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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson
City Manager
Date: October 24, 2006
Synopsis of Previous Council Action:
Subject:
Request for waiver of fees
- YMCA Children's
Christmas Parade -
December 2, 2006
M&CC November 6, 2006
The Mayor and Council has approved waiver of fees for this event for the last several
years.
10/18/06
Ways and Means recommended approval of waiver of fees for 2006
Children's Christmas Parade.
11/21/05
Council approved waiver of fees for the 2005 YMCA Children's Christmas
Parade
Recommended Motion:
That the request for a waiver of fees in the amount of $ 4,662 for department,
personnel and equipment costs associated with the 29th Annual YMCA Children's
Christmas Parade scheduled for December 2, 2006, be approved; and that
$4,662 be transferred from the civic and promotion fund into the various City
departmental accounts as listed below to recover their i urred in assisting with
the parade.
Contact person: I=rprl Wil<:nn
phnnp.
<;1??
Supporting data attached:
yes
FUNDING REQUIREMENTS: . Amount:
Ward:
1
$ 4,662
Source: (Acct. No.)
Council Notes:
001-091-5186
(.4~~t nAc~riptinn)
Finance:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Request from the YMCA of the East Valley for a waiver of fees in the amount of$ 3,444 to
cover City departmental costs connected with their 2006 Children's Christmas Parade scheduled
for December 2, 2006.
BACKGROUND:
On Saturday, December 2, 2006, the YMCA of the East Valley will conduct its 29th Annual
Children's Christmas Parade along E Street, beginning at 6th and E and continuing south to
Rialto Avenue, then east on Rialto one block. Over 2500 children are expected to participate and
from 3,000 to 5,000 people are expected to attend the event.
The Committee is requesting a waiver of City fees in connection with the event. These fees
include:
Department
Fees
Traffic Engineering:
$ 423 labor for barricade placement/removal
Police
$ 3,444 for personnel/vehicles/equipment
Public Services
$ 795 refuse collection/street sweeping
TOTAL
$ 4,662
Non waivable fees and refundable security deposits:
Traffic Engineering
$1.000 barricade deposit
TOTAL
$1,000
Attached is the YMCA's proposed budget for the 2006 event.
FINANCIAL IMPACT:
These costs will be reimbursed back to the individual departments from the civic and promotion
fund (001-091-5186).
RECOMMENDATION:
Approve waiver of fees as outlined above.
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18/89/2886 15:28
9893845138
SBD CITY ADMIN
PAGE 81/82
SAN BERNARDINO
REQUEST FOR CMC AND PROMOTION FUNDING (pART I)
ame of Orpnization
1M c..A
OF -de E ASI J/1/!c-'
:2/ ST 0r/!..l:ritl 54.-./ &
PhoneIFAX
A//lt<.d.>A/O
9~,/at.J
Address
o'l E
Phone/FAX Contact Person
909 ~<?<O- <( /
Designation of 501 c (3) non-profit status of Organization
'- "r
Location $ -;-
'2.00 (" /=- G
(Attached: Yes__ No
Date ofEvmt
/)~c.
Pwpose of Funding
OFtcS t:T
to /(.. '19/70
Esti~tcd No. of Attendees
1L" 5 000
c'/
- /10 Ket::-
/2./9c!t:- F/Z/:::I:-
PROPOSED CUllR.ENT BUDGET
A. REVENUES: (List all antiei))ated revenues otller tIIau City of San Beruardlnol
AMOUNT TOTAL
S S 0(')<<,41/10>, /3 A~ If CA'i..0~<5C'1 /nAil
,(Arks /);(/0:X;'-:/ (/jL<Z"-. IE<- I S"/-1-", /J1 Ayi ,,,-I / :;.. '50
. .
Retristrations
Promotions concessions souvenirs, programs sales
Donations iirled .At;..,
/3c', (/N L) f .,. C;?,-,c. ,:...= "1,.. { , ... :' / /5'0
//C}/L AI... (k <:"-;1'/-;'_'- . . / -::2 00
In Kind Services (Other than Citv Services)
Gocfc-, A., c(f /o;/ETf K.C.S /; 3 '} ,0"
Total Dollar Amount Requested of City
A"",<",.1 '7r 'O~ C..._'Iy J t:.-'U.//<-<t' .?Vo/:r ,,- '>- Ivt/'9Jt.
/q -,,_//J <:.. .' r: <5,q,,/> A( ""../,,'f
A. TOTAL PROPOSED VENUES
? { )(}
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18/89/2886 15:28
9893845138
SBD CITY ADMIN
PAGE 82/82
fllJn' Ill! .W!1IM17TlrJJ m rtrY A1nw,NlSTIU.TO.'S OFFICE fODA1tt ".,oa TO RJIE1II7' Fa. rnnrH IflIND""G IS .lttJllKn'RD. NO rTYrRnIONS.
NAME OF ORGANIZATION:
e
REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (pART m
B. EXPENDITURES: (Include aU kIl0wB direct apellSeII COlllled with event)
EXPENSES AMOUNT TOTAL
pmooncllSaJaries -.c7
Permits -e- -er
Fire
Bus. Lic.
