HomeMy WebLinkAbout11-Development Services
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CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
Valerie C. Ross, Director Subject:
Authorization for the Director of Finance
to amend the FY 2006-2007 adopted
Development Services Budget for the
purpose of funding development-related
and Public Works Consultant Inspection
services and to increase the Purchase
Order amount to Caltrop Corporation for
On-Call Public Works Inspection
Services.
Dept:
Development Services
Date:
October 16, 2006
MCC Date:
November 6, 2006
Synopsis oCPrevious Council Action:
08/21/05 Adopted Resolution No. 2006-242 approving On-call Construction Inspection Services
Agreement with Caltrop Corporation for provision of professional public works
construction inspection services.
Recommended Motion:
I. Authorize the Director of Finance to amend the FY 2006-2007 adopted Development Services
Budget and transfer an additional amount of $64,000 from account numbers 001-184-5011
(salary and benefit savings from the two additional vacant Construction Inspector positions) to
account number 001-183-5502 (professional contractual costs) for the purpose of funding
development-related Public Works Consultant Inspection services.
2. Authorize the Director of Finance to increase the Purchase Order to CaItrop Corporation for
On-Call Inspection Services by the amount of $128,000, consisting of $64,000 from various
Capital Improvement Program projects and $64,000 from professional contractual costs.
YdJJJv {;. RHV
Valerie C. Ross
Contact Person: Michael Grubbs, Eng. ManagerlField Engineer
Phone:
5179
Supporting data attached:
Staff Report
All
Ward:
FUNDING REQUIREMENTS:
Amount: $128,000
Source: (Acc!. Nos.)
001-184-5011 and Various
Capital Improvement Project
Accounts
Acct.
Description:
Salary Savings and CIP Accounts
Finance:
I} /lP/OfD
Agenda Item' NO.~
COUNCIL NOTES
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
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Authorization for the Director of Finance to amend the FY 2006-2007 adopted Development Services
Budget for the purpose of funding development-related and Capital Improvement Project Public Works
Consultant Inspection services.
Background:
In June of 2006, two tenured Public Works Inspectors departed City employment. In August 2006, a
third tenured Inspector departed the City to work for a private firm.
On August 21, 2006, in recognition of the rapidly diminishing capabilities of the Public Works
Inspection Section, the Mayor and Common Council approved an Agreement for on-call construction
inspection services with Caltrop Corporation. Sufficient funding was allocated to cover the cost of two
consultant inspectors for a period of 4 months to replace the two City Inspectors who departed in June.
In September 2006, a fourth tenured Inspector submitted his resignation and departed City employment
to work for the City of Riverside. Only one City employee remains in the position of Public Works
Construction Inspector. The departure of the two additional City Inspectors in August and September
was not included in the calculation of funding requirements.
Because of the continued high demand for inspection services, the City Manager authorized the
Department to request two additional consultant inspectors from Caltrop. Caltrop has agreed to
provide the two additional inspectors at the previously agreed rate of $95.00 per hour. Unfortunately,
due to the addition of two inspectors, the funding for the Agreement will now be expended by the end
of November 2006.
Recruitment for Construction Inspector I and Construction Inspector II opened on July 24,2006. The
recruitment process may require 4 months before qualified replacement inspectors can be hired.
Staff is requesting that the funding allocation for the project be increased by $128,000, which will
provide a total funding amount of $256,000. It is anticipated that two of the consultant inspectors will
be assigned to inspection of Capital Improvement Projects inspection and the other two consultant
inspectors will be assigned to development-related inspection. This increased amount should provide
enough funding for 4 consultant inspectors through January of2007.
Financial Impact:
Adequate total funding for work performed under this agreement for the Capital Improvement Program
has been included in the FY 2006/07 CIP. Funding to compensate the Consultant for inspection of
Development Permit work will be taken from salary savings in Account No. 001-184-5011.
The salary savings for four vacant Construction Inspector positions, including benefits, is projected to
be approximately $128,000 for 6 months. This amount will fund two consultant construction
inspectors for development-related inspection for 4 months.
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10/16/20065.35 PM
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
An increase in funding in amount of $128,000 is proposed to be allocated for this project, $64,000 of
which will be allocated to CIP project inspection and $64,000 for Development Permit inspection. The
total funding authorized, including the amount previously approved on August 21, 2006, will be
$128,000 for CIP project inspection (see attached C.I.P. Project List for Caltrop Inspectors) and
$128,000 for development related inspection.
If approved, this funding should be sufficient to keep four consultant inspectors through January of
2007. Staff will attempt to replace the consultant inspectors with full time permanent or provisional
staff as quickly as possible.
Recommendation:
I. Authorize the Director of Finance to amend the FY 2006-2007 adopted Development Services
Budget and transfer an additional amount of $64,000 from account numbers 001-184-5011 (salary
and benefit savings from the two additional vacant Construction Inspector positions) to account
number 001-183-5502 (professional contractual costs) for the purpose of funding development-
related Public Works Consultant Inspection services.
2. Authorize the Director of Finance to increase the Purchase Order to Caltrop Corporation for On-
Call Public Works Inspection Services by the amount of 128,000, consisting of $64,000 from
various Capitallmprovement Program projects and $64,000 from professional contractual costs.
Attachments:
"1" - c.I.P. Project List for Caltrop Inspectors
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Attachment "1"
C.I.P. PROJECT LIST FOR CAL TROP INSPECTORS
10-16-06
Account No. CIP No. Proiect Descriotioo
246-366-5504-7549 Street Improvements on Victoria Ave (28th Street to Lynwood
246-366-5504-7550 (SS05-25)
246-366-5504-755 I Dr)
(SW06-04) Sewer Improvements on Athol Street ("D"' Street to
Arrowhead Ave)
132-431-5505-770 I Sewer Improvements on Goodlett Street (Western Ave to Mt.
(SW06-08) Vernon Ave)
126-369-5504-7680 (SS07 -17) Landscape Improvements for University Prkwv at 1- 215 IPh 1)
129-367-5504-7592 (SS04-145) Pavement Rehab on 5'" Street (Waterman Ave to Tippecanoe
Ave)
126-369-5504-7583 (SS06-38) Pavement Rehab on Waterman Ave (5th Street to 9'" Street)
240-379-5504-7605 (SS06-07) Pavement Rehab on 2nd Street (Mt. Vernon Ave to 1-215
Frwv)
240-379-5504-7609 (SS06-19) Pavement Rehab on Del Rosa Ave (Highland Ave to Pumalo
Street)
240-379-5504-7610 (SS06-21) Pavement Rehab on "H"' Street 16th Street to 9th Street)
240-379-5504-7614 (SS06-32) Pavement Rehab on University Prkwy (1-215 Northbound
Ramos to Varsity Ave)
240-379-5504-7625 (SS06-50) Pavement Rehab on Sierra Wav (40th Street to Waterman Ave)
240-379-5504-7626 (SS06-52) Pavement Rehab on "H"' Street (Baseline St to 16tn Street)
240-379-5504-7627 (SS06-53) Pavement Rehab on 16'" Street ("E"' Street to "G"' Street
240-369-5504-7628 (SS06-54) Pavement Rehab on 16th Street (Mt. Vernon Ave to Perris St)
240-379-5504-7631 (SS06-57) Pavement Rehab on Mill Street (Arrowhead Ave to Waterman
Ave)
240-379-5504-7643 ISS06-70) Pavement Rehab on "D"' Street IHil!hland Ave to Rte 30)
240-379-5504-7648 (SS06-77) Pavement Rehab on Mt. Vernon Ave (16th Street to Highland
Ave)