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Home My WebLink About18-City Administrator CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Fred Wilson City Administrator Subject: Request for civic/promotion funding Western Region Little League Dept: Date: July 28, 1997 O""GIA'AL Synopsis of Previous Council action: 8/5/96 -- Mayor and Council approved .request for civic/promotion funding for 1996 Little League Playoffs in the amount of $5,000 direct and $13,600.97 in indirect funding. Recommended motion: That direct funding from FY1997/98 c~v~c and promotion fund in the amount of $5,000 and indirect funding for departmental costs in an amount not to exceed $13,000, be authorized to assist the San Bernardino Western Region Little League in their 1997 Playoff games. Contact person: Fred Wilson Phone: 5122 Supporting data attached: yes Ward: Amount: ~R6~0~od~~~2~d) $13,000 indirect FUNDING REQUIREMENTS: Source: (Acct. No.) 001-091-5186 (Acct. DescriPtion) CiViC/promotion fund Finance: Council Notes: 75-0262 sjlJ!91 Agenda Item No.JJ STAFF REPORT Attached is a letter. from Western Region Little League Baseball requesting financial assistance from the City in the amount of $5,000 from civic and promotion funding to support their State Play Offs scheduled for August 6 through August 14, 1997. The Ways and Means Committee was polled and recommended approval of the request. This year's indirect departmental costs connected with assistance for the event as stated in the attached Request for Funding Assistance are not immediately known but are being clarified by the departments and will be funded by the City in an amount not to exceed $13,000 from the civic and promotion fund. Western Regional (!) Headquarters LITTLE LEAGUE BASEBALL$INCORPORATED Honorable Mayor Thomas Minor Mayor and Common Council 300 North "D" Street San Bernardino, CA. 92418 June 19, 1997 Honorable Mayor Minor: The 1997 Little League Western Regional Baseball Tournament is just around the corner, on Wednesday, August 5 thru Friday, August 15, 1997, to be held at Al Houghton Stadium, 6707 Little League Drive, San Bernardino. In the past years, we have greatly appreciated the financial support from the San Bernardino City Council, helping to defray the cost of the tournament activities, for which I am again respectfully requesting a $5,000 grant for 1997. Team Transportation (to and from the airport-various arrival times). Get acquainted Picnic, (Tuesday evening August 5, 1997, feeding approximately 600 guests), opening ceremonies, meals for teams and volunteers for the nine day event. Mayor Minor, I believe that from the many accolades received from visitors to the Regional Tournament this event is one of the top sporting events in the Inland Empire. We again anticipate a crowd of 50 to 60 thousand spectators from throughout the l3 Western States. Again thank you for the outstanding support we have received in the past and that you will look favorably on this request.. Also, we hope that you and your wife, Virginia, will honor us with your presence at some of the activities on the enclosed schedule of events. Sincerely, CEM/te ~~~~ CARLTON E. ~GEE Western Regional Dlt\a ~ ~ W ~ ill) JUL - 1 1997 OFFICE OF THE MAYOR 6707 Little League Drive' San Bernardino, California 92407 . 909-887.6444 . 909fl1M~' 35 FAX CITY OF SAN BERNARDINO. CIVIC AND PROMOTION FUND REQUEST FOR FUNDING ASSISTANCE 1. Organization (Name. Address, etc.) Date Submitted .Julv 1'5. 1997 Little League Baseball - Western Region 2. Contact Person Carlton E. Ma~ee 6707 Little League Drive Title Western ReRional Director San Bernardino, CA. 92407 Phone (909) 887-6444 3. Phone ~QnQ) RA7_t:.h.h.h. 4. Period of Support Requested or Date of Event Number of Years in Existence 27 August 6, through August 15, 1997 5. Taxpayer Identification Number 23-1688231 6. Activity for which funding is requested: Western ReKional Little League ~asebal1 Tournament. 