ABC
Other
Insurance -C-J """C7
City of SB Attached (Y c:s No x )
Park Damalle Bond
Park Clean Un DeoositJDamalle Bond
Security
S.B.P.D ( G<:7"';"", Air,) 1
Private Smlrity
Other -/YJ.L\/l ,.t, .q(/ "7 /l,C), -..J /,/, ~OD ~ 00
Advertisinl! /
Radio
NeWSllaoer /'9'017 /Y'"OO
Banners
FIvers /50 /So
Other
Entertainment 0 -er
Music ,
Sound Systent
Other
Promotional Items ,
Troohies ";:' 00 c, 00
,R'.'^ AO-J.J 0-00 x 00
T-Shirts
Other ~L,7J :.2 C:; v ':...L<:&
Sanitation
Portable Restrooms - Public Services . '-^t90 'inn
Snecial Events
Banouet Facilities /VI Ll1t. ('t, ,0//(' /;5/tt:At /~A J I -;00 /00
Parade
Other Parks, Recreation
B. TOTAL PROPOSED EXPENDITURES .. /SEE ATTA(;uD)
3 i( .)J 3 1"00
Summary:
.A. Totlll Revenues
s f 'i Je;
D.
Total Amount Requested
i j, },lj
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B. Total Expenditures -
"e1_FNW-.
(from Part In)
,
$ :? -;- X)
, ^
S ;//./)&c{_~'
NAME OF ORGANlZATION''f7n ('~, "'_;1:; 71 L"'Y"
REQUEST FOR CIVIC AND PROMOTION FUNDING (pART Ill)
e
REQUEST FOR FEE W AIYERS
(List all City services for which you are requesting fee waivers)
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C. Fee Waivers Amount
Police :;:;;
Security
Traffic Control
Fire
Site Insoections
Cmwd Control
Facilities
Sound System
Civic Center Use Permit
Public Services 79.s-
Refuse Bins '7
Street Sweeping /
Develonment Services - 7-/- I " ;: I\,t. . ,::-;. /00/ ~ '7 .:-- <: iJ1;:'
Planninl! TUP
Building
Other (Exnlain) Parks, Rec
Total Amount of Fee Waivers (In-Kind Services) -'/?cbJJ
,
For Office Use Only:
Departmental Costs In: Police
Fire
Public Services
Public Works
Development Services
Facilities
Previous Year's Accounting Reviewed: Admin:
Finance
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YMCA
We build strong kids,
strong families, strong communities.
September 15,2006
Mayor Patrick J Morris & Common Council
City of San Bernardino
300 North 0 Street
San Bernardino, Ca 92418
Dear Mayor & Council
The YMCA of San Bernardino is currently planning for the 29th Annual YMCA
Children's Christmas Parade. The parade will be on Saturday December 2, and will start
at 11:00 A.M. at the comer of 6th aid E Street and proceed south to Rialto Ave. and then
east on Rialto 1 block. We are again planning to have between 2200 to 2500 children
participating in the parade, and an estimated 3,000 to 5,000 people attending the parade.
The parade will be filmed live by KCSB-3 and we hope it will be re-broadcast at 3
different times.
Every year we incur fees for police services, trash pickup, and barricades that are
provided by the City of San Bernardino. Although The YMCA of the East Valley seeks
out donations from the community, it is not enough to cover these fees and other costs of
the parade. We are asking that the City of San Bernardino waive the fees so that we tnay
be able to continue letting all kids participate in the parade for free.
The Parade was not meant to be a fund raising activity for the YMCA; it was intended to
be a way to involve our children and their families in a fun event. The YMCA does not
judge during the parade, therefore all children receive a blue ribbon. The YMCA also
hands out over 40 trophies to the various youth groups that participate. All services and
supplies for the parade are donated, or are paid for with donated money. Everyone who
works the parade is a volunteer and no one receives any compensation of any kind.
. We at the YMCA believe now more then ever, that we take pride in, and showcase our
community, that we hold dear to its values, and that we continue with our cherished
traditions.
Thank you,
~ I
(L-(":L-r "-
~.
Jack Avakian
YMCA Children's Christmas Parade Chairman
I
u.~/--
San Bernardino Family YMCA. 808 E. 21st. San Bernardino, CA 92404
909-881-YMCA . Fax: 909-886-3151
YMCA minion: To put Christian principles into practice through programs that build healthy spirit. mind, and body Cor all.
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OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA92418-0001
909.384.5002' Fax: 909.384.5158
www.sbcity.org
~
November 15, 2006
Mr. Jack Avakian
San Bernardino Family YMCA
808 E. 21" Street
San Bernardino, CA 92404
rWIL
Dear M~fr' a'kian:
At the Council meeting held on November 15,2006, the following action was taken relative to
your request for a waiver of fees:
That the request for a waiver of fees in the amount of $4,662 for department,
personnel and equipment costs associated with the 29th Annual YMCA Children's
Christmas Parade scheduled for December 2,2006, be approved; and that $4,662 be
transferred from the civic and promotion fund into the various City departmental
accounts to recover their costs incurred in assisting with the parade.
If you have any questions relative to the waiver of fees, please contact Fred Wilson, City
Manager, at (909) 384-5122.
Sincerely,
~...ej\.<-l h. (!,L-t.uvk
Rachel G. Clark
City Clerk
RGC:lls
cc: Development Services - Traffic Engineering
Police Department
Public Services Department
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty