assigned by the supervisor
responsible for the work. Calculations shall be identified by title and job number, page number, name of
person performing the calculations, date of calculation, name of checker, and date of check. The designer
shall precede the calculations with a cover sheet stating the design element, the methods used for the
calculations, special data and formulae, and shall list the applicable design criteria and assumptions (such
as live loads and wind loads used, soil bearing values, earth pressures, etc.) and the sources for this
information. For computer calculations, computer input and output sheets along with a calculation cover
sheet shall represent the calculation. The name of the computer program shall be listed on the cover sheet.
For design applications, only approved computer programs shall be used. When the calculation is
complete, the designer shall sign the cover sheet.
.
Trans/ech QC/QA Manual
Page 2
.
1.4.3 Checks and Revisions: Checking and reviewing design documents includes the detailed checking of all
supporting calculations and drawings and the detailed review of specifications and estimates and other
technical data in order to provide complete designs without errors or omissions.
1.4.4 Approval: A qualified engineer shall independently check all calculations, drawings and estimates including
those prepared by subcontractors. A qualified specification engineer shall review all specifications.
Satisfactory quality shall take priority over engineering budget considerations.
1.5 Plan Checking
1.5.1 Definition: Each Department Manager/Discipline Supervisor, Lead Engineer shall be responsible for
ensuring that all project contract documents, I.e., drawings and specifications, as well as engineering
calculations, are reviewed and checked in accordance with the procedures set forth in this document.
Checking requirements shall extend to home office, SubconsultanVSection Designers, contractors and their
subcontractors. The originator or supervisor will perform the check. No engineer or designer shall be the
checker of his or her own work. Drawings, specifications, and calculations shall be given a detailed red and
yellow check before the Pre-Final Milestone and prior to the Final Design Milestone. The check prints or
checks copies will be prepared by the checkers who have not been personally involved in the development
or preparation of the original document(s). The red and yellow check means that every print, page or sheet
shall be reviewed and checked in detail and proposed changes or corrections shall be marked in red pencil.
Portions of drawings, specifications or calculations, which are correct, shall be indicated by a check mark or
a line drawn through the item in yellow. A diagonal yellow line may be drawn across an entire sheet that is
correct. Each check print or check copy designed for checking shall be affixed with a check print stamp
containing a name and date for the following:
1. Checked By
2. Corrected By
3. Back Checked By
4. Reviewed By.
.
Where some item(s) (in red) are to be incorporated and other are not, the person making the determination
for incorporation shall encircle items to be incorporated and sign Back Checked by. Reviewed by shall be
completed by the responsible Engineer and shall not be the same person who signs Corrected By.
.
.
.
.
.
.
.
.
. a.
1.5.2 Procedures: The checking activity comprises of the steps detailed below:
The checker verifies that individual items are complete, signed, dated correct and legible.
The checker must determine that all information shown is correct, complete and consistent.
Correct items are highlighted, checked or lined through in yellow, incorrect items are marked in red and
comments, questions or notes are marked in black pencil.
The checker signs and dates the checked print or copy and returns it to the drafler/CADD Operator for
corrections.
All red marks are to be incorporated unless otherwise noted on the sheet by the responsible lead
engineer.
The new corrected print or copy is returned to the checker, along with the marked up check print for
verification and corrected items are marked in green.
The checker, engineer or drafter (CADD Operator) shall use black pencil for questions or discussion of
items. These statements shall not be shown on the drawings or in the specifications.
The checker marks items to indicate either their agreement or disagreement. The checker should use
the following color code:
Yellow For agreement
Transtech OC/OA Manual
Page 3
.
b.
c.
d.
e.
Red
Green
Blue
Black
For corrections
Used by Checker to verify that a correction has been made.
Used by Originator to circle corrections.
Used for notes, questions and clarifications, between the drafter CADD Operator
and the checker.
1.5.3 Multiple Discipline Conflict Resolution: The Lead Engineer is responsible for the Multiple Discipline Conflict
Resolution and Checking process, including coordination with designers of individual disciplines to complete
drawing markup during the design development phase. Whenever a conflict develops between the
requirements of completely checked work and the project schedule, the Project Manager will be notified in
order to resolve the conflict. Satisfactory quality shall take priority over engineering budget considerations.
1.5.4 Plan Approval: Once the plan checking and revision process is complete, Transtech project manager shall
approve plans for each milestone submittal. A transmittal letter shall accompany each submittal verifying
the completeness and accuracy appropriate for the particular submittal in question.
1.6 Document Control
The Document Control Procedure to be used applies to all documents received from the Section Designers
and all documents generated by the Section Designers and sub-consultants. Refer to the attached
document control sheets at the back
1.6.1 General Requirements and Definition: For the purpose of this procedure, the term document means
recorded information and correspondence, of any nature, and includes communications of concepts, plans,
descriptions, requirements and instructions relating to the project.
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1.6.2 Filing & Tracking: Transtech will maintain a chronological file that will contain daily records of incoming and
outgoing correspondence. Because this file is basically a record-keeping device and an easy retrieval
system, only cover letters or transmittals will be filed in it. Attachments or enclosures will be kept in the
subject files. Correspondence to and from the agencies is numbered consecutively. Copies of this
correspondence will be filed in the chronological file. The chronological file will be further divided into
incoming and outgoing files. Project Manager's Administrative Assistant will maintain the numbering
system, and a copy of that correspondence will be kept at the desk for future information.
1.6.3 Transmittals: Copies of transmittals will be kept in the subject files and the chronological file.
1.6.4 Correspondence: All correspondence and routine memoranda will be logged-in on a database file by date,
originator, receiver and topic. This will provide flexibility in sorting/recalling correspondence as individual
items or as groups of items. Correspondence and memoranda having a one time only use shall be termed
uncontrolled documents. Approved documents that are provided to the Section Design Consultant and
which apply to project-wide or design section specific application shall be termed controlled documents.
The Section Design Consultant will maintain a file of the latest approved control documents.
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1.6.5 Records of Meetings and Conversations
A. Meeting Minutes: Within the subject file there will be a file for minutes of meetings. The official
minutes of in-house technical meetings, including meetings with subconsultants, will normally be
recorded by the convener or a designee who will be named at the beginning of the meeting. A
designated attendee will keep minutes of meetings with agencies of the city, state or federal
government, private organizations or the general public when these meetings relate directly to their
specific design. A member of agency or program management staff will also attend these
meetings. Within five working days following the meeting, the minutes will be submitted to the
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B.
agency PM for approval to distribute to all attendees. The approved minutes shall then be filed and
shall stand as the official record of the meeting.
Telephone Conversations: Telephone conversations of matters other than a routine nature, which
may involve important decisions, policy or contractual matter, shall be promptly recorded by
Transtech participant on a Notes of Telephone Conversation form and shall indicate the required
distribution and file number. A minimum distribution shall include participants in the telephone
conversation, the agency Project Manager.
1.7 Progress, Performance, Schedule & Cost Tracking
1.7.1 Progress Reporting: Progress reports communicate the status of the project and highlight issues and
concerns that need to be addressed for the expeditious performance of the work. Transtech will prepare
the following reports and all items specified shall be addressed.
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Transtech QC/QA Manual
Monthlv Proaress Reoort- This report will be issued monthly by the consultant to the Project
Manager and shall include the following information and data:
An Executive Summary highlighting the work effort contained in other detailed sections.
Work accomplishment for the current month, detailing in narrative fashion the work performed
or comments on work that was scheduled but not accomplished.
Work to be performed next month, detailing in narrative form the work scheduled to be
performed next month.
Issues and Concerns section detailing items which require management review, actions and/or
discussion in order to progress the work.
Trend or deviation reporting section detailing potential changes to schedule, cost, or scope
configuration management.
CosVBudget information; with status of current budgets, commitments, expenditures. The
data should address current or actual information along with projected or forecast at
completion data.
. Schedule and Progress Performance section providing details on the planned
schedule/progress of the work compared against the actual "earned value' progress along with
a projection on the to go forecast schedule to completion. This section will also contain
information on the specific earned value progress status of design drawings, plans,
specifications and all other engineering deliverabies (i.e. basis, tasks, etc.) in sufficient detail
to support the earned value calculation of the design progress.
. DBE participation and compliance reporting as required by contract.
Bi-Weeklv Proaress Reoort- This report will be issued weekly by the consultant prior to the
regularly scheduled weekly coordination meeting to the Project Manager and shall include the
following information and data:
. Work accomplishment for the current week, a brief narrative of the work performed or
comments on work that was scheduled but not accomplished.
. Work to be performed next week, a brief narrative of the work scheduled to be performed next
week.
. A Critical Actions Items Report section detailing in tabular or listing format those activities or
issues which require action by the owner or consultant in order to expeditiously progress the
work.
. Any other information or data required by the owner or consultant to effectively communicate
items requiring review, discussion or actions.
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1.7.2 Cost Control Requirements
Control Budget The Control Budget as defined by the contract not to exceed (NTE) value is the control
basis for scope changes, trend analysis, cost reporting and performance monitoring. Any variance to the
budget will be reported and controlled through a Trend and Scope Change control program.
Scope Change Control Program: Scope changes will identify the scope impact and monitor the change from
identification through approval or rejection. Typically scope changes are identified through the trend program.
All deviations to the project budget and schedule will be reported to the Authority through a trend notification
delailing the cost and schedule impact to the project budget or plan. When a trend is determined to be a scope
change, a determination will be made as to whether the change in scope growth is valid. In accordance with the
contract, Transtech shall notify the agency as soon as a scope deviation is identified and oblain agency approval
prior to the change work being undertaken.
Estimates: Various cost estimates will be developed in accordance with the contract by the consullant
during specific design periods during the program phase of work. Additionally, estimates will be developed
to support the trend and change order process as necessary. The level of delail and accuracy of the
estimates will depend upon the slage of design and progress and will be governed by the availability of data
and source information.
1.7.3 Schedule Control Requirements: Project schedules guide the development of the project itself, provide
other involved parties with information on the impact of the project on their activities, and provide a method
of measuring actual against scheduled progress. Transtech is responsible for developing and disseminating
a project design schedule consistent with the milestone dates identified in the contract. Transtech shall
update and issue periodic updates to the schedule indicating current progress and comparative analysis to
the overall milestone items and dates. Transtech shall provide the Agency Project Manager with a hierarchy
of schedules to satisfy the various levels of delail planning and reporting required by the project team.
Development of the schedules slarts with a generalized master/milestone summary schedule and proceeds
downward to the delailed schedules. The primary components of the Schedule Control requirements are:
Master/Milestone Summary Schedule
Intermediate Implemenlation Project Schedule
Schedule/Progress Curve
Delailed Schedules
Master/Milestone Summary Schedule: The Master/Milestone Summary Schedule covers the entire scope of
the project at a summary level. The initial Master/Milestone Summary Schedule based on the contract
milestone activities and dates and will be presented in a bar chart format. It will be updated monthly and
included in the Monthly Progress Report for the project.
