HomeMy WebLinkAbout11-Development Services
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution approving Services
Agreements with AMEC Earth &
Environmental, Inc., Converse Consultants,
and Kleinfelder, Inc. for Professional
Construction Material Testing Services.
Dept: Development Services
Date: October 15, 2003
ORIGINAL
MCC Date: 11/03/03
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution
~~
James Funk
Contact person: Michael Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached: Staff Report, Resolution, AgreementWard: N/ A
FUNDING REQUIREMENTS: Amount:
$90,000
Source: (Acct. No.) $88,ooo-various capital project
accounts $2,000 -001-183-5502 and 001-
185-5502
Acct. Description: Professional/Contractual Svcs. And
various capital project accounts
Finance:
Council Notes
~~2CC8-231
Agenda Item No. 11-
11/3 I/)3
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City of San Bernardino - Request for Council Action
Staff Report
Subject:
Resolution approving services agreements with AMEC Earth & Environmental, Inc., Converse
Consultants, and Kleinfelder, Inc. for professional construction material testing services.
Backuound:
The Public Works Division of the Development Services Department is responsible for
administering the City's Capital hnprovement Program. This program, in general, consists of
design and construction of roads, bridges, buildings, grading, drainage, landscaping, traffic
signals, handicap ramps, etc. From time to time during the design and construction of a
project, specialized expertise and services are needed, including soils sampling and analysis,
performance of grading observations, soil compaction testing, collection of concrete cylinders
for compressive strength testing, collection and testing of asphalt concrete pavement samples,
soils borings to 15 feet with appropriate logs, and provision of a geological engineer for
consultation with City staff. These services are not available through in-house resources.
The Development Services Department prepared specifications for professional construction
material testing services. The Purchasing Division sent out notices inviting proposals for an
annual contract for provision of such services per RFP No. F-04-024. Copies of the Request
for Proposal (RFP) were mailed to 30 vendors including 18 listed in the local telephone
directory. It was also advertised in the Sun Newspaper, posted on the Internet and sent to the
San Bernardino Area Chamber of Commerce.
The following firms, in response to RFP No. F-04-024, submitted proposals:
AMEC Earth & Environmental, Inc., Ontario
Cal West Consultants, Grand Terrace
Converse Consultants, Redlands
Hilltop Geotechnical, Inc., Highland
Kleinfelder, Inc., Redlands
Leighton & Assoc., Chino
MTGL, Inc., Moreno Valley
Ninyo & Moore Geotechnical and Environmental Sciences Consultants, Ontario
No firms with offices in the City Limits (Local firms) responded to RFP F-04-024.
Staff and the Purchasing Manager reviewed the proposals with consideration of the following
areas: capabilities of the firm, qualifications and experience of the firm, reasonableness of cost
and price for services rendered, and completeness of the response.
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City of San Bernardino - Request for Council Action
Staff Report - continued
Based on the review of proposals, three ftrms were selected whose proposal best meets the
need of the City. They are:
Company Location Score
1 AMEC Earth & Environmental, Inc. Ontario 79.3%
2 Converse Consultants Redlands 82.0%
3 Kleinfelder, Inc. Redlands 79.8%
Three fums were chosen to have a greater degree of accessibility when services are needed and
to spread the work among multiple fums. Attached to each Agreement is a proposed fee sheet
based on each to the three consultants providing approximately one-third of the City's yearly
. requirement for construction material testing services.
Financial Impact:
Funds for professional construction material testing services are available through each
individual project and cost of services is charged back to that particular Capital Improvement
Project's budget through the work order number. Therefore, for the majority of services
rendered, the Development Services Department budget will not be impacted. However, staff
may occasionally need expert review and analysis pursuant to a request from the City
Attorney's office regarding a claim. Funds are allocated in the Development Services
Department budget in the Professional/Contractual Services Account Nos. 001-183-5502 and
001-185-5502 ($2,000) for these types ofrequests.
Recommendation:
Staff recommends that the Mayor and Common Council authorize the Purchasing Manager to
issue annual purchase orders totaling $90,000 in aggregate to AMEC Earth & Environmental,
Inc., Converse Consultants, and Kleinfelder, Inc. with provisions for two one-year renewals.
