HomeMy WebLinkAboutR32-Economic Development Agency
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CITY OF SAN BERNARDINO
ECONOMIC DEVELOPMENT AGENCY
ORIGINAL
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FROM:
Maggie Pacheco
Executive Director
SUBJECf
(
Oldtimers Foundation Agreement Extension -
(Elderly/Special Needs Minor Home Repair
Grant Program)
DATE:
November 14, 2006
(
Svnopsis of Previous Commission/Council/Committee Adion(s):
On October 19, 2006, Redevelopment Committee Members Estrada, Johnson and Baxter unanimously voted to recommend
that the Community Development Commission consider this action for approval.
Recommended Motion(s):
(Communitv Development Commission)
Resolution of the Community Development Commission of the City of San Bernardino approving and
authorizing the Executive Director of the Redevelopment Agency of the City of San Bernardino ("Agency") to
execute Amendment No, 1 to the Contractor Services Agreement Minor Grant Repair Program (Elderly/Special
Needs) between the Oldtimers Foundation and the Agency, reinstating said Agreement and authorizing the
amount of one hundred thousand dollars ($100,000) annually, for a three (3) year term commencing in 2007,
subject to annual funding availability
Contact Person(s):
Project Area(s):
Maggie Pacheco
Phone:
All
Ward(s):
(909) 663.1044
All
Supporting Data Attached: 0 Staff Report 0 Resolution(s) iii Agreement(s)/Contract(s) 0 Map(s) iii Letter(s)
100,000
FUNDING REQUIREMENTS: Amount: $ Yearly Source: Low/Mod Housing Fund
SIGNATURE:
Budget Authority:
2006-2007 EDA Budget
!feu- ~(M (. ~ /,<'7;:
Barbara Lindseth, Adm,n: Services Director
Commission/Council Notes:
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(7L:J{! / ~CJ {., - ~
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PIAgendas\Comm Dev Commission\CDC 2006\11-20-06 Oldlimers Foundation SR_doc
COMMISSION MEETING AGENDA
Meeting Date: 11/20/2006
Agenda Item Number: P.s~ /,
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ECONOMIC DEVELOPMENT AGENCY
STAFF REPORT
OLDTIMERS FOUNDATION AGREEMENT EXTENSION-
(ELDERLY/SPECIAL NEEDS MINOR HOME REPAIR GRANT PROGRAM)
BACKGROUND/CURRENT ISSUE:
The Oldtimers Foundation ("Foundation") is a non-profit charitable and educational organization
serving the needs of senior citizens within the County of San Bernardino ("County"). The Foundation
was created in 1964 for the purpose of maintaining and iinproving the physical, psychological and
social well-being of older low-income and handicapped persons. This is accomplished through
comprehensive and coordinated programs that provide congregate and home-delivered meals, minor
home repairs, transportation, volunteer services, supportive services and affordable housing.
Currently, the Foundation works with the County's Department of Aging and Adult Services, the
Cities of Rialto, Rancho Cucamonga, Fontana and San Bernardino.
On January 6, 2003, the Community Development Commission ("Commission") approved a
Contractor Services Agreement Minor Grant Repair Program (Elderly/Special Needs) ("Agreement")
between the Redevelopment Agency of the City of San Bernardino ("Agency") and the Foundation in
the amount of Seventy-Five Thousand Dollars ($75,000) with fifteen percent (15%) allowed for
administration, renewable annually for three (3) years and conditioned on availability of Low- and
Moderate-Income Housing Funds ("Housing Fund") to operate and administer the Elderly/Special
Needs Minor Home Repair Grant Program ("Program") in the City of San Bernardino ("City").
During the three (3) year Agreement period, the Foundation assisted over two hundred fifty-two (252)
senior households. The three (3) year contract expired on January 6, 2006; however, no funds were
expended from the 2006 calendar year budgeted funds. As a result, the Foundation continued program
implementation under the Agreement to use up all the 2005 calendar year allocated funds and it is now
necessary to reinstate the Agreement effective November 20, 2006, and allocate new funds
commencing in 2007.
The Foundation provides repair assistance to eligible senior homeowners that include, but are not
limited to, plumbing, heating, electrical, carpentry and general minor repairs. The maximum that may
be expended under the original Agreement is Seven Hundred Fifty Dollars ($750) per housing unit
with a limitation on service visits to twice a year. The Program is offered to residents on a first-come,
first-served basis. In order to be eligible for the Program, an applicant must meet the following basic
criteria: I) be an owner occupant for a minimum period of one (I) year; 2) meet the applicable income
criteria which shall not exceed eighty percent (80%) of the 2006 area median income' for the County
(i.e., family' of one (I), Thirty-Two Thousand Two Hundred Dollars ($32,200); family of two (2),
Thirty-Six Thousand Eight Hundred Dollars ($36,800)); and, 3) be an elderly person, age sixty (60) or
above, or be disabled, handicapped or a recipient of Social Security Income (SSI).