Intermediate Implementation Project Schedule: The Intermediate Implemenlation Project Schedule covers
the entire project scope and utilizes a Critical Path Method (CPM) scheduling program, which provides the
level of delail required to plan and schedule the project, to coordinate work, and to monitor and analyze
progress for the identification of potential schedule impacts. This schedule will be developed to track the
design project phase and shall also be the format used for the preliminary construction schedules required
to identify project "need dates" for design drawings, specifications, major procurements, safety plans, work
plan, QC plan, vendor deliverables, and other pertinent milestones. This schedule is intended to be a
working tool and will therefore be updated as required to reflect the current project scope and plan and will
be developed during the initial planning slage.
Detailed Schedules: During design engineering delailed schedules will be developed to show project
activities scheduled over the next one to three months. A list of deliverables will also be interfaced with the
schedule. As required, working-level schedules will be submitted at the weekly progress meetings and
updated.
Schedule Monitoring and Status: All schedules will be thoroughly reviewed; slatused and updated to
determine progress and the logical progression of the work in accordance with project schedule plans and
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goals. All deviations and exceptions to the plans will be analyzed and reported to program management for
review and possible mitigate action.
Transtech shall develop a project schedule to be included in the work plan as one of the first priorities, and
the schedule shall be examined regularly and updated as necessary during the various design stages. The
product of final design (100%) design shall include a construction schedule with milestones and construction
staging requirements in sufficient detail to identify major inter-relationships and interfaces associated with
construction and other entities (I.e. utility companies, local and state jurisdictions, etc.).
1.7.4 Engineering Progress and Performance Monitoring and Control Requirements: Transtech shall ensure that
a detailed listing will be developed for engineering job hour budgets by work package, drawingllask,
discipline, etc. These budgets will be used to establish ''Not-to-Exceed" dollar budgets for the design contractors
and to assess overall progress and performance. Progress will be reported against each work item in order to
calculate the earned job hours and/or contract dollars. Actual job hours by engineering discipline or design
contractor will be compared to the earned job hours to calculate engineering progress and performance.
Budgets will be adjusted as required for changes in scope via approved change requests.
2 QUALITY ASSURANCE
2.1 Design Oversight
2.1.1 Roles & Responsibilities
. Projects are any independent activity with a specific budget, scope of work and schedule for completion.
. Project management is the process of defining a project in terms of overall objective, scope, schedule and
budget and then controlling these elements to deliver a quality project.
. Transtech will designate a Desian Proiect Manaaer who will be responsible for the successful delivery of the
design package. This will include management of all design activities, schedule and budget performance,
outside agency coordination and responsibilities as the primary contact with the Agency Project Manager.
Specific responsibilities will include:
a) Communicating effectively with clients, consultants, task leaders, project support personnel, contractors,
and outside agencies as appropriate.
b) Maintaining effective management over all project aspects especially scope, budget and schedule.
c) Preparing all necessary project document approval memos, status reports, etc. in a clear and timely
manner.
d) Providing timely input to the capital project accounting system (CPAS).
e) Initiating and participating in consultant procurement and construction contracts.
f) Managing the work of design consultants, construction managers and contractors.
g) Monitoring project status to ensure that project staff, consultants and contractors are working within project
scope, budget, and schedule.
h) Implementing project quality assurance/quality control systems.
i) Identifying problems before they adversely affect a project, and following up to resolve conflicts, problems
and unresolved issues.
j) Anticipating unavoidable changes to scope, budget, and schedule and preparing and communicating
changes to the project plan.
k) Managing the proper organization, maintenance and updating of project files.
I) Coordinating activities that put the completed project into use.
m) Conducting timely project closeout procedures.
2.1.2 Procedures: The Transtech PM will report directly to the Agency PM; as such, all-formal communication to
Agency and other parties involved in the project
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number clearly identified.
2.3.3 Comment Response Format: Responses to reviewers' comments will be provided using the Comment
Response Form. In the event of conflicting revisions requested by two or more reviewers, it will be the
responsibility of Transtech PM to address this conflict on the response form and recommend a solution for
Agency PM approval.
2.3.4 Revision Documentation: All revisions to plans will be documented in the designated area on the plan sheet
title block including all necessary revision tracking information.
2.4 Final Submittal
2.4.1 Definition
Final Submittal: Hold point for final checking and verification of resolution of design review comment.
Drawings and specifications should be 100% complete and checked. Final schedule of quantities is done.
Camera-Ready: Document set has been approved by Agency as ready for advertisement. Each document
shall have been signed, dated and wet sealed by the Engineer who is in responsible charge of the work.
Addenda: Where drawings or specification sections are added or substantially modified by addendum, they
shall be reviewed by the responsible Transtech Design Project Manager, lead engineer, quality assurance
and the Agency Project Manager, as a minimum. A supplemental design review shall be conducted where
there is a change in design direction, scope of work or new design input.
2.4.2 Distribution: Final deliverable submittals will be made to the Agency Project Manager.
2.4.3 Reproduction: Final deliverable submittals shall be comprised of one original, reproducible set. One or
. more compact discs (CDs) will be submitted as part of the final project submittal.
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2.1.3 Budget: Updated project cost estimates shall be part of the 30%, 65% and 100% design submittals. Project
development after the 30% design stage shall be done on a design-to-budget basis. Budgets shall include
all major cost elements such as design and construction management consultant services, force account
efforts, property acquisition, construction, equipment, administration, and contingency. As budgets are
updated during the course of a project, the backup calculations and sources of information shall be
documented and placed in the project files.
2.1.4 Schedule: Project schedules guide the development of the project, provide other involved parties with
information on the impact of the project on their activities, and provide a method of measuring actual against
scheduled progress. Transtech shall develop a detailed project schedule as one of the first tasks, and the
schedule should be evaluated regularly and updated if necessary at the end of 30%, 65% and 100% design
stages. The product of final design (100%) shall include a construction schedule in sufficient detail to
depict, with reasonable accuracy, the interrelationships and interfaces amongst the various project entities
such as utilities owners, local and state jurisdictions, with milestones and possible staging requirements
identified.
2.1.5 Third Party Coordination: Situations will arise where third parties will have review responsibilities. This
occurs when the property of a third party will be modified or added to by agency construction work; when
materials to be provided by a third party are to be incorporated in the work; or when a third party will assume
ownership of the completed work. Transtech shall be responsible for third party coordination where required
and will work through the Agency Project Manager to insure that third party coordination and approval
requirements are met.
2.2 Interim Milestone Submittals
2.2.1 Milestone Definition
Preliminary Engineering: This is the phase at the design freeze point for conceptual design where the
documents are approximately 30% complete. This is the point where configuration control begins and the
major design criteria elements are defined.
Interim 65 % Complete: This is the phase where Point of Interim Design Development is prior to completion
of final design. Drawing detail should be approximately 60% to 70% complete.
Pre-Final 100% Complete: This is the phase when the design documents are substantially complete and
ready for review and comment. The drawings and specifications are essentially complete and checked.
This is the basis for development of the first draft of the Schedules of Quantities and Prices.
2.2.2 Submittal Distribution: All interim deliverable submittals will be made to the Agency Project Manager.
Agency will be responsible for all subsequent distributions of deliverables.
2.2.3 Transmittals: All interim submittals will be accompanied by a completed, dated transmittal form.
2.2.4 Reproduction: All interim deliverable submittals shall be comprised of one original, reproducible set.
2.3 Submittal Reviews & Revisions
2.3.1 Review Durations: It is anticipated that review and comment of interim submittals will take thirty (30) days to
complete.
2.3.2 Comment Formats: Reviewer comments will likely be in the following formats:
. Comments and revision requests written directly on plans
. Comments and revision requests written directly on documents
. Comments and revision requests provided separately with applicable deliverable page or drawing
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CORPORATE DATA
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Name:
. Transtech En~gineers, .Inc.
California Corporation
Corporation 10 No.: 1493938
State Tax 10 No.: 363-9207-4
Federal Tax 10 No.: 95-4314745
"wn ,,_._
PE,LS, TE,General Contractor A and B
1989
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Structure:
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Licenses:
Firm Established:
Financial Strength:
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COMPANY PROFILE
. Transtech is a consulting engineering firm that provides a broad range of planning,
engineering, program management and construction management services to local, state
and federal agencies.
. Transtech has a structured approach to execute projects in an efficient manner and to
provide the client the highest quality of product. We have established guidelines and
policies, including written manuals on quality control, project management and design
procedures for its staff. These guidelines ensure a consistent approach to the execution of
assignments undertaken by Transtech, and provide Project Managers specific instructions
on critical items to check/recheck and allows them efficiently finalize projects. Transtech
has an extensive in-house QC/QA program to prevent design errors and construction
change orders. Since 1989 that we have been in business, there has been not a single
claim against our E & 0 insurance.
. Transtech's technical and managerial staff is supported by experienced support staff using
a state of the art networked computer system. Computer aided design and drafting
capabilities include AutoCAO and Intergraph systems. Transtech has made a sincere
commitment to Quality Control, Time Management and Cost Effectiveness to ensure
compliance with applicable agency policies, standards and regulations as well as the City's
scope of services. This commitment is what allows Transtech to provide services
unequaled in the industry at the least cost to the Client.
. Our key staff members have served public agencies in various capacities as City Engineer,
City Traffic Engineer, Building Official, Construction Inspectors and Project Managers. We
are accustomed to working with governmental agencies in every facet of public works and
planning, including city engineering, traffic engineering, capital improvement project design
and construction management. We have an excellent understanding of publiC agency
procedures, policies and issues.
. One of the strong points of our staff is their ability to efficiently work with, and knowledge of
procedures and staff of various government agencies, including Caltrans. We have
rightfully gained the reputation as "expediting" and "getting" projects done with Caltrans.
Our staff works effectively with Caltrans, Orange, Los Angeles and Riverside, San
Bernardino and San Diego Counties as well as numerous local jurisdictions in Southern
California on a wide variety of engineering and planning projects.
. Transtech is recognized as an expert firm in local, regional, state and federal programs
and procedures. Our staff provides this expertise to our clients to obtain funding for their
projects from various available funding sources. During the past few years, Transtech staff
obtained over $100 million in state and federal funds for various public works improvement
projects and feasibility/planning studies for its client cities.
Additional Information on T ranstech
Page 1
EXPERIENCE IN HIGHWAY DESIGN
Transtech has diverse experience in every facet public works engineering, and has
participated on numerous multi-disciplinary teams dealing with the planning and development of civil
engineering, urban and rural development, and public works projects, and successfully designed
and managed major highway, structural engineering, water resources and land development
projects. The following is summary of major civil engineering projects recently completed by
Transtech's key staff:
City of Alhambra
Valley Boulevard Widening
Project
Cost: $6 m
Start Date: 2001
Completion Date: 2002
FEDERALLY FUNDED
.