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RESOLUtNQ rP1[
1
2
3 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING SERVICES
AGREEMENTS WITH AMEC EARTH & ENVIRONMENTAL, INC., CONVERSE
4 CONSULTANTS, AND KLEINFELDER, INC. FOR PROVISION OF PROFESSIONAL
5 CONSTRUCTION MATERIAL TESTING SERVICES.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
7
8
SECTION 1. AMEC EARTH & ENVIRONMENTAL, INC., CONVERSE
9 CONSULTANTS, AND KLEINFELDER, INC. are firms competent, experienced and able to
10 perform said services and have provided the most advantageous and best responsible proposals
11 for provision of PROFESSIONAL CONSTRUCTION MATERIAL TESTING SERVICES, per
12 Specification No. F-04-024 for purchase order amounts totaling $90,000 in aggregate, with
13
single year renewal options. Pursuant to this determination, the Purchasing Manager is hereby
14
15
16 shall only be effective upon the issuance of a Purchase Order by the Purchasing Manager; and all
17
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19
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authorized and directed to issue Purchase Orders for said services to said firms; but such award
other proposals are hereby rejected. The Mayor is hereby authorized and directed to execute said
agreements on behalf of the City; a copy of each agreement is attached hereto (Exhibits A, B,
and C).
SECTION 2. The authorization to execute the above referenced Purchase Orders is
21
rescinded if they are not issued within sixty (60) days of the passage of this resolution.
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24 III
III
25 III
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///3/03
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1 RESOLUTION...APPROVING SERVICES AGREEMENTS WITH AMEC
2 EARTH & ENVIRONMENTAL, INC., CONVERSE CONSULTANTS, AND
KLEINFELDER, INC. FOR PROVISION OF PROFESSIONAL CONSTRUCTION
3 MATERIAL TESTING SERVICES.
4
5 Common Council of the City of San Bernardino at a
6
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
meeting thereof, held
on the
day of
, 2003, by the following vote, to wit:
7
8
Council Members:
AYES
NAYS
ABSTAIN ABSENT
9 ESTRADA
10
11
LONGVILLE
MC GINNIS
12 DERRY
13 SUAREZ
ANDERSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2003.
Judith Valles, Mayor
City of San Bernardino
24 JAMES F. PENMAN,
25 City Attorney
26
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EXHIBIT" A"
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SERVICES AGREEMENT
THIS AGREEMENT is entered into this _ day of
AMEC Earth & Environmental, Inc. ("CONTRACTOR") and
BERNARDINO ("CITY)".
, 2003, between
the CITY OF SAN
WITNESSETH:
A. WHEREAS, CITY has need for professional construction material testing
services and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services: and,
C. WHEREAS, CONTRACTOR has provided the most advantageous and best
responsible proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish professional construction material testing services in
accordance with Proposal Specification No. F-04-024.
. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount
in accordance with Attachment I, "Price Form for RFP No. F-04-024", as completed by
CONTRACTOR. Attachment I is attached hereto and made a part hereof.
3. CONTRACTOR shall provide the Development Services Department with a monthly invoice
in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the
right to challenge all or any part of an invoice.
4. The initial term of this Agreement shall be one (I) year from the date first shown above and
is subject to termination by either party upon thirty (30) days written notice to the other.
There may be two one-year extensions.
5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents
harmless from any claim, demand, liability, suit, judgment or expense (including, without
e limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's
Services Agreement - AMEC Earth & Environemntal, Inc.
Page 2 of3
. performance of this agreement, except that such duty to indemnify, defend and hold harmless
shall not apply where injury to person or property is caused by CITY's willful misconduct or
sole negligence. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the City shall be considered as "attorney's
fees" for the purposes of this paragraph.
6. While not restricting or limiting the foregoing, during the term of this Agreement,
CONTRACTOR shall maintain in effect policies of comprehensive public, general, and
automobile liability insurance, in the amount of $1,000,000 combined single limit, and
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY's Risk Manager prior to undertaking any work under this Agreement. The policies
shall name the CITY as an additional insured and shall provide for ten (10) day notification
. to the CITY if said policies are terminated or materially altered.
7. CONTRACTOR shall perform work tasks as directed by the City Engineer, but for all intents
and purposes, CONTRACTOR shall be an independent contractor and not an agent or
employee of the CITY.
8. In the performance of this Agreement and in the hiring and recruitment of employees,
CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex,
physical handicap, ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be deposited with the United States
Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
James Funk, Development Services Director
City of San Bernardino
300 North 'D' Street
San Bernardino, CA 92418
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Services Agreement - AMEC Earth & Environemntal. Inc.
