HomeMy WebLinkAbout26-Public Services ORIGINAL._
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Approve a resolution
authorizing the execution of an
Dept: Public Services agreement and purchase order between
the City of San Bernardino and Western
Date: October 12, 2006 Pacific Signal, LLC for signal controllers
to be utilized by the Street Division.
Meeting Date: October 16, 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Si 6W.If ure
Contact person: Randy Kuettle, Deputy Director/ Phone: 5020
Street Superintendent
Supporting data attached: Staff Report, Ward All
Resolution, Agreement
FUNDING REQUIREMENTS: Amount: $51,396.75
Source: FY 2006-07
Account No. 001-
408-5111, Traffic
Signal Maintenance
Finance:
Council Notes: \
11A z �
O 2
Agenda Item No.
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
A resolution authorizing the execution of an agreement and purchase order between the
City of San Bernardino and Western Pacific Signal, LLC for signal controllers to be
utilized by the Street Division.
BACKGROUND:
The Public Services Department has received 3 bids for 50 signal controllers to support
the Traffic Signal Maintenance Program. Currently 18 controllers are needed to replace
limited function controllers in the field. The remainder of the controllers will be placed
into the stock for as necessary repairs to the existing 250 signalized intersections.
There are no local vendors able to supply this specialized equipment. Staff received
bids from three vendors. The vendor, their business location, and price quote are listed
below.
Vendor Location Quote
Western Pacific Signal, LLC San Leandro $51,396.75
Econolite Anaheim $52,371.88
Lingo Industrial Electronics Sierra Madre $57,750.00
The total cost includes twenty-five (25) Safetran Model 170E controller & prom module
with blank chips and twenty-five (25) Safetran model 170E controller without prom
module. Prom module is the brain for the controller. These modules normally last
longer than a controller. This fact allows us to use modules from other non-functioning
controllers to save funding.
Staff recommends that Western Pacific Signal, LLC be awarded a purchase order in the
amount of $51,396.75 to supply the needed equipment and provide an adequate stock
for future repairs.
The signal intersections are a vital link to support the traffic flows throughout the City
and keeping the intersections operating for the motorized public is a high priority of
Public Services Department, Street Division.
FINANCIAL IMPACT:
Funds for this purchase are available and have been budgeted in the FY 2006-2007,
Account No. 001-408-5111, Traffic Signal Maintenance Program Fund.
RECOMMENDATION:
Adopt resolution.
'western Pacific Signal, LLC Estimate
1793 East 14th Street Date wPS Estimate#
San Leandro, CA 94577
(510) 483-6400 8/14/2006 SD067221
Name/Address
City of San Bernardino
300 N. D Street,4th Floor
San Bernaldino,CA 92418
Attn: Scott Zehm
Fax(909)384-5229
Estimator Terms FOB
Ken Net 30 Destination
WPS Item Code Product Description Qty Each Total
170E-Safetran Model 170E Controller W/O M 170E Mod,No Prom Module,Safetran 25 882.00 22,050.00T
170E Controller W/4... Model 170E Controller W/O M 170 Mod,Includes Prom Module,Safetran 25 1,026.00 25,650.00"1
4120 Prom Module
2-1C 6264 Rain
I-IC Dallas 1225
I AC 27C256 EPROM
Allow 4-6 weeks delivery ARO
Subtotal S47,700.00
Sales Tax (7.75%) S3,696.75
This quotation is good for quanties listed above or greater.All estimates are Total y51,396.75
guaranteed valid tin at least(30)days.Most data sheet specifications are on line
at w��w. rpsignal aan
1 �J
RESOLUTION NO.
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
4 PURCHASE ORDER BETWEEN THE CITY OF SAN BERNARIDNO AND
WESTERN PACIFIC SIGNAL, LLC FOR SIGNAL CONTROLLERS TO BE UTILIZED
5 BY THE STREET DIVISION.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. That Western Pacific Signal, LLC submitted the lowest quote for
9 the purchase of signal controllers to be located throughout the City of San Bernardino
10 in the total amount of $51,396.75.