The Foundation must submit quarterly reports on Program accomplishments to the Agency and
Agency Staff conducts an annual on-site Program visit to evaluate Program performance and records
per the requirements under the Agreement.
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P:\AsenGulComm Dev Commissiol1\COC 2006\11.20-06 Oldtimer$ Foundation SR.doc
COMMISSION MEETING AGENDA
Meeting Date: 1112012006
Agenda Item Number:
Economic Development Agency Staff Report
Oldtimers Foundation Agreement Extension & Amendment
Page 2
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The Foundation is requesting an increase in the service amount from Seven Hundred Fifty Dollars
($750) to One Thousand Dollars ($1,000) per housing unit due to an increase in the cost of materials
(See attached letter). Staff is requesting that the Commission approve the change in the Program
amount, reinstate the Agreement effective November 20, 2006 and provide funding in the amount not
to exceed One Hundred Thousand Dollars ($100,000) renewable annually for an additional three (3)
calendar years, subject to funding availability in the Agency's Housing Fund.
ENVIRONMENTAL IMPACT:
None.
FISCAL IMPACT:
The $100,000 is available and budgeted in the 20~6-2007 Agency's Housing Fund.
RECOMMENDATION:
That the Community Dev 0 ment Commission adopt the attached Resolution.
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P:\Agcnd.,\Comm Dev Commisiion\CDC 2006\11.20-&6 Oldtimm foundllion SR.doc
COMMISSION MEETING AGENDA
Meeting Date: 1112012006
Agenda Item Number:
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FRO!'! :0LDTIMEPS CEHTPE
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~j~LDTIMERS
FOUNDATION
(Founded I~l
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" Ch(lTil(Jbl~ mill eutlca,icnal O~d"i:Q'u)" S~'''''i"g Ih~ NuJ.~ ,,/Srt;lo,. C:Ji:tn~
8572 Sierra Avenue. Fontana. California 92335 . <'909) 829-0384 . Fax: (909) 829-0313
October 5, 2006
Musibou Aragundade
Economic Development
City of 5an Bernardino
201 N. E Street
San Bernardino Ca. 92401
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Dear Mr. Arogundade,
The Oldtimers Foundation has a contract with the City of San Bernardino, through your
department, to provide minor home repair to San Bernardino senior citizens. At this
time, we have a spending cap of $750.00 per house and are only able to service them
every three years.
We have seen a substantial in<;rease in our cos"ts over the past three years "that we are
not always able to correct everything necessary because of our present cap. Also keep
in mind that we are not able to return to that particular house for a period of three
years. I am requesting that you consider raising our cap to $1000.00 per house so that
we can address all necessary repairs, which some are Safety issues.
If we are able to increase the cap to $1000.00, we will not be able to serve the same
amount of houses. unless you consider increasing our contract.
Please consider this request and let me know if you have any questions. You may contact
me at (909) 829-0384.
erely,
e.
. Gregory Alva
Director
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'SEMPRE A VANTI'
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RESOLUTION NO.
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE
EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE
CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE AMENDMENT
NO.1 TO THE CONTRACTOR SERVICES AGREEMENT MINOR GRANT
REPAIR PROGRAM (ELDERLY/SPECIAL NEEDS) BETWEEN THE
OLDTlMERS FOUNDATION AND THE AGENCY, REINSTATING SAID
AGREEMENT AND AUTHORIZING THE AMOUNT OF ONE HUNDRED
THOUSAND DOLLARS ($100,000) ANNUALLY, FOR A THREE (3) YEAR
TERM COMMENCING IN 2007, SUBJECT TO ANNUAL FUNDING
AVAILABILITY
WHEREAS, the Oldtimers Foundation, a California non-profit corporation ("Foundation")
administers the Elderly/Special Needs Minor Repair Grant Program ("Program") on behalf of the
Redevelopment Agency of the City of San Bernardino ("Agency") and the Agency and Contractor
desires to continue making the Program available to elderly/special needs homeowners; and
WHEREAS, on January 6, 2003, the Community Development Commission
("Commission") approved the Contractor Services Agreement Minor Grant Repair Program
(Elderly/Special Needs) between the Agency and the Foundation ("Agreement") in the amount of
Seventy-Five Thousand Dollars ($75,000) with fifteen percent (15%) allowed for administration,
renewable annually for three (3) years and conditioned on availability of funds to operate and
administer the Program in the City of San Bernardino ("City"); and
WHEREAS, during the three (3) year contract period which ended on January 6, 2006, the
Foundation assisted over two hundred fifty-two (252) senior households; and
WHEREAS, the Foundation is requesting an increase in the service amount from Seven
Hundred Fifty Dollars ($750) to One Thousand Dollars ($1,000) per housing unit due to an
24 increase in the cost of materials; and
WHEREAS, the Agency and the Foundation desires to amend the Agreement ("Amendment
No.1") to reinstate the Agreement, increase the service amount from Seven Hundred Fifty Dollars
($750) to One Thousand Dollars ($1,000) per housing unit and provide an annual amount not to
28 exceed One Hundred Thousand Dollars ($100,000), for a three (3) year term during the calendar
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years of 2007,2008 and 2009, subject to availability of the Redevelopment Low- and Moderate-
Income Housing Funds ("Housing Fund") and performance by the Foundation.
NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF SAN BERNARDINO DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS
FOLLOWS:
Section 1.
The Commission hereby approves Amendment No. I to the Agreement and
reinstates the Agreement as of the date of said Amendment No. I. The Commission authorizes and
directs the Executive Director of the Agency to execute, on behalf of said Agency, Amendment No.
I to the Agreement between the Agency and the Foundation, in the amount not to exceed One
Hundred Thousand Dollars ($100,000) annually, for a period of three (3) calendar years comprised
of 2007, 2008 and 2009, subject to the availability of the Housing Fund for the administration and
provision of the Program to eligible single-family homeowners within the City limits, in accordance
with the provisions of the Agreement, a copy of which is on file with the Agency Secretary and
incorporated herein by reference as though fully set forth at length.
Section 2.
The Executive Director of the Agency is hereby authorized to make minor
corrections, additions and clarifications to Amendment No. I to the Agreement, provided said
changes are not substantive in nature and do not increase the monetary impact to the Agency.
Section 3.
For purposes of satisfying the requirements of Health and Safety Code
Section 33413 (b), the Commission hereby finds and determines that the Program expands and
preserves the community's supply of affordable housing.
The Resolution shall become effective immediately upon its adoption.
21 Section 4.
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RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF SAN BERNARDINO APPROVING AND AUTHORIZING THE
EXECUTIVE DIRECTOR OF THE REDEVELOPMENT AGENCY OF THE
CITY OF SAN BERNARDINO ("AGENCY") TO EXECUTE AMENDMENT
NO.1 TO THE CONTRACTOR SERVICES AGREEMENT MINOR GRANT
REPAIR PROGRAM (ELDERLY/SPECIAL NEEDS) BETWEEN THE
OLDTIMERS FOUNDATION AND THE AGENCY, REINSTATING SAID
AGREEMENT AND AUTHORIZING THE AMOUNT OF ONE HUNDRED
THOUSAND DOLLARS ($100,000) ANNUALLY, FOR A THREE (3) YEAR
TERM COMMENCING IN 2007, SUBJECT TO ANNUAL FUNDING
AVAILABILITY
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Community
10 Development Commission of the City of San Bernardino at a
, 2006, by the following vote to wit:
11 thereof, held on the day of
12 Commission Members: Aves
13 ESTRADA
..14 BAXTER
VACANT
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16 DERRY
17 KELLEY
18 JOHNSON
MC CAMMACK
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20
21
22 The foregoing resolution is hereby approved this
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meeting
Nays
Abstain
Absent
Secretary
day of
,2006.
Patrick 1. Moms, Chairperson
Community Development Commission
of the City of San Bernardino
Approved as to Form:
By: ~~~d-
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AMENDMENT NO.1 TO THE
CONTRACTOR SERVICES AGREEMENT
MINOR GRANT REPAIR PROGRAM
(ELDERL YISPEClAL NEEDS)
THIS AMENDMENT NO. 1 TO THE CONTRACTOR SERVICES AGREEMENT MINOR
GRANT REPAIR PROGRAM (ELDERLY/SPECIAL NEEDS) (this "Amendment No. I") is dated as
of 20th day of November 2006, by and between the Redevelopment Agency of the City of San
Bernardino, a public body, corporate and politic (hereinafter the "Agency"), and the 01dtimers
Foundation, a California non-profit corporation (hereinafter the "Contractor"). The Agency and the
Contractor are sometimes hereinafter individually referred to as "Party" and hereinafter collectively
referred to as the "Parties."
RECITALS
A. The Parties have previously entered into an Agreement entitled "Contractor Services
Agreement Minor Grant Repair Program (Elderly/Special Needs)" (the "Agreement") dated
January 6, 2003, in which the Contractor desires to perform, assume responsibility and
obligations for the affordable housing grant administration and maintenance services (the
"Services"), on the terms and conditions set forth herein.
