HomeMy WebLinkAbout2006-345
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RESOLUTION NO. 2006-345
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A 120-
DAY CONTRACT EXTENSION BETWEEN THE CITY OF SAN BERNARDINO AND
CALIFORNIA AVIATION SERVICES FOR HELICOPTER PATROL SERVICES
AND TO INCREASE THE PURCHASE ORDER (#300128) FOR THESE SERVICES
TO AN AMOUNT NOT TO EXCEED $230,184.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council authorize the purchasing manager
to increase purchase order #300128 to California Aviation Services by $129,184, not to exceed
$230,184 for liability insurance costs and air patrol services for a 120-day contract extension
period.
SECTION 2. That the Mayor and Common Council approve select source justification
for the vendor California Aviation Services lnc (per Municipal Code 3.04.010 (b)(3)).
SECTION 3. Approval of the Contract is subject to the City Attorney being satisfied
that the necessary insurance coverage totaling $10,000,000 in aviation liability and property
coverage is continued.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A 120-
DAY CONTRACT EXTENSION BETWEEN THE CITY OF SAN BERNARDINO AND
CALIFORNIA AVIATION SERVICES FOR HELICOPTER PATROL SERVICES
AND TO INCREASE THE PURCHASE ORDER (#300128) FOR THESE SERVICES
TO AN AMOUNT NOT TO EXCEED $230,184.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a it. regular meeting thereof, held
8 on the 18th day of September
, 2006, by the following vote, to wit:
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
x
BAXTER
x
Vacant
DERRY
--X-
KELLEY
x
JOHNSON
x
MCCAMMACK
x
~~..J;J. ~
Rac el G. Clark, City Clerk
The foregoing resolution is hereby approved this 19th day of September
2006.
~ -4~
tric J. Morris, Mayor
City of San Bernardino
Approved as to
Form:
.~
2006-345
CITY OF SAN BERNARDINO
CONTRACTUAL SERVICES AGREEMENT
CONTRACT EXTENSION
For
HELICOPTER PATROL SERVICES
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2006-345
CITY OF SAN BERNARDINO
CONTRACTUAL SERVICES AGREEMENT
CONTRACT EXTENSTION
THIS AGREEMENT (hereinafter the "Agreement") is made this ~ day of September, 2006, (the
"Effective Date") by and between the CITY OF SAN BERNARDINO, a municipal corporation, (hereinafter the
"CITY"), and California Aviation Services, a California corporation with its principal place of business at 6791
Airport Drive, Suite #A, Riverside, Ca. 92504 (hereinafter the "CONTRACTOR"). The City and the Contractor
are sometimes hereinafter individually referred to as "PARTY" and hereinafter collectively referred to as the
"PARTIES."
The following terms and conditions of the Agreement are amended. All other terms and conditions will remain
in place.
SECTION IV
COMPENSATION
I. Compensation. In consideration of the performance by Contractor of the Services, the City shall pay to
the Contractor compensation at the rates set forth in Exhibit "B" attached hereto and incorporated herein
by reference. Total compensation under this Agreement shall not exceed $230,184 without written
approval of the City's Mayor and Common Council (the "Compensation").
The following terms and conditions of the EXHIBIT "A" are amended. All other terms and conditions will remain
in place.
Contractor to Provide
Helicopter and all crew and equipment necessary to accommodate a 4/10-work schedule (4 days per week, 10
hours per shift and 5.0 flight hours per shift) from Wednesday through Saturday from 1530 hours until 0130 hours
and other and/or hours as mutually agreed by CITY and CONTRACTOR. Flight hours either over or under the
minimum flight hours per shift may be adjusted in the following days and/or week to provide for an average of
20 flight hours per week. The time period of the contract extension will be from September 19,2006, to January
18,2007.
Contractor/Consultant/V endor warrants it possesses, or shall obtain, and maintain during the term of this
agreement a business registration certificate pursuant to Title 5 of the City of San Bernardino Municipal Code,
and any and all other licenses, permits, qualifications, insurance and approvals of whatever nature that are legally
required of contractor/consultant/vendor to practice its profession, skill or business.
The following terms and conditions of the EXHIBIT "B" are amended. All other terms and conditions will remain
in place.
1. Basic Level of Service
2006-345
40 shift hours per week work shift 4/10 (4 days per week, 10 hour shift per day), minimum of 5.0 flight hours per
10 hour work shift. Flight hours per shift may be adjusted in the following days and/or week to provide for an
average of 20 flight hours per week.
2. Additional Costs Billed Monthlv
Additional flight hours above the basic weekly flight hour schedule of 20 flight hours per week and not adiusted
in the following davs and/or week will be billed at a rate of: $435.00 per hour.
3. Insurance Costs
Additional liability insurance will be billed at a rate of $7,392 per 90-day period. Total cost for both contractual
periods $14,800.
4. Maximum Compensation
The total compensation under this agreement shall not exceed $230,184 without written approval of the City's
Mayor and Common Council.
CITY OF SAN BERNARDINO,
A Municipal Corporation,
CONTRACTOR
....-\,1 ~--
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California Aviation Services, Inc.
6791 Airport Drive, Suite #A
Riverside, CA 92504
ATTEST:
(}'Al.O h.c~
R;c~~
City Clerk
APPROVED AS TO FORM:
h1.~
;fjUlles F. Penman
Ifity Attorney