Page 3 oD
TO THE CONTRACTOR
AMEC Earth & Environmental. Inc.
4201 Santa Ana Street, Suite F
Ontario, CA 91761
(909) 605-6500
FAX (909) 605-6502
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
by:
AMEC Earth & Environmental, Inc.
Signature
CITY OF SAN BERNARDINO
Date:
by:
Judith Valles
Mayor
City of San Bernardino
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
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REQUEST FOR PROPOSALS:
DESCRIPTION OF RFP:
BIDDER'S NAME/ADDRESS:
ATTACHMENT 1
TO EXHIBIT" A"
PRICE FORM
RFP F-04-024
Professional Construction Material Testing Services for
Capital Improvement Projects
AMEC EARTH & ENVIRONMENTAL INC
4201 SANTA ANA STREET
SUITE F
ONTARIO CA 91761
NAMElTELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE DOUGLAS BELL
909-605-6500
ANNUAL PURCHASE ORDER
Effectlve on or about July 1, 2003 through June 30, 200fPIUS two single-year options,
for CIty's partial requirements, on an as-needed basis, with no guaranteed usage for
Professional Constructlon Material Testing Services for Capital Improvement Projects.
Option year one, If exercised, shall be effective July 1, 2004 through June 30, 2005.
Option year two, If exercised, shall be effective July 1, 2005 through June 30, 2006.
Actual option year pricing shall be negotiated with the successful Bldder(s) prior to
exercising of any given option year. Option years shall become effective only upon
Issuance by the City of a duly authorized Purchase Order.
Please provide detailed Finn Fixed Price cost Information In the spaces provided
below, and any other Incidental or additional costs required to complete the Technical
Specification requirements.
ATTACHMENT 1
TO EXHIBIT" A "
e os
a. 1- 4 Each Compaction Tests (including curves) Unit Cost ~~ ~o Each
5-20 Per site visit Unit Cost 57.00 Each
20+ Unit Cost 50.80 Each
b. 20 (Sets) Each Concrete Cylinder per Set & Unit Cost 172.00 Each
Testing (Including collectlon tests and report)
d. 10 Each Asphalt Extraction Unit Cost 140.00 Each
e. 40 Each Asphalt Compaction Unit Cost 200.00 Each
f. 10 Each Soli Gradation/Screen Analysis Unit Cost 135.00 Each
g. 50 Hours Grading Observation Unit Cost 67.00 Hour
h. 20 Hours Engineering Geologist Investigation and
Consultation Unit Cost 103.00 Hour
I. 10 Each Soli Boring to is' Unit Cost 700.00 Each
e J. 10 Each Pavement Bore (asphalt) Unit Cost 80.00 Each
k. 10 Each Concrete Core Unit Cost 80.00 Each
Are there any other additional or Incidental costs, which will be reqUlr~YOUr linn In order
to meet the requirements of the Technical Specifications? Yes I 0 . (circle one). If
you answered "Yes", please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications which cannot be met by your
flnn.
AMEC CAN PERFORM ALL ELEMENTS LISTED IN THE TECHNICAL SPECIFICATIONS.
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ATTACHMENT 1
TO EXHIBIT" A"
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Have you Included In your bid all Informational Items and forms as requested@ I No
(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as set forth in this RFP apply to this bid.
Cash discount allowable
thirty (30) days.
%
days; unless otherwise stated, payment terms are: Net
In signing this bid, Bidder warrants that all certifications and documents requested herein are
attached and properly completed and signed.
From time to time, the City may Issue one or more addenda to this RFP. Below, please Indicate all
. Addenda to this RFP received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
tit
Addenda No: Received on:
Addenda No: Received on: ~
Addenda No: ~~'v~:
AUTHORIZED SiGNATURE: C :.- \)-> <-
PRINT SIGNER'S NAME AND TITLE: DOUGLAS BELL
UNIT MANAGER
DATE SIGNED:
COMPANY NAME & ADDRESS:
AMEC EARTH & ENVIRONMENTAL INC
4201 SANTA ANA STREET, STE F
ONTARIO CA 91761
PHONE: 909-605-6500
F~: 909-605-6502
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Exhibit "B"
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SERVICES AGREEMENT
THIS AGREEMENT is entered into this _ day of , 2003, between
Converse Consultants ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)".