B. As of the effective date of this Amendment No. I, the Contractor has agreed to provide the
Services as described in the terms and conditions as set forth in the Agreement with funds from
the Redevelopment Low- and Moderate-Income Housing Fund ("Housing Fund") in the
amount not to exceed One Hundred Thousand Dollars ($100,000) annually, for a period of
three (3) years, subject to availability of the Housing Fund.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
CONDmONS CONTAINED HEREIN, THE AGENCY AND THE CONTRACTOR AGREE AS
FOLLOWS:
Section 1. (a) Unless the context of the usage of a term or phrase in this Amendment No.1
may otherwise require, the meaning of words and phrases in this. Amendment No. I, which are
indicated by an initially capitalized letter, shall be the same as set forth in the Agreement.
(b) The Recitals contained in this Amendment No.1 are true and correct.
Section 2. This Amendment No. 1 sets forth the terms and conditions of an amendment to
the text of the Agreement. This Amendment No. 1 integrates all of the terms and conditions
mentioned herein and supercedes all negotiations, discussions and understandings between the Parties
with respect to the Agreement as hereby modified by this Amendment No. I, including all items of
assistance, which the Agency shall provide to the Contractor under the Agreement as modified by this
Amendment No. 1.
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Section 3. The Effective Date of the Agreement occurred on January 6, 2003, and expired
pursuant to the terms on January 6, 2006. This Amendment No.1 reinstates the Agreement as of the
date of this Amendment No. 1.
Section 4. The text of the following specified Sections of the Agreement are hereby
amended to include the following within the scope of the Agreement as amended pursuant to this
Amendment No. 1.
SECTION IT, 4. Time of Performance. is amended to read as follows:
The Services to be performed by the Contractor under and pursuant to Amendment No. 1 to
this Agreement shall be for a period of one (1) year, from January I, 2007 through and
including December 31, 2007 (the "Completion Date"). The Executive Director of the Agency
is authorized to extend the Completion Date for not to exceed two (2) additional calendar years
after the Completion Date, subject to Housing Fund availability.
SECTION IV, 1. Compensation, is amended to read as follows:
In consideration of the performance by the Contractor of the Services, the Agency shall pay to
the Contractor up to fifteen percent (15%) Fifteen Thousand Dollars ($15,000) for
administrative fee and Eighty-Five Thousand Dollars ($85,000) for program labor and material
costs for a total sum of not to exceed One Hundred Thousand Dollars ($100,000) annually for
the term of this Agreement. Subject to availability of the Housing Fund, the total amount of
compensation (the "Compensation") shall not exceed Three Hundred Thousand Dollars
($300,000) to the Contractor during the term of this Agreement.
SECTION V, 1. Termination, is amended to read as follows (subsections b. and c. of
SECTION V, 1. shall remain unchanged):
a. Termination bv Written Notice of A2encv: The Agency may, by written notice to the
Contractor, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to the Contractor of such termination. In the event of
termination without cause, the Contractor shall be compensated for the work performed up
to that date of termination. Payment for work completed under this Agreement to the date
of termination shall be made strictly on the basis of work actually completed by the
Contractor to the satisfaction of the Agency. In no event shall the total compensation for
services performed under this Agreement exceed One Hundred Thousand Dollars
($100,000) per year. The Contractor shall be entitled to no further compensation after the
effective date of any termination of this Agreement.
SECTION B. Exuenditures and Prol!ram Limitations under Exhibit "A" Scope of
Services, is amended to change Seven Hundred Fifty Dollars ($750) to One Thousand Dollars
($1,000) where noted.
All other conforming changes to reflect this Amendment No. I, as to the terms within the Agreement
shall be deemed to be made and are hereby authorized to be made to conform to the Agreement to the
later adopted provisions of this Amendment No. 1.
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Section 5. Except as modified or amended by this Amendment No.1. all of the provisions
of the Agreement shall remain in full force and effect following the effective date of this Amendment
No. I and the Agreement as amended by this Amendment No. I, is hereby reinstated and shall be in
full force and effect as of the date of this Amendment No.1.
IN WITNESS WHEREOF, the parties hereto have accepted and made and executed this
Agreement upon the terms, conditions, and provisions set forth above and as of the date first written
above.
AGENCY
Redevelopment Agency of the City of San Bernardino,
a public body, corporate and politic
Maggie Pacheco, Executive Director
Approved as to Form and Legal Content:
(~~
Agency Counsel
CONTRACTOR
Oldtimers Foundation, a California non-profit organization
By:
Title:
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