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Home My WebLink AboutR02-Minutes e e e . . MAYOR AND COMMON COUNCIL AND THE CONMtlNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO MINUTES REGOLAR MEETING August 2, 1993 11:00 a.m. The Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Chairman Tom Minor, at approximately 3:30 p.m., on Monday, August 2, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; and Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Shauna Clark, City Administrator; James Penman, City Attorney; Dennis Barlow, Senior Assistant City Attorney; Phil Arvizo, Executive Assistant to the Council; Roger Hardgrave, Director of Public Works; Melanie Vale, Deputy City Clerk; Suzanna Cordova, Deputy City Clerk; and Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Bob Curci, Central City Management Company; Maria Hunt, The Sun Newspaper; and Rod MacDonald, MacDonald Properties. RS-1. STATE CONSOLIDATED OFFICE AND CALTRANS BUILDINGS PROPOSAL (Community DeveJ.opment COIIIIDission) Timothy C. Steinhaus, Administrator, Economic Development Agency, read a letter from Dan Rosenfeld, Deputy Director, Department of General Services, State of California, expressing the desire of the State to move forward with this project. COIIIIDission Member Hernandez was excused at 3:36 p.m. COIIIIDission Member OberheJ.man was excused at 3:37 p.m. REGULAR MEETING KJH:nmJ.:cmin8r1 -1- COMMISSION MINUTES AUGUST 2, 1993 r, ~ " . . e Mayor Minor made a proposal for selection of consultants to work on the proposed project, and named the following persons to a Committee for team selection: Councilman Negrete; Councilwoman Miller; Susan Morales, Assistant to the Agency Administrator, Economic Development Agency; Roger Hardgrave, Director of Public Works; Jim Robbins, Lier's Music; and representatives from the State of California to be named later. Commission Members Hernandez and Oberhelman returned at 3:38 p.m. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, that Mayor Minor's proposal to select team members be approved as follows: A. The process of selecting a team will run parallel to the proposed super block plans submitted to the State. B. Current team to be used only as needed until final selection is made. e C. Selection of qualified team members to be fast-tracked (three to six weeks maximum). D. Request for Qualifications for all team members to include: 1. Financial stability. 2. Past experience in this type of project. 3. Ability to work with several governmental agencies. 4. Flexible schedule to accommodate needs of the City. 5. No conflicting projects with the City. That the project coordinator requirements include those listed above and the following additional conditions: F. 1. Bidding on any work resulting from the project prohibited. 2. Requiring disclosure of any financial relations with other consultants or contractors bidding on any portion of the project. 3. Prohibiting any financial involvement with the project for two years after the end of the project or termination of contract. Commission Member Hernandez asked if people on the selection committee could be part of the final team to oversee the project. Dennis Barlow, Senior Assistant City Attorney, indicated that there would be no legal conflict of interest. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Rod MacDonald, MacDonald Properties and Consultant for the super block, gave a presentation on the super block concept. . REGULAR MEETING KJH:nml:cmin8r1 -2- COMMJ:SSION MINUTES AUGUST 2, 1993 ~ e e e . . Commission Member Miller was excused at 4:01 p.m. Commission Member Miller returned at 4:03 p.m. Commission Member Miller made a motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission review and approve for submission to the State of California the Economic Development Agency's proposal related to the State Consolidated Office and Caltrans Buildings. The motion carried by the following vote: Members Negrete; Curlin; Hernandez; Oberhelman; Noes: None. Abstain: None. Absent: None. Ayes: Commission Pope-Ludlam; Miller. RECESSED MEETrNG At 4:20 p.m., the meeting of the Mayor and Common Council and Community Development Commission recessed. MEETrNG RECONVENED At 4:26 p.m., the meeting of the Mayor and Common Council and the Community Development Commission reconvened. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Ralph Hernandez; David Oberhelman; and Norine Miller. Absent: Commission Members F. J. Curlin; and Valerie Pope-Ludlam. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Shauna Clark, City Administrator; James Penman, City Attorney; Dennis Barlow, Senior Assistant City Attorney; Phil Arvizo, Executive Assistant to the Council; Roger Hardgrave, Director of Public Works; Melanie Vale, Deputy City Clerk; Suzanna Cordova, Deputy City Clerk; and Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS rN ATTENDANCE Bob Curci, Central City Management Company; Maria Hunt, The Sun Newspaper; and Rod MacDonald, MacDonald Properties. RS-2. MANAGEMENT AUDIT OF THE ECONOMIC DEVELOPMENT AGENCY (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, that this item be tabled. REGULAR MEETrNG KJB:nm1:cmin8r1 -3- COMMISSION MXNUTES AUGUST 2, 1993 ~ e e e . . The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Miller. Noes: None. Abstain: None. Absent: Commission Members Curlin; Pope-Ludlam. CONSENT CALENDAR. Jeff Wright, Citizen and Commission Members requested that items numbered "4", 115", "6", "7", "S", "g", and "10" be removed from the Consent Calendar. Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, that the Consent Calendar items numbered "1" through "10" be adopted, except for items numbered "4", "5", "6", "7", "S", "9", and "10", respectively. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. 1 . COMMtlNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, that the minutes of the Community Development Commission of the City of San Bernardino for the meetings of JUly 19, 1993 and JUly 20, 1993 be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. 2. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, that the minutes of the Redevelopment Committee of the City of San Bernardino for the meetings of JUly 8, 1993 and JUly 22, 1993 be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. 3. APPROVAL OF REQUEST FOR ENCROACIlMENT PERMIT - INSTALLATION OF SUPPORTS FOR CANOPY - JERSEY'S SPORTS GRILL AND BILLIARD CLUB (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, that the request from Jersey's Sports Grill and Billiard Club for an encroachment permit, to authorize REGULAR MEETING KJB:nm1:cmin8r1 -4- COMMISSION MINUTES AUGUST 2, 1993 ~ e e e . . installation of two support poles for a canopy, at 440 West Court Street, be approved in principle, and the City Attorney be directed to prepare the standard form License Agreement to authorize the requested encroachment within the Street right-Of-way. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-LUdlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. 4. AUTHORIZATION TO EXECUTE CONSTRUCTION COOPERATIVE AGREEMENT _ STATE OF CALIFORNIA - IMPROVEMENT OF HIGHLAND AVENUE, FROM DENAIR AVENUE TO BOULDER AVENUE (CollllllUlU.ty Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that-the following resolution be approved and adopted: RESOLUTION NUMBER 5377 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF A CONSTRUCTION COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA RELATING TO RESPONSIBILITIES FOR STREET IMPROVEMENTS ON HIGHLAND AVENUE, FROM DENAIR AVENUE TO BOULDER AVENUE. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. Commission Member CUrlin returned at 4:31 p.m. 5. CARLONE SMALL BUSINESS LOAN (Community Development COlllllli.ssion) Commission Member Oberhelman questioned the need for the loan. Kenneth J. Henderson, Executive Director, Development Department, provided clarification regarding the need for the loan. Commission Member Hernandez made a motion, seconded by Commission Member Pope-LUdlam, that the Community Development Commission approve an $85,000 small business loan for Mr. Vince Carlone, the Executive Director be authorized to execute all documentation necessary for the implementation of said loan, and that the Development Department budget be increased by $85,000. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Pope-Ludlam; Miller. Noes: Commission Members Curlin; Oberhelman. Abstain: None. Absent: None. REGULAR MEETING KJH:nml:cmi.n8r1 -5- COMMISSION MINUTES AUGUST 2, 1993 ~ e e e . . 6. I?ROPERTY LICENSE AGREEMENT (COJIII\IUni.ty Development COIIIIIIi.s.ion) Kenneth J. Henderson, Executive Director, Development Department, explained the need for property license agreements. Commission Member Miller made a motion, seconded by Commission Member Hernandez, that the Community Development Commission authorize the Executive Director to execute, after review and approval by Agency Counsel, Property License Agreements for periods not to exceed 180 days and to execute any additional documents required to carry out the terms of such agreements and that the Executive Director produce a memorandum for the Commission memorializing each Property License Agreement executed. The motion carried bY' the following vote: Members Negrete; Curlin; Hernandez; Oberhelman; Noes: None. Abstain: None. Absent: None. Ayes: Commission Pope-Ludlam; Miller. 