Loading...
HomeMy WebLinkAbout15-Facilities Management . . CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Sharer, Director OR\G\NAL Subject: Authorization to execute Change Order No. One to contrac with SCR Group, Inc. dba Southern California Roofin! Company for roof repairs at Galaxy Gymnasium and tc contract with Reycrest Roofing and Waterproofin! Company for reroofing and roofing repairs to Hernande, Center and Galaxy Community Center. Dept: Facilities Management' Date: October 28, 2003 MlCC Meetinjt Date: November 17, 2003 Synopsis of Previous Council Action: 7-21-03 2003-199 Resolution authorizing the execution of a contract and issuance of a purchase order to SCR Group, Inc. dba Southern California Roofing Company for reroofing and roof repairs to Delmann Heights Center and Galaxy Gymnasium, and authorizing a contract and issuance of a purchase order to Reycrest Roofing and Waterproofing Company for reroofing and roof repairs to Hernandez Center and Galaxy Community Center. Recommended Motion: That the Purchasing Manager be authorized to execute Change Order No. One to contract with SCll Group, Inc. dba Southern California Roofing Company for roof repairs at Galaxy Gymnasium in the amount of $3,302.00 and to contract with Reycrest Roofmg and Waterproofing Company for reroofin! and roofing repairs to Hernandez Center and Galaxy Community Center in the amount of$12,312.00. Contact person: James Sharer d ames W. Sharer Director of Facilities Mana ement Phone: 384-5244 Supporting data attached: Staff Report Ward(s): 1,6 FUNDING REQUIREMENTS: Amount: $15,614.00 Source:: 243-363-5504-7355 Barbara Pachon Director of Finance Council Notes: Agenda Item No. /5 11/17/03 , CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Authorization to execute Change Order No. One to contract with SCR Group Inc. dba Southern California Roofing Company for roof repairs at Galaxy Gymnasium, and with Reycrest Roofing and Waterproofing Company for reroofing and roofing repairs to Hernandez Center and Galaxy Community Center. BACKGROUND On July 21, 2003, contracts were issued to SCR Group, Inc. dba Southern California Roofing Company, in the amount of $282,500, and to Reycrest Roofing and Waterproofing Company in the amount of $235,425, for the reroofmg of the Galaxy Gymnasium, Hernandez Center and Galaxy Community Center. After the start of these projects, it became apparent that certain changes were necessary to provide a fully functional, safe roofing system. These changes were not identified prior to the start of construction and are described in detail in the attached change order. FINANCIAL IMPACT For FY 2003/04, this project is funded in the Parks Construction Fund, Account No. 243-363- 5504-7355 in the amount of $550,000, using Park Construction Funds and Prop. 12 Per Capita Bond Program funds. The initial contracts were for $282,500 and $235,425, which left a contingency budget of $32,575. This change order authorizes the use of $15,614.00 of that contingency budget. RECOMMENDATION That the Purchasing Manager be authorized to execute Change Order No. One to contract with SCR Group, Inc. dba Southern California Roofing Company for roof repairs at Galaxy Gymnasium in the amount of $3,302.00 and to contract with Reycrest Roofing and Waterproofing Company for reroofing and roofing repairs to Hernandez Center and Galaxy Community Center in the amount of$12,312.00. , 300 North "D" Street. San Bernardino' CA 92418-0001 www.ci.san-bernardino.ca.us ~ CONTRACT CHANGE ORDER NO. ONE DATE: November 17, 2003 PROJECT: Multi Facility Reroofing Project - RFQ #F -03-025 TO: SCR Group, Inc. dba Southern California Roofing Company 9623 Imperial Highway Downey, CA 90242 Gentlemen: You are hereby compensated for performing the additional work as follows: Item Description of Cbange I - I Remove and replace crickets - Galaxy Gymnasium Cost $3,302.00 Total 53,302.00 Justification: Item No. I - I Remove and replace crickets - Galaxy Gymnasium On the roof section above the gymnasium, the existing foam roofing had allowed water to infiltrate into the Perlite crickets. The crickets are designed to direct water flow on the roof parapets to the drains. Over time this infiltration turned the Perlite material to the structural consistency of sand. Southern California Roofing removed and disposed of all of the existing Perlite crickets on the upper roof above the gymnasium. In its place new ISO Q panel crickets were installed. Staff feels this is a reasonable cost for the work involved. Summary of Contract Costs The estimated revised contract cost is as follows: Original Contract amount Contract Change Order No. One Revised Construction Contract cost $282,500.00 $ 3,302.00 $285,802.00 The increase represents 1.2% of the original contract price and is well within the contingency amount approved by the Mayor and Common Council at their meeting of July 21, 2003 per Resolution No. 2003-199. SCR Group, Inc. dba Southern California Roofing Company Accepted City of San Bernardino Purchasing Division Approved By: By: Title: Date: Date Approved by Mayor and Common Council Date: November 17,2003 Item No. 300 North "D" Street. San Bernardino' CA 92418-0001 www.ci.san-bemardino.ca.us '" CONTRACT CHANGE ORDER NO. ONE DATE: November 17, 2003 PROJECT: Multi Facility Reroofing Project - RFQ #F-03-025 TO: Reycrest Roofing and Waterproofing Company 3065 Verdugo Road Los Angeles, CA 90065 Gentlemen: You are hereby compensated for performing the additional work as follows: Item 1-1 1-2 1-3 Description of Change Remove and replace decorative Mansard Roof - Galaxy Center Add sheet metal coping to upper roof - Galaxy Center Replace two sheets of plywood Decking - Hernandez Center Total Cost $9,485.00 $2,635.00 $ 192.00 $12,312.00 Justification: Item No. 1-1 Remove and replace decorative Mansard Roof-Galaxy Center During the removal of the existing roofing materials over the entry canopy, mechanical space, and lower roof over the ballroom it was discovered that over the course of a number of years water had been infiltrating into the substrate between the mansard detail and the eaves. Over time this caused the development of dry rot in the plywood substrate, the fascia board, and the solid 5"x 6" fascia backing. The change order is to remove and replace the entire mansard roof detail. Staff feels this is a reasonable cost for the work involved. Item No. 1-2 Add sheet metal coping to upper roof - Galaxy Center Reycrest Roofing furnished and installed new 24-gauge sheet metal coping to cover the entire perimeter parapet of the "upper roof' (approximately 350') where sloped metal mansard roof meets parapet wall. The installation of the coping detail at the top of the parapet will stop water from infiltrating from the top of the mansard parapet. Without the remedy the watertight integrity of the facility along the Mansard and cantilevered roofing details would continue to be compromised due to the design and installation of the original roofing system. Staff feels this is a reasonable cost for the work involved. Item No. 1-3 Replace two sheets of plywood Decking - Hernandez Center As directed by the City of San Bernardino Building Inspector, Reycrest Roofing replaced two (2) 4' x 8' sections of CD X plywood decking per project specifications, on the lower southern section offacility. As part of the project scope, it was anticipated that the removal and replacement of rotted or damaged metal deck or plywood substrate would be required. A cost per square foot line item for removal and replacement was included in the request for bid documentation. Staff feels this is a reasonable cost for the work involved. Summary of Contract Costs The estimated revised contract cost is as follows: Original Contract..amount Contract Change Order No. One Revised Construction Contract cost $235,425.00 $ 12,312.00 $247,737.00 The increase represents 5.3% of the original contract price and is well within the contingency amount approved by the Mayor and Common Council at their meeting of July 21,2003 per Resolution No. 2003-199. <. . Reycrest Roofing and Waterproofing Company Accepted City of San Bernardino Purchasing Division Approved By: By: Title: Date: Date Approved by Mayor and Common Council Date: November 17,2003 Item No.