11 SECTION 2. Based on such determination, the Mayor and Common Council
12
authorize the execution of an agreement and a purchase order for the acquisition of
13
14 said signal controllers.
15 SECTION 3. The Purchasing Manager is hereby authorized to issue a
16 Purchase Order to Western Pacific Signal, LLC in the amount of $51,396.75.
17 SECTION 4. The Purchase Order shall reference this Resolution No.2006-
18 and shall read, "Western Pacific Signal, LLC for installation of signal controllers" P.O.
19 not to exceed $51,396.75 and shall incorporate the terms and conditions of the
20
purchase order.
21
22 SECTION 5. The authorization to execute the above-referenced Purchase
23 Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
24 111
25 Ill
26 111
27
28
10/13/06
/G' (mil--
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
3 PURCHASE ORDER BETWEEN THE CITY OF SAN BERNARIDNO AND
WESTERN PACIFIC SIGNAL, LLC FOR SIGNAL CONTROLLERS TO BE UTILIZED
4 BY THE STREET DIVISION.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the day of 2006, by the
8
following vote, to wit:
9
Council Members: AYES NAYS ABSTAIN ABSENT
10
11 ESTRADA
12 BAXTER
13 VACANT
14 DERRY
15 KELLEY
16
JOHNSON _
17
18 MCCAMMACK
19
Rachel G. Clark, City Clerk
20
The foregoing resolution is hereby approved this day of
21 2006.
22
23 Patrick J. Morris, Mayor
City of San Bernardino
24
25 Approved as to Form:
26
27 James F. Penman, City Attorney
28
10/13/06
1
VENDOR SERVICE AGREEMENT
2
3 This Vendor Service Agreement is entered into this 16th day of October
4 2006, by and between Western Pacific Signal, LLC ("VENDOR") and the City of San
5 Bernardino ("CITY" or"San Bernardino").
6 WITNESSETH:
7 WHEREAS, the Mayor and Common Council has determined that it is advantageous
8
and in the best interest of the CITY to acquire traffic signal controllers; and
9
10 WHEREAS, the City of San Bernardino did solicit and accept quotes from a number of
11 vendors who can provide the needed traffic signal controllers.
12 NOW, THEREFORE, the parties hereto agree as follows:
13 1. SCOPE OF SERVICES.
14 For the remuneration stipulated, San Bernardino hereby engages the services of
15
VENDOR to provide those products and services as set forth in Exhibit "A", a cost estimate
16
17 dated August 14, 2006, attached hereto and incorporated herein by this reference.
18 2. COMPENSATION AND EXPENSES.
19 a. For the services delineated above, the CITY, upon presentation of an invoice, shall
20 pay the VENDOR the amount of $51,396.75 for Model 170 traffic signal
21 controllers.
22 b. No other expenditures made by VENDOR shall be reimbursed by CITY,
23
3. TERM; SEVERABILITY.
24
25 The term of this Agreement shall be for a period of one year.
26 This Agreement may be terminated at any time by thirty (30) days written notice by
27 either party. The terms of this Agreement shall remain in force unless mutually amended. The
28 duration of this Agreement may be extended with the written consent of both parties.
1
4. INDEMNITY.
2
3 CITY agrees to indemnify and hold harmless VENDOR, its officers, agents and
4 volunteers from any and all claims, actions, or losses, damages and/or liability resulting from
5 CITY's negligent acts or omissions arising from the CITY's performance of its obligations
6 under the Agreement.
7 VENDOR agrees to indemnify and hold harmless the CITY, its officers, agents, and
8
volunteers from any and all claim, actions, or losses, damages and/or liability resulting from
9
10 VENDOR's negligent acts or omissions arising from the VENDOR's performance of its
11 obligations under the Agreement.
12 In the event the CITY and/or the VENDOR is found to be comparatively at fault for any
13 claim, action, loss, or damage which results from their respective obligations under the
14 Agreement, the CITY and/or VENDOR shall indemnify the other to the extent of this
15 comparative fault.
16
5. INSURANCE.
17
18 While not restricting or limiting the forgoing, during the term of this Agreement,
19 VENDOR shall maintain in effect policies of comprehensive public, general and automobile
20 liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory
21 worker's compensation coverage, and shall file copies of said policies with the CITY's Risk
22 Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an
23
additional named insured in each policy of insurance provided hereunder. The Certificate of
24
25 Insurance furnished to the CITY shall require the insurer to notify CITY of any change or
26 termination in the policy.
27 HI
28
1
6. NON-DISCRIMINATION.
2
3 In the performance of this Agreement and in the hiring and recruitment of employees,
4 VENDOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
5 handicap, ethnic background or country of origin.
6 7. INDEPENDENT CONTRACTOR.
7 VENDOR shall perform work tasks provided by this Agreement, but for all intents and
8
purposes VENDOR shall be an independent contractor and not an agent or employee of the
9
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
10
11 Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
12 Compensation, and other payroll deductions for VENDOR and its officers, agents, and
13 employees, and all business license, if any are required, in connection with the services to be
14 performed hereunder.
15 8 BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
16
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
17
18 certificate pursuant to Chapter 5 of the Municipal Code, and any other license, permits,
19 qualifications, insurance and approval of whatever nature that are legally required of VENDOR
20 to practice its business or profession.
21 9. NOTICES.
22 Any notices to be given pursuant to this Agreement shall be deposited with the United
23 States Postal Service, postage prepaid and addressed as follows:
24
TO THE CITY: Public Services Director
25 300 North "D" Street
San Bernardino, CA 92418
26 Telephone: (909) 384-5140
27
28
1
TO THE VENDOR: Western Pacific Signal, LLC
2 1793 East 14th Street
3 San Leandro, CA 94577
4 10. ATTORNEYS' FEES
5 In the event that litigation is brought by any party in connection with this Agreement,
6 the prevailing party shall be entitled to recover from the opposing party all costs and expenses,
7 including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of
8
its rights or remedies hereunder or the enforcement of any of the terms, conditions or
9
10 provisions hereof. The costs, salary and expenses of the City Attorney and members of his
11 office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys'
12 fees" for the purposes of this paragraph.
13 11. ASSIGNMENT.
14 VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
15 encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
16
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
17
18 and shall constitute a breach of this Agreement and cause for the termination of this
19 Agreement. Regardless of CITY's consent, no subletting or assignment shall release VENDOR
20 of VENDOR's obligation to perform all other obligations to be performed by VENDOR
21 hereunder for the term of this Agreement.
22 12. VENUE.
23
The parties hereto agree that all actions or proceedings arising in connection with this
24
25 Agreement shall be tried and litigated either in the State courts located in the County of San
26 Bernardino, State of California or the U.S. District Court for the Central District of California,
27 Riverside Division. The aforementioned choice of venue is intended by the parties to be the
28 mandatory and not permissive in nature.
1
13. GOVERNING LAW.
2
3 This Agreement shall be governed by the laws of the State of California.
4 14. SUCCESSORS AND ASSIGNS.
5 This Agreement shall be binding on and inure to the benefit of the parties to this
6 Agreement and their respective heirs, representatives, successors, and assigns.
7 15. HEADINGS.
8
The subject headings of the sections of this Agreement are included for the purposes of
9
10 convenience only and shall not affect the construction or the interpretation of any of its
11 provisions.
12 16. ENTIRE AGREEMENT; MODIFICATION.
13 This Agreement constitutes the entire agreement and the understanding between the
14 parties, and supercedes any prior agreements and understandings relating to the subject manner
15 of this Agreement. This Agreement may be modified or amended only by a written instrument
16
executed by all parties to this Agreement.
