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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Authorization for the Director of
Development Services to execute Change
Order No. One to KC Construction for
Phase I Pavement Rehabilitation on
Hospitality Lane between Carnegie Drive
and Gage Canal per Plan No. 10571.
Dept: Development Services
Date: October 21,2003
File: 1.7302A 0 R \ G \ NAl
MCC: November 3, 2003
Synopsis of Previous Council Action:
07/15/02 Allocation of $600,000 in the 2002/03 Capital Improvement Program (CIP) budget
for Hospitality Lane Pavement Rehabilitation from Carnegie Drive to Tippecanoe A venue
(Account No. 129-367-5504-7302).
04/21/03 Adopted resolution no. 2003-88 awarding contract to KC Construction for Phase I
Pavement Rehabilitation on Hospitality Lane between Carnegie Drive and Gage Canal per Plan
No. 10571.
Recommended Motion:
Authorize the Director of Development Services to execute Change Order No. One in the
amount of $6,500.00 to contract with KC Construction for Phase I Pavement Rehabilitation on
Hospitality Lane between Carnegie Drive and Gage Canal per Plan No. 10571.
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Contact person: Michael Grubbs, Acting City Engineer Phone: 5179
Supporting data attached: Staff Report and CCO #1 Ward: 3
FUNDING REQUIREMENTS: Amount:
$6,500.00
Source: (Acct. No.)
248-368-5504-7302
Acct. Description: Hospitality Lane Storm Drain (SD04-11)
Finance:
Council Notes:
1I/3/fll
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Agenda Item No. 10
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization for the Director of Development Services to execute Change Order No. One to
KC Construction for Phase I Pavement Rehabilitation on Hospitality Lane between Carnegie
Drive and Gage Canal per Plan No. 10571.
Background:
On April 21, 2003, a contract in the amount of $94,500.00 was awarded to KC Construction
for Phase I Pavement Rehabilitation on Hospitality Lane between Carnegie Drive and Gage
Canal per Plan No. 10571. The original contract called for construction of a localized
drainage facility including additional catch basins and 24" reinforced concrete pipe connecting
to the existing storm drain system in Carnegie Drive.
After start of construction, it became apparent that certain changes were necessary to provide a
fully functional, safe project. These changes were not identified prior to start of construction
and are described in detail in the attached change order.
Financial Impact:
Sufficient funds are available in Account No. 248-368-5504-7302 (Hospitality Lane Pavement
Rehabilitation from Carnegie Drive to Tippecanoe Avenue) to cover the cost of this change
order.
The amount of this change order is well within the contingency amount of $14,250 approved
by the Mayor and Common Council at their meeting of April 21, 2003 per Resolution No.
2003-88.
Recommendation:
That the Director of Development Services be authorized to execute Change Order No. One in
the amount of $6,500.00 to contract with KC Construction for Phase I Pavement Rehabilitation
on Hospitality Lane between Carnegie Drive and Gage Canal per Plan No. 10571.
2
DEVELOPMENT SERVICES DEPARTMENT
300 North "0" . San Bernardino. CA 92418..0001
Public WorkslEngineering 909.384.5111. Fax: 909.384.5155
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CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1. 7302A
DATE: NOVEMBER 3, 2003
PROJECT:
STORM DRAIN IMPROVEMENTS IN HOSPITALITY LANE
FROM CARNEGIE DRIVE TO 600' EAST PER PLAN NO. 10571.
TO:
K. C. CONSTRUCTION
34414 CALLE CARMELITA
DANA POINT, CA 92624-1021
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO:
DESCRIPTION OF CHANGE
COST
1-1
Excavate street to facilitate lowering of gas line;
standby time and re-compaction of trench.
Jackhammer concrete encasement over sewer line with
stand by time.
Excavate street for lowering/raising water services;
standby and backfill the trench.
Extra A.C. paving and capping of all the above
trenches.
$
1,500.00
1-2
$
1,000.00
1-3
$
3,000.00
1-4
$
1,000.00
TOTAL COST OF CCO #1 $
6,500.00
JUSTIFICATION:
Item No. 1-1 Relocatin~ Gas Line
A previously unknown gas line was discovered during trenching for the storm drain. The
contractor's claim for $1,500.00 is for excavating the street to relocate the line, standby time
and re-compacting the trench. Construction staff feels this is a reasonable cost for the work
involved.
CHANGE ORDER NO. ONE
STORM DRAIN IMPROVEMENTS IN HOSPITALITY LANE
FROM CARNEGIE DRIVE TO 600' EAST
NOVEMBER 3, 2003
PAGE20F3
Item No. 1-2 Jackhammer Concrete Encasement
A concrete encasement over a sewer line was discovered just below the A.C. pavement. The
contractor's claim of $1,000.00 is for jack-hammering the conflict and the standby time for the
crew. Construction staff feels this is a reasonable cost for the work involved.
Item No. 1-3 Lowerinl!;/Raisinl!; Water Services
A total of seven (7) water services were found to be in conflict with the storm drain. To
expedite the work, the contractor excavated the street on each side of the storm drain and re-
compacted the trenches following relocation by the water department crews. Construction staff
feels the contractor's claim for $3,000.00 is a reasonable cost for the work involved.
Item No. 1-4 Extra A.C. Pavinl!;
The plans called for a 3' wide A.C. feather along each longitudinal edge of the storm drain
trench. However, the additional trenches mentioned above increased the quantity of full
section paving and increased the A.C. cap width to 12 feet. Construction staff feels the
contractor's claim for $1,000.00 is a reasonable cost for the work involved.
Under the provisions of Section 3-2.2.3 "Agreed Prices" of the Standard Specifications, where
modifications are made to items not covered by contract unit prices, payment for the changes
may be determined by agreement between the contractor and Agency. We feel the quoted
price for this work is fair and reasonable.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Contract amount
Contract Change Order No. One
Revised Construction Contract Cost
$ 94,500.00
$ 6,500.00
$ 101,000.00
The increase represents 6.88 % of the original contract price and is well within the contingency
amount approved by the Mayor and Common Council at their meeting of April 21, 2003 per
Resolution No. 2003-88.
CHANGE ORDER NO. ONE
STORM DRAIN IMPROVEMENTS IN HOSPITALITY LANE
FROM CARNEGIE DRIVE TO 600' EAST
NOVEMBER 3, 2003
PAGE 3 OF 3
K.C. CONSTRUCTION
CONTRACTOR
Accepted
By:
Title:
Date:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
JAMES FUNK
Director of Development Services
Date:
Approved by Mayor and Common
Council
Date: November 3, 2003
Item No.
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