Alameda Corridor Agency East
(ACE)
Rail Grade Crossing
Jumpstart Improvement Project
Cost: $5 m
Start Date: 2001
Completion Date: 2002 .
FEDERALLY FUNDED'
.
City of Alhambra
Fremont Widening
Cost: $6 m
Start Date: 1997
Completion Date: 2003
FEDERALLY FUNDED
County of Los Angeles
Annual Contract Services
Over 15 Projects since 1993
Cost: $20 m
SOME FEDERALLY FUNDED
City of Commerce
Washington Boulevard
Reconstruction .
Cost: $1 m
Start Date: 2002
Completion Date: 2002
FEDERALLY FUNDED .
City of San EI Monte
Annual Street Improvement
Program
Since 1998
Cost: $2 m
.
Additional Information on Transtech
Design of Valley Boulevard widening from west to east city
limits. The project was funded by a federal grant. Transtech
was responsible for compliance with all requirements as
detailed in Caltrans Local Program Manual, and
Reengineering" including: completing Preliminary
Environmental Documents, Right-of-Way Engineering, and
certifying PS&E compliance to Caltrans. Transtech is also
providingCQnstruction managelllentservices for the project.
Design of Federally Funded Jump Start Improvement Package
#1-Rail Grade Crossing Improvements for Alameda Corridor
Agency East (ACE). Project involved 6 agencies and 14
locations in Los Angeles County. Work involved roadway
realignment and reconstruction, signalization, traffic control,
and construction phasing as well as related improvements
such as storm drain, water, sewer landscaping, underground
utilities, etc.
Design of Fremont Avenue widening from Valley Boulevard to
Commonwealth Avenue. The project is funded by a federal
grant (ISTEA). Transtech is responsible for compliance with all
requirements for ISTEA funded projects as detailed in Caltrans
Local Program Manual, and Reengineering" including:
completing Preliminary Environmental Documents, conducting
Field Review with Caltrans, Right-of-Way Engineering, and
certifying PS&E compliance to Caltrans._ .
Since 1993, Transtech has been providing engineering
services to County of Los Angeles on contract basis.
Transtech completed a number of projects with a total
estimated construction cost over $20,000,000. Most of these
projects were federally funded.
Design of Washington Boulevard Reconstruction between 710
Freeway and Cobb Street. Project included processing an
Caltrans Encroachment Permit. Transtech served as design
engineer and construction manager for the entire project.
Since 1998, Transtech has been exclusively retained by the
City and prepared various street rehabilitation improvements,
including drainage and storm drains for 4 separate contracts.
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City of Carlsbad
San Diego to Oceanside
Coastal Rail/Bicycle Trail
Cost: $20 m
Start Date: 1997
Completion Date: 1999
FEDERALLY FUNDED
City of Glendale
1-5/Colorado Off-ramp
Realignment
Cost: $1 m
Start Date: 2000
Completion Date: 2001
City of San Marcos
Questhaven/Twin Oaks Valley
Cost: $8 m
Start Date: 1993
Completion Date: 1995
City of San Clemente
Annual City-wide
Street Improvement Program
Cost: $1 m
Start Date: 1998
Completion Date: 1999
City of Torrance
Crenshaw and Skypark
Reconstruction Projects
Cost: $3 m 0
Start Date: 1998
Completion Date: 2000
FEDERALLY FUNDED
City of Commerce-Street
Rehabilitation Program, Tubeway
and Yates 0
Reconstruction/Overlay 0
Cost: $0.5 m
Start Date: 2001
Completion Date: 2002
STATE FUNDED
Additional Information on Transtech
Transtech was the prime consultant responsible for the
feasibility study, planning, preliminary engineering design,
right-of-way, CEQNNEPA environmental assessment,
identification of funding strategies/sources, and management
of the 42 mile Coastal Rail/Bicycle Trail involving 7
jurisdictions in San Diego County. This unique project had
many interesting and environmental design features and
constraints that were incorporated into the project, including
safety, grade crossings, environmental habitats ranging from
riparian and wetland areas to sensitive sandstone cliffs. This
project required extensive effort in public
participation/community involvement, and the coordination of
many local jurisdictions as well as requiring permits from just
ab()ut eVf!ry state and federal resource agency, .0.
Designed the realignment and reconstruction of the I-
S/Colorado Off-ramp, including roadway, drainage, signal,
striping and traffic control under Caltrans Encroachment
permit.
o Design of six miles of major arterial roadway. The preliminary
designs included sewer and water transmission, storm
drainage, and grading and earthwork analysis in mountainous
: terrain. The project required and has obtained Corps of
Engineers Section 404 and State Department of Fish and
Game Section 1603 Permits.
The projects involved roadway rehabilitation and
reconstruction, storm drain, water and sewer design on various
streets.
Designed reconstruction/rehabilitation of Crenshaw Boulevard
and Skypark Avenue (2 separate projects). Transtech also
provided construction management services for the project.
Project Cost: $3,000,000.
The projects involved roadway rehabilitation and
reconstruction, storm drain, water and sewer design.
Transtech also provided construction management services for
o the project. Transtech also completed various other CIP
projects totaling over $2,000,000 in the City.
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710 Interim Surface
Roadway Improvements
Cost: $3 m
Start Date: 2001
Completion Date: 2002
FEDERALLY FUNDED
City of San EI Monte
Annual Street Rehabilitation
Program, 98, 99, 00, 01
Cost: $3 m
Start Date: 1998
Completion Date: 2001
San Diego County
Polo Club Development
Private Development
Cost: $40 m
Start Date: 1997
Completion Date: 2000
City of Rancho Palos Verdes
Palos Verdes Scenic Turnout
and Landscape Design
Cost: $1.5 m
Start Date: 1999
Completion Date: 2000
FEDERALLY FUNDED
City of Alhambra
Annual Street Rehabilitation
Program, 94 through 02
~~l!!":""~~ "!!"
Additionallnfonnation on T ranstech
Design of 710 Freeway interim improvements" The project is
funded by a federal grant. Transtech is responsible for
compliance with all requirements as detailed in Caltrans Local
Program Manual, and Reengineering" including: completing
Preliminary Environmental Documents, Right-of-Way
Engineering, and certifying PS&E compliance to Caltrans.
Project cost $3,000,000.
The projects involved roadway rehabilitation and
reconstruction, storm drain, water and sewer design on various
streets. Project Cost: $3,000,000.
. Engineering. for grading, roads and a bridge for the 450 acre
subdivision in San Diego County. The project design includes
development constraints of wetland and coastal sage habitat.
Transtech is coordinating with the environmental consultant to
reduce design impacts from other preliminary designs and
therefore significantly reduce the mitigation requirements. The
project will require the processing of both Section 404 and
1603 permits. Transtech's landscape architects will be
designing in coordination with the environmental mitigation
requirements, the habitat enhancement and restoration plans.
The project also includes the design of a bridge, two large
. reinforced concrete box culverts and Hec II analysis for flood
plain and identification of areas subject toinundation.
Designed 2 scenic turnouts along Palos Verdes West and
Palos Verdes Drive South. The stretch of highway, which
serves as the only coastal road connecting the beach cities to
the north with San Pedro and Long Beach to the south, is one
of the few locations remaining that provide a pristine and
unimpeded view of the coast. The project will benefit the entire
South Bay by providing picturesque and safe turnouts to view
the Pacific Ocean, Catalina Island, the Channel Islands, the
coastline and a chance to view migrating whales. Transtech
alsoprovided construction support services tothe City.
The projects involved roadway rehabilitation and
reconstruction, storm drain, water and sewer design on various
streets. Transtech also provided construction management
services for
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EXPERIENCE IN PROGRAM AND CONSTRUCTION MANAGEMENT
Transtech has a highly qualified and experienced construction engineering staff who in the past
decade have been responsible for the management of over $500 million worth of private and
public works construction projects in Type A and Type B construction.
Furthermore, Transtech serves as contract City Engineer, City Traffic Engineer, Construction
Inspector, Building Official and Plan Checker for a number of Cities in Los Angeles County.
Our staffs role in these Cities is to function as turn-key program managers for the CIP
projects, as these cities do not have any in-house engineering personnel. In such capacity,
Transtech is accustomed to function as the City's program manager responsible as well as
accountable for all aspects of CIP projects. It is important to note that such complete
accountability requires a structured approach to execute projects in an efficient manner and to
provide the client the highest quality of product. Our established in-house guidelines and
policies, including written manuals on quality control, project management and design
procedures ensure a consistent approach to the execution of assignments undertaken by
Transtech, and provide Project Managers specific instructions on critical items to
check/recheck and allows them efficiently finalize projects. We can proudly state that we have
not had any construction cost change orders relating to our product, and since 1989 that we
have been in business, there has been not a single claim against our E & 0 insurance.
One of the strong points of our staff is their ability to efficiently work with, and knowledge of
procedures and staff of various government agencies, including Caltrans. We have rightfully
gained the reputation as "expediting" and "gelling" projects done with Caltrans. Our staff
works effectively with Caltrans, Orange, Los Angeles and Riverside, San Bernardino and San
Diego Counties as well as numerous local jurisdictions in Southern California on a wide variety
of engineering and planning projects.
Transtech is recognized as an expert firm in local, regional, state and federal programs and
procedures. Our staff provides this expertise to our clients to obtain funding for their projects
from various available funding sources. During the past few years, Transtech staff obtained
and completed over $100 million in state and federal funds for various public works
improvement projects and feasibility/planning studies for its client cities.
Some of the most recently completed projects where Transtech was retained in various
capacities as Program/Project/Construction Manager are as follows:
Transtech is working with the City of San Bernardino, Watson
City of San Development and Cal-State SB for the development of 300,000
Bernardino/University SF office space for high-tech businesses, a conference center,
Park Development educational and training facilities, parking structures, offices for
Project Cost: $105 m university and approximately 200 upscale residential units on a
Start Date: 2001 135 acre land owned by the City. Transtech is completing the
Completion Date: 2006 . project under a design-built contract in partnership with City,
Private Institutions and CalState SB.
Additional Information on Transtech
Page 5
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City of San Bernardino
Santa Fe Historic Rail Depot
Renovation
Project Cost: $13 m for building
$15m for future planned
developments around the
building
Start Date: 2001
Completion Date: 2003
FEDERALLY FUNDED
City of Commerce
City Hall Addition
and Library Improvements
Project Cost: $5 m
Start Date: 2001
Completion Date: 2003
.
City of Commerce
Rosewood Community Center
Project Cost: $15 m
Start Date: 1998
Completion Date: 2002
City of Alhambra
Garfield Renaissance Center
Project Cost: $30 m
Start Date: 2000
Completion Date: 2002
City of Alhambra
Downtown Revitalization
Program
Project Cost: $10 m
Start Date: 1998
Completion Date: 2000
City of San Clemente
Contract Public Works
Construction Management
And Inspection Services
Project Cost: $Annual 25 m
Start Date: 1998 .
Completion Date: On-going
.
AddiOonallnformation on Transtech
Transtech is serving as turn-key project manager, including
management of design consultant and specialty inspection
consultants, construction management, building plan check
and inspection, federal fund management, labor compliance.
The project involves hazardous material abatement, building
renovation, TI improvements, restaurant improvements,
seismic and structural upgrade, new mechanical, electrical
HVAC system and site improvements to renovate and reuse a
60,000 SF existing building. In addition, future planned
improvements include a railroad museum, parking structure
and retElillcornmercial improvements around the building.
Transtech is serving as turn-key project manager, including
management of design consultant and specialty inspection
consultants, construction management, building plan check
and inspection, federal fund management, labor compliance.
The project involves construction of 20,000 SF addition to
existing City Hall, remodeling of existing City Hall and
improvements to the Library area which is housed within the
same building.
Transtech was retained by the City to take over the
. management of this multi million dollar facility which was 2
years behind schedule. Within 5 months, Transtech brought
the construction to substantial completion level allowing the
City start the move-in process, and 2 months after, the facility
was opened to publiC use. Currently, Transtech is assisting the
City in claims analysis and changeorder resolution.
Transtech is serving as turn-key project manager, including
management of design consultant and specialty inspection
consultants, construction management, building plan check
and inspection, federal fund management, labor compliance.
This project involves 11 separate contracts to construct a 800
car 5 level parking structure, 150 car surface parking lot, a
public plaza with fountain and unique art features, multi-plex
theater, restaurant and retail buildings, and street
improvements consisting of roadway widening, storm drain,
sewer, water main, utilities.
Transtech served as turn-key program manager, including
design, construction management, building plan check and
inspection, federal fund management, labor compliance.
Since 1999, Transtech is providing contract inspection services
to the City on all Public Works Capital Projects. The projects
included 1 freeway interchange, and a number of roadway,
water, sewer and storm drain projects.
Page 6
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County of Los Angeles
City of Alhambra
Fremont Widening
Project Cost $6m
Start Date: 1997
Completion Date: 2002
FEDERALLY FUNDED
County of Los Angeles
City of Alhambra
Valley Boulevard Widening
Project Cost $5m
Start Date: 1999 .
Completion Date: 2002
FEDERALLY FUNDED
City of Torrance
Crenshaw Reconstruction
Skypark,190th/Crenshaw
Widening
Project Cost: $5 m
Start Date: 1998
. p,c ~l:IlTlplllticlllDate: 2000
Additional Information on Transtech
Services include preparation of funding application, securing
$6 million Federal, State and County funding, design and right-
of-way acquisition. Transtech is currently providing
construction management services, including inspection,
. surveying, resident engineer, federal compliance, labor
compliance.
Services include preparation of funding application, securing
$5 million Federal, State and County funding, and design, and
is currently providing construction management services,
including inspection, surveying, resident engineer, federal
compliance, labor compliance.
Services include design, construction management services,
including inspection, surveying, resident engineer, federal
compliance, labor compliance.
Page 7
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Iranslech
ENGINEERS .PLANNERS .MUNICIPAL CONSULTANTS
198 N. Arrowhead Avenue. Suite I .San Bernardino. California 92408 . Telephone: 1909\ 383-8579. Facsimile: (909) 595-8863
October 6, 2003
Mr. Michael W. Grubbs
Acting City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Tel: 909-384-5111
Fax: 909-384-5155
Attention:
Robert Sepulveda
Project Engineer
Subject:
Questions regarding Sewer RFP's
Gentleman:
Thank you for requesting a proposal from Transtech on 2 sewer projects.
Transtech staff has conducted a preliminary field review of the project areas as well as
existing available information in preparation for the proposal.
Our preliminary investigations resulted in some questions and issues, on which we
would like to get more information.
1. Some of the sewer lines appear to be located within the State (Caltrans) right-of-
way. These streets are:
· I nland Center Drive from H Street to 1-215
. I nland Center from Scenic Drive to 1-215
. A portion of sewer line on E Street (at 1-10 ramps)
. 17th Street between H Street and I Street
· Virginia Street between H Street and I Street
Should we assume that the selected consultant will be responsible to coordinate
with Caltrans and obtain an encroachment permit?
G:\WPROCE$S\PROf'OSAL\2OO3I23052 sa OSGN SA.NIT savER LN REPl.ACEMENT -llPGRADES AAROWHEAD FROt.I tdILL TO CtWIDLER\1G-06-03, QUESTIONS.doe
trans/e '
Page 1 of3 ~
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2.
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A section of sewer line on E Street crosses the bridge over the Santa Ana River.
Should we assume that the selected consultant will be responsible to coordinate
with the County Flood Control and other jurisdictional agencies and obtain
necessary encroachment permits?
3. E Street is a heavily traveled major street which connects Hospitality Area to
north. The existing sewer line appears to be on the east side of the street for half
of the project limits and then switches over to the west side. As E Street is a
heavily traveled major street, will the City consider installing the new sewer on
one side of the street by closing curb lane during the project duration? Also, will
the City require Consultant to prepare detailed traffic control plans as part of
PS&E bid package for this street? Will the City require traffic control plans for the
other streets or will it be sufficient to refer to WATCH Manual for standard traffic
control (in our opinion referring to the WATCH Manual would be sufficient)?
4. Will the City hire a separate contractor for potholing to verify underground utility
locations and provide that information to the Consultant for the design, or will the
Consultant be responsible for potholing costs?
5.
.
6.
.
Does the City have necessary soil/geotechnical information that can be used by
the consultant? If not, will the City require the consultant to include soils/geo-
tech work in his proposal?
For question 5 and 6, if the City requires the Consultant to include potholing and
soils/geo-tech work in his proposal, may we suggest the City to establish a
budget amount such work. The extent of such work would not be known until
preliminary utility record search is conducted and preliminary sewer alignment is
established, after which we would be able to identify the number of pothole
locations depending upon potential utility conflict spots. Would the City consider
establishing a budget of, for example $15,000, for each project for potholing and
soils/geo-tech work, and require all consultants to include this budget allowance
in their fees, which would enable the City to compare fees on equal basis.
7. Some of the proposed sewer lines appear to be within the future 1-215 Freeway
widening limits. What is the schedule of the widening, and will the consultant be
required to coordinate with Caltrans freeway design team to avoid future
conflicts.
8. Does the City have existing street and utility plans in electronic format, which can
be used for base plan preparation? The City's GIS Department may have
existing plans and information in electronic format, and if such information is
made available to the Consultant, the City would reduce the cost of base plan
preparation substantially.
9.
Will the consultant services terminate once the PS&E is completed and approved
by the City Engineer? Will the City require the consultant to assist the City during
G:\WPROCESSlPROPOSAl\2003\23052 SB DSGN SANrT SEViER IN REPlACEMENT -uPGRADES ARROWHEAD FROU MILL TO ~OlER\lo.o&-03. CUESTlONS.doc
Irans/e::
Page2of3 ~:.
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the advertisement and bidding process, attend pre-bid meeting, pre-construction
meeting and provide engineering support during construction phase? If yes,
please identify how many hours should the consultant estimate for any as-need
basis support services after the PS&E is completed. May we suggest that a not
to exceed 100 hours is established for each project by the City for any support
services after PS&E is completed. The pre-established hours will enable each
consultant to provide a fee based on same number of hours, which would be
charged if any support is requested by the City after completion of the PS&E.
We will appreciate your response to these questions.
Sincerely,
Transtech Engineers, Inc.
~
Ali Cayir, PE, Principal
G:\WPROCESS\PROPOSAIJ2003\23052 sa DSGN SANIT SEWER LN REPLACEMENT -uPGRADES ARROWHEAD FROM MII.1. TO CHANDlER\ lG-{)6..00. OUESTl0N5.doe
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Page3of3 ;;;c;;;m.,
ff
. Allen Cayir
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From: Allen Cayir [cayir@transteche.com)
Sent: Tuesday, October 07, 2003 4:27 PM
To: Grubbs_Mi; Sepulveda_Ro
Subject: Questions regarding 2 sewer RFPs
Thank you for requesting a proposal from Transtech on 2 sewer projects.
Transtech staff has conducted a preliminary field review of the project areas as well as
existing available information in preparation for the proposal. Our preliminary
investigations resulted in some questions and issues, on which we would like to get
more information. Please see attached questions.
Ali Cayir
10/7/2003
I ~;
, I
.
#' '
t.\>
!
~" San Bernar '100
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City of San Bernardino
Dev~~o~t Services Department
~UEST FOR PROPOSAL
~...'
TO
.
PROVIDE PROFESSIONAL CIVIL ENGINEERING
FOR
THE DESIGN OF SANITARY SEWER LINE REPLACEMENTIUPGRADE
AT THE FOLLOWING LOCATIONS:
"E" STREET \
FROM
HUNTS LANE TO McKAY DRIVE
.
CHANDLER PLACE
FROM
"E" STREET TO ORANGE SHOW ROAD
INLAND CENTER DRIVE
FROM
"u" STREET TO 1-215 FREEWAY
INLAND CENTER DRIVE
FROM
SCENIC DRIVE TO 1-215 FREEWAY
VIRGINIA STREET
FROM
"I" STREET TO "U" STREET
17TI1 STREET
FROM
"I" STREET TO "U" STREET
ALLEY SOUTH OF JEFFERSON STREET
TO INLAND CENTER DRIVE
.
PUBLIC WORKS DIVISION
DEVELOPMENT SERVICES DEPARTMENT
SEPTEMBER 2003
Page 1 of6
s:. Pl~bli~' \\"ML, En'" S.:'\'-.,:r F ii .
!TI'IICF\1l \;T O\; E ST O\; ClI.\\;DI.FR PI. .G').!;.O,.J.)O .
r,
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SEPTEMBER 2003
f'
I.
INTRODUCTION
The City of San Bernardino wishes to obtain the services of a professional civil
engineering firm to prepare 24"X36" plans, specifications and estimate cost (pS & E)
hard copy and electronic, for the proposed sanitary sewer line replacement/upgrade at the
following locations:
"E" STREET FROM HUNTS LANE TO McKAY DRIVE
CHANDLER PLACE FROM "E" STREET TO ORANGE SHOW ROAD
INLAND CENTER DRIVE FROM "H" STREET TO I-2lS FREEWAY
INLAND CENTER DRIVE FROM SCENIC DRIVE TO 1-215 FREEWAY
VIRGINIA STREET FROM "I" STREET TO "H" STREET
17m STREET FROM "I" STREET TO "H" STREET
ALLEY SOUTH OF JEFFERSON STREET TO INLAND CENTER DRIVE
The current sewer flow, at these locations, has exceeded, or is projected to exceed, the
capacity limit of the existing pipe.
