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HomeMy WebLinkAbout42-Purchasing &v OF SAN BERNAR&~REQufsT FOR COUNCIL AC~ON .rom: Dept: Dean R. Meech, Purchasing Agent Purchasing Subject: Lease-Purchase of Equipment Date: December 1, 1989 Synopsis of Previous Council action: See Staff Report & Attachments 1. Quote LP9007 2. Quote LP9004 3. Reso LP9004 4. Quote Pacificorp Capital 5. Quote Security Pacific Leasing Corporation Recommended motion: ~ Adopt Resolution ,. ~'b~ ~~ Signature Dean Contact person: Supporting data attached: Yes Dean R. Meech Phone: 384-5085 N/A Ward: FUNDING REQUIREMENTS: Amount: $498.796.60 001-307-54011 Source: (Acct. No.! 001-329-54011 635-311-54011 Acct. Descri tion Finance: ~,. - eouncil Notes: 75-0262 Agenda Item No. if,:lJ city OF SAN BERNAR~O - REQUAT FOR COUNCIL ACfa,N . STAFF REPORT The proposed purchase is for the financing of a rotating derrick truck (pole cat), a traffic paint stripper (LP9004), Fire Department dispatch communi cati ons consol e, Pol ice Department Di spatch consol e upgrade and call check and alarm recorders for the Police console (LP9007). Background: The vendor, Lease Securities Co., failed to make payment to a vendor for over 30 days. The City then cancelled the lease purchase with this financing vendor. The other vendor, G.E. Capital, who was also approved by Council on LP9004, coul d not perform due to its corporate attitude concerning self-insured cities in California. We were able to resolve this awkward situation. finely, by utilizing Pacificorp Capital Inc. of which we have several other Lease Purchase arrangements with. . This Lease Purchase transaction will consist of all the above equipment for a total amount of $408,672.20 at 7.61% interest with 10 semi-annual payments of $49,897.66. for a total payout of $498,796.60. It is recommended Council approve this financin9 as equipment on LP9004 is deliverable on January 1. 1990. There is a need to expedite financing in order to pay the performing equipment vendors. ~~~ Dean R. Meech, PurChasing Agent . 75.0264 . I . 2 3 4 5 6 7 8 9 10 II 12 13 14 . 15 16 17 18 19 I I 20 I 21 I I I I 22 I I :1 23 II II 'I 24 I I 25 I I; 26 " ,i 27 I I " . Ii 28 Ii I, il II I il . . . RESOLUTI ON NO. RESOLUTION OF THE CITY OF SAN BERNAROINO AWARDING A PURCHASE ORDER PACIFICORP CAPTIAL INC. FOR THE FINANCING OF ONE (1) ROTATING DERRICK TRUCK (POLE CATl, ONE (1) TRAFFIC PAINT STRIPPER (LP9004), FIRE DISPATCH COMMUNICATIONS CONSOLE, POLICE DEPARTMENT DISPATCH CONSOLE UPGRADE ANI;> CALL CHECK AND ALARM RECORDER, TO BE UTI LIZED BY THE FIRE DEPARTMENT AND POLICE DEPARTMENT AND STREET DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION LP9004 AND LP9007. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Pacificorp Capital Inc. is the lowest and best responsible bidder for the furnishing and delivery of one (1) rotating derrick truck (pole cat), a traffic paint stripper, fire dispatch communications console, police dispatch console upgrade and call check and alarm recorders in accordance I/ith Bid Specification LP9004 and LP9007 for the total amount of $498,796.60; pursuant to this determination, the Purchasing Agent is hereby authorized and directed to issue a purchase order for said one (1) rotating derrick truck (pole ca~). a traffic paint stripper, fire dispatch communications console, police dispatch console upgrade and call check and alarm recorders to said lowest and best responsible bidder; such award shall only be effective upon the issuance of a Purchase Order by the Purchasing Agent; and all other quotations therefor are hereby rejected. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of ,198___ by the following vote, to wit: AYES: Council Members NAYS: ABSENT: 12-02-89 -1- . . . . . . . 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER PACIFICOPR CAPITAL INC. FOR THE FINANCING OF ONE (1) ROTATING DERRICK TRUCK (POLE CAT), ONE (1) TRAFFIC PAINT STRIPPER (LP9004), FIRE DISPATCH COMMUNICATIONS CONSOLE, POLICE DISATCH CONSOLE UPGRADE AND CALL CHECK AND ALARM RECORDER, TO BE UTILIZED BY THE FIRE DEPARTMENT AND POLICE DEPARTMENT AND STREET DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION LP9004 AND LP9007. 