7. TERMINATION AGREEMENT - AMERICAN NATIONAL CAN (COJIII\IUni.ty Development Conmis.ion) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission authorize the Executive Director to execute a Satisfaction and Termination Agreement with American National Can Company for the termination of an OWner Participation Agreement dated November 4, 1991. The motion carried by the following vote: Members Negrete; Curlin; Hernandez; Oberhelman; Noes: None. Abstain: None. Absent: None. Ayes: Commission Pope-Ludlam; Miller. 8. Fr 1993/1994 COMMUNITY DEVELOPMENT BLOCK GRANT (COBS) AGREEMENTS BETWEEN THE CITY AND SUBRECIPIENTS (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilwoman Pope-Ludlam, the following resolutions be approved and adopted: RESOLUTION NUMBER 93-300 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND OPTION HOUSE, INC. REGULAR MEETING KJH:nml:cmin8rl -6- COMMISSION MINUTES AUGUST 2, 1993 ~ . . e RESOLUTION NUMBER 93-301 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND OPTION HOUSE, INC. RESOLUTION NUMBER 93-302 e RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND HIGHLAND DISTRICT COUNCIL ON AGING, INC. RESOLUTION NUMBER 93-303 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND SAN BERNARDINO UNIFIED SCHOOL DISTRICT. RESOLUTION NUMBER 93-304 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND GREATER SAN BERNARDINO AREA SPECIAL OLYMPICS. RESOLUTION NUMBER 93-306 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND TEDDY BEAR TYMES CHILD CARE CENTER, INC. RESOLUTION NUMBER 93-307 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND OPTION HOUSE, INC. RESOLUTION NUMBER 93-308 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND HIGHLAND DISTRICT COUNCIL ON AGING, INC. RESOLUTION NUMBER 93-309 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND FRAZEE COMMUNITY CENTER. e REGULAR MEETING KJH:nml:cmi.n8rl -7- COMMISSION MINUTES AUGUST 2, 1993 ~ e e e . . RESOLUTION NUMBER 93-310 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND CHILDREN'S FUND, INC. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Councilman Oberhelman made a motion, seconded by Councilwoman Pope-Ludlam, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-305 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: Councilman Hernandez. Abstain: None. Absent: None. 9. MOBILEHOME CONVERSION PROGRAM (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission receive and file the attached status report concerning Phase I of the City's Mobilehome Conversion Program. The motion carried by the following vote: Members Negrete; Curlin; Hernandez; Oberhelman; Noes: None. Abstain: None. Absent: None. Ayes: Commission Pope-Ludlam; Miller. 10. STATE HOOSING AND COMMtlNITY DEVELOPMENT ANNUITY FUND PROGRAM _ DORJIL ESTATES (Mayor and Coumon Council) Councilwoman Pope-Ludlam made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-311 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF CERTAIN AMENDMENTS TO THAT CERTAIN STANDARD AGREEMENT NO. 80-RFC-003 DATED AS OF MAY 6, 1981 BY AND BETWEEN THE CITY OF SAN BERNARDINO AND THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT. REGULAR MEETING KJB:nml:cmin9r1 -9- COMMISSION MINUTES AUGUST 2, 1993 ~ e tit tit . . The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. COMMUNITY DEVELOPMENT COMMISSION WORlCSHOP - ECONOMIC DEVELOPMENT AGENCY PRIORITIES (Co1'lllllUnity Deve10pment COJIlIIli.ssion) Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that this workshop was suggested by the Redevelopment Committee. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission establish August 9, 1993 at 9:00 a.m. in the Economic Development Agency Board Room as the date, time and place certain to discuss Agency priorities. The motion carried by the following vote: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12 . ADJOURN TO CLOSED SESSION There were no items for discussion in closed session. 13. ADJOURNMENT At 4:53 p.m., the meeting of the Mayor and Common Council/Community Development Commission was adjourned to Monday, August 9, 1993 at 9:00 a.m., in the Economic Development Agency Board Room, 201 North "E" Street, Third Floor, San Bernardino, California. Respectfully submitted, Kenneth J. Henderson Executive Directorl Secretary to the COJIlIIli.ssion REGULAR MEETING KJH:nm1:cmin8r1 -9- COMMISSION MINUTES AUGUST 2, 1993 :A