17
HI
18
19
20
21
22
23 ///
24
25
26
27
28
1
2 IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
3 and date set forth below.
4 Dated: 1200_ VENDOR.
5 By:
6 Its:
7 Dated 5200 CITY OF SAN BERNARDINO
8
By:
9
10 Patrick J. Morris, Mayor
11
12 Approved as to Form:
13 JAMES F. PENMAN,
14 City Attorney
15
16
By:
17
18 James F. Penman, City Attorney
19
20
21
22
23
24
25
26
27
28
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Approve a resolution
authorizing the execution of a purchase
Dept: Public Services order to Western Pacific Signal, LLC for
the purchase of signal controllers to be
Date: September 8, 2006 utilized by the Street Division.
i
Meeting Date: October 2, 2006
i
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
Si nature
Contact person: Randy Kuettle, Deputy Director/ Phone: 5020
Street Superintendent
Supporting data attached: Staff Report, Ward All
Resolution, Bids
FUNDING REQUIREMENTS: Amount: $51,396.75
Source: FY 2006-07
Account No. 001-
408-5111, Traffic
Signal Maintenance
Finance:
Council Notes:
1011610
Agenda Item No. ;L
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
A resolution authorizing the execution of a purchase order to Western Pacific Signal,
LLC for the purchase of signal controllers to be utilized by the Street Division.
BACKGROUND:
The Public Services Department has received 3 bids for 50 signal controllers to support
the Traffic Signal Maintenance Program. Currently 18 controllers are needed to replace
limited function controllers in the field. The remainder of the controllers will be placed
into the stock for as necessary repairs to the existing 250 signalized intersections.
There are no local vendors able to supply this specialized equipment. Staff received
bids from three vendors. The vendor, their business location, and price quote are listed
below.
Vendor Location Quote
Western Pacific Signal, LLC San Leandro $51,396.75
Econolite Anaheim $52,371.88
Lingo Industrial Electronics Sierra Madre $57,750.00
The total cost includes twenty-five (25) Safetran Model 170E controller & prom module
with blank chips and twenty-five (25) Safetran model 170E controller without prom
module. Prom module is the brain for the controller. These modules normally last
longer than a controller. This fact allows us to use modules from other non-functioning
controllers to save funding.
Staff recommends that Western Pacific Signal, LLC be awarded a purchase order in the
amount of $51,396.75 to supply the needed equipment and provide an adequate stock
for future repairs.
The signal intersections are a vital link to support the traffic flows throughout the City
and keeping the intersections operating for the motorized public is a high priority of
Public Services Department, Street Division.
FINANCIAL IMPACT:
Funds for this purchase are available and have been budgeted in the FY 2006-2007,
Account No. 001-408-5111, Traffic Signal Maintenance Program Fund.
RECOMMENDATION:
Adopt resolution.
i
i
yesternPacif3c Signal, LLC Estimate
X4793 East 14th Street
Sa Leandro, CA 94577 Date WPS Estimate#
u (510)483-6400 8/14/2006 SD067221
Name//iddress
City of San Bernardino
300 N.D St eet,4th Floor
San Bemarc ino,CA 92418
Attn:Scott Zehm
Fax(909)3 4-5229
j
Estimator Terms FOB
Ken Net 30 Destination
WPS Item Code Product Description Qty Each Total
170E-Safetran Model 170E Controller W/O M170E Mod,No Prom Module,Safetran 25 882.00 22,050.00T
170E Controller W/4... Model 170E Controller W/O M170E Mod,Includes Prom Module,Safetran 25 1,026.00 25,650.o0T
412C Prom Module
2-IC 6264 Rain
I-IC Dallas 1225
1-IC 27C256 EPROM
Allow 4-6 weeks delivery ARO
Subtotal $47,700.00
Sales Tax (7.75%) $3,696.75
This quot atiol is good for quanties listed above or greater.All estimates are Total $51,396.75
guaranteed va id for at least(30)days.Most data sheet specifications are on line
at www.wpsi al.com
09/21/2P96 11:.73 7146305120 ECPI WESTERN SALES PAGE 01;01
Solutions rhst Mave the Worldt"
SALES QUOTATION
Quote No- WSQ-10647
Date: 8/3/06
To- Scott Zehm/City of San Bernardino
RE: RFQ-170E Controllers
We ar,.offering the following products at the prices and conditions set forth on this forme.