II.
DESCRIPTION OF PROJECT
The scope of work shall include, but not be limited to, review of the sewer master plans
prepared by PSOMAS, identify and coordinate with all utility companies within the City
limits, pot hole existing utilities as required to identify potential conflicts, investigation of
pavement material, thickness and sub-surface materials, identify existing locations of
sewer laterals, prepare plan and profile of the proposed improvements (AutoCAD 2000),
quantity estimate (Microsoft Excel 97), and modify City Standard Specifications
(Microsoft Word 97) to fit the project. The PS & E must conform to the requirements of
the City of San Bernardino and the Standard Specifications for Public Works
Construction (Green Book), latest edition.
Upon completion of the consultant's work, the City should have in hand, both an
electronic, and a hard copy of an approved and signed set of completed plans,
specifications and estimates ready for bidding including all supporting data, calculations,
utility locations, utility notices I sl and 2nd, survey data, and other details necessary to
complete this project in a format acceptable to the City.
Consultant should expect to meet with the City on a weekly basis for updates on project
progress, concerns, problems and accomplishments. Contact and coordination with.
utilities affected by the work is also considered to be a part of the consultant's work. .
The project design must be completed within 3 months after the notice to proceed is
issued.
Page 2 of 6
\lcaslOrlds\ Public WorkslRFPslSew<r RFP for FY 2003-04ISEWER LINE REPLACEMENT ON E 5T ON CHANDLER PL...09.15-
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III. PROPOSAL REQUIREMENTS
, ,
A.
Four (4) copies of the proposal shall be submitted to the following:
City of San Bernardino
Department of Development Services
Division of Public Works
A TIN: Mr. Michael Grubbs, Acting City Engineer
300 North "0" Street, 3rd Floor
San Bernardino, CA 92418
Proposals shall be received in hand by the City Engineer or, if the City Engineer is
not available, his designee prior to the hour of 4:30 p.m. on Friday, October 17,
2003.
B. Proposal shall indicate the following in a detailed manner:
I. Past experience on similar projects.
2. Staff persons specifically assigned to the project at the professional level.
Short resumes may be included, but extensive resumes should be limited
to key personnel only.
3.
A flow chart for the completion of each of the identified tasks showing
work hours by classification, as well as calendar time, including
allowances for review periods. .
4. Previous obligations with other projects (related to time and availability of
staff).
5. Support personnel to be used.
6. Name of sub-consultants to be used for specific aspects of the project,
including a summary of previous working arrangements on similar types
of work.
7. Statement of local preference eligibility, including identification of any
office located in the City of San Bernardino and the number of employees,
stationed at the office, the number of employees doing business inside the
City limits, and a machine copy of your firm's City of San Bernardino
Business License.
8. Items, actions or information the Consultant expects to be provided by the
City.
Page 3 of 6
IlcaslOrldsl Public WorkslRFPslSewer RFP for FY 200J.Q4ISEWER LINE REPLAC~MENT ON E ST ON CHANDLER PL...~.15.
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9.
.
Any comments or suggestion that the Consultant believes necessary to
improve the finished project or to comply ..yith the requirements of this
RFP. .
t'
10.
Separate sealed envelope. Fixed fee or not-to-exceed fee for the work
required by this RFP, together with an hourly rate sheet applicable to this
project for classifications above, including all materials and expenses,
shall be submitted in a separate sealed envelope. Please note that the City
will not payor compensate for travel time, courier services, mileage or
reimbursement for travel to the City of San Bernardino to attend meetings
or conduct the activities necessary to complete tasks required to be
performed as part of consultant services.
IV. SELECTION PROCESS
The selection process will be based on a point system and will consist of three phases as
follows:
.
.
1.
First phase selection shall consist of an evaluation by staff (including the
Development Services Director, City Engineer, a Senior Engineer and Project
Manager) of proposals based on the above items identified in Section III B
(except No. 10). An additional 5% percent will be given to City of San
Bernardino based consultants. In order to be deemed as "City of San Bernardino
Based Consultant (a "local," business for the purpose of granting a local business
.preference, shall mean a business possessing a fixed office or distribution point
with at least one owner or employee within the City of San Bernardino, and
possessing all valid and current permits and licenses required to transact such
business, including, but not limited to a City Business Registration Certificate). A
maximum of 100 points can be achieved in this phase of the selection process.
The three consultants with the highest numerical scores will be invited to continue
with the second phase of the selection process.
2. Second phase of the selection process will consist of staff evaluation of a
presentation by the three consultants with the highest numerical score from the
first phase selection. The interview will be detailed questions on this specific
project, including, but not limited to, personnel, schedule, project staging, and
knowledge of the project. 5% percent of local preference will also be awarded in.
this phase of the selection process for Consultants that meet the requirements
identified in paragraph I above. A maximum of 100 points can be achieved in this
phase of the selection process.
3.
The third and final phase of the selection process will consist of staff submitting a
final package to the Mayor and Council for consideration approval. Final scores
of the top three consultants will be submitted to the Mayor and Common Council
with a recommendation to award an Agreement for Professional 'Services to the
Page 4 of 6
IIcaslOrldsl Public WorkslRFPslSewer RFP ror FY 2003.04\SEWER LINE REPLACEMEI'o. ON E ST ON CHANDLER PL...09.1S.
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consultant with the highest numerical score. However, the Mayor and Common ' .
Council have the prerogative to award an Agreement for Professional Services to
any of the top three consultants or reject all proposals.
4.
If the Mayor and Common Council award an Agreement for Professional
Services, the selected consultant will be requested to execute an Agreement for
Professional Services (draft copy attached). Failure of the consultant to execute
the Agreement within 60 days of approval by the Mayor and Common Council
will void the approval.
IV. GENERAL
This "Request for Proposal" does not commit the City to award a contract, pay any costs
incurred in the preparation of a proposal in response to this request, procure or contract
for any services. All proposals submitted in response to this request will become the
property of the City and may be used by the City in any way deemed appropriate. The
City reserves the right to accept or to reject, in part or in its entirety, the response to the
request for proposal if such action is deemed to be in the best interest of the City.
Any contract entered into as a result of this proposal shall be considered to include the
items of work detailed in this proposal unless specifically deleted in the proposal at the
request of the City.
V.
PAYMENT
The Consultant that is recommended by Staff and approved by Mayor and Common
Council shall attend the pre-design meeting to establish the start date. Once the Notice to
Proceed has been given, the Consultant can submit for payments. The City will release
funds at percentages with receipt 'of Plans, Notices, or Specifications. No payment shall
be given above the percentage of completed work accepted by the City. The City shall
hold 15% of the total cost for 360 calendar days after acceptance of the plans and
specifications by the City, or 45 calendar days after the City issues a Notice of
Completion for the project, whichever occurs first.
Any request for additional information or clarification should be submitted in writing to
Michael W. Grubbs, Acting City Engineer, at (909) 384-5155.
A TT ACHMENTS: LiabilitylInsurance Requirements
Site Location Map
, .
Page 5 of 6
IIcastorld,l Public WorkslRFP,lSewer RFP for FY 2003.Q4ISEWER LINE REPLACEMENT ON EST ON CHANDLER PL...09.1S-
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LIABILITY I INSURANCE REQUIREMENTS
Engineer shall maintain insurance policies meeting the minimum requirements set
forth herein. All insurance maintained by the Engineer shall be provided by
, '
insurers satisfactory to the City. Certificates evidencing all insurance coverage
required herein shall be delivered to the City prior to the Engineer performing any'
of the services under the Agreement. All insurance certificates required herein
shall name the City as an additional insured and provide for thirty (30) days
written notice from the insurer to the City prior to cancellation of any insurance
policy of the Engineer. .
A. ERRORS & OMISSIONS - The Engineer shall maintain errors and
omissions insurance with a combined single limit of not less than One
Million Dollars ($1,000,000.00) per occurrence.
B.
COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE
INSURANCE - The Engineer shall maintain comprehensive general
liability and automobile liability insurance with a combined single
limit of not less than One Million Dollars ($1,000,000.00) per
occurrence.
C. WORKER'S COMPENSATION INSURANCE - The Engineer shall
maintain worker's compensation insurance. in accordance with the
laws of the State of California for all workers employed by the
Engineer.
Page 6 of 6
\\caslorlds\ Public Works\RFPs\Sewer RFP for FY 2003-Q.l\sEWER LINE REPLACEMENT ON EST ON CHANDLER PL. ,,09-15-
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SEWER LINE REPLACEMENT/UPGRADE
IN
"E" STREET from Hunts Lane to Mackay Dr
AND
CHANDLERfrom "E" St to Sewer Treatment Plant.
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VICINITY
MAP
N.T.S.
'~;1_':~'
City of San Bernardino, California "
.
SEWER LINE REPLACEMENT/UPGRADE
IN
17TH STREET from "H' St to "f' St
AND
VIRGINA STREET om "H' St to "f' St
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VICINITY
MAP
N.T.S.
r I
.
"
AGREEMENT FOR PROFESSIONAL SERVICES
(FOR NON-FEDERALLY FUNDED PROJECTS)
This AGREEMENT is made and entered into this day of .
2003, by and between the CITY OF SAN BERNARDINO. California, a municipal
corporation, hereinafter referred to as the "CITY" and
hereinafter referred to as "CONSULTANT"
.
.
1.
SCOPE OF SERVICES
//\
Consultant shall perform those services s~ifir in the P{oposal in the letter
dated September 15,2003, for preparation'ofpl~~specificatr9n. and estimate for
"Sanitary sewer line replacemel)tJ"!.pgr~es in "I\{ St.;eet"(from Hunts Lane to
McKay Drive; Chandler Place,~frorh. "E'~treel-tO\Orl1{1ge Show Road; Inland
Ce~ter Drive, from ;~IP'.St~~~t to~-21\S F ,;~nland Cehte~ rive, from Scenic
Dnve to 1-215 FlVi:y.; VlrgIn~ Street, from 'I'~tr5.el to \r'~treet; 17th Street,
fro.m "I'.:Street.t~ ''1('' Str:et;'~ a~ey:\~duth ,of Jeffe~n S~et~o Inland C.enter
Dnve," a,~tac.hed liIl? l~co(po~at~ he{em\.Eihlblt 1, and ,S direct by the City of
San Bernardmo. \. \. \ \ \ \ \ \. \ .......- \
, ' \ \ \ " \ \ \ .
\ C' '. ,! '\ \ \
TERMOFAdRtE~E' TV \ \ .) \ \ \
\ \ \. I \\. \ \ ,
The services ot~o~su~an\ \ e to., o'cime ce after the it~\ as autho'luell work to
fro~ the date Of\thiS\A~e~mst ~ess xtehded~.....ritten agreement of the
parl1es. \ \ ~ \ .
\' . ....'
STANDARD OF PERF~RM~N ". E \./.......-
" ) v....
