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Home My WebLink About17-Parks & Recreation , ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Subject: RESOLUTION OF lHE MAYOR AND COMMON COUNCll..OFlHECTIYOFSAN BERNARDlNO AUllIORIZING lHE MAYOR TOEXECUlEAMENDMENTNO.6 TO lHE AGREEMENT WITH TIlE SAN BERNARDlNO CTIY UNIFIED SCHOOL DISIRICf TO PROVIDE CONlRACfUAL SERVICES FOR SEVENIEEN (17) CAPS BEFORE & AFlER-SCHooL PROGRAMS AT SCHOOL DISIRICf SITFS FOR lHE PERlODOCfOBER1,2OO61HROUGHJUNE 30, 2007 AND RATlFYlNG ALL ACTION TAKEN BEIWEEN JULY 1,2006 AND lHE APPROVALOFlHERESOLUTION. MCtC Meeting Date: December 4 2006 Dept: Parks, Recreation & Community Services Dept. Date: November 14,2006 Synopsis of Previous Council Action: February 6, 2006 - Resolution # 2006- 034, Authorized ratification of Amendment No.1, July 1, 2005 - June 30, 2006 September 5, 2006 - Resolution # 2006- 314, Authorized ratification of Amendment No.2, July 1,2006 - September 30,2006 July 7, 2006 - Resolution # 2006-282, Authorized execution of Amendment No.3, July 1,2006- September 30, 2006 September 5, 2006 - Resolution # 2006-315, Authorized ratification of Amendment No.4, July 1,2005 - June 30, 2006 September 5, 2006 - Resolution # 2006-316, Authorized execution of Amendment No.5, October 1, 2006 - June 30, 2007 Recommended motion: Adopt Resolution. q;r ./1-f~ Signature Contact person: Curtis Brown Phone: 384-5130 Supporting data attached: Staff report, Reso & Agreement Ward: Citywide $6,792 FUNDING REQUIREMENTS: Amount: (From Federal & State Program Funds) Source: (Accl. No.) 123-594-5014 (Accl. Description) C.A.P.S. Council Notes: Finance: Keso cQoolt, -7'.:<.. 7 ''-!lJ!bL Agenda Item No. / 7 e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the Mayor to execute Amendment No. 6 to the Agreement with the San Bernardino City Unified School District to provide contractual services for seventeen (17) CAPS before & after-school programs at school district sites for the period October I, 2006 through June 30, 2007, and ratifying all action taken between July 1,2006 and the approval of the Resolution. Backt!:round: The Children's After-School Program for Success (CAPS) is a grant funded program administered by the San Bernardino City Unified School District to provide before & after- school programs at school sites. The city has been a sub-contractor to the school district in this program since 1999. Each school site provides teachers and aides to lead educational and tutorial programs. The Parks, Recreation and Community Services Department provides various recreational activities to youth in the program. Amendment No.3 covered the term July 1,2006 through September 30,2006 and Amendment No.5 covered the term October I, 2006 through June 30, 2007 for a total amount of $459,095. Amendment No.5 covered the balance of this fiscal year from October I, 2006 through June 30, 2007. The need for Amendment No.6 is due to one school site requiring additional funding for staff and materials to complete the school year. This increase is $6,792 bringing the budget total for all 17 school sites to $465,887. Financial ImDact: Amendment No.6 will cover staffing costs incurred during the contract period July I, 2006 through June 30, 2007. The authorizing resolution also ratifies all action taken between July I, 2006 and the approval of the Resolution. The grant award will be increased by $6,792 from $459,095 to $465,887. Recommendation: Adopt Resolution. RESOLUTION NO. e 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO.6 TO THE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED 3 SCHOOL DISTRICT TO PROVIDE CONTRACTUAL SERVICES FOR SEVENTEEN 4 (17) CAPS BEFORE & AFTER-SCHOOL RECREATION PROGRAMS AT SCHOOL DISTRICT SITES FOR THE PERIOD JULY 1, 2006 THROUGH JUNE 30, 2007 AND 5 RATIFYING ALL ACTION TAKEN BETWEEN JULY 1, 2006 AND THE APPROVAL OF THE RESOLUTION. 6 7 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 9 SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to execute 10 Amendment NO.6 to the Agreement with the San Bernardino City Unified School District to 11 provide contractual services for seventeen (17) CAPS before & after-school recreation programs 12 e at school district sites for the period July I, 2006 through June 30, 2007, a copy of said 13 Amendment No. 6 to the Agreement is hereby attached hereto, marked Exhibit "A", and 14 15 incorporated herein by reference as fully as though set forth at length. 16 SECTION 2. The term of Amendment is July I, 2006 through June 30, 2007; therefore, 17 any action taken between July I, 2006 and the date that this Resolution is executed is hereby 18 ratified. 