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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Subject: Resolution authorizing the
execution of a purchase order to Dalaj
International Corporation of Los Angeles
California for repairs and replacement of
the guard rails on the Massachusetts
Street bridge.
Dept: Public Services
Date November 4, 2003
ORIGINAL
Meeting Date: November 17, 2003
Recommended Motion:
Adopt resolution
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Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward:
6
FUNDING REQUIREMENTS:
Source:
$28,720
126-369-5504-7233
CIP Project
Amount:
Finance:
Council Notes:
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Agenda Item No.
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/11/7 /03
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of a purchase order to Dalaj International
Corporation of Los Angeles California for repairs and replacement of the guard rails on
the Massachusetts Street bridge.
Background:
The Massachusetts Street Bridge crosses over the Burlington Northern Santa Fe Rail
lines and Interstate 215, connecting to the south end of Muscupiabe Drive. The guard
rails on the west approach to the bridge are damaged on both the north and south sides
of the approach.
It is recommended that a purchase order be issued to Dalaj International Corporation of
Los Angeles, California to perform the repairs to the guardrails. The repairs would
consist of removal and disposal of the damaged panels, followed by fabrication and
installation often new galvanized panels at an estimated cost of $28,720.00. This
company was awarded a competitively bid contract by the Development Services
Department to perform similar repairs to the 2ih Street Bridge in June 2002 and
completed these repairs in March 2003. It is recommended award of this purchase
order to the company, based on prior successful completion of the 2ih Street Bridge
project, and demonstrated capability to complete the specialized fabrication of the
galvanized panels, as well as the safety concerns posed to pedestrians as a result of
the lack of guard rails. Since this firm is familiar with the repair of this type of guardrail,
using them will allow us to move quickly to complete this safety project.
The work involved in repairing this type of guard rail is highly specialized and Dalaj
International Corporation previously repaired a similar bridge railing on the 2ih Street
crossing over the 1-215 Freeway.
The Public Services Department met with a representative of Delaj International on
October 3, 2003 at the bridge location and identified the ten panels that had been
damaged. Based on the field investigation, the company prepared and submitted a cost
proposal for the repairs, dated October 3, 2003 (Exhibit 1).
Financial Impact:
Funds for this repair in the amount of $109,400 were approved on September 15, 2003
as part of the Capital Improvement Projects under CIP Project SS04-06 "Bridge Railing
Repairs" under Account Number 126-369-5504-7233; a FY03/04 budget amount of
$50,000 plus a carry-over amount of $59,400 are included in the total amount of
$109,400. The estimated fixed price cost for this project is $28,720.00.
Recommendation:
Adopt resolution.
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..:t DALAJ INT'L CORP.
EXHIBIT 1
Oct. 3, 2003
CITY OF SAN BERNARDINO
Public Services Department, Street Division
300 North "0" St.
San Bcmardino, Ca 92418-0001
Re.: Cost Proposal for Bridie Railing Replac"'lleIIt on Massachusetts Brid8e South of Highland
Attn. Mr. Carlos Huesca, Project Coordinator
Phone: (909) 384-5045 Fax: (909) 384-S059
Dear Mr. HuescI,
Per your request, the foDowing, plealie find our cost proposal for aboyo-mcutioned project
To remove and dispose oft; 10 pane1a.
9 each to the West side and 1 each to the east side of the bridge
To fabricate and install 10 new galvanized panels (pel: counted on Thursday Oct. 3,03 ",itb Me.
Huesca)
lbese panels are not 10Clt!ld on top of the FWY lsneB or on top of the lWlroad trscks.
TlIJS, insurance, profit and oved!ead included.
LS. Price $28,720
ElI:C/.ude any cal.trsns pmoit.
Thank you for giving us the opportunity to bid on this job.
Sincerely,
Shahin Araglrl
Dalaj 6lt-rp
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GENERAL ENGn-.1lElUNG &. BUILDING CONTRACTOR
UC!NCB # 722S44
2045 PELHAM A VB. LOS ANGI!LES, CA 90025
PHONB(310) 470- 8070 FAX (310) 441.1530
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RESOLUTIdN-NO.
RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO DALAJ INTERNATIONAL CORPORATION OF LOS ANGELES CALIFORNIA
FOR REPAIRS AND REPLACEMENT OF THE GUARD RAILS ON THE
MASSACHUSETTS STREET BRIDGE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Dalaj International Corporation provides services for bridge
repairs and is capable of specialized fabrication of galvanized panels. Pursuant to this
determination the Purchasing Manager is hereby authorized to issue a purchase order
to Dalaj International Corporation in an amount not to exceed $28,720 for repairs to
the Massachusetts Street bridge.
SECTION 2. The Purchase Order shall incorporate by reference this Resolution
No. 2003- , and shall incorporate the terms and conditions of the Quote, which is
on file in the City Clerk's Office. The Purchase Order shall read, "Dalaj International
Corporation, bridge repairs, not to exceed $28,720".
SECTION 3. The authorization to execute the above referenced Contract is
rescinded if not issued within sixty (60) days of the passage of this resolution.
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November 4. 2003
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RESOLUTION AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO DALAJ INTERNATIONAL CORPORATION OF LOS ANGELES CALIFORNIA
FOR REPAIRS AND REPLACEMENT OF THE GUARD RAILS ON THE
MASSACHUSETTS STREET BRIDGE.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2003, by the
following vote, to wit
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
14 SUAREZ
15 ANDERSON
16 MCCAMMACK
17
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20
21
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Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content
By:
November 4, 2003
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 11- n -03 Item # '2.:2- Resolution # LOO 3~ ~o~
Vote: Ayes 1-'1 Nays..G- Abstain .6- Absent e-
Cbange to motion to amend original documents: -
Reso. # On Attacbments: - Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
NulllVoid After: 10<:::, DA1':' I /- ,'- "0,-/
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Date Sent to Mayor:
11-1 '1-<:8
1\,Zo'o~
1l-2.() '0 "-,
Reso. Log Updated:
Seal Impressed:
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Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
Date Returned: -
.,~~ At~eB?,r1.
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By
Yes No V By
Yes No ,/ By
Yes No ,/ By
Yes No/
Copies Distribut~:
City Attorney
Parks & Rec.
Code Compliance Dev. Services
Police Public Services / Water
EDA
Finance /'
MIS
Others:
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File:_
Date:
Revised 01/12/01