Consultant shall compl~t.!lI}WOrk product and design in ~onformance with City
of San Bernardino Standard Specifications and Standard Drawings.
2.
3.
4. CHANGESIEXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of
Consultant under this Agreement, subject to any changes made
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. COMPENSATION
A.
The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits, overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in ari amount not
to exceed $ , except that reimbursement shall not include
courier services, mileage or reimbursement for travel to the City to attend
- 1 -
, ,
Agreement for Professional Services with
.
meetings or conduct the activities. Actual costs shall not exceed the
estimated wage rates and other costs as set forth in the Proposal.
B. Said compensation shall not be altered unless there is significant alteration
in the scope, complexity or character of the work to be performed.
7.
Any adjustment of the total cost of services will OJl~ be permitted when
the Consultant establishes and City has agr(d~ ~ing, that there has
been, or is to be, a significant chan~~.:....,._/\\)
The Consultant is required ~o ~mp~. with alry.ed~l, \'tate and local laws
and ordinances applicable t~, the\vorJ(" (/ \. \
/"'''. \ \ \, .\
PAYMENTBYCIT~"\\ \ \ \ \/...\ '\
r" \ \ \ \., \ \.
A. Th{b;;lin~~"f~r\ll ~r\>~~~\re~~eM )ur~t to this Akee~nt shall be
SUb~\. 'tted monlhIY,b)\Copstiltari\ t6:Cit~~an~ shal1'~e paic\by ity within
thirty 30Yda~s ~~er r~elpt ~f SMt~. hc t1llg ~y amounts ~puted by
City. F fI\Sks\as.~~ecified iI} Pr~fos.aI'sh ~l be ~Pleted 'prio\ to final
payment.\. \. \ 'I.\. I...,..., '\ ~ \ \
\ \ \ \ \ '\ \ ./ .
SUPERVISION ~D,AC.?E~T~CE "OF ERVICE) .......
A. The Director ~f ~~V~IOP\P~~t\~~ceS\f ,ity ~r his designee, shall have
the right of geh.~ral'supe\vision \oveL.an "work performed by Consultant
and shall be Cjty's ag~nt \ \yilh respect to obtaining Consultant's
compliance hereurtder. N;b payment for any services rendered under this
Agreement shall b\..nrade without prior approval of the Director of
Development Services or his designee.
C.
6.
.
8, COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH
DISABILITIES ACT
Consultant hereby certifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall comply with applicable Federal, State and local laws. Such action shall
include, but not be limited to, the following: Recruitment and recruitment
advertising, employment, upgrading and promotion.
.
9.
TERMINATION OF AGREEMENT
- 2 -
.
.
.
12,
, .
Agreement for Professional Service~ with
A. This Agreement may be terminated by either party upon thirty (30) days
written notice in the event of substantial failure of the other party to
perform in accordance with the terms of this Agreement. Each party shall
have twenty (20) days following date of such notice within which to
correct the substantial failure giving rise to such notice. Consultant hereby
covenants and agrees that upon termination of this Agreement for any
10.
reason, Consultant will preserve and make i~du;t;;fx available to City,
or its designated r.epresentatives~ ma~.J\o~s. corre~p~dence, or rec?rds
related to work paId for ~y th~ Ctty\and requ'it~d for tts t!jIIely co.mpletton,
and to fully cooperate wlth..Clty so Inat the ~~(k~ ?€accomphshed may
continue. . Any sub~e~uent vse .of su~ i\compl~t.e ~o~ments ~hall be. at
the sole nsk ~fthe City and\CltYfgret;s t~ hold hanr~e~ and mdemmfy
<:o~s~lt.~?~ ~~ any cla~m, l~sses;,~osIS, il1.s.lu~ng ~torney's fees, and
ha1;>.iltty ans~ng'\lut ofyucn.use,.. \ '\ \ \ \ \.
\ """\\\\" \ \~
\ '\ \ \ \ .
., \ " \ \ \. \ \ ,) .
T~ls 'f.gree~en\l\ay ~e ,erml~a\ed\rQ~~e \onv\enlence of th Ctty u~on
thirty \(30r'd~Ys\ ~tt!:n n6\hce. to.\,\o~~tan\ .Upon\subh nohce,
Consul~nt~\ha~l pro\{de wor~ pro~ucUo C}~d\Ctty Shall,\co'\ppensate
Consultant In th"e\m~er set forth above. ~ '\
\ \ \ , " \ \ .'
\ \ \ '\ .....
. \. \ \. \ \ \\ \.\ .
F~lIoWIn? tbe e{feC~IVe\date\~\~e~l\at~onil\t~ ~e~ent.pursu~~ to
thiS Sechon\~~e\ -,?-~ree\ll\nt. hall c<\,\tm\e U~!IJ...~II obhgahons ansmg
from such ternuna~on ar~ skhS . ed, ~. )
\ \../ \ \ \ \........
\ \ \ '. .....
CONTINGENCIES \ ,\...\ '....
. .!
B.
C.
, ,
In the event that, due to dlt\lses'beyond the control of and without the fault or
negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in performance, the City
may grant to Consultant such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
circumstances. Increases in payment shall be made only under the "changes"
provision of the Agreement.
II.
INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor in the performance of the
services provided for under this Agreement. Consultant shall furnish such
services in its own manner and in no respecl shall it be considered an agent or
employee of the City. . .
ASSIGNMENT OR SUBCONTRACTING
- 3 -
I
I
, .
Agreement for Professional Services. with
.
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
without the written consent of City. Any attempt by Consultant to assign or
subcontract any performance of this Agreement without the written consent of the
City shall be null and void and shall constitute a breach of this Agreement.
.
./..\
r'/'
",,//~ \
~" (\ \ ?'''\ '\"
.... ..... \/" \'\ \ \\ \\ \/\ . \
\...,. '\. \., (""', \. \ \\ 'o, \. \ \
\, \. \, \. '\ '\ \\ \' \ \
\, \. \ \ \.. \\ \ (........
\. \';\\'\\ \) \ \\\ \ \' \
\ \ . \ \ \"",
\. \ \ \. 1......,
\\ \ .\\\ \\ \ \ "..", ,/
\, \ \ \\ \:\ \\\ \ "".""
\ " \ " , \ \\, \
, \. \' \'\ . \
.. .,./ ': \ \'. ........
,\.,' \ \ '\... \..,
\, \ \ \ ", .
\ .'
\.........
\.
\, ./
\. .......
\......
.
-4-
.
f'
Agreement for Professional Services with
13. NOTICES
14.
15.
.
All .official netices relative te this Agreement shall be in writing and addressed te
the fellewing representatives efCensultant and City:
Censultant City
Mr. James Funk, Directer
Develepment Servic~.oepartment
City .of San B~d'me \
300 Nerth;~D't.Street \
San B\efi1~din\\ CA 9241 $,
./.\ \ \\ /
RSPONSIBILITIES ~.:!.'~.~Tnt~ \\ \ () \/\ \
U~en terminati.~~, e~\cempl~ti6~ e~'fll ~o.tk ~d~.this Ag~ement, Censultant
wtll transfc;r.<<lWnershlp,and l1tle to, City .of, all-programs, rbperts,\de\uments, plans
and specifi\atien s. '\, \\ \-'\, \.., \ \\, \, \ \ \ \
\ \,...,\\\\\\\~.......... \ '
INDEMNITY,"" \\ \, \) \ \ \ \\ \.., \
' ." '. \ ,.. \ ,\ \ .
Censultant sha~'l'j~~,~~;;~~efend Jd h~ \~~I~S \ ity em an~~st any
~~d ~ll claims, .d~~ai\ds, ~ui't~:\~cti'()~S, p{o.~eedings)~d\~e ,ts, less~s, .d.~ages,
InJunes, ~enall1es, ~e~: efPep~s.(~n\lu~lp.g\ at~rfiey'sfl(,es)and liablhl1e~, .of,
by, .or with respec!\t? "thltf p{ti'tles\ whiCh.., ~n~ frb~...Ponsultant's negligent
perfermance .of serV\ces.., under 1hIS\ AweeU)ent Censultant shall net be
respensible fer, and Ct\y sh~ll i~d~mf?" 'd~JJtd'~and held harmless Censultant
from and against, any \and all iplai'Q1V demands, suits, actiens, preceedings,
judgments, lesses, dama~es, idjuries, penalties, costs, expenses (including
atterneys' fees) and liabilifi,!:s.6f, by .or with respect te third parties, which arise
frem the City's negligence. With respect te any and all claims, demands, suits,
actiens, proceedings, judgments, lesses, damages, injuries, penalties, cests,
expenses (including atterneys' fees) and liabilities .of, by or with respect te third
parties, which arise frem the jeint .or cencurrent negligence .of Censultant and
City, each party shall assume respensibility in prepertien te the degree .of its
respective fault.
16. LIABILITYIINSURANCE
.
A.
Censultant's liability te the City fer injury .or damage te persens .or
property arising .out .of werk perfermed by the Censultant and fer which
legal liability may be feund te rest upen Censultant ether than fer
prefessienal errers and .omissi ens, shall be a minimum .of $1 ,000,000. Fer
any damage .or injury en acceunt .of any errer, .omissi en .or ether
- 5-
.
.
.
17.
III
III
, .
Agreement Cor ProCessional Services with
professional negligence, Consultant's liability shall be limited to a sum not
to exceed $50,000 or Consultant's fee, whichever is greater.
The City will require the Consultant to provide Worker's Compensation
and Comprehensive General Liability Insurance, with coverage sufficient
to insure the Consultant's liability, as above required; and, such insurance
shall include the City, and each of it's officers, agents and employees as
additional insured with exception to additional insured under Worker's
Compensation. ........'\'(/......-' \
Consultant shall provide evidence.::6{ insui~ce with ~IO-day notice to
City of termination or mate6al"~hange. \ \ .-' \'"
\ \ \ ....... \...~.. \ \.
..... \ \ \ \ \ \
,.... \ \ \ \\ \\
h ld "" \. ' b \. ~\. d\ ~ \...-'b"'\' ld '
S ou ant..ptovlSl~n \erel~ e ~~~ o{\ eem~\!o e \?va I , t IS Agre:n:ent
sha,ll be capstrue? a~, npt t~taln\ng . U?f ~?VI~On, ang all \>th'e, prov.lslons
whIch are ol~erwlse ht,\fi.1l s~ah, retnall~ m~!\(or\e and' effect, \md\lo thiS end
the provisions.ofthis\Agre~eqtare declared be,\sever'able. \ \
\ \ '\ I '\ \ \ \ \
. \ \ \ \ i ...-' \ \ '\ \
\ ' \ ,\ l \
\. \ \ \\...,. \ \ \ \ \ ,
\\,\\\\ \ .........
\ " \ \ ....
\\\\\\ \ ,.'
\ \/ \ \ \ \ '\........,
\ \ \. ..............
\ i \ '
, . ~
\. ) \........
B.
c.
VALIDITY
\..............
/
-6-
.
.
.
"
Agreement for Professional Services with
18. ENTIRE AGREEMENT
This Agreement represents the entire and integrated understanding between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings and Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
........
..---"-"'''' \
,./ \
Consult3!}t.~\ (' \.
..... \\ '
(..... \ \ \
" \, ,,""
....... \ \\ ..,
(' \. \, \ \, ....\
\. BY: \ /..... "/"\ \
\ \. ... \ \ \
..... .... ", \. \. \. \,. ','o
,.... ",'" \ \. . \
\ \.\ \ \ \ \. \........\ \.,
.... ......... .... \, \, \ \\ \ \ \ \. \
" , \,\'o\\. ,\
\'\\ \\ \. Cl..TY~FSAN BERNARD~O.
\ '.\ \ \ 'j \.\A inuhil;ip~l c6rnOl~ation \. \.
\ '\ .\ \. \ ,r \ ,\.
\, "....... \.... ... \ \
\\\\\\..../ \ 'o\\\\'\. \.\.
\. \, ... \ \ ,". '.,...... \\. \. \,
\ \, \ \\ ., \ .
'. \. \. \. \ BY: \ \ \ ' \
.., \ \ \\ '\ \'\ \ Fred i1\on ./
\, \. ,.\ \ \ \ \ \ G,ITY..ADMIN:lS~f-A TOR
\\ \. \ \.\. \ \. '\ \ \ \ \.\\'"
\,. \..) \ \ \ \. \\. \......"
. \\\\\~..)
\. .... . \ \ '\ :~....,
... \, .....
.\\.... ..,\
Approved as to form
And Legal Content
\
\
James F. Perunan - City Attorney\
,
\.,-
,/
By:
III
-7 -
.
.
.
(J30J-;:
..
DEVELOPMENT SERVICES DEPARTMENT
300 North "0" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057. Fax: 909.384.5080
Public WorksIEngineering 909.384.5111. Fax: 909.384.5155
www.ci.san-bernardino.ca.us
...
September 24, 2003
File No. 3.7315
Transtec
Altn: Ali Cayir, President
624 Brea Canyon Road
Walnut, CA 91789
il~~@~DW~m
!U~ SEP 25 2003 ~I
8y
RE:
Supplemental Information to RFP to Provide Professional Civil Engineering Services For The
Design ot Sanitary Sewer Line Replacement/Upgrades ,in "E" Street, from Hunts Lane to
McKay Drive; Chandler Place, from "E" Street to Orange Show Road; Inland Center Drive,
from "H" Street to 1-215 Frwy.; Inland Center Drive, from Scenic Drive to 1-215 Frwy.;
Virginia Street, from "I" Street to "H" Street; 17th Street, from "I" Street to "H" Street; an
alley South of Jefferson Street to Inland Center Drive
Gentlemen:
The City of San Bernardino is soliciting proposals from qualified firms to provide civil engineering
services for the design of sanitary sewer line replacement/upgrades.
Enclosed you will find supplemental information provided for use on the above-mentioned RFP.
If you have any questions, please contact the undersigned or Robert Sepulveda at (909) 384-5111.
Sincerely,
Michael W. Grubbs
Acting City Engineer
MWG:op
enc.
\\castor\ds\_Public Works\RFPs\Sewer RFP for FY 2003-04\Supplemental Ltr-E Street.doc
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 1800 linear feet of existing 12" with 15" Sewer Main in "E" Street from
Hunts Lane to Mackay Drive.
COMMENTS
The Sewer Collection System Master Plan (S.M.P.) was completed in 2002. Among other tasks,
the S.M.P. studied the City's existing sewer system capacity, integrity and ability to handle
discharge from future land use changes to the year 2020. The S.M.P. makes recommendations
for improvements, based on the analysis of existing conditions and projected land
uses/development. Hydraulic modeling was used as a tool to determine system deficiencies and
determine sizing and alignments of new mains to eliminate deficiencies.
This sewer improvement recommendation was recommended, based on analysis of the hydraulic
model of the waste water system using a peak scenario of the existing and projected ultimate
"build out" land uses. This was a priority improvement in comparison to others.
The flow in this sewer main exceeds 100% of the design capacity of the existing main.
WARD 3
ACCOUNT NUMBER 245-365-5504-7315
PROJECT COST
$505,000
$300
$0
$0
$0
$0
otal
11/24/03 8:24 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
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LEGEND
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16.30
11/24/03 8:25 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 772 linear feet of existing 12" with IS" Sewer Main in Chandler Place
from "E" Street to Orange Show Road.
COMMENTS
The existing sewer line exceeds 100% capacity. The Sewer Collection System Master Plan
(S.M.P.) identified this improvement as a priority in comparison to others.
WARD 3
ACCOUNT NUMBER 245-365-5504-7409
PROJECT COST
$217,000
$0
$0
$0
$0
$0
Tala I
217,000
o
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o
11/24/03 8:24 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
m9
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LEGEND
ModeIOlllkll
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11124/03 8:24 AM
I
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 191 linear feet of existing 10" with 15" Sewer Main in Inland Center
Drive from "H" Street to the 1-215 Freeway.
COMMENTS
The existing sewer line exceeds 100% capacity. The Sewer Collection System Master Plan
(S.M.P.) identified this improvement as a priority in comparison to others.
Staff will be coordinating with CALTRANS to schedule the upgrade of the sewer main to occur
prior to the widening of the 1-215 Freeway.
Identified for 2003/2004 in the 2002/2003 CIP.
WARD 3
ACCOUNT NUMBER 245-365-5504-7410
PROJECT COST
$54,000
$0
$0
$0
$0
$0
otal
54,0
o
11/24/03 8:26 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
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LEGEND
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1 1/24/03 8:26 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 240 linear feet of existing 10" with 15" Sewer Main in Inland Center
Drive from Scenic Drive to "H" Street.
COMMENTS
The existing sewer line exceeds 100% capacity. The Sewer Collection System Master Plan
(S.M.P.) identified this improvement as a priority in comparison to others.
This project has been moved forward and needs to be completed prior to the widening of the
1-215 Freeway.
This project was identified in the 2002/03 CIP to be funded in the 2003/04 fiscal year.
WARD 3
ACCOUNT NUMBER 245-365-5504-7419
PROJECT COST
$54.000
$0
$0
$0
$0
$0
Total
$54,000
$0
$0
$0
$0
$0
11/24/03 8:26 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
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1 \124/03 8:26 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 719 linear feet of existing 8" with 12" Sewer Main in Virginia Street
between "I" Street and "H" Street.
COMMENTS
The existing sewer line exceeds 100% capacity. The Sewer Collection System Master Plan
(S.M.P.) identified this improvement as a priority in comparison to others.
This project has been moved forward and needs to be completed prior to the widening of the
1-215 Freeway.
This project was identified in the 2002/03 CIP to be funded in the 2005/06 fiscal year. The
project was moved ahead to the 2003/04 fiscal year in order to assure completion prior to the 1-
215 Freeway widening.
WARD 1,2
ACCOUNT NUMBER 245-365-5504-7420
PROJECT COST
$85.000
$0
$0
$0
$0
$0
Total
85.000
o
o
11/24/03 8:34 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
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ModIoIOlJtIoI
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Mode~ Pipes
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16.::lQ
11/24/03 8:27 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace approximately 705 linear feet of existing 12" with 15" Sewer Main in 17'11 Street from
"I" Street to "H" Street.
COMMENTS
The existing sewer line exceeds I 00% capacity. The Sewer Collection System Master Plan
(S.M.P.) identified this improvement as a priority in comparison to others.
This project was identified in the 2002/03 CIP to be funded in the 2006/07 fiscal year, The
project was moved ahead to the 2003/04 fiscal year so that the work can be completed prior to
the 1-215 Freeway widening.
WARD
2,6
ACCOUNT NUMBER
245-365-5504-7421
PROJECT COST
$198,000
$0
$0
$0
$0
$0
Total
198,000
o
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11/24/03 8:27 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
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LEGEND
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MMftIUM5mtil",
Unlif!lSij)/"'''
Cil)-a1lom;ol.iod;.Co""..;tion
MudaladPipes
6.1.inchtis
15.241od>es
25.J9i""'-
M<,roil"'i'"JLOClJficr,
"39;"""""
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r.!oooIM""hokl
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UnmOOeledPipeo
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16.30
11/24/03 8:27 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
PROJECT DESCRIPTION
Replace or parallel approximately 150 linear feet of 8" sewer main with 10" sewer main in the
alley south of Jefferson Street to Inland Center Drive.
COMMENTS
The existing sewer line exceeds 100% capacity. The Sewer Collection System Master Plan
(SMP) identified this improvement as a priority in comparison to others.
Identified for 2004/05 in the 2002/03 CIP.
WARD 3
ACCOUNT NUMBER 245-365-5504-7426
PROJECT COST
$34,000
$0
$0
$0
$0
$0
Total
34,000
o
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11/24/03 8:28 AM
CITY OF SAN BERNARDINO
2003-2008 CAPITAL IMPROVEMENT PROGRAM
SEWERS
.,
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-;
3241...
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dly"'l""",U"dIl(''<ln''lll~jor,
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M<><leIManlxMe
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MndeladPipes
6. 14 incI'olts
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.
.
.
,
FILE NO. 3.7315
ACCT. NO. 245-365-5504-7315
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
REQUEST FOR PROPOSAL
TO
PROVIDE PROFESSIONAL CIVIL ENGINEE
ADDENDUM NO. ONE
FOR
~~@~D\1J[E~1
,W OCT 1 5 Z003 [)
\
THE DESIGN OF SANITARY SEWER LINE REPLACEMENTIUPGRADE
AT THE FOLLOWING LOCATIONS:
"E" STREET
FROM
HUNTS LANE TO McKAY DRIVE
(EXCEPT CROSSING SANTA ANA RIVER)
CHANDLER PLACE
FROM
"E" STREET TO ORANGE SHOW ROAD
INLAND CENTER DRIVE
FROM
"H" STREET TO 1-215 FREEWAY
INLAND CENTER DRIVE
FROM
SCENIC DRIVE TO 1-215 FREEWAY
VIRGINIA STREET
FROM
"I" STREET TO "H" STREET
17TH STREET
FROM
"I" STREET TO "H" STREET
ALLEY SOUTH OF JEFFERSON STREET
TO
INLAND CENTER DRIVE
,
. The description of this project is hereby amended:
.
.
Description of Project
The scope of work shall include, but not be limited to, review of the sewer master plans
prepared by PSOMAS, identify and coordinate with all utility companies within the City
limits, pot hole existing utilities as required to identify potential conflicts, investigation of
pavement material, thickness and sub-surface materials, identify existing locations of
sewer laterals, prepare and submit plans with application to appropriate agencies for
all permits, prepare traffic control plans, prepare plan and profile of the proposed
improvements (AutoCAD 2000), quantity estimate (Microsoft Excel 97), and modify
City Standard Specifications (Microsoft Word 97) to fit the project. The PS & E must
conform to the requirements of the City of San Bernardino and the Standard
Specifications for Public Works Construction (Green Book), latest edition.
Upon completion of the consultant's work, the City should have in hand, both an
electronic and a hard copy of an approved and signed a set of completed plans,
specifications and estimates ready for bidding, including all supporting data, calculations,
utility locations, utility notices 1st and 2nd, survey data, copies of applications and
permits, and other details necessary to complete this project in a format acceptable to the
City.
Consultant should expect to meet with the City on a weekly basis for updates on project
progress, concerns, problems and accomplishments. From beginning of design to
completion of the sewer installation, contact and coordination with utilities affected by
the work is also considered to be a part of the consultant's work.
The project design must be completed within 3 months after the notice to proceed is
issued.
ALL CONSULTANTS SHALL INDICATE RECEIPT OF THIS ADDENDUM NO. ONE
IN THEIR PROPOSAL.
BY:
~
MICHAEL W. GRUBB ,Acting City Engineer
DATE:
/D -/.5-a3
ADDENDUM NO. ONE
10-13-03
FILE NO. 3.7315
2
--,------
,
lrans/ech
ENGINEERS .PLANNERS .MUNICIPAL CONSULTANTS
198 N. Arrowhead Avenue, Suite I . San Bernardino. California 92408 . Telephone: (909\ 383~8579 . Facsimile: (909) 595-8863
October 17, 2003
Mr. Michael W. Grubbs
Acting City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Subject:
FEE PROPOSAL
DESIGN OF SANITARY SEWER LINE REPLACEMENT/UPGRADE
"E" STREET -Hunts Lane to McKay Drive
CHANDLER PLACE-"E" Street to Orange Show Road
INLAND CENTER DRIVE-"H" Street to 1215 Freeway
INLAND CENTER DRIVE-Scenic Drive to 1215 Freeway
VIRGINIA STREET-"I" Street to "H" Street
1 th STREET -"I" Street to "H" Street
ALLEY-s/o Jefferson Street to Inland Center Drive
Dear Mr. Grubbs:
In response to your request, Transtech, in association with Mapco (Transtech-Mapco
Team) is pleased to submit this proposal for the subject project.
Thank you for the opportunity to submit this proposal. Should you have any questions
or need additional information, please contact the undersigned at your convenience.
Sincerely,
Transtech Engineers, Inc.
~
Ali Cayir, PE, Principal
Tel: 909-383-8579, Ex!. 121, Fax: 909-595-8863
e-mail: Cavirlaltransteche.com
G:\WPROCESSlPROPOSAL\2003\23053 S8 OSGN SANIT SWER LN REPLACEMENT-UPGRADES E ST n' VARIOU5\FEE PROPOSAL.doc
Submitted to:
~ Estimated Fee
=
Submitted by:
Page 1 ~
ESTIMATED FEE FOR
"E" STREET-Hunts Lane to McKay Drive
CHANDLER PLACE-"E" Street to Orange Show Road
INLAND CENTER DRIVE-"H" Street to 1215 Freeway
INLAND CENTER DRIVE-Scenic Drive to 1215 Freeway
VIRGINIA STREET-"I" Street to "W Street
17th STREET-"I" Street to "W Street
ALLEY-s/o Jefferson Street to Inland Center Drive
t1l L. L. .J::. ~
C Q) 0 u ~ l!? Q)
a. ::?; Q) Q)
'0 .5 0 Q) () I LL
f-
TASKS C "e- O) <l: - C: t1l m
'C c () ~
0. 0. W :J - -
en 0 0
f- f-
$145 $135 $115 $90 $50 $150
Managament, Admin 30 70 50 0 80 0 230 $23,550
Survey 0 8 16 0 0 16 40 $5,320
Utlity Verification 0 4 16 0 16 0 36 $3,180
Potholing-Coordination 0 2 8 0 0 0 10 $1,190
Soils-Coordination 0 2 8 0 0 0 10 $1,190
Preliminary Design 8 60 120 180 40 0 408 $41,260
City Review 0 0 0 0 0 0 0 $0
Final Design 8 20 40 40 40 0 148 $14,060
City Review 0 0 0 0 0 0 0 $0
QNQC 10 20 20 0 0 0 50 $6,450
Tot In-house Labor 56 186 278 220 176 16 932 $96,200
additional bud et allocation is recommended:
$5,000
$5,000
$5,000
Submitted to:
iii Proposal For Dasign of Sanitary Sewar Line Rep/acement/Upgrade, Arrowhaad-MI// to Chandlar
Page 2
Submitted by:
TRANSTECH
MAPCOM
.
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CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT
RATING SHEET SEWER PROJECT-NON FEDERAL AID PROJECTS
PHASE I - REVIEW OF PROPOSAL
PROJECT:
ATTACHMENTB
CONSULTANT:
No. Max. Description Ratinl!
Points
1. 20 Experience - For example, what similar recent projects has this firm done and how
many years of similar experience does this company possess. Is the company
background solid and does the company possess sufficient financial resources to engage
this project?
2. 20 Proiect Personnel- For example, does each individual possess adequate experience in
this type of work? Will the assigned personnel be able to devote adequate time to meet
the proposed schedule? Does the design team appear to be balanced in the appropriate
disciplines necessary to accomplish the work envisioned by this RFP?
3. 5 Estimated Time of Completion - For example, does this firm's proposed schedule for
the project seem realistic and does it tie closely to the work involved? Is the staffing
level adequate to meet the schedule?
4. 5 Past Experience in Dealinl! with Firm For example, has this firm worked for the
City in the past? Did the firm competently complete the work and would you
recommend the firm?
5. 15 Abilitv to Meet Contract Oblil!ations - For example, does this firm appear capable of
meeting the obligations as related to budget and time? From a financial and
organizational standpoint, does this firm appear capable offully complying with the
terms of the proposed Agreement?
6. 15 Depth of Understandinl! of the Proiect - For example, do the principal personnel
understand what is expected on this Project? Do they appear aware of the complexities
involved? Does their proposal indicate a depth of knowledge and recent experience or
do they appear to be saying whatever it takes to get the job? Has this firm done its
homework?
7. 5 Completeness of Information Submitted - For example, does the proposal meet all
requirements of the RFP and does it provide sufficient information to complete your
evaluation? Did this firm indicate insight into the project that was lacking in the other
firm's proposals?
8. 10 Score for Sealed Proposed Fee
9. 5 Local Preference - Does the consultant have an office inside the city limits, possess a
City business license and have a minimum of one (1) owner or employee assigned to
the office? (Working in the office or in the field but stationed at the office).
POINT TOTAL FROM REVIEW OF PROPOSALS (POSSIBLE 100 POINTS)
COMMENTS
Page 1 of 3Rater:
Date
CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT
RATING SHEET FOR SEWER PROJECT-NON-FEDERAL AID PROJECTS
PHASE II - SELECTION INTERVIEW
THE THREE CONSULTANTS WITH THE MOST HIGHLY SCORED PROPOSALS
PROJECT:
CONSULTANT:
1. Past Experience on Similar Projects. (20 Points Max.)
Comments:
2. Experience managing meetings between Staff, Consnltant and the Pnblic. (5 Points Max.)
Comments:
3. Adeqnacy of Principal Staff Specifically Assigned to Project (Resnmes). (20 Points Max.)
Comments:
4. Adequacy and availability of consultant's in-house support staff. (15 Points Max.)
Comments:
5. Adequacy of proposed Sub-consultants to be used and working arrangements with them
on similar projects. If no sub-consultants are proposed then the adequacy of consultants
in-house staffto meet all project needs will be evaluated. (10 Points Max.)
Comments:
6. Flow (Time) Chart for Completion oftasks identified. (5 Points Max.)
Comments:
7. Depth of Understanding of the Project. (10 Points Max.)
Comments:
8. Local preference credit. (5 Points Max.)
Comments:
9. Score for Sealed Proposed Fee. (10 Points Max.)
Comments:
POINT TOTAL FROM INTERVIEW PHASE (100 Points possible).
Evaluator's Name:
Evaluator's Signature:
Date:
Page 2 00
CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT
RATING SHEET SEWER PROJECT-NON FEDERAL AID PROJECTS
SUMMARY SHEET
PROJECT:
CONSULTANT:
SCORE FROM REVIEW OF PROPOSALS - SHEET 1 (100 Points Possible)
SCORE FOR INTERVIEW - PHASE II (100 Points Possible)
GRAND TOTAL SCORE (200 Points Possible)
PERCENTILE SCORE =
Page 3 of3
.~-
ATTACHMENT C
PHASE II SELECTION INTERVIEW
Interview Questions
1. If you have an initial presentation you would like to give prior to our commencement of
questions, we would be happy to receive the presentation now. Please make sure in your
presentation that you comment on your firm's experience as it relates to the proposed
projects.
2. Please tell us about your project personnel and how their respective disciplines benefit the
work necessary to complete the project.
3. What is your estimated time for completion of the project?
4. What projects, if any, have you completed in the City of San Bernardino?
5. Do you know of any issues impacting your capability to meet the obligations of the scope of
work as related to budget, time, and from a financial and organizational standpoint?
6. Some of the sewer lines are located within State (Caltrans) right-of-way. Please tell us your
experience working with Caltrans and how you intend to obtain encroachment permits.
7. What items do we need for the completion of the design that are not covered in your scope of
work?
8. What type offield review did you conduct in preparation for responding to the RFD and
designing the facilities?
9. What are some of the complexities involved in the project? Are there unusual features or
problems regarding this project?
10. Do you have suggestions to improve the finished product contemplated in the scope of work?
11. Are there incentives/benefits to the City in the event both projects (the Arrowhead Sewer
Line Project, and the "E" Street and six other Projects) were to be awarded to your company?
ATTACHMENTD
"E" Street and Six Other Locations
Transtech Engineering, Inc.lMapco Engineers,
Inc.
San Bernardino, CA
Associate Engineers
San Bernardino, CA
Hall & Foreman, Inc.
Fontana, CA
Not to Exceed $106,200 (including $5,000 for
potholing and $5,000 for soils investigation).
(Note: TranstechlMapco offers a 5% reduction
in fee if awarded both the Arrowhead and "E"
Street design projects).
Not to Exceed $99,825 (including $10,000 for
potholing)
$106,090 Fixed Fee (including $12,650 for
potholing and $7,035 for geotech). During the
interview, the Project Manager indicated a
willingness to consider a "Not to Exceed" fee
for some services.
*The RFP requested a proposed "Not to Exceed" fee for each project.
U:Director's Memos/Proposed Fees Sewer Upgrade/dlw