IFeln Quantity Description Unit Trice Extended price
25 ca Safetran Model 170E controller 8c prom $1025.00 $25.62.:.00
mioduic w/blank chips
25 ea Safetran modal 170E controller with.oui $881.00 $22,025.00
prom module
Total 547,650.00
Tax $3,692.88
Freight $1.029.00
Grand Total $52,371.88
)price excludes software.
All orders are snbiect to credit anurMl and the to s aote�_d below.
Toxes- Not llneluded
F.O.a.: Point of shipment
Terms: Not 30 Days,OAC
Delivery Complete order witlhin.60--75 calendar days
Valid F'o;r: 120 days
k'reight: Prepaid and Charged
Mi
Anna Hahn-Estimator
3360 E. Le Palma Ave,Anaheim, CA 926U6-2 456 < PH:(714) 830-3700. FAX: (714)6305120
P.C. BOx6150 a Anaheim. CA 92816-0150 s www.aoonoiitezorn
RM
08/09/2b0b 12:13 916268361297 L1N(aU
ro 365 W. SIERRA MADRE BLVD.
LINGO INDUSTRIAL ELECTRONICS 5 SIERRA MADRE, GA 91024
TRAFFIC AND LIGHTING DIVISION (626) 636-1294 • FAx (6 /113ro-1297
_,;,jl --fro`�Pr / 1,.2 S'. a-6-
Pp-b
ce9L
SMALL BUSINESS 40007708
Price includes freight,
Please add tax
Terms: Net 30
Quote valid: 30 days
COPY
1
RESOLUTION NO.
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
4 TO WESTERN PACIFIC SIGNAL, LLC FOR THE PURCHASE OF SIGNAL
CONTROLLERS TO BE UTILIZED BY THE STREET DIVISON.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Western Pacific Signal, LLC submitted the lowest quote for
8
the purchase of signal controllers to replace current controllers throughout the City of
9
San Bernardino in the total amount of $51,396.75. Pursuant to this determination the
10
11 Purchasing Manager is hereby authorized to issue a Purchase Order to Western
12 Pacific Signal, LLC in the amount of $51,396.75.
13 SECTION 2. The Purchase Order shall reference this Resolution No.2006-
14 and shall read, "Western Pacific Signal, LLC for signal controllers. P.O. not to exceed
15 $51,396.75" and shall incorporate the terms and conditions of the purchase order.
16
SECTION 3. The authorization to execute the above-referenced Purchase
17
18 Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
19 111
20 111
21 /ll
22
23 111
24
25
26 111
27 111
28
September 25, 2006
I
1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
3 TO WESTERN PACIFIC SIGNAL, LLC FOR THE PURCHASE OF SIGNAL
CONTROLLERS TO BE UTILIZED BY THE STREET DIVISON.
4 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5
6 Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the day of 2006, by the
8 following vote, to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 ESTRADA
11 BAXTER
12
VACANT
13
DERRY
14
15 KELLEY
16 JOHNSON
17 MCCAMMACK
18
19 Rachel G. Clark, City Clerk
20
The foregoing resolution is hereby approved this day of
21 2006.
22
23 Patrick J. Morris, Mayor
City of San Bernardino
24
25 Approved as to Form:
26 Q
27 mes F. Penman, City Attorney
28
September 25, 2006