WITNESSETH:
A. WHEREAS, CITY has need for professional construction material testing
services and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services: and,
C. WHEREAS, CONTRACTOR has provided the most advantageous and best
responsible proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
1. CONTRACTOR shall furnish professional construction material testing services in
accordance with Proposal Specification No. F-04-024.
. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount
in accordance Attachment 1, "Price Form for RFP No. F-04-024", as completed by
CONTRACTOR. Attachment 1 is attached hereto and made a part hereof.
3. CONTRACTOR shall provide the Development Services Department with a monthly invoice
in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the
right to challenge all or any part of an invoice.
4. The initial term of this Agreement shall be one (1) year from the date first shown above and
is subject to termination by either party upon thirty (30) days written notice to the other.
There may be two one-year extensions.
5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents
harmless from any claim, demand, liability, suit, judgment or expense (including, without
tit limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's
Services Agreement - Converse Consultants
Page 2 of 3
. perfonnance of this agreement, except that such duty to indemnify, defend and hold hannless
shall not apply where injury to person or property is caused by CITY's willful misconduct or
sole negligence. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the City shall be considered as "attorney's
fees" for the purposes of this paragraph.
6. While not restricting or limiting the foregoing, during the tenn of this Agreement,
CONTRACTOR shall maintain in effect policies of comprehensive public, general, and
automobile liability insurance, in the amount of $1,000,000 combined single limit, and
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY's Risk Manager prior to undertaking any work under this Agreement. The policies
shall name the CITY as an additional insured and shall provide for ten (10) day notification
. to the CITY if said policies are tenninated or materially altered.
7. CONTRACTOR shall perfonn work tasks as directed by the City Engineer, but for all intents
and purposes, CONTRACTOR shall be an independent contractor and not an agent or
employee of the CITY.
8. In the perfonnance of this Agreement and in the hiring and recruitment of employees,
CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex,
physical handicap, ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be deposited with the United States
Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
James Funk, Development Services Director
City of San Bernardino
300 North 'D' Street
San Bernardino, CA 92418
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Services Agreement - Converse Consultants
Page 3 of 3
TO THE CONTRACTOR
Converse Consultants
10391 Corporate Drive
Redlands, CA 92374
(909) 796-0544
FAX (909) 796-7675
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
Date:
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
Btr- ,/
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by:
Converse Consultants
Signature
CITY OF SAN BERNARDINO
by:
Judith Valles
Mayor
City of San Bernardino
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ATTACHMENT 1
TO EXHIBIT "B"
PRICE FORM
REQUEST FOR PROPOSALS:
RFP F-04-024
DESCRIPTION OF RFP:
Professional Construc:icn I'.~a:=rial Testing Services for
Capital Improvement P~ciec:s
BIDDER'S NAME/ADDRESS:
Converse Consultants
10391 Corporate Drive
Redlands. CA 92374
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Hashmi S. E. Quazi
(909) 796-0544
ANNUAL PURCHASE ORDER
Effective on or about July 1, 2003 through June 30, 2003 plus two single-year options,
for City's partial requirements, on an as-needed basis, with no guaranteed usage for
Professional Construction Material Testing Services for Capital Improvement Projects.
Option year one, if exercised, shall be effective July 1, 2004 through June 30, 2005.
Option year two, if exercised, shall be effective July 1, 2005 through June 30. 2006.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided
below, and any other incidental or additional costs required to complete the Technical
Specification requirements.
ATTACHMENT 1
TO EXIllBIT "B"
e ProDosed unit costs for Routine Services:
a. 1 - 4 Each Compaction Tests (including curves. Unit Cost $55 Each
5 - 20 Per site visit Unit Cost ~4R Each
20+ Unit Cost ~L1n Each
b. 20 (Sets) Each Concrete Cylinder per Set & Unit Cost $20 Each
Testing (including collection tests a-: :::Jrt)
d. 10 Each Asphalt Extraction Unit Cost $120 Each
e. 40 Each Asphalt Compaction 'Jnit Cost pn Each
f. 10 Each Soil Gradation/Screen Analysis 'Unit Cost $60 Each
g. 50 Hours Grading Observation Unit Cost $60 Hour
h. 20 Hours Engineering Geologist Investigation a~:
Consultation Unit Cost 1:R'i Hour
,,~e i. 10 Each Soil Boring to 15' Unit Cost $250 Each
j. 10 Each Pavement Bore (asphalt) Unit Cost $45 Each
k. 10 Each Concrete Core Unit Cost $45 Each
Are there any other additional or incid:ntal cost~, w~ich will b ~ired by your .firm in order
to meet the requirements of the Technical Specifications? Yes / No . (circle one). If
you answered .Yes., please provide detail of said additional co s:
Flagman to control traffic during drill (if requ~red).