19 20 SECTION 3. The authorization granted hereunder shall expire and be void and of no further effect if the agreement is not executed by both parties and returned to the Office of the 21 22 City Clerk within one hundred twenty (120) days following effective date of the resolution. 23 III 24 III 25 III 26 III e 27 III 28 'fLo . /1 . /tL('1/X , e tit e 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT 2 NO.6 TO THE AGREEMENT WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT TO PROVIDE CONTRACTUAL SERVICES FOR SEVENTEEN 3 (17) CAPS BEFORE & AFTER-SCHOOL RECREATION PROGRAMS AT SCHOOL 4 DISTRICT SITES FOR THE PERIOD JULY 1, 2006 THROUGH JUNE 30, 2007 AND RATIFYING ALL ACTION TAKEN BETWEEN JULY 1,2006 AND THE APPROVAL 5 OF THE RESOLUTION. 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 7 and Conunon Council of the City of San Bernardino at a Meeting, 8 thereof, held on the day of , 2006, by the following vote to wit: 9 10 11 12 13 14 15 16 17 18 NAYS ABSTAIN ABSENT AYES COUNCIL MEMBERS ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK 19 20 21 22 23 Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2006. 24 25 pproved as to form: 26 27 Patrick J. Morris, Mayor City of San Bernardino ~~1;1-- 28 . . . Contract No.: 05/06-747-0056 RD EXHIBIT "An SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT 777 North F Street San Bernardino, CA 92410 AGREEMENT FOR CONSULTANT SERVICES IN COLLABORATION WITH DISTRICT FOR THE CREATIVE BEFORE AND AFTER SCHOOL PROGRAM FOR SUCCESS (CAPS) THE AGREEMENT made and entered into the 18th day of July, 2005, by and between the SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT, hereinafter referred to as the "DISTRICT', and CITY OF SAN BERNARDINO PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT, hereinafter referred to as the "CONSULTANT" is hereby amended this 8th day of November, 2006, hereinafter Amendment NO.6. RECITALS WHEREAS, the DISTRICT is authorized by Section 53060 of the California Government Code to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal, or administrative matters, if such persons are specially trained and experienced and competent to perform the special services required; and, WHEREAS, the CONSULTANT itself is, or those hired by the CONSULTANT are, specially trained, experienced and competent to render the special services required by the DISTRICT, and such services are needed on a limited basis; and, NOW, THEREFORE, in consideration of the covenants and conditions hereinafter set forth, the DISTRICT and the CONSULTANT mutually agree to amend this agreement as follows: L CHANGES TO THE AGREEMENT: Pal!e 3. Article IV. Consultant's Fee and Payment Thereof, Paragraph A is amended by deleting the following language from amendments No.3 and No.5: From Amendment NO.3. For the period July I, 2006, through September 30, 2006, the DISTRICT agrees to compensate the CONSULTANT for services rendered in a total amount not to exceed $110,494.00 (One Hundred Ten Thousand Four Hundred Ninety- Four Dollars and zero cents). Page 1 of2 Consultant Services Agreement: City of San Bernardino Parks, Recreation & Comnumity Services Department - CAPS Program e e e Contract No.: 05/06-747-0056 RD From Amendment No.5. For the period October I, 2006, through June 30, 2007, The DISTRICT agrees to compensate the CONSULTANT for services rendered in a total amount not to exceed $348,601.00 (Three Hundred Forty-Eight Thousand Six Hundred One Dollars and zero cents), except that, in the event that CONSULTANT's services exceed or are less than the not-to-exceed amount of $110,494.00 for the period July 1 - September 30, 2007, such overage or underage may be applied to the period of this Amendment No.5, subject to a total not-to-exceed of $459,095.00 (Four Hundred Fifty-Nine Thousand Ninety-Five DoUars and zero cents) for the full school yearJuly 1,2006 through June 30, 2007. And replacing it with the following language, which includes additional funding in the amount of$6,792.00: For the period July I, 2006, through June 30, 2007, the DISTRICT agrees to compensate the CONSULTANT for services rendered in a total amount not to exceed $465,887.00 (Four Hundred Sixty-five Thousand Eight Hundred Eighty-seven Dollars and zero cents) IL AMENDMENT CONDITIONS: Any prior Amendment to this Agreement is hereby revoked to the extent it is inconsistent with this Amendment. All other terms and conditions will remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment NO.6 in duplicate as set forth below. CITY OF SAN BERNARDINO PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT PATRICK 1. MORRIS Mayor MOHAMMAD Z. ISLAM Assistant Superintendent Business and Finance Date: Date: Page 2 of2 Consultant Services Agreement: City of San Bernardino Parks, Recreation & Community Services Deportment - CAPS Program