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Home My WebLink About28-Police Department e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Michael A. Billdt, Chief of Police Subject: Resolution of the City of San Bernardino authorizing the Mayor of San Bernardino to execute Amendment No.1 to the Services Agreement with the San Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. Meeting Date: January 8, 2007 Dept: Police Department Date: December 7, 2006 Synopsis of Previous Council Action Resolution #2005-310, adopted 9-6-05, School Crossing Guard Program. Resolution #2005-123, adopted 5-16-05, School Crossing Guard Program. Resolution #2002-274, adopted 8-19-02, School Crossing Guard Program. Resolution #2001-278, adopted 9-4-01, School Crossing Guard Program. Resolution #2001-5, adopted 1-10-01, School Crossing Guard Program. Recommended Motion: 1. Adopt Resolution C;J~Lj~ ~dfh-- MICHAEL A. BILLDT, CHIEF OF POLICE Contact person: Sergeant R. W. King 384-5738 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $383,000 Source: 001-217-5014 Traffic Part-time salaries Council Notes: Finance Agenda Item No.~ I J e 107 ,-- e e e CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the Mayor of San Bernardino to execute Amendment No. 1 to the Services Agreement with the San Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. BACKGROUND The City of San Bernardino and the San Bernardino City Unified School District have participated in the school crossing guard program for a number of years. Currently, the Police Department has administrative oversight of the program and both parties contribute fifty-percent (50%) of the financial costs of operating the program. The most recent Services Agreement expired June 30, 2006. Crossing guard services are vital to protect the safety of students while walking on city streets to and from school. The actual cost of the program for FY 2005/06 was $316,121.74. This total includes additional costs associated with adding new crossing guards at Mt. Vernon Elementary School in April 2006. The department's adopted budget for FY 2006/07 includes $300,000 for the Crossing Guard Program (Account # 001-217-5014). Projected revenues arising from reimbursement from the San Bernardino City Unified School District were projected at $150,000 in revenue account #001-000-4740 (Misc. Police Receipts). Additional changes have now occurred that will further impact the costs of the crossing guard program for FY 2006/07. Two additional crossing guard positions have been added to Juanita Jones Elementary School (new school) and another position has been requested and approved at Puma10 and Erwin Street. There has also been an increase in the minimum wage rate in California; effective 1-1-07 the minimum wage will increase from $6.75 to $7.50 (actual is $7.628 with benefits) per hour. These changes have caused the projected costs ofthe program to increase by $67,000. Each crossing guard works approximately 241 days per year / 6 hours per day totaling 1446 hours per year. The school year began with 36 approveo positions and the additional position for Pumalo and Erwin will be added in November 2006. The following cost worksheet details the total costs ofthe program, including costs new positions and the minimum wage increase. Positions Hr. Rate Hrs Per ITotal Position Hours Total Cost 36 Positions July-Dec 2006 $6.87 723 26,028 $178,812.36 37 Positions Jan-Jun 2007 $7.63 723 26,751 $204,110.13 , Total $382,922.49 r , e FINANCIAL IMPACT The cost of the crossing guard program for FY 2006/07 is projected to total $383,000, an $67,000 increase over FY 2005/06. With approval of Amendment No. I to the Services Agreement, the School District will reimburse the City fifty-percent (50%) of these costs or $191,500.00 This represents a $33,500 increase in revenues over what was included in the Police Departments adopted budget. The remaining increase of $33,500 will be absorbed from salary savings accruing in the Police Department's budget due to vacant positions. RECOMMENDATION 1. Adopt Resolution e e e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the Mayor of San Bernardino to execute Amendment No. I to the Services Agreement with the San Bernardino City Unified School District for the operation of the School Crossing Guard Program by the Police Department. BACKGROUND The City of San Bernardino and the San Bernardino City Unified School District have participated in the school crossing guard program for a number of years. Currently, the Police Department has administrative oversight of the program and both parties contribute fifty-percent (50%) of the financial costs of operating the program. The most recent Services Agreement expired June 30, 2006. Crossing guard services are vital to protect the safety of students while walking on city streets to and from school. The actual cost of the program for FY 2005/06 was $316,121.74. This total includes additional costs associated with adding new crossing guards at Mt. Vernon Elementary School in April 2006. The department's adopted budget for FY 2006/07 includes $300,000 for the Crossing Guard Program (Account # 001-217-5014). Projected revenues arising from reimbursement from the San Bernardino City Unified School District were projected at $150,000 in revenue account #001-000-4740 (Misc. Police Receipts). Additional changes have now occurred that will further impact the costs of the crossing guard program for FY 2006/07. Two additional crossing guard positions have been added to Juanita Jones Elementary School (new school) and another position has been requested and approved at Pumalo and Erwin Street. There has also been an increase in the minimum wage rate in California; effective 1-1-07 the minimum wage will increase from $6.75 to $7.50 (actual is $7.6:28 with benefits) per hour. These changes have caused the projected costs of the program to increase by $67,000. Each crossing guard works approximately 241 days per year / 6 hours per day totaling 1446 hours per year. The school year began with 36 approved positions and the additional position for Pumalo and Erwin will be added in November 2006. The following cost worksheet details the total costs of the program, including costs new positions and the minimum wage increase. Positions Hr. Rate Hrs Per Total Position Hours Total Cost 36 Positions July-Dec 2006 $6.87 723 26.028 $178,812.36 37 Positions Jan-Jun 2007 $7.63 723 26,751 $204,110.13 Total $382,922.49 #~? /. t '{)7 . . . FINANCIAL IMPACT $300,000 was included in the Police Department's budget for crossing guard expenditures, along with a corresponding revenue reimbursement of $150,000 (50% of program cost). The cost of the program is now estimated to increase by $83,000 to $383,000, and reimbursement is estimated to be 50% of that amount, $191,500. The school district will reimburse the City for 50% of the increased cost ($41,500). The remaining $41,500 will be funded with budget savings from vacant full-time positions. A budget amendment increasing part-time salaries by $83,000 (001-217-5014), reducing full-time salaries by $41,500 (OOI-213-50xx) and increasing revenues (001-000-4740) by $41,500 will be required to reflect the increased cost of the program and associated reimbursement. RECOMMENDATION 1. Adopt Resolution 2. Authorize the Director of Finance to amend the FY 2006-07 Budget and increase Police Department part-time salaries (OOlc217-5014) by $83,000; reduce full-time salaries (001- 213-50xx) by $41,500 and increase miscellaneous Police Department revenues (001-000- 4740) by $41,500. e e e 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF SAN BERNARDINO TO EXECUTE AMENDMENT NO. 1 TO THE SERVICES AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE OPERATION OF THE SCHOOL CROSSING GUARD PROGRAM BY THE POLICE DEPARTMENT. SECTION 1: The City of San Bemardino and the San Bemardino City Unified School District each pay one-half of the annual costs of school crossing guard program. The prior agreement between the two parties expired June 30, 2006. Program costs for FY 2006/07 are projected to be $383,000. SECTION 2: Pursuant to this detem1ination. the Mayor of San Bemardino is hereby authorized and directed to ext'cute Amendment No. 1 to the Services Agreement for FY 2006/07 with the San Bemardino City Unified School District amending specified tem1S and conditions. SECTION 3: The authorization to execute the above referenced amendment to the Services Agreement is rescinded if it is not issued within sixty (60) days of the passage of this resolution. III III III III III III III III e 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MA YOR OF SAN BERNARDINO TO EXECUTE AMENDMENT NO. I TO THE SERVICES 2 AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT FOR THE OPERATION OF THE SCHOOL CROSSING GUARD PROGRAM BY THE 3 POLICE DEPARTMENT. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof. held on the _day 6 of .2007. by the following vote. to wit: 7 COUNCIL MEMBERS: AYES NAYS 8 ESTRADA 9 BAXTER 10 BRINKER 11 DERRY 12 KELLEY 13 JOHNSON e 14 MC CAMMACK 15 16 17 ABSTAIN ABSENT Rachel Clark. City Clerk The foregoing Resolution is hereby approved this _ day of .2007. 18 19 20 21 22 Approved as to form: 23 24 -,J I / ,...~J .d'd Special CoUilsel; 25 26 e 27 28 PATRICKJ. MORRIS. Mayor City of San Bernardino e e e , DEC-12-2J06 TUE 09:57 AM SBCUSD FAX NO. 9093810989 P. 02 t":nntrnct No.: 05/06. 715-O07~ POA--- ~ SAN BERNARDINO CITY UNIFIED SCHOOL DISTlUCT 777 North F Street San Bernardino, CA 924 1 0 AMENDMENT NO.1 TO THE CROSSI~G GUARDS SERVICE AGREEMENT THTS AGREEME.'n is made and entered into this 18'h day of May 2005, by and between the SA.."I BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT" with its principal place of business at 777 North F Street, San Bernardino, California 92410, and CITY OF SAN BERNARDINO - POLICE DEPARTMENT, hereinafter referred to as "CITY" having a business address at 710 N. D Street, San Bernardino, California 92401. 1. TERM OF AGREEMENT This Agreement is- effective beginning July 1, 2006, and continuing through June 30, 2007. The school year is from July Ito June 30 of each succeeding year. V_ CITY'S FEE At'll) PAYMENT THEREOF A. In accordance with negotiations with the CITY, the DISTRICT agrees to compensate the CITY for one-half of the cost of services rendered to accomplish the results required hereunder, in the total amount not-to-exceed $191,500.00 (one hundred ninety one thousand five hundred dollars). The cost for crossing guards is calculated at the rate of $6.75 per hour, including benefits, for the period of July 1, 2006 through December 31, 2006, and $7.50 per hour, including benefits, for the period of January 1, 2007 through June 30, 2007. Invoices are submitted quarterly (every three months). All other tems and conditions will remain the same. IN WITNESS WHEREOF, the parties have executed tltis Agreement as set forth below. CITY OF SAN BERNARDINO SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT t~ P AT MORRIS Mayor M Z. ISLAM Ass stant Superintendent Bus ess Services Division Date: Date: 12../ /1/06 Cily or Snn [lornnrd,no polieo Oop:mmont: Crossing Ouards Page 1 of1