Rate $45/hr.
Please indicate any elements of the Technical Specifications which cannot be met by your
firm.
None
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ATTACHMENT 1
ASSUMPTIONS FOR THE UNIT Rm~XHIBIT "BOO
ITEM NO.
ASSUMPTION
a. Compaction Tests
1 - 4.................................... One curve will be required
5 - 20................................... One curve will be required
20+...................................... Two curves will be required
b. Testing of Concrete Cylinders................................. None
c. Missing
d. Asphalt Extraction.................................................. Laboratory tests
e. Asphalt Compaction............................................... Field tests
f. Soil gradation/sieve analysis.................................... None
g. Grading observation.............................................. None
h. Engineer Geologist investigations & Consultation..... None
i. Soil boring to 15'.................................................... Do laboratory test or report
preparation
j. Pavement Boring (asphalt)...................................... No traffic control
k. Concrete bore...................................................... No traffic control
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ATTACHMENT 1
TO EXHIBIT "B"
Have you included in your bid all informational items and forms as reqUested@ / No
(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFP close c:::.
Terms and conditions as set forth in this RFP apply to tn:; :!:
Cash discount allowable
thirty (30) days.
%
days; unless ot~:-...'s: stated, payment terms are: Net
In signing this bid, Bidder warrants that all certifications a~: dc:uments requested herein are
attached and properly completed and signed.
From time to time, the City may issue one or more addend: to this RFP. Below, please indicate all
Addenda to this RFP received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Addenda No:
Addenda No:
Addenda No:
Received on:
Received on:
Received on:
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
Hashmi S.E. Quazi, Ph.D., G.E.
Chairman of the Board/Regional Manager
DATE SIGNED:
AUClUSt 4, 2003
COMPANY NAME & ADDRESS:
Converse Consultants
10391 Corporate Drive
Redlands, CA 92374
PHONE: (909) 796-0544
FAX: (909) 796-7675
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Exhibit "C"
SERVICES AGREEMENT
THIS AGREEMENT is entered into this _ day of , 2003, between
Kleinfelder, Inc. ("CONTRACTOR") and the CITY OF SAN BERNARDINO ("CITY)".
WITNESSETH:
A. WHEREAS, CITY has need for professional construction material testing
services and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services: and,
C. WHEREAS, CONTRACTOR has provided the most advantageous and best
responsible proposal for the provision of such services;
NOW THEREFORE, the parties hereto agree as follows:
I. CONTRACTOR shall furnish professional construction material testing servIces In
accordance with Proposal Specification No. F-04-024.
2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount
in accordance with Attachment 1, "Price Form for RFP No. F-04-024", as completed by
CONTRACTOR. Attachment 1 is attached hereto and made a part hereof.
3. CONTRACTOR shall provide the Development Services Department with a monthly invoice
in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the
right to challenge all or any part of an invoice.
4. The initial term of this Agreement shall be one (I) year from the date first shown above and
is subject to termination by either party upon thirty (30) days written notice to the other.
There may be two one-year extensions.
5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents
harmless from any claim, demand, liability, suit, judgment or expense (including, without
limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's
Services Agreement - Kleinfelder, Inc.
Page 2 of3
e performance of this agreement, except that such duty to indemnify, defend and hold harmless
shall not apply where injury to person or property is caused by CITY's willful misconduct or
sole negligence. The costs, salary and expenses of the City Attorney and members of his
office in enforcing this Agreement on behalf of the City shall be considered as "attorney's
fees" for the purposes of this paragraph.
6. While not restricting or limiting the foregoing, during the term of this Agreement,
CONTRACTOR shall maintain in effect policies of comprehensive public, general, and
automobile liability insurance, in the amount of $1,000,000 combined single limit, and
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY's Risk Manager prior to undertaking any work under this Agreement. The policies
shall name the CITY as an additional insured and shall provide for ten (10) day notification
e to the CITY if said policies are terminated or materially altered.
7. CONTRACTOR shall perform work tasks as directed by the City Engineer, but for all intents
and purposes, CONTRACTOR shall be an independent contractor and not an agent or
employee of the CITY.
8. In the performance of this Agreement and in the hiring and recruitment of employees,
CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex,
physical handicap, ethnic background or country of origin.
9. Any notice to be given pursuant to this Agreement shall be deposited with the United States
Postal Service, postage prepaid and addressed as follows:
TO THE CITY:
James Funk, Development Services Director
City of San Bernardino
300 North 'D' Street
San Bernardino, CA 92418
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Services Agreement - Kleinfelder, Inc.
Page 3 of 3
TO THE CONTRACTOR
Kleinfelder, Inc.
1940 Orange Tree Lane
Redlands, CA 92374
(909) 793-2691
FAX (909) 793-1704
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
Date:
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
By: L7~
e {l
by:
K1einfelder, Inc.
Signature
. CITY OF SAN BERNARDINO
by:
Judith Valles
Mayor
City of San Bernardino
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ATTACHMENT 1
TO EXIllBIT "C"
PRICE FORM
REQUEST FOR PROPOSALS: RFP F-04-024
DESCRIPTION OF RFP: Professional Construction Material Testing Services for
Capital Improvement Projects
BIDDER'S NAME/ADDRESS: Kleinfelder, Inc.
1940 Orange Tree Lane
Redlands, CA 92374
NAME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE Allen D. Evans
(909) 793-2691
ANNUAL PURCHASE ORDER
Effective on or about July 1, 2003 through June 30, 2003 plus two single-year options,
for City's partial requirements, on an as-needed basis, with no guaranteed usage for
Professional Construction Material Testing Services for Capital Improvement Projects.
Option year one, if exercised, shall be effective July 1, 2004 through June 30, 2005.
Option year two, if exercised, shall be effective July 1, 2005 through June 30, 2006.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Please provide detailed Firm Fixed Price cost information in the spaces provided
below, and any other incidental or additional costs required to complete the Technical
Specification requirements.
.
ATTACHMENT 1
TO EXHIBIT "C"
e
Pro Dosed unit costs for Routine Services:
a. 1 - 4 Each Compaction Tests (including curves) Unit Cost $240 Each
5 - 20 Per site visit Unit Cost $360 Each
20+ Unit Cost $540 Each
b. 20 (Sets) Each Concrete Cylinder per Set & Unit Cost $150 Each
Testing (including collection tests and report)
d. 10 Each Asphalt Extraction Unit Cost $130 Each
e. 40 Each Asphalt Compaction Unit Cost $180 Each
f. 10 Each Soil Gradation/Screen Analysis Unit Cost $1l5 Each
g. 50 Hours Grading Observation Unit Cost $70 Hour
h. 20 Hours Engineering Geologist Investigation and
Consultation Unit Cost $130 Hour
e i. 10 Each Soil Boring to 15' Unit Cost $330 Each
j. 10 Each Pavement Bore (asphalt) Unit Cost $55 Each
k. 10 Each Concrete Core Unit Cost $55 Each
Are there any other additional or incidental costs, which will be required by your firm in order
to meet the requirements of the Technical Specifications? Yes / (No) . (circle one). If
you answered "Yes., please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications which cannot be met by your
firm. N/A
e
I .
.1' .
"
.
.
.
ATTACHMENT 1
TO EXHIBIT "C"
Have you included in your bid all informational items and forms as requested7l:Yes)/ No
(circle one). If you answered "No., please explain:
This offer shall remain firm for 90 days from RFP close date.
Terms and conditions as setforth in this RFP apply to this bid.
Cash discount allowable 5 %
thirty (30) days.
days; unless otherwise stated, payment terms are: Net
In signing this bid, Bidder warrants that all certifications and documents requested herein are
attached and properly completed and signed,
From time to time, the City may issue one or more addenda to this RFP. Below, please indicate al
Addenda to this RFP received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Addenda No: None
Addenda No:
Addenda No:
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
Allen D. Evans
Area Manager
DATE SIGNED:
COMPANY NAME & ADDRESS:
August 4, 2003
K1e1nfe1der, Inc.
1940 Orange Tree Lane
Red1ands, CA 92374
PHONE:(909) 793-2691
FAX: (909) 792-1704
".'
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C. . CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
'"
November 10,2003
AMEC Earth & Environmental, Inc.