2 3 4 5 6 Clty Clerk 7 The foregoing resolution is hereby approved this day 8 198 of 9 10 11 W. R. Holcomb, Mayor City of San Bernardino 12 13 Approved as to form and legal content: , J.f~ y Attorney 14 15 '- 16 17 18 19 20 21 22 h :i Ii / / / / I / / / / / / / / I / / / / / / / / 23 24 / / / / / / / / II " !i / / / / i: il I' ~I 12-01-89 " I' Ii I! , -2- 25 26 27 28 . :PACIFICORP -~-~~Ca{JjtaJ, Inc. ., IIwiilcOfP f'illilllcial Sc/vices Company . . . November 29, 1989 Dean R. Meech Purchasing Agent City of San Bernardino 250 West Cluster Street San Bernardino, CA 92408 RE: Lease-Purchase Agreement dated as of February 6, 1986 between Pacificorp Capital, Inc., and the City of San Bernardino, Contract No 86-1112 Dear Mr. Meech: This proposal will confirm that the city may addend the Lease-Purchase Agreement referenced above by adding a schedule(s). Lease payment dates will be determined when we receive the delivery information from the equipment suppliers. . PRICE OUOTATION Amount 10 Semi-annual Pavments Interest Rate $408,672.20 $49,897.66 7.61% Please acknowledge below your acceptance of this proposal and return to me so that the necessary documentation may be prepared. My fax number is 619/475-4462. We look forward to consummating this financing with you soon. Sincerely, FOR: ,4f~;~0 W~~.~ William L. Jeremiah Regional Vice President BY: NAME: Dean R. Meech TITLE: purchasina Aaent WLJ:khs . Bonita Office: 5130 Bonita Road, Suile C, Bonita. California 92002 (619) 475-1524 Telecopy: (619) 475-4462 Home Office: 1801 Roberl Fulton Drive. Third Floor. Reston, Virginia 22091 (703) 648-0500 Telecopy (703) 476-5767 _)._1_. ",:) u. I~ ~ U~:~~ ~M *SPLC-CM . ... . . . SECURITY PACIFIC LEASING CORPORATION f~ iiiii&if,,, eoo TOWN Cl!NTEA DRiVe, SUITE 595 . COSTA MISA. e"'LI~ORNI'" .HH . fELEPHONi 17") 84t,U3I November 30, 1989 Mr. Dean Meech Purcha8inq Agent CITY OF SAN BERNARDINO 250 West Cluster street San Bernardino, California 92408 Dear Dean: PO 1. . I apologize for the delay, but security Paoific Leasing corporation is declining to bid on the $408,611 transaction you proposed on Tuesday, November 28, 1989. We appreciate the business we have done with the city and would like the opportunity to bid on future transactions. SincerelY, CORPORATION -.. JEL/dmt . ----. . . . . I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 . . ?~/. RESOLUTION NO. 89-201 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A FIVE (5) YEAR LEASE PURCHASE AGREEMENT FOR THE FINANCING OF ONE (1) EACH TRAFFIC PAINT STRIPER, ONE (1) EACH ROTATING DERRICK TRUCK (POLE CAT) AND ONE (1) EACH INTEGRATED TOOLCARRIER (IT LOADER) IN ACCORDANCE WITH LEASE PURCHASE QUOTATION LP 9004. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Lease Securities Company and General Electric Capital Corporation are the two lowest and best responsible bidders for the financing and delivery of one (1) each traffic paint stripper, one (1) each rotating derrick truck (pole cat) and one (1) each integrated tool carrier (IT loader) in accordance with Lease Purchase Quotation LP 9004 for the total amounts of $357,828.70 and $359,080.00 respectively: pursuant to this determination, the Mayor and Common Council hereby authorize the Purchasing Agent to accept the bid of the lowest and best of the two bidders as of July 21, 1989 on behalf of the City: said bidder shall thereby be deemed to be the lowest and best bidder and all other quotations will be deemed rejected as of that date: such award shall only be effective upon the issuance of an agreement by the Mayor of the City of San Bernardino and upon tender of a Purchase Order by the Purchasing Agent. SECTION 2. No other transactions shall be initiated under the Master Lease contained in this agreement without the prior approval of the Mayor and Common Council. SECTION 3. The Director of Finance, Purchasing Agent and the City Attorney are hereby authorized to execute such documents as are necessary for the administration of this transaction. DCR:mg July 5, 1989 . . 