13 State Play Offs. Funds requested will be used to feed teams. approximately 7000 meals served. The bus rental to transport teams to and from airport. and other outside activities, and practices, etc. 7. Estimated number of persons expected to anend this programlproJect 60,000 6. Proposed Budget: ....... Actual Budg" Actual Budget Actual PerlOnnel; 016 Facility Rental 023 Trophies 017 Insurance 024 Scholarships 01 Fulhime Salaries 018 Decorations 025 Celebrity Expenses 02 Par<<ime Salaries 019 Utilities: Accommodations 03 Overtime Ga. Lodging - 04 Electrical Other - 05 Phone - 026 Miscellaneous Expenses: Other Expen88s: Sub-Total 010 Office Supplies 020 Special Equipment 011 Postage 012 Printing 013 Equipment Rental - 014 Security 021 Advenislng -. 015 Foodl 022 PromoUon Refreshments Expenses GRAND TOTAL 9. list Anticipated FundlnglReV8nue (Sources other than City) Source Amount additional income is derived from passing hats at games. requesting donations_ Snack Bar and Souvenir Concession Sales TOTAL ~ ( 10. Anticipated revenue from ac.1ivity ) 11. Total Amount Requested from City: A. Total Proposed Budget Amount B. LiU.: Other Funding Sources C. Total Amount Requested from City $5,000.00 Sent to Ways & Means Date: Action: Sent to Mayor & Council Date: Action: 12. Describe any additional assistance being requested from the city: (Personnel, equipment, park area, building, etc.)' A. San Bernardino Police Department l1additional security" B. San Bernardino City Parks & Recreation "2 (two) men to assist in stadium clean UP (daily)" C. Dept. of Public Services lIAdditional trash dumpsters, traffice cones and barriers" E:stimated Costs (To be oompteted by City) ":, Date: "7 NOTE: PI.... be prepsred 10 submit udll of your flnancla/actlvltl.. Altach shteh and other supportIng Inlonnsllon, 11 appropriate. QlSTR18UTION: WHITE _CllY AQUIHISTR"TOR GREEN _ FlH.t.NCE: CANA.AY - .r.PPllC"NT OTHER OEPTS.: the event such Informallon Is dHmed nece...ry. 7- 1-'17 -#1 'Y C I T Y 0 F- San Bernardino RACHEL C L ARK C I T Y C l E R K August 6, 1997 Mr. Carlton E. Magee Western Regional Director Little League Baseball, Inc. 6707 Little League Drive San Bernardino, CA 92407 Dear ~ee: At the meeting of the Mayor and Common Council held on August 4, 1997, the Mayor and Council voted to approve direct funding from the FY 1997/98 Civic and Promotion Fund in the amount of $5,000 and indirect funding for departmental costs in an amount not-to-exceed $13,000 to assist the San Bernardino Western Regional Little League in the 1997 Playoff Games. Please contact City Administrator Fred Wilson at 384-5122 regarding the waiver of fees. If we can be of further assistance, please do not hesitate to contact this office. Sincerely, ~.~~~ City Clerk RC:lh cc: Fred Wilson, City Administrator P. O. 80X 1318, SAN BERNARDINO. CA 12402 300 NORTH '0' STAEET, SAN BERNARDINO. CALIFORNIA 92418-0001 (10')38..5002 (108)384.5102 FIX.(IOI)38.-515' TDD/TTY -(80')384-5540 r-- C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM FINANCE DEPARTMENT FROM: Fred Wilson, City Adminis~rator ~ j Barbara pachon, Finance D1rector~~ August 4, 1997 TO: DATE: SUBJECT: Civic and Promotional Budget COPIES: As requested below is an analysis of the FY 1997-98 Civic and Promotional Budget. Please let me know if you have any questions. Preliminary Budget Amount $109,000 19.000) $ 90,000 (Attachment 1) Approved Budget Cut (Attachment 2) Final FY 1997-98 Budget Western Regional Little League Baseball Allocation ( 18.000l (Agenda Item #18) Remaining Available Balance $ 72,000 Entered into Record at CouneillCmyOevCms Mtg: g J 1'1/91 by re Agenda Item I ~ q~~ City Clerk/COC Seey City of San Bernardino .. .. .. . . . . m . . . . . . .. - II . ..-D 001 ",,-ur IUIID accaaft ....,.". . -rnu S18S FIlIII ARTS PlJllDIHG S186 CIVIC AIID PIlOIlOTIOIQL 'f'O"I'AL~& ......~~ S9$> BILLMLB TO BCORCMIC DBVBLOP 'fOTAL LUll ODttI"...........- - ".-Du~ MmG82' LDm rrD DftUL FlICIL YIa& 1"'." A~~~~+ ..1. . D'IVI'%CII all FDS u:rs .IIID c:m.'l'UDL ARAna ~ 1094-95 Acra:aL 1"5-11 ...... u,,-J7 ftOPOSC1U'.'. 180.960 180,000 180,000 18Q, QOO 128.571 132.639 109,000 109.000 30'.511 312.'31 21J.OOO 2".000 803 0 0 0 80s 0 0 0 310, :134 312.U' 211.000 2",000 i+f-k-c-ft~f- ~. ,. ':!" ,*0. Dm.i. Gcaeral Govermnent PROGRAMlSERVlCE REDUCDON: FUND: GeDeral ~ civiclpromotioDaI aud fiDe arts ~mding. POTENTIAL COST SAVINGS: sso,ooo IMPAcrs ON SERVICES: Fme arts ftmdb1g would be ~ by $31,000; civic:lpromolicma fimding would be reduced by $19,000. Positioos affected? _ yes.x. DO If yes, list positiOOS: 18