4201 Santa Ana Street, Suite F
Ontario, CA 91761
At the Mayor and Common Council meeting of November 3, 2003, the City of San Bernardino
adopted Resolution 2003-289 - Resolution approving services agreements with AMEC Earth &
Environmental, Inc.,... for provision of professional construction material testing services.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by January 2, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
On ( (: L.. {/..~JGy
Michelle Taylor
Senior Secretary
6--...-
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty
'"
.'
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C. - CITY CLERK
300 Nortb "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
o.
November 10, 2003
Converse Consultants
10391 Corporate Drive
Redlands, CA 92374
At the Mayor and Common Council meeting of November 3, 2003, the City of San Bernardino
adopted Resolution 2003-289 - Resolution approving services agreements with Converse
Consultants... for provision of professional construction material testing services.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by January 2, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
'" I . ~
II I { U (1- ,
Michelle Taylor
Senior Secretary
'~ (;'
L'
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
III KLEINFE
An f'mpluyt'l' uwned comp
To Michelle Tavlor
Citv Clerk's On
Citv of San Ber
P.G. Box 1318
San Bernardino
Subject:
Execu
We are sending thefi
A fully executed contr
Messenger
First Class Mail
Air
Fed Ex
United Parcel
Trans-Box
Air Freight
Transmitted:
~ As Requested
For Approval
For Your Use
L For Review & Comm
U:\GVineyar\BiIling\Fonns\Tran
K LEI N F EL D E R 1940 Orange
Transmittal
LDER
""y
Date: December 31,2003
flee Files:
nardino Copies:
, CA 92402
,
ted Contract
ollowing: ISI Attached o Under separate cover
I
act for your files
Remarks:
If you have any questions, please call at (909) 793-2691
ent By Gwen Vineyard
Proiect Assistant
smtlContract.doc
Tree Lane, Redlands, CA 92374 (909) 793-2691 (909) 792-1704 fax
-.
.
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 Nortb "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
'"
November 10, 2003
Kleinfelder, Inc.
1940 Orange Tree Lane
Redlands, CA 92374
At the Mayor and Common Council meeting of November 3, 2003, the City of San Bernardino
adopted Resolution 2003-289 - Resolution approving services agreements with Kleinfelder,
Inc... for provision of professional construction material testing services.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by January 2, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
C/Jr t l( (l ~
Michelle Taylor
Senior Secretary
"
.. iC! C-:,
I
Enclosure
.
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
November 17, 2003
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-289 - Converse Consultants
CC:
Attached is a fully executed copy of the agreement with Converse Consultants for professional
construction material testing services. The original agreement is on file in the City Clerk's
Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
December 11, 2003
TO:
Michael Grubbs, Acting City Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-289 - AMEC Earth & Environmental, Inc.
CC:
Mary Freiberg, Senior Admin. Ops. Supervisor; Veronica Martinez, Senior
Secretary
Attached is a fully executed copy of the services agreement with AMEC Earth & Environmental,
Inc., for provision of professional construction material testing services. The original agreement
is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 6,2004
TO:
Michael Grubbs, Acting City Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-289 - Kleinfelder, Inc.
CC:
Mary Freiberg, Senior Admin. Ops. Supervisor; Veronica Martinez, Senior
Secretary
Attached is a fully executed copy of the services agreement with Kleinfelder, Inc., for provision
of professional construction material testing services. The original agreement is on file in the
City Clerk's Office.
If you have any questions, please call me at ext. 3206.
'. '
..,
,<
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): I \ - 3- c '..,
Item # 1\
Vote:
Ayes (. '1
Nays .er
Change to motion to amend original documents:
Resolution #
Abstain ..er.
7rc3-z~9
Absent ~
Reso_ # On Attachments: v'" Contract term: _
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor:
11-5-03
Date of Mayor's Signature: il-til>,c.,o,
Date ofClerk/CDC Signature: \\-(.,.- 0:'
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
IHo-<.."-::'
NulINoidAfter: let> [H:.'1) !1-2.-0Y
By: -
Reso. Log Updated: ,./
---
Seal Impressed:
See Attached: ~ate Returned: //'r,.o;/
See Attached: 1:1.. -1/-03
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92,389):
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services ,,-/
Police Public Services Water
Notes:
re'i1 Y c!?.JL
Prm t:C-
Yes 0/' No Byf
Yes No ,,-/ By
Yes No~ I
if
Yes No ...L..
Yes NoL By
EDA
Finance ~
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.l
Ready to File:_
Date:
Revised 01112/01