1 2 3 4 5 6 7 8 9 10 11 12 13 . . . ~~. SECTION 4. The authorizations to execute the above- referenced agreements are rescinded if the parties to the agreements fail to execute them within sixty (60) days of the passage of this resolution. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and the Council at a held on the 17th day ot July, 1989 thereof/by the following vote, to wit: reqular AYES: Council Members Estrada, Reilly, Flores, meeting Mauds1ey, Monor NAYS: None ABSENT: Council Members pope-Ludlam, Miller 14 15 16 17 18 . 6P-4- .A:lpor.YP / . .yY/ City Clark ,J of The f~regoing resolution is ~Jq , 1989. --"-..:::iD " . , . 19 Approved as to form and legal content: 20 JAMES F. PENMAN 21 City Attorney 22 .y~ 23 24 25 . 26 27 28 OCR:mg July 5, 1989 -2- s /9t:L day . . . . /-~k"i'::, .' .~: '\~>.~ ;;i..J~r. . . "'I...l:.~.~~' ",', i" :~. :~:;;. " ,", " ,.'.:: . o F l)ernardilio . ._"~P:::. . '~lf';. , .' .' . .~..l PURCHASING I I'OREI DIVIIION DEAN R. MEECH PURCHAIINO A.OINT . ."..;;:. ., .. .,~..'~-r .' ~'l'.' Quote , LP90004 " f,\, ~, . .. . "'.... . ,~;~.': ".. April 19, 1989 "' ~l'; " Dear Sir: .c, Please furnish on this form a Lease Purchase Quotation per the following particulars. Project to Finance: 1. One (1) each Traffic Paint Striper for painting City streets Amount to finance: $135,494.50 Delivery: 90 Days ARO Vendor: Idaho Norland Corporation (208) 438-8111 Bid: F-89-27 ,~ 2. One (1) each Rotating Derrick Truck (Pole Cat) for City Service high work Amount to finance: $71,856.34 Vendor: George Chevrolet Delivery: 210 Days ARO (213) 925-2251 Bid: F-89-26 3. 911e: (1) II.tCI gl'atell Tnlnrpiel' hI' 1181\1Y IlIliAhRIRill "111"1\ iitr ~Ji fie ~~9YAt '8 ffAiRi81 tOJ.311.sgg V~"d.4'. <1~h"38" n88hiReJ'}' g8~i~8ry. 119 gare "RQ (111) gat 1tJi Bid. N8A8 .'.. .....'. Total Amount to Finance: fagg,tga.i1 8ids: F-89-26,27 & Nege'iat.1I PUP11l8!8 Thank you for your quick response. ..~ I .'" , Sincerely, . D'~~~"t 250 WEST CLUSTER ,. A . . I: n " N 'A Cl' 4 0 fI . S T R E E T. SAN B ERN It A 0 .~q NO, ., 1 . I , . .. . 5 0 . 5 ~ PRIDE .t ' ~..:,~ IN PROGRESS "'''AI' . ;A _~.. _. Do .....____..,.,1 . . . .' . . . CITY OF San Bernardino PURCHASING. I'OREI DIYII.ON DEAN A. MEECH PURCHASiNG AGENT Quote LP9007 November 2, 1989 Dear Sir: Please furnish on this ~m a Lease Purchase Quotation per the following particulars. Project to Finance: 1. One (1) each New Motorola Fire Department Dispatch Communications Console - Model Centracom II Plus Amount to finance: $152,477.00 Delivery: March 10, 1990 Vendor: Motorola Communications & Electronics Inc. Telephone: (714) 781-7600 Contact: Ben Nunnally 2. One (1) each Upgrade for Motorola Police Dispatch Communications Console - Model Centracom II Amount to finance: $18,987.34 Vendor: Motorola Communications Telephone: (714) 781-7600 Delivery: February 10, & Electronics Inc. Contact: Ben Nunnally 1990 3. One (1 ) each Ca 11 Check Recorders & Alarm Recorders Group for Motorola Police Dispatch Communications Console - Model Centracom II Amount to finance: $29,857.02 Vendor: Motorola Communications Telephone: (714) 781-7600 Delivery: January 20, 1990 & Electronics Inc. Contact: Ben Nunnally Amount to finance: $201,321.36 Thank you for your quick response. Sincerely, 250 WEST CLUSTER CALIFORNIA 92408 C)n,Y7 ~ ~11t?11~~ / ~/ ~n R. eec, Purc aS1n~ gent PRIDE ~ '~I IN PROGRESS ~;.~~~-lf" STREET SAN BERNARDINO. , 1 4 I , . 4 . 5 0 . S ." . ~, . . . . . c Iy C 40"/1/- '-j/? MOTOR TRUCK CO. LOS ANGELES ORANGE FONTANA. SUN VAllEY (213) 948-5451 . (71.) 837_ . (71.) 823-7080 (818) 788-8&101 r;~Jjd~ Pr;~- .MOMI6 A/t1 Md,lj~e- I' ,.t) ~ Of) I ~~ Y/1iC-O DffN1..~ 7?#e~ ( P J 72 1/0 ~ ?o.e ~(J.;{,iO ~ /V7(1N (Its ('4! It'J A ,)F ~./ fj' 210M 00_ i/Pe, S; Y Alo....-Ib If -;;;JA I I2f NI/l / Ii.c C' .NJONlh':; .~ Y/-0'~~ f' .3 ?'2?cJ 00 - ~/I'.~ .-- . . "'.--- .._- .----------------------.--- - ---------.-.-.---.------- --- . . I ~.A1~./. ,--I(;".V./ .---/:) ... 1,"F J)I/;V~~~.. ------- . 1/11/ ,..-" .