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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: LINN LIVINGSTON, DIRECTOR
OF HUMAN RESOURCES
Subject: Resolution of the Mayor and
Common Council Appointing Specific
Directors to the Big Independent
Cities Excess Pool (BICEP) Joint
Powers Authority
Dept: HUMAN RESOURCES
Date: November 29, 2006
MICC Meeting Date: DEC. 18, 2006
Synopsis of Previous Council Action:
On August 18, 2003, the Mayor and Common Council adopted Resolution No. 2003-
243, a Resolution of the Mayor and Common Council to appoint specific directors to the
Big Independent Cities Excess Pool (BICEP) Joint Powers Authority.
Recommended Motion:
Adopt Resolution.
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Signature
Contact person:
Phone:
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Accl. No.)
(Accl. Description)
Council Notes:
Finance:
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Agenda Item No. I to
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A Resolution of the Mayor and Common Council to appoint specific directors to the Big
Independent Cities Excess Pool (BICEP) Joint Powers Authority.
Background:
The City of San Bernardino purchases excess liability and excess workers' compensation
insurance through BICEP. The Joint Powers Agreement creating BICEP requires that the City
designate a primary and alternate to serve on the Board of Directors. Previously, Linnea
Livingston, Director of Human Resources, served as primary representative, and Mark Andres,
Risk Management Coordinator, served as alternate. With the promotion of Mark Andres to Risk
Manager, changes are necessary to the appointments. The following individuals are qualified to
represent the City on the Board of Directors and various committees:
Mark Andres, Risk Manager
Linnea Livingston, Director of Human Resources
Changes to the appointments of primary and alternate are being made to allow Mark Andres the
opportunity to assume a leadership position with the BICEP. Only primary committee members
are eligible to hold a leadership position and in the last election Mark was ineligible to assume
the vicecpresident position because of his alternate status.
The attached resolution appoints designated individuals as follows:
Workers'
Big Independent Liabilitv Committee Prooertv Committee Compensation
Committee Cities Excess Pool Committee
Mark Andres Primary Primary Primary Primary
Linnea Alternate Alternate Alternate Alternate
Livinl!ston
Financial Impact:
There is no financial impact for this action.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPOINTING SPECIFIC DIRECTORS TO THE BIG INDEPENDENT
CITIES EXCESS POOL (BICEP) JOINT POWERS AUTHORITY
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WHEREAS, The City of San Bernardino is a member of the Big Independent Cities
Excess Pool; and
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WHEREAS, the City of San Bernardino is a member of the Liability, Property, and
Workers' Compensation programs; and
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WHEREAS, the Joint Powers Agreement creating a Big Independent Cities Excess Pool
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require that a Director be appointed by resolution to the Board of Directors of the Authority and
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an Alternate Director be appointed by resolution to act in the primary member's absence (a
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Director or Alternate Director may be a member of the city councilor an official or staff person);
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and
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WHEREAS, the Liability, Property and Workers' Compensation Agreements dated
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October 7, 1993, require that the City should appoint one "Primary Representative" and one
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"Alternate Representative" (it is expected, but not mandatory, that the Primary and Alternate
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Representatives will be individuals designated as Director and Alternate Director on the Big
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Independent Cities Excess Pool Board of Directors) for each Program Committee that the city is
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a member of.
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19 NOW, THEREFORE, IT IS RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO:
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SECTION I.. That. the City of San Bernardino appoints Mark Andres to serve on the
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Board of Directors of the Big Independent Cities Excess Pool.
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SECTION 2. That the City of San Bernardino appoints Linnea Livingston to serve on
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the Board of Directors of the Big Independent Cities Excess Pool in the absence of the primary
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member noted in Section I above.
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RESOLUTION OF THE MAYOR A!\.'D COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPOINTING SPECIFIC DIRECTORS TO THE BIG INDEPE!\.'DENT
CITIES EXCESS POOL (BICEP) JOINT POWERS AUTHORITY
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SECTION 3. That the City of San Bernardino appoints Mark Andres to serve on the
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Liability Committee.
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SECTION 4. That the City of San Bernardino appoints Linnea Livingston to serve on
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the Liability Committee in the absence of the primary member in Section 3 above.
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SECTION 5. That the City of San Bernardino appoints Mark Andres to serve on the
Property Committee.
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10 SECTION 6. That the City of San Bernardino appoints Linnea Livingston to serve on
II the Property Committee in the absence of the primary member noted in Section 5 above.
12 SECTION 7. That the City of San Bernardino appoints Mark Andres to serve on the
13 Workers' Compensation Committee.
14 SECTION 8. That the City of San Bernardino appoints Linnea Livingston to serve on
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the Workers' Compensation Committee in the absence of the primary member noted in Section 7
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above.
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SECTION 9. That the individuals previously designated by this Council as the City's
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Director and Alternate to the Big Independent Cities Excess Pool and representatives of the
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Liability, Property and Workers' Compensation Committees ofthe Big Independent Cities
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Excess Pool are hereby confirmed and designated as the City's delegate to the Big Independent
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Cities Excess Pool Board of Directors for all purposes of representing the City's interests and
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exercising the authority of the City with respect to the coverage and programs and voting on
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behalf of the City on all matters delegated to the Board of Directors and signing such
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amendments as are contemplated to be approved by the Board of Directors under the Liability
25 Risk Coverage Agreement and the Trust Indenture, and such individuals shall keep this Council
informed of such matters on a timely basis.
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SECTION 10. That the City Clerk shall certify to the adoption of this resolution and,
2 thenceforth and thereafter, the same shall be in full force and effect.
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RESOLUTION OF THE MAYOR Al'<'D COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO APPOINTING SPECIFIC DIRECTORS TO THE BIG INDEPENDENT
CITIES EXCESS POOL (BICEP) JOINT POWERS AUTHORITY
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an
the Common Council of the City of San Bernardino at a
meeting thereof, hel
on
day of
, 2006, by the following vote, to wit:
COUNCILMEMBERS:
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
AYES
NA YES
ABSTAIN ABSENT
Rachel G. Clark, City Clerk
The foregoing resolution IS hereby approved this
day 0
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
21 Approved as to form:
22 JAMES F. PENMAN,
23 City Attorney
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HR/ Agenda Items; Resa.BICEP .